Attachment_1_-_Bulk_Fuel__Statement_of_Work_1-3-25.pdf

ATTACHMENT 1 Solicitation # 140FS325Q0016

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Statement of Work

For Vehicle and Equipment Fuel

Delivery

U.S. Fish and Wildlife Service Big Branch Marsh National Wildlife Refuge

61389 Highway 434 Lacombe, LA 70445

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1.0 – General Information

The Fish and Wildlife Service (FWS) requires fuel for operation of facilities. This Statement of Work contains information to assist in actions required to complete deliveries at the delivery site.

2.0 – Scope

For the supply and delivery of the fuels indicated on the Contract Line Items on an as required basis during the contract period. All deliveries shall be to Big Branch Marsh National Wildlife Refuge.

Delivery loads for fuel shall be a minimum 200 gallons and maximum of at least 4000 gallons.

Unloading of fuels shall be directly into the facility’s storage tanks.

The tanks are owned by: U.S. Fish and Wildlife Service

3.0 - Contract Period

The Blanket Purchase Agreement contract period is 5 years.

The first year for pricing is from February 1, 2025 January 31, 2026

Pricing will also be for the following years:

Year 2 February 1, 2026 to January 31, 2027 Year 3 February 1, 2027 to January 31, 2028 Year 4 February 1, 2028 to January 31, 2029 Year 5 February 1, 2029 to January 31, 2030

The FWS has the sole discretion to unilaterally extend the contract period as indicated above and will provide the vendor notification of intent.

4.0 - Product Specification

4.1 Current Product Standards

The Fuel Provider must comply with the current National Fuel Quality Standards and (US) ASTM fuel quality standards for products produced or manufactured and supplied under this contract. The Government reserves the right to test for compliance of these standards.

5.0 – Pricing

The price for fuels shall be in US currency calculated to 2 decimal places. If necessary, the Fuel Provider shall round prices in accordance with the following:

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If the 3rd decimal place value is five (5) or greater, the 2nd decimal place value is rounded up by one (1). If the 3rd decimal place value is less than five (5), the 2nd decimal place value is not changed.

5.1 Supply Prices

Pricing shall be based on +/- 5% of the Rack Price the day of delivery using the average Oil Price Information Service (OPIS) Rack Price (using the appropriate city index for the area the fuel is purchase), plus provider’s fixed mark-up price (detail provided on quote schedule).

6.0 - Excise and Taxes

All prices shall be inclusive of applicable taxes during the contract period.

7.0 - Usage History/Estimates

The usage estimates for fuels:

On Road Diesel Fuel– Estimation of usage during each twelve month period (9000 gallons) based on 2021-2024 usage.

No-ethanol Unleaded Gasoline) – Estimation of usage during each twelve month period

(16, 260 gallons) based on 2021-2024 usage.

This usage estimate is provided as a guide only and is based on historical data. Actual quantities required throughout the contract period will be subject to the periodic requirements of the FWS.

The FWS gives no guarantees as to the total quantities that it will require during the contract period.

8.0 - Delivery Days and Times

Specific deliveries to the Southeast Louisiana Refuges will be ordered on an “as needed” basis although there may be occasional need for immediate “on call” - deliveries to be made within a 48-hour period. Once ordered, the vendor must deliver fuel supply during facility’s core working hours (8:00 a.m. and 4:00 p.m. – Monday through Friday) except on holidays when facility is closed. The facility’s point of contacts (listed under section 12.0) shall be notified before expected deliveries with an estimated time of arrival.

All deliveries shall be within 48 hours of order placement, except for orders placed on a Friday, where delivery shall be on the following Monday (Public Holidays excepted). Other delivery arrangements can only be made through facility’s POC’s (listed under section 12.0).

Metered delivery tickets identifying each tank location are required. The OPIS posting price will be required on each submitted delivery/billing ticket.

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9.0 - Delivery and Unloading

9.1 Delivery Locations:

Product/Item -- Physical location: 61389 Hwy 434, Lacombe, LA 70445 --(1) 2000 gallon tank (Diesel Fuel) (located next to Carpentry Shot)

Product/Item -- Physical location: 61389 Hwy 434, Lacombe, LA 70445 --(1) 500 gallon tank (Diesel Fuel) (Equipment Maintenance Area)

Product/Item -- Physical location: 61389 Hwy 434, Lacombe, LA 70445 -- (2) 1000 gallon tanks (Non-ethenal Unleaded Gasoline) (Equipment Maintenance Area)

9.2 Unloading:

The Fuel Provider shall be responsible for the delivery and unloading of the product. (NOTE: The FWS has above ground fuel storage facilities without fuel transfer equipment) The Fuel Provider shall have a safe operating procedure for the delivery and unloading of the product and comply with all local statutory requirements pertaining to the handling of fuels. The Fuel Provider shall, for each delivery; report to the Fish and Wildlife staff members upon arrival at the fuel tanks and staff member shall witness the unloading process. Upon delivery/unloading, the FWS may choose to take a sample of the fuel for the purposes of third-party compliance testing.

10.0 - Non-conformance

Should quality testing (if conducted) reveal that any supplied product is nonconforming then, where relevant, the following shall apply:

1. The FWS will not be required to pay for any product found to be non-conforming. If payment has already occurred, then the Fuel Provider shall re-supply an equal amount of fuel that does conform.

2. The Fuel Provider shall, at its own cost, remove any non-conforming product supplied by the Fuel Provider from the FWS Fuel Delivery points.

3. The Fuel Provider accepts liabilities for any damages to FWS equipment due to the nonconforming product.

11.0 – Payments

11.1 The Fuel Provider shall be registered in the System for Award Management (SAM) in order to participate in this fuel requirement. The SAM can be found at https://www.sam.gov. Payments that will be made via Electronic Funds Transfer (written call orders) will use the data within the SAM registration database for banking so vendors should insure the information is accurate.

11.2 The Fuel Provider is also required to submit invoices for the written calls for EFT into the Invoice Processing Payment Platform System (IPP) (www.ipp.gov) in order to receive payments.

https://www.sam.gov/ http://www.ipp.gov/

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Any questions regarding this billing system should go to the Customer Support for the IPP directly at telephone: 866-973-3131 or by email: ippgroup@bos.frb.org. The contractor must submit any and all cost and pricing data, receipts, and vouchers as an attachment to the electronic invoice in the IPP that matches and supports what is being invoiced.

11.3 If a BPA call is being placed/processed via the government purchase card order invoices will go directly to the card holder that placed the order to process the credit card payment.

12.0 Fish and Wildlife Service onsite Point of Contacts (POC’s):

12.1 Jimmy Laurent 985-882-2031

12.2 Robert Loudermilk 985-882-2013

mailto:ippgroup@bos.frb.org