Attachment 1 - LIS Draft PWS (final draft dtd 8 May 20).pdf

Logistics Integration Support

(LIS)

Program

Performance Work Statement

(PWS)

8 May 2020

Part /Para

Table of Contents

Page

1.0 General 4

1.1 Description of Services 4

1.2 Background 4

1.3 Program Objectives 5

1.4 Period of Performance 5

1.5 Scope 5

1.6 Stakeholders and Desired Outcomes 6

2.0 Definitions 8

3.0 Government Furnished Items and Services 14

3.1 Government Furnished Equipment 14

3.2 Government Furnished Property 14

3.3 Government Furnished Documents 14

3.4 Transfer of Government Furnished Property 14

4.0 Special Requirements 15

4.1 Contractor Furnished Equipment

4.2 Travel 15

4.3 Signage Requirements 15

4.4 Contractor Provided Documents 15

4.5 Security 17

4.6 Safety 17

4.7 Emergency Action Plan 21

4.8 Transition Plan 22

5.0 Specific Instructions 26

5.1 Shipping 26

5.2 Configuration Checklists 26

5.3 Over and Above Work 26

5.4 Contract Turnaround Time 27

5.5 Defense Contracting Management Agency 27

5.6 Performance Assessment Plan 27

5.7 Status Update 28

5.8 Adding New NSNs 28

5.9 Remove NSNs and NSN Change 29

5.10 Directed Scope of Work 29

5.11 Asset Visibility 29

5.12 Handling Unclassified Controlled Cryptographic Item 30

5.13 Advice Reporting 30

5.14 Failure and Root Cause Analysis Report 30

5.15 Additional Instructions 30

6.0 Applicable Publications 32

Appendix 1 Performance Requirement Summary (PRS) 33 Appendix 2 Detail NSN List 34 Appendix 3 NSN Work Standards 35 Appendix 4 NSN Configuration Checklist 36 Appendix 5 LIS Mission Essential Contractor Service in Crisis 37 Appendix 6 Over & Above (O&A)Request Format 38 Appendix 7 Warranty Resolution Report (WRR) 39 Appendix 8 MILSTRIP ZBE Sample Format Table and Sample 40 Appendix 9 MILSTRIP AE_Format Table 41 Appendix 10 Contractor Status FTP Description Table 42 Appendix 11 MILSTRIP AS_Format Table 43 Appendix 12 Example of NSN Change Report 44 Appendix 13 Example of O&A Request for Relief/On Time Delivery 45 Appendix 14 Example of O&A Request for Relief (RFR) Report 46

Part /Para

Table of Contents Continued

Page

Appendix 15 Example of Estimated Delivery Date (EDD) Change Report 47 Appendix 16 Example of Failure/Root Cause Analysis Report 48 Appendix 17 Example of Frustrated Asset Report (FAR) 49 Appendix 18 Example of Continuous Process Improvement 50

PERFORMANCE WORK STATEMENT (PWS)

SECREP LOGISTICS INTEGRATION SUPPORT PERFORMANCE WORK STATEMENT

Part 1

General Information

1.0 General: This is a non-personal services contract to acquire the services of a Contractor who will develop and manage a vendor base to perform remanufacture, overhaul or repair (ROR) for Marine Corps Ground Equipment Secondary Reparable (SECREP)

Items. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor serving as the Integrator, who, in turn, is responsible to the Government.

1.1 Description of Services: The Contractor will provide Process and Logistics Consulting Services that result in ROR for Marine

Corps SECREP items and an improved Marine Corps SECREP Supply

Chain. In this effort, the support services provided by the

Contractor include: 1) productivity improvement; 2) quality assurance and quality control; 3) inventory management; 4) distribution networks; 5) transportation and shipment of goods and materials; and 6) materials management and handling. The

Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform ROR for SECREP items as defined in this Performance Work Statement

(PWS). The Contractor shall perform to the standards in this PWS.

1.2 Background: Initially known as the 4th Echelon of

Maintenance (4EOM) Program, the LIS program was developed in response to the requirement described in the Realignment of

Maintenance initiative of the Marine Corps LOGCOM Solution

Planning Directive (SPD), dated 23 January 2006. This SPD directed that management of the 4EOM migrate from the Operation

Forces to LOGCOM following a 2001 pilot program implemented with

Federal Prison Industries (FPI) designed to evaluate LOGCOM’s ability to effectively source and manage SECREP ROR. In 2002, LOGCOM developed a Statement of Objectives and solicited a management plan and concept of operations from six companies through an existing General Services Administration (GSA)

Schedule (GS-10-F-0229L) - Logistics Worldwide (LOGWORLD). It was re-competed as a Marine Corps performance-based contract in 2010 and expanded to full capability at every major Repairable Issue

Point (RIP) across the enterprise and executed ROR of over

84,800+ SECREPs.

1.3 Program Objectives: The United States Marine Corps (USMC)

Logistics Command (LOGCOM) Secondary Reparable (SECREP)

Logistics Integration Support (LIS) Services Program requires a single logistics integrator to provide ready for issue systems and sub-systems to fulfill its Title 10 readiness requirements.

The LIS program directly supports the readiness of critical end items through the SECREP supply chain. The LIS program is designed to utilize non-organic repair activities for the Fleet

Marine Forces (FMF) and standardize the enterprise-wide SECREP maintenance outsourcing process. This program is intended to provide a single source for contracted SECREP ROR at fixed unit prices, with consistent contractual turn-around times (TATs) and at Original Equipment Manufacturer (OEM) specifications.

1.4 Period of Performance: The contract includes a five-year

base ordering period, and a six-month optional ordering period pursuant to FAR 52.217-8 Option to Extend Services, which will be evaluated during proposal evaluations. If the option to extend services is exercised, the ordering period for this requirement will run through 30 November 2026. Inclusion of option periods in task order will be determined at the task order level. A written justification in accordance with FAR

17.205 would be executed at the task order level if possible.

The period of performance for each task order will vary depending on the specific requirement but will not exceed one year. The unknown nature of the quantities of SECREPs requiring

ROR drives the need for maximum flexibility in task order schedule and period of performance. A five-year ordering period provides the flexibility necessary to support the sustainment activities for the FMF needed to increase equipment readiness by replenishing the inventory of SECREPS without unduly restricting competition.

1.5 Scope: The scope of this contract covers the ROR and/or tear down and evaluation (TD&E) of Marine Corps Ground Equipment

SECREP items turned in at designated Government locations (CONUS and OCONUS). When new items are fielded by the Marine Corps to replace similar items currently included in this contract, those replacement items shall be considered within the scope of this contract. When new Marine Corps Ground Equipment SECREP items of a type included on this contract other than replacements for items currently included in this contract require ROR, the contracting officer will make a determination as to whether the items are within the original scope of this contract based on their similarity to existing items in type, purpose, estimated

ROR price, and complexity. In the course of orchestrating ROR actions with the commercial vendor base (on behalf of the Marine

Corps), the Contractor will develop unique insights for process improvement opportunities and will provide advice (i.e., consulting services) on improving productivity, product/process quality, inventory management, distribution of goods, and materials management.

1.6 Stakeholders and Desired Outcomes:

1.6.1 This program supports two primary stakeholders: ROR

customers and Information customers.

1.6.1.1 The LIS program supports Government customers at both the retail level of supply via the FMF Reparable Issue Point (RIP) and the wholesale level of supply via the Marine Corps Wholesale

(MCW) to the receive damaged SECREPs, determine whether to remanufacture, overhaul or repair (ROR) each item and return it to the USMC SECREP inventory. The Fleet Marine Forces RIP customers consist of Hawaii, Blount Island Command, Okinawa, USMC Forces Reserve, Camp Pendleton and Camp Lejeune. The MCW customers consist of Production Plant Albany, Marine Corps

Wholesale Activity (MPB) and Barstow. In order to effectively manage their inventory, ensure they have items on the shelf for exchange, and/or maintain production schedules, ROR customers desire a reliable (warranted), fixed unit price, fixed TAT, SECREP ROR source and accountability of Government Furnished

Property (GFP).

1.6.1.2 Information customers include the Contracting Officer, Program Manager, Contracting Officer Representative (COR), and

Contracting Officer Technical Representative (COTR) for contract administration and management. RIPs, and MCW customers finance personnel obligate and de-obligate funds to meet requirements.

Information customers also include potential ROR customers considering the LIS program for their maintenance needs and who are inquiring about the program.

1.6.2 Desired Outcomes

Stakeholder Desired Outcome Performance Objective Maintain SECREP Inventory and/or

Stay on Schedule (Depot)

ROR/Exchange and return of

Government-owned SECREPs in accordance with OEM/Mil specifications in compliance with Government needs at

Government Location within contractual turnaround times and/or actual turnaround times.

Account for Government

Property

Report GFP possessed by the

Contractor.

Flexibility Add new SECREPs to the contract.

Continuous Process

Improvements

Provide advice on improving the

Marine Corps SECREP Supply

Chain

The Performance Requirements Summary (PRS) (Appendix 1) identifies the desired outcome showing the specific performance standards, acceptable quality levels and surveillance measurement techniques required for each performance objective. The National

Stock Number (NSN) Detail list (Appendix 2) identifies the NSNs on contract. The individual configuration checklists are located at the LOGCOM website. These checklists indicate the level of work

(remanufacture, overhaul or repair) and configuration required for each item submitted. The work standards by NSN are located at the LOGCOM website.

Part 2

DEFINITIONS

2.0 Definitions:

2.1 General Definitions:

Advice: Advice (i.e., Consulting Services) will be provided by the Contractor to the government when, in the course of integration activities for ROR, the Contractor identifies potential changes that could improve productivity, product/process quality, inventory management, distribution of goods, and materials management.

Contract Data Requirement List (CDRLs): Required data that must be provided by the Contractor to the contracting officer (KO) as identified in the contract or Performance Work Statement.

Contractor: A supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this PWS refers to the Integrator.

Contracting Officer: A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the Government. Note:

The only individual who can legally bind the Government.

Contracting Officer’s Representative (COR)/Contracting Officer’s

Technical Representative (COTR): An employee of the U.S.

Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

Performance Requirements Summary (PRS): Identifies the performance objectives and performance thresholds (Acceptable

Quality Levels (AQLs) for mission-critical service tasks.

Quality Assurance Surveillance Plan (QASP): An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance. It describes the methods of surveillance that may be used to monitor the services and deliverable to be provided under the contract. This is a

Government owned living document to be changed and updated as the Government deems necessary.

Quality Control: All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

Subcontractor: One that enters into a contract with a prime contractor or Integrator. The Government does not have privity of contract with the subcontractor.

2.2 Technical Definitions: (specific to this contract)

Beyond Economical Repair (BER): Components whose repair costs would exceed eighty percent (80%) of their replacement value are considered BER. Only the Government is authorized to determine when/if an item is BER. This is considered during the over and above (O&A) and Warranty processes. All SECREPS declared to be

BER will be returned to their respective customers.

Beyond Physical Repair (BPR): If the Vendor cannot repair the item because it is BPR, the Contractor will notify to the

Government. All SECREPs declared BPR will be returned to the customer.

Configuration Checklist: The configuration checklist will identify the item being turned in, components to be turned in with the item, the primary end item, model number, part number, modifications, and special instructions. The configuration checklist is used by the Government and Contractor for conducting joint inspection at the time of induction and upon receipt from repair. Also, when adding new NSNs to contract, the configuration checklist is submitted to the Contractor with the request for proposal.

Contractual Turn Around Time (KTAT): The number of calendar days between when the Contractor accepts an item for ROR (date/time on configuration checklist or when an induction is posted via file transfer protocol (FTP), whichever is the latest) and when the

Government accepts an item back from ROR (date/time on DD 1348).

The contract requires a specific TAT for each NSN as listed in

Appendix 2 – NSN Detail list. Advanced Traceability and Control

(ATAC) shipping time for Okinawa and Hawaii averages 12 calendar days (above the specified TAT), the Contractor is not responsible for ATAC delay.

Controlled Cryptographic Item (CCI): Secure unclassified telecommunications or information handling equipment that embodies a CCI component or CCI assembly.

Core Items: Core Items are components of an item that the

Contractor can expect to reuse during the ROR process. Any items designated as Core Items in the NSN configuration checklist which cannot be reused (e.g. out of tolerance, damaged or missing) in the ROR process shall be submitted as O&A charges.

Directed Scope of Work (DSW): Any work requested and authorized by the Government for repairs or services outside of the scope of work originally negotiated firm fixed price and contractual turnaround time for ROR.

Exchange: Exchange means transferring custody of a SECREP carcass from the Government to the Contractor and then subsequently transferring custody of an OEM spec SECREP back to the Government within a specified TAT. This exchange can be the return of the actual SECREP originally turned in as GFP, or a like item, at the Contractor’s option. Although the Government anticipates that exchanges will generally involve the acceptance, ROR and subsequent return of the same actual SECREP, the

Contractor may choose to maintain a production line or inventory of items and return a like SECREP within the specified

TAT for each item turned in. As this is primarily expected to be a ROR contract, the Government will not purchase or otherwise provide “seed stock” or inventory for the Contractor, nor will the Government own any excess inventory in the Contractor’s possession.

Global Combat Service Support-Marine Corps (GCSS-MC): GCSS-MC is the primary technology enabler for the Marine Corps Logistics

Modernization strategy and provides the backbone for all logistics information required by the Marine Air Ground Task

Force (MAGTF). The core is modern, commercial-off-the-shelf enterprise resource planning software (Oracle 11i e-Business

Suite). GCSS-MCs design is focused on enabling the warfighter to operate while deployed with reach-back from the battlefield.

Government Furnished Equipment (GFE): The equipment that is owned by the Government and delivered to, or made available to a

Contractor.

Government Furnished Property (GFP): The Government property that is in the possession of the Contractor for performance of a contract. For this contract, GFP is SECREP items (carcasses) furnished for repair, overhaul, or remanufacture.

Mandatory Replacement Items: Any items designated as mandatory replacement items in the authorized maintenance publications or in the NSN configuration checklist shall be replaced by the

Contractor during ROR and shall not be submitted as O&A in the case that they are missing or unserviceable.

Normal Wear and Tear: The expected decline in condition of an item due to use. Any components of an item that are not designated

Core Items or Mandatory Replacement Items are subject to O&A charges if they are missing or unserviceable due to damage above what would result from normal wear and tear.

NSN Work Standards: Each NSN has a scope of work summary located on a LOGCOM website.

Original Equipment Manufacturer (OEM): Specifications: For the purposes of this contract, OEM specifications means that an item meets or conforms to a current set of published specifications as defined by the OEM.

Over and Above (O&A) Charges: O&A charges are additional charges incurred by the Government when conditions are encountered that are beyond what was intended and reasonable when assigning the fixed price unit for each SECREP. Typically these charges relate to missing components, damage not due to normal wear and tear, and unit requests such as special packaging. O&A pricing is offered by the Contractor and are subject to the acceptance of the Government. Once accepted by the Government, the O&A price and new TAT (if applicable) become contractual.

Overhaul: Overhaul is the complete disassembly, cleaning, evaluating, and reassembly of an item/assembly (to include all of its components and sub-components) for the purpose of replacing any parts that are out of tolerance for serviceability.

Component parts that are within acceptable tolerance are reused.

Overhauled items/assemblies must meet OEM specifications.

Remanufacture: Remanufacturing is the process of returning a used, worn out, or otherwise unserviceable item/assembly to a condition that is as close to new as possible. The item/assembly is completely disassembled, cleaned, inspected, re-machined, reassembled, aligned/calibrated, and tested to ensure functional operation and conformance to quality standards. All core items are reworked to meet all of the OEM specifications thereby ensuring that the remanufactured item/assembly meets original equipment specifications. Wearable component parts such as bearings, rings, pistons, and gaskets are replaced per OEM instructions. Remanufactured items/assemblies are returned to a like new condition in regard to performance and reliability.

Remanufacture, Overhaul and Repair (ROR): ROR means the remanufacture, overhaul or the repair of a SECREP as determined by the specified ROR method for each NSN.

Repair: Rework/replacement of failed component part(s) to restore an item/assembly to a serviceable condition that performs within the OEM's specification tolerances. Disassembly and reassembly of the item/assembly is limited to the extent necessary for rework/replacement of failed component part(s).

Reliability and remaining service life of the item/assembly are determined by the aggregate condition of the item's associated component parts.

Request for Quote (RFQ): RFQ is a process by which new NSNs are added to the contract with proposed FFP and TAT. RFQ is also used to remove NSNs from the contract, NSNs administrative changes and checklist changes.

Request for Relief: Given to items that miss the contractual turnaround time and/or the O&A contractual processing time for

Government approved circumstances.

Special Packaging: Packaging specified by the Government in excess of that required in the PWS. This may include Hazmat, Magnetic Special Handling, ATAC shipping requirements, and

Preservation, etc.

Stop Work Order: A written order from the Contracting Officer to the Contractor requiring the Contractor to stop all, or any part, of the work called for by this contract for a specified period as defined in the stop work order after the order is delivered to the

Contractor, and for any further period to which the parties may agree.

Teardown and Evaluation (TD&E): The cost to conduct the initial

TD&E of an item (including 2-way shipping if applicable), and is a component of the total cost of ROR for each SECREP. The total cost of ROR ($ROR) consists of the TD&E cost plus the cost of the ROR action. For example, in cases where an O&A requirement is identified by the Contractor during the TD&E and the

Government determines that it will not approve the O&A charges, or the SECREP is declared BER/BPR, the Contractor will be paid only the TD&E cost for that item (not the $ROR).

Warranty Resolution Reports: Warranty work order that is generated by the Contractor when a SECREP is inducted during the active warranty period. The Contractor assess the SECREP for warranty defects and document the findings. If the defect is warranted there will be no cost to Government for rework.

ZBE: Is a generic Routing Identifier Code (RIC) assigned to items inducted in the LIS SECREP ROR Program.

Part 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3.0 GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1 Government – Furnished Equipment: The Government will

provide office space and warehouse space at each SECREP exchange location. Material Handling Equipment (MHE) sufficient to move and load/unload any SECREP will be available through coordination with the co-located Government facility operators.

3.2 Government – Furnished Property: Items (carcasses) turned in to the Contractor for ROR shall be considered Government-

Furnished Property.

3.3 Government – Furnished Documents:

a) Configuration checklists will be made available when required by posting on a public website or presentation on a

CDROM

b) Work Standards by NSN will be made available when required by posting on a public website or on a CDROM

c) NSN RFQ as needed to add in-scope SECREPs to the contract

d) Monthly Program Review

e) Configuration Checklist Change

f) Request for Relief response to CDRLs (A007 & A008) On Time

Delivery report and O&A notification Report

3.4 Transfer of Government Furnished Property

a) Receive and return GFP from and to the LIS customer. The Contractor will use the GFP module within the Procurement

Integration Enterprise Environment (PIEE) website at https://wawf.eb.mil/piee-landing/

b) GFP Transfer Training for Contractors is located on the Procurement Toolbox website at https://dodprocurementtoolbox.com/site-pages/gfp-training https://wawf.eb.mil/piee-landing/ https://dodprocurementtoolbox.com/site-pages/gfp-training

Part 4

SPECIAL REQUIREMENTS

4.0 SPECIAL REQUIREMENTS:

Subparagraphs in Section 4 provide amplifying information to support LIS operations.

4.1 Contractor Furnished Equipment: Computers, desks, internet access, copy machines, phones, packing supplies, tools, pallet jacks, personal protective equipment for Contractor personnel.

4.2 Travel: Travel necessary for effective performance of the contract shall be the responsibility of the Contractor. No travel is required during standard operations beyond that inherent in meeting the performance requirements. During start-up the Contractor will be required to attend a start of work meeting in Albany, Georgia at no additional cost to the

Government. All Contractor costs relevant to this contract will be imbedded into the firm fixed pricing scheme.

4.3 Signage Requirements:

No Contractor signs or logos are permitted.

4.4 Contractor Provided Documents:

a) Over and Above (O&A) Requests (Appendix 4). O&A requests will include supporting photographs when needed to clarify the need for O&A charges. When photographs are provided, they should contain a specific identifier, preferably the serial number for the SECREP.

b) Warranty Resolution Reports (WRRs) (Appendix 5). WRRs will include supporting photographs that should contain a specific identifier, preferably the serial number for the

SECREP.

c) NSN Change Request. NSN change requests will be submitted when the actual SECREP that arrives at the vendor is not what was identified on the ZBE. The NSN change request will be submitted via email to the contracting officer for resolution. (CDRL A001)

d) Monthly On Time Delivery (OTD) Requests for Relief (RFRs) for deliveries missing the KTAT citing reasons for such request. The OTD RFR change request will be submitted via email to the contracting officer for resolution. At a minimum, the OTD RFR should contain the work order number, document number, NSN, original KTAT, induction date, return date, actual TAT, number of day past KTAT, and reason for relief. (CDRL A002)

e) Monthly O&A timely notification RFR for exceeding contractual terms and conditions citing reasons for request. The O&A RFR will be submitted via email to the contracting officer for resolution. At a minimum, the O&A

RFR should contain the work order number, document number, NSN, KTAT, joint inspection induction date, date the O&A work order request was submitted to the government.(CDRL

A003)

f) Monthly Estimated Delivery Date (EDD) report for items with EDDs that exceeds contractual TAT indicating the EDD. (CDRL

A004)

g) Monthly Failure Report (FR) & Root Cause Analysis (RCA) identifying failures and the faults related to a system, an equipment, a software or a process. Report analysis findings indicate the root cause. (CDRL A005)

h) Frustrated Asset Report (FAR): The FAR identifies misidentified assets by regional locations; i.e. wrong

NSN/Part Number, NSN not on contract, NSNs that are not condition code “F”. (CDRL A006)

i) Continuous Process Improvement Report (CPI) (Appendix 18):

Quarterly, the Contractor will complete a CPI Report advising the Government on potential changes in the Marine

Corps SECREP Supply Chain for improvement of productivity, product/process quality, inventory management, distribution of goods, and materials management. The CPI Report will summarize the process improvement opportunity, the benefits of the process change, and the recommendation from the

Contractor. (CDRL A007)

j) Quality Control Plan (QCP). The QCP must address all efforts to comply with the minimum AQLs defined in the performance requirements summary (PRS) (Appendix 1). The QCP shall be submitted to the contracting officer for review and approval NLT 2 weeks after contract award. (CDRL A001)

k) Work Breakdown Structure (WBS). The WBS and a list identifying all key POCs in areas of program management, ROR site management, warranty management, supply chain management contract management, payment management and IT management shall be submitted to the contracting officer for review and approval NLT 1 week after contract award.

4.5 Security

DD Form 254 (Attachment _). Overarching security requirements and Contractor access to classified information shall be as specified in the basic DD Form 254. All Contractor personnel with access to unclassified information systems, including e-mail, shall have at a minimum a favorable National Agency Check

(NAC. The Contractor shall manage and ensure that all personnel are properly cleared to access designated base(s)/ worksite(s).

Required security clearances and Common Access Cards (CAC) shall be at no direct expense to the Government. Neither the

Contractor nor any of its employees shall disclose, or cause to be disclosed, any information concerning operations (e.g., deployment dates, times, numbers of personnel) which could result in, or increase the likelihood of, a breach of the activity's security or interruption of continuity of operations.

Contractors with access to Personal Identification Information

(PII) may be required to have a Secret Clearance (SECNAV M-

5510.30). Contractor personnel shall maintain the minimum required level of security for the life of the contract.

4.5.1 Physical Security

The Contractor shall be responsible for safeguarding all

Government equipment, information, and property provided for

Contractor use. At the close of each work period, Government facilities, equipment, and materials shall be secured. The

Contractor shall establish and maintain comprehensive, effective, and continuous security programs, and provide ongoing security training for all employees. The Contractor shall ensure that security procedures and methods do not expose Government information and property to potential loss and/or damage.

4.5.2 Key Control

The Contractor shall establish and implement methods to ensure that no keys, key cards, nor codes issued to the Contractor by the Government are lost or misplaced, nor used by unauthorized personnel. Keys issued to the Contractor by the Government shall not be duplicated. The Contractor shall develop procedures addressing key control to be included in the Quality Control

Plan (QCP) and shall submit a list of all Contractor personnel issued keys to the LIS PMO (CDRL A001). This list shall be updated whenever keys are re-issued, returned, or replaced.

These procedures shall include turn-in of issued keys for those personnel no longer requiring access to secured areas. The

Contractor shall immediately report any occurrences of lost or duplicated keys to the COR/KO, via the LIS PMO. This does not include access to classified facilities.

4.5.3 Access to Procedures, Records, Data, and Facilities

All records/information entered into, contained within or derived from the Government-Owned Contractor Operated

Information Technology (GOCO-IT) systems are the property of the

Government. The Government shall determine the access levels required for Contractors to enter a GOCO-IT system.

4.5.4 Facilities

The Contractor shall be given access and tenancy to existing

Government-provided facilities at each regional location in which to conduct LIS operations. The Contractor shall not install materials or equipment, modify existing facilities, or construct new facilities or structures on Government property.

The Government retains the authority to modify or realign facilities and space provided to the Contractor based on Marine

Corps guidelines for space utilization, mission, and personnel requirements of the Contractor. Structural repairs required during the term of this contract shall be reported to the designated Government representative. The Contractor shall reimburse the Government for repairs not attributable to normal wear and tear.

4.6 Safety

4.6.1 Occupational Safety and Health Administration (OSHA)

Voluntary Protection Programs (VPP)

MCLC is in the process of pursuing OSHA Voluntary Protection

Programs (VPP) recognition, or has already received VPP recognition from OSHA. VPP affects all applicable Contractors operating on site. It is the Contractor's responsibility to ensure its employees and managers are in full compliance with

OSHA requirements and have a general understanding of VPP. All

Contractors, whether regularly involved in routine site operations or engaged in temporary projects such as construction or repair, must follow the safety and health rules of LOGCOM.

Detailed information on VPP is available on the OSHA website at http://www.osha.gov/dcsp/vpp/index.html. The Contractor shall comply with commercial safety standards as identified by the

Occupational Safety and Health Administration. The Contractor shall comply with all Federal, State, DoD, Navy, Marine Corps

(MC), and local rules and regulations to include but not limited http://www.osha.gov/dcsp/vpp/index.html to OSHA Standards, National Fire Protection Association (NFPA)

Standards, Navy Marine Corps Directive (NAVMC DIR) 5100.8x, Marine Corps Order (MCO) 5100.8x, and MCLCO (LCO) 5100.8x. The

Contractor must have a written Safety Plan and submit it to the

COR for review and approval by the KO within 10 calendar days after contract award. In addition to the requirements listed above, the Contractor’s written Safety Plan shall, as a minimum, address the following:

Mishap reporting procedures

Weekly safety meetings

Employee training requirements

Monthly safety inspections

Requirements for vendors to comply with the safety provisions of this contract

4.6.2 Additional Safety requirements

4.6.2.1 Applicable Contractors

These requirements apply to Contractors, vendors, and their employees or agents.

4.6.2.2 Days Away, Restricted, and or Transfer Case Incident

Rate (DART)

Number of recordable injuries and illness cases per 100 full-time employees resulting in days away from work, restricted work activity, and/or job transfer that a site has experienced in a given period.

4.6.2.3 Total Case Incidence Rate (TCIR)

Total number of recordable injuries and illness cases per 100 full-time employees that a site has experienced in a given period.

4.6.2.4 Mishap and Incident Reporting

As soon as reasonably possible but no later than 24 hours of any mishap or incident resulting in personal injury (OSHA recordable) and/or significant property damage while performing work authorized by this contract, the Contractor shall notify the following:

The activity’s Safety Representative – Name/Phone Number:

The COR;

The KO;

MCLC Environmental Health and Safety (EH&S) office. A written report of the mishap/incident shall be sent within

24 hours to EH&S/S11. Contact 229-639-5402 or email smblogcomie@usmc.mil;

Installation Safety Office, Marine Corps Logistics Base, Risk Management Office 229-639-5249.

4.6.2.5 Mishap notifications shall contain, as a minimum, the following information:

Contract Number, Name of Company, and Name and Title of Person(s) Reporting

Date, Time, and exact location of accident/incident

Brief narrative of accident/incident (Events leading to accident/incident)

Cause of accident/incident, if known

Estimated cost of accident/incident (material and labor to repair/replace)

Nomenclature of equipment and personnel involved in accident/incident

Corrective actions (taken or proposed)

Other pertinent information

4.6.2.6 Contractor must fully cooperate with the Marine Corps safety personnel during safety inspections of the workplace and inspections of required documentation.

4.6.2.7 Safety requirements listed in this package that do not relate to the Contractor’s operations or services may be waived by the KO. Objections made by the Contractor must be reported to the KO within 10 days of contract award. Objections will be considered on a case-by-case basis.

4.6.2.8 Smoking and the use of tobacco products is allowed in designated areas only.

4.6.2.9 All vehicle operators and passengers of Contractor and privately owned vehicles are required to wear seatbelts while their vehicle is in operation on the installation and/or performing work under this contract. The use of seatbelts is also required on all mobile construction equipment operating on the installation and/or performing work under this contract.

4.6.2.10 All vehicle operators and passengers are prohibited

from using a cell phone, personal digital assistant (PDA), or any other electronic device, unless the vehicle is safely parked or the operator is using a hands-free device. The use of mailto:smblogcomie@usmc.mil portable headphones, earphones, or other listening devices

(except for hand-free cell phones) while operating a motor vehicle is also prohibited.

4.6.2.11 Should an accident occur and in the event the US

Government investigates the mishap, the Contractor and vendors shall cooperate fully and assist Government personnel during the investigation period. Instructions pertaining to the assistance required from the Contractor in support of an investigation and the point of contact of the MCLC safety personnel involved in an investigation will be provided by the COR or the KO

4.6.2.12 Contractor must gather the following required

information at the end of each calendar year in support of the annual VPP MCLC HQ annual self-assessment:

Name of Contractor

Total Work Hours

Total number of Recordable Cases

TCIR

Number of Cases involving days away from work, restricted activity or job transfer

DART

Three Year Rate (current CY plus the two prior years if contracted with MCLC during those two years). This contract information must be forwarded to the following list of people not later than 30 January.

The activity’s Safety Representative – Name/Phone Number:

The COR (if applicable);

The Contracting Officer;

MCLC Environmental Health and Safety (EH&S) office.

Contact 229-639-5402 or email smblogcomie@usmc.mil;

4.7 The Continuity of Operations Plan

The Continuity of Operations Plan (COOP) includes the Emergency

Action Plan (EAP), Natural Disaster Plan (NDP) and Active

Shooter Plan (ASP). The Contractor shall follow the local installation (base, post or station) procedures for the COOP to ensure that all Contractor personnel receive the appropriate training. The Contractor shall submit a written COOP to the LIS

PMO within 45 calendar days after contract award. The Contractor shall submit an official letter or email to the LIS PMO with the status of the required COOP training within 30 calendar days after Day 1 Ready. The COOP is a continuous effort and is reportable to the LIS PMO throughout the term of this contract.

mailto:smblogcomie@usmc.mil

4.8 Transition Plan

The transition plan shall meet the requirements of Section 4.8 through 4.8.3. The initial transition plan shall focus on a turnover plan with the Incumbent, a mitigation plan to minimize interruptions or delays to work in progress that would affect the mission, a plan for the transfer of work control, delineating the method for processing and assigning tasks, and a plan for completing the phase-in period by the Incumbents contract end. The Contractor shall permit the Incumbent

Contractor to conduct its remaining Government-approved closeout activities (i.e., Incumbent Contractor-owned equipment removal), at each location following the incoming Contractors assumption of LIS operations.

The terms Awardee and Incoming are synonymous.

The terms Incumbent and Outgoing are synonymous.

The purpose of the transition period is to allow sufficient time for the incoming and outgoing Contractors to conduct turnover of functions necessary to facilitate continued, uninterrupted operation of the LIS Program. The transition period and the incoming Contractor’s period of performance will run concurrently. The Contractors shall begin turnover functions at the start of the awarded contract period of performance. (e.g., hire and provide the employee with a CAC, eMRS access, etc.).

The transition plan consists of:

Phase-In (CLIN 0001. This scope of work shall be included in CLIN 0001 only.)

Phase-Out (Not included in CLIN _. This scope of work shall be included in the LIS Operations Support CLIN(s) only.)

The Incumbent Contractor shall participate in the Awardee

Contractor’s post award conference with the Government to discuss the transition plan. A Phase-In CLIN will be established for use by the Awardee. This CLIN is valid for the phase-in period only and expires on 31 May 2021. All travel incurred during the phase-in period shall be included in the Phase-In

CLIN (0001) only.

Phase-in and phase-out will be evaluated in CPARS.

4.8.1 Phase-In

The phase-in period allows the Awardee to assume accountability and transfer of functions from the Incumbent. The Incumbent shall afford the Awardee the opportunity to observe the day-to-day operations in the performance of all required maintenance and support during the Transition Phase-In period. The phase-in portion of the transition plan shall be submitted by the Awardee within seven (7) calendar days of contract award. The Contractor phase-in period is approximately 21 calendar days. The phase-in lasts from the effective date of the award to the expiration of the Incumbent’s contract. The Awardee shall initiate turnover activities so that it can assume full responsibility to manage and operate the LIS on Day 1 Ready. THE INCUMBENT IS SOLELY

RESPONSIBLE FOR LIS OPERATIONS UNTIL CONTRACT EXPIRATION. The

Awardee assumes responsibility at the end of phase-in period.

The list below, while not all inclusive, lists items necessary to facilitate turnover from the Incumbent to the Awardee.

The phase-in period shall include, at a minimum:

An integrated schedule for all key events, which highlights

Contractor and Government support requirements.

An integrated staffing, training, and action plan that clearly demonstrates their ability to perform at or above the levels indicated and shall identify any unusual impacts to the customers (delays, reduction in service, etc.).

o Training, safety, certifications o Set up IT accounts through government process (e.g., SARR for eRMS) o Give PMO access to the Contractors IT system that will manage LIS assets.

A plan to address the hiring of existing employees by the

Awardee , how this may impact phase-in, as well as, how any associated risks and potential conflicts of interests will be mitigated. Rationale and justification for any planning assumptions taken.

A plan to take occupancy of the Government-furnished facilities and work in partnership with the

Military/Civilian employees of each respective base, camp, or station.

Post award conference participation with LIS PMO (Albany, GA)

Support functions necessary to continue LIS operations

The Awardee Contractor shall provide a written brief of the status of the turnover to the KO on a weekly basis. The brief shall consist of the phase-in events and tasks completed for the reporting period (i.e., week) (CDRL A0009).

Note 1: Day 1 Ready (Start of Work) – The phase-in period and

Incumbents (outgoing) contract has ended. On Day 1 Ready, the

Awardee Contractor assumes FULL operational control and responsibility of all LIS Operations, at all LIS sites, providing and supporting all requirements listed in the PWS. For the purpose of this contract, Day 1 Ready is 1 June 2021. All other CLINs (except Phase-In CLIN) are effective (billable) on

Day 1 Ready.

4.8.2 Government Interaction

Host post award meeting at Marine Corps Logistics Base, Albany, GA.

Provide government authorizations (SAARs, CAC approvals, IT

System approvals, etc.) where necessary.

Permit access to warehouses and facilities to the incoming

Contractor to support turnover. Conduct joint inspection during the transfer of equipment.

The phase-in and phase-out periods will be rated/assessed in CPARS by the COR.

4.8.3 Phase-Out

The phase-out period allows the Incumbent Contractor time to close out their responsibilities and transfer/turnover functions to the new Awardee. The phase-out period shall commence approximately 45 calendar days before contract expiration and last through the last day of the contract. An updated transition plan with the phase-out portion is required to be submitted to the KO by the Incumbent at least 45 calendar days prior to the end of the period of performance.

During the phase-out, the Incumbent (outgoing) Contractor shall:

Support the Awardee in turnover actions. Afford the Awardee the opportunity to observe the day-to-day operations in the performance of the induction sites at any or all locations during the Transition Phase-In period.

Maintain LIS operations, inventory control, and maintenance responsibility in accordance with the contract requirements until the contract ends.

Shall continue full performance of this PWS during the

Transition Phase-Out period.

Shall continue to manage and maintain accountability of all

GFP until delivered to the Awardee.

Complete all open orders in their possession at the end of the contract period of performance.

Complete final invoicing.

The Incumbent may transfer its owned equipment to the

Awardee to ensure successful turnover. The Government will not reimburse the Contractor for the removal of their equipment.

The phase-out period ends at the contract expiration.

The Awardee Contractor shall provide a written brief of the status of the turnover to the Government on a weekly basis. The brief shall consist of the phase-out events and tasks completed for the reporting period (i.e., week).

Part 5

SPECIFIC TASKS

5.0 SPECIFIC INSTRUCTIONS

5.1 Shipping: The Contractor shall use ATAC to ship to and from

Okinawa, Hawaii, and OCONUS OEMs, at Government expense. The

Contractor shall determine the shipping destination when shipping from Okinawa, Hawaii, and OCONUS OEMs via ATAC (i.e. the

Contractor may choose to ship ATAC from Okinawa, or other approved locations, directly to his subcontracted repair facility and vice versa). An additional 12 days shall be added to the contractual TAT for shipments using ATAC, however, the Contractor shall not be responsible for ATAC shipping delays. All other shipping to and from actual ROR facilities is the responsibility of the Contractor. Shipping costs shall be a component of the

TD&E cost.

5.2 Configuration Checklists: Each NSN has a unique

configuration checklist incorporated by reference in the contract and the Government retains the final authority for any updates.

These checklists will be made available on a LOGCOM website or presentation on a CDROM). Upon turnover of the item from the

Government to the Contractor and vice versa a joint inspection will be conducted by the COR, COTR, or other identified authorized representative in accordance with the configuration checklist. A physical or electronic copy of the completed checklist (signed by both representatives) shall be maintained by the Contractor and available for viewing at the exchange location for the current fiscal year and until the asset is turned over to the Government, and stored in accordance with FAR 4.805.

When a new NSN is considered for addition to the contract the

Government will submit an Equipment Specialist (ES)/Program

Manager (PM) signed and approved configuration checklist to the

Contractor with the RFQ.

5.3 Over & Above work: The need for Over and Above work shall be identified within 30 calendar days of item turn in date. When

O&A work is required, the Contractor will cease any ROR action and obtain authorization to proceed from the Government contracting Officer. The Contractor shall, within 7 calendar days, submit to the KO an Over and Above work request with supporting photos as necessary. The Contractor has a total of 37 days for CONUS customers and 49 for OCONUS Customers (12 calendar days for ATAC shipping) to notify of O&A work. O&A pricing is offered by the Contractor and are subject to the acceptance of the Government. Upon approval of the O&A Work

Request by the contracting officer, the accepted price and adjusted TAT are fixed and contractually binding. Over and Above shall only be considered for missing components or for work out of scope of this PWS for repair items such as special package at the customer’s request. These charges relate to missing components, damage not due to normal wear and tear. If the

Contractor believes that an item is BER or BPR the O&A work request will state as such and provide justification. The

Government may provide replacement items for missing or physically damaged items with no additional cost to the

Government provided such replacements are shipped concurrently with the SECREP. The Contractor shall submit an O&A work order notification RFR as indicated in para 5.4 (i).

5.4 Contractual turnaround time: The Government will grant

relief for times missing KTAT with justifiable reasons. Reason for granting relief, FEDMALL backorder, ATAC shipping delays, acts of nature, surge and any delays due to the fault of the

Government. Contractor’s vendor backorders and equipment failure are not considered acceptable reason for relief. The Contractor shall submit OTD RFR CDRL as indicated in para 5.4 (h).

5.5 The use of Defense Contracting Management Agency (DCMA): The

Government will use DCMA to inspect and or accept on behalf of the

Government.

5.6 Performance Assessment Plan (PAP): The Government’s

Performance Assessment Plan includes monitoring contract performance in the Performance Requirements Summary (PRS)

(Appendix 1). The program office will capture, calculate, and display the metrics specified in the PRS for a joint review during the Program Monthly Review (PMR) indicating whether or not the Contractor is performing in accordance with the PRS AQLs. The

Government shall monitor contractor performance according to the

QASP. The COR will document the Contractors performance annually, at a minimum, using the Contracting Performance Assessment

Reporting System (CPARs). Failure to achieve satisfactory performance under the contract may result in a loss of future

Government contracts. For each item that does not meet the acceptable level, the Government may issue a Contract

Discrepancy Report (CDR). CDRs will be forwarded to the KO with a copy sent to the contractor. The contractor must reply in writing within 5 days of receipt identifying how future occurrences of the problem will be prevented. Based upon the

Contractor’s past performance and plan to solve the problem, the

KO will determine if further action will be taken. The

Contractor will receive favorable CPARs ratings of satisfactory, very good, or exceptional for contract performance that meet or exceeds AQLs and adherence to standards detailed in this PWS.

5.7 Status Updates: Each day that assets are turned in for ROR, the Government will provide via File Transfer Protocol (FTP) to the Contractor’s designated server, a single text file with 80 card column (cc) Document identifier (ZBE) Transactions for each

SECREP item ROR. The Contractor shall extract the NSN and

Document Number from the ZBE and create an asset visibility record for…