Attachment 1 - Draft PWS_1 April 2025.pdf

PERFORMANCE WORK STATEMENT

FOR

LOCAL DRAYAGE

OF GOVERNMENT FURNISHINGS

FOR

FURNISHINGS MANAGEMENT SECTION

SPANGDAHLEM AIR BASE AND

GEOGRAPHICALLY SEPARATED UNITS

(GSUs)

Last updated: 1 April 2025

Table of contents PAGE

1. DESCRIPTION OF SERVICES 3

2. DAMAGES 4

3. DELIVERY AND SCHEDULE 4 - 6

4. QUALITY CONTROL 7

5. HOLIDAYS AND HOURS OF OPERATION 8

6. SECURITY REQUIREMENTS 9

7. SERVICE SUMMARY 10

8. GOVERNMENT FURNISHED PROPERTY AND SERVICES 11

9. CONTRACTOR FURNISHED ITEMS 11

10. CONTRACTOR MANPOWER REPORTING LANGUAGE 11

11. APPENDICES 11 - 13

1. DESCRIPTION OF SERVICES

The Contractor shall provide all personnel, equipment, power tools, all types of licenses and permits, materials, supervision, supplies, services, and transportation necessary to assemble, disassemble, transfer, transport, issue, pick-up, load / unload at Warehouse 166 and deliver Government-owned furnishings as defined in this Performance Work Statement (PWS) for Spangdahlem Air Base (SAB) (on-base and off-base units, Warehouse to Warehouse moves, and GSUs). Standards as outlined in this PWS shall be met by the Contractor.

1.1

The Services required under this contract, include loading and off-loading at the point of origin and delivery shall be performed in accordance with commercial practices. The loading of truck(s) is performed in the morning and afternoon at the Furnishing Management Section (FMS) warehouse. Furnishings collected during the morning shall be unloaded at the designated Government warehouse.

1.2

The Contractor shall provide two (2) enclosed vehicles, minimum loading height of two hundred and thirty-eight centimeters (238 cm).

The contractor is responsible for supplying enough personnel to comply with the timelines and requirements as defined in this PWS Section 3 Delivery and Schedule.

All drivers and porters must acquire base access through the 52 Security Forces Squadron prior to contract start date.

1.3

The contractor shall provide minimum one (1) enclosed vehicle, with up to ninety

(90) cubic meters (cbm) capacity, minimum loading capacity of twenty 20 cbm daily. Should ninety (90) cbm be exceeded, the contractor shall provide an additional enclosed vehicle. Furnishings Management Section will notify contractor about the daily truck schedule and if a second vehicle is required 48 hours in advance. If there is a vehicle malfunction or breakdown a third truck must be made available to complete the daily workload.

1.4 Call Placement Per Day: A call shall not exceed two (2) trucks per day for a furnishing requirement of a maximum of one-hundred-and-eighty (180) cbm for both trucks together. The minimum furnishing requirement shall not be less than twenty (20) cbm per call.

1.5 Each vehicle shall be equipped with a basic tool kit. In addition, a camera (cellphone) shall be furnished by the Contractor to document possible damages to property (private property or FMO property). Damages shall be reported to the Contracting Officer’s Representative (COR) within twenty-four (24) hours or next duty day. If customer is not present, contractor shall wait at least fifteen (15) minutes for the customer, then leave a note at the apartment door, utilizing template note provided by

FMS.

2. DAMAGES

Damaged Furnishings The crew chief (driver) shall, together with the customer, inspect all delivered items, items to be exchanged, and/or items to be picked up. Any damage(s) found (beyond normal wear and tear) which are mutually agreed upon by the customer and the Contractor, shall be annotated by the crew chief (driver) on the “Request Order/Pickup Order Form”. The Contractor shall request the customer to sign and date the document. If the customer refuses to sign the Request Order/Pickup Order Form, the Contractor shall advise the customer that they may write “NON- CONCUR” along with their signature. The COR shall resolve the issue with the customer within ten (10) workdays.

2.1 Damaged Private Property Should any damages be made during deliveries/turn- in, the contractor shall inform the customer or landlord immediately. Also, the contractor shall inform the customer of the agency that is responsible for the repair/charges.

Contractor shall provide proof of insurance. In principle, every company commissioned should also have public liability insurance, otherwise it runs a high risk in the event of major damage.

3. DELIVERY AND SCHEDULE

Each vehicle shall be equipped with an operational cellular telephone. If necessary, contractor will contact customers prior to arrival as stated on Request Order/Pickup Order Form.

3.1 Contractor shall contact customer (cell phone number provided by FMS) if not present at home or opening door during scheduled appointment.

3.2 The company’s truck shall have the company name printed on both sides of the truck in large, readable font.

3.3 Employees shall not smoke while loading, unloading or placing furnishings in Government and/or private facilities.

3.4 Contractor loads/unloads every day all furnishings on/off the truck under FMS supervision at the FMS warehouse building 166, Spangdahlem Air Base.

3.5Delivery and pick up locations for this contract are as follows:

a. Government on-base housing units (Spangdahlem Housing Area)

b. Warehouse-to-Warehouse Transport: Spangdahlem building 166 and Sülm building 1201 and vice versa.

c. Economy Rental Housing Units

d. Services with non-vehicular requirement may be ordered for:

(1) Building to building move.

(2) Stairwell to stairwell move.

(3) Floor to floor move.

3.6 A move is the total amount of furniture to be picked-up, delivered and/or exchanged in a single area on a workday.

3.7 The volume of each piece of furniture is expressed in cubic meters.

3.8 The following forms shall be utilized to perform the requested services under this PWS. COR will inform the Contractor when below forms are applicable for utilization:

a. Request Order/Pickup Order Form

b. USAFE Form 391 – Household Furnishings Record-Pick-up and

Delivery Service

c. USAFE Form 392 – Transportation of Housing Supply Furnishings-Service

The Government shall provide all above-mentioned forms post-award.

3.9 Loading and off-loading at the points of origin and delivery shall be performed in accordance with commercial practices. The loading of truck(s) is performed in the morning and afternoon at the FMS warehouse. Furnishings collected during the morning shall be unloaded at the designated Government warehouse.

Furnishings collected during the afternoon are authorized to be secured in the Contractor’s storage space until the next workday.

FMS provides the pickup order to the contractor every day. Pickup order will state if work shall be performed in the morning or in the afternoon and all calls shall be performed on the scheduled day.

3.10 The Contractor shall meet “pick-up” and “delivery time” within the scheduled time by 52 FMS.

3.11 The Contractor shall assemble/disassemble furniture, as required, upon delivery, exchange and pick-up at the customer’s residence.

See Appendix C of PWS – Loading List

3.12 The Contractor shall place all furnishings in areas/rooms as requested by the housing occupant/customer. On initial deliveries, the Contractor shall move furniture to the desired room/area upon request of the customer (such as relocating wardrobe from basement to proper bedroom location).

3.13 Should a refrigerator not fit through the entrance door or any other door, the refrigerator door shall be removed and put back once refrigerator is set in place. Furnishings which are too large to be placed in their respective housing units shall be returned to the FMS located on Spangdahlem Air Base, building 166.

3.14 The Contractor shall dispose of all packing material after each workday. This shall be accomplished at his plant and be following German/European Environmental Law(s), Directives, and Regulations.

3.15 For each delivery, exchange of furnishings, and/or pick-up, the Contractor and the occupant of the respective unit shall sign a Request Order/Pickup Order Form. One copy shall be given to the occupant. The Contractor shall provide the original Request Order/Pickup Order Form, USAFE Form 391 and USAFE Form 392 to the COR, no later than the following workday. This procedure shall apply for each delivery, exchange of furnishings, and/or pick-up.

3.16 The contractor is responsible for cleaning after loading/unloading to include but not limited to sweeping the floors and wiping footprints from boots. Doormats are recommended to prevent weather-related contamination.

4. QUALITY CONTROL

The Contractor shall maintain a complete quality control plan (QCP) to ensure the requirements of this contract are in accordance with commercial practices.

The QCP shall be delivered within 30 days after contract award. The Contractor shall update this plan as changes occur and provide an updated version to the Contracting Office and the COR.

4.1 Quality Assurance The Government shall evaluate the contractor’s performance by using “Periodic Surveillance Checklist/s” and the “Customer Complaint” method.

4.2

The following information shall be provided to the Contractor for each service call:

4.1. Contract number

4.2. Call number

4.3. Date and time of call

4.4. Type/s of furniture

4.5. Estimated number of cubic meters for each workday

4.6. Date and time of required service day

This information shall be provided to the Contractor on a “Local Drayage Daily Job Order” form. The aforementioned form shall be returned to the COR no later than the next duty day.

4.3 The COR shall notify the Contractor of cancelled appointments not less than one (1) duty day prior to the date services are required, without any charges to the Government. The Government reserves the right to fill cancelled appointments with similar cubic meter volume, in the same area previously scheduled.

4.4 During a military exercise, it is possible that there might be a delay entering/departing the base at no cost to the government.

5. HOLIDAYS AND HOURS OF OPERATION

5.1

American Federal Holidays

New Year’s Day, January1 or the Friday preceding or Monday following

Martin Luther King’s Birthday, 3rd Monday in January President’s Day, 3rd Monday in February Memorial Day, Last Monday in May National Independence Day Juneteenth, June 19 Independence Day, July 4 or the Friday preceding or Monday following Labor Day, First Monday in September Columbus Day, 2nd Monday in October Veterans Day, November 11or the Friday preceding or Monday following Thanksgiving Day, 4th Thursday in November Christmas Day, December 25 or the Friday preceding or Monday following

German Holidays

New Year’s Day Good Friday Easter Labor Day Ascension Pentecost Corpus Christi Day Day of German Unity All Saints Day Christmas Day 2nd Day of Christmas Family Days – commander dependent Home Office Days – commander dependent

5.2 Hours of Operation. Services under this contract shall be performed between 0730 hours and 1830 hours, Monday through Friday, except on American and German holidays.

5.3.

PERFORMANCE OF SERVICES DURING CRISES:

In accordance with DFARS 237.76 and unless otherwise directed by an authorized Government representative, it is determined that services as identified in this PWS are essential for performance during a crisis.

6. SECURITY REQUIREMENTS

The Contractor shall obtain the following pass and identification items for all personnel employed under this contract who require entrance to Spangdahlem Air Base:

a. Application for Civilian Identification Card, DD Form 1172

b. Registered Vehicle Expiration, AF Form 2219 (Series)

c. Request for base entry identification, USAFE IMT 79/ AEA Form 190-16A (Application for Installation Access), USAFE IMT 19 (Residency Check), Security Questionnaire, AF Form 2583 (Request for Personnel Security Action)

d. Police Good Conduct Certificate.

Certificate shall be less than three months old, obtained locally (For Local Nationals)

e. Complete listing of vehicles with respective registration number

6.1 Contractor personnel

The Contractor shall always provide full and adequate supervision of employees, to ensure complete and satisfactory performance of all work, in accordance with the terms of the contract. Crew Chief (driver) shall be able to communicate in the English language and understand routine correspondence, reports, and technical material without using a dictionary.

6.2 Certifications

The Contractor shall be responsible for obtaining all certifications, licenses, permits, and associated documentation to successfully perform all services listed in this PWS.

7. SERVICE SUMMARY (SS)

The contract service requirements are summarized in performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. The Service Summary and the contractor’s Quality Control Plan provide information on contract requirements, the expected level of contractor performance and the expected method of government validation and confirmation of services provided. These thresholds are critical to mission success. Procedures are set forth in FAR 52.212-4(a), Contract Terms and Conditions – Commercial Items, Inspection/Acceptable, will be used to remedy all deficiencies.

Performance Objective

PWS

Paragraph

Performance Threshold Remedy

Method of Assessment

SS-1

Contractor provides enclosed Vehicle Each Duty Day.

2nd Vehicle when required

1.2 and 1.3

0 Defects per Month

Re-performance within 2 hours of notification

Periodic validation, customer complaint.

SS-2

Contractor’s Vehicle(s) is/are provided with a Basic Tool Kit and Cellular Phone

1.5 0 Defects per Month

Re-performance within 2 hours of notification

Periodic validation, customer complaint.

SS-3

Contractor meets Pick-Up And Delivery of scheduled day determined by FMS

3.10 No more

than 4 Defects per month.

Re-performance within 2 hours of notification

Periodic validation, customer complaint.

SS-4

Quality Control.

Inspection procedures are followed and documented in accordance with Contractor’s Quality Control Plan.

4 1 Defect per Month

Contractor shall provide a written Corrective Action Report.

Periodic validation, customer complaint.

8. GOVERNMENT FURNISHED PROPERTY AND

SERVICES

No Government Furnished Supplies, Equipment and Utilities are provided.

9. CONTRACTOR FUNRISHED ITEMS

Blankets, padding, tools and other associated items shall be available to protect and to prevent damage to property.

10. MANPOWER REPORTING

10.1. The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the United States Air Force via a secure data collection site. The contractor is required to completely fill in all required date fields at http://www.sam.gov.

10.2. Reporting inputs will be for the labor executed during the period of performance for each Government fiscal year (FY), which runs 01 October through 30 September. While inputs may be reported any time during the FY, all data shall be reported no later than 31 October* of each calendar year. Contractors may direct questions to the SAM help desk.

*Reporting Period: Contractors are required to input data by 31 October of each year.

Uses and Safeguarding of Information: Information from the secure web site is considered to be proprietary in nature when the contract number and contractor identity are associated with the direct labor hours and direct labor dollars. At no time will any data be released to the public with the contractor’s name and contract number associated with the data.

User Manuals: Data for Air Force service requirements must be input at the Air Force CMRA link. However, user manuals for government personnel and contractors are available at the Army CMRA link at htpp://www.sam.gov.

11. APPENDICES

A. Workload Estimate for 12 months

B. Base Map will be provided upon contract award

C. Loading List

11.1

APPENDIX A

WORKLOAD ESTIMATES FOR TWELVE MONTHS

a. Destination distance within 25 Kilometers (KM) 14,000 Cubic Meters radius from point of origin

b. Destination distance within 26KM 200 Cubic Meters to 75KM radius from point of origin

c. Destination distance within 76KM 50 Cubic Meters to 150KM radius from point of origin

d. Destination distance greater than 150KM 50 Cubic Meters Radius from point of origin

e. Non-Vehicular Services 15 hours

11.2

APPENDIX B

BASE MAP

The base map will be issued by the Government to the awardee post-award.

11.3

APPENDIX C OF PWS - LOADING LIST

LIST OF POSSIBLE ITEMS TO REQUIRE MOVEMENT

Local Drayage 52 CES/CEIH

Unit 3625 Box 60

APO AE 09126 / 5000

# ITEM

1 Dryer 2 Washer 3 Refrigerator 4 Range 5 Microwave 6 Cabinet Kitchen Base/Top 7 Cabinet Kitchen Counter 8 Cabinet Kitchen Storage 9 Wardrobe Folding

10 Boxspring single 11 Mattress single 12 Boxspring double 13 Bedframe double metal 14 Mattress double 15 Table night 16 Chest of Drawers 17 Baby Crib 18 Sofa 19 Chair Easy 20 Table coffee 21 Table end 22 Floor Lamp 23 Table Lamp 24 Dining Table 25 Dining Chair 26 Transformer 27 Fire Extinguisher