Attachment 1 - 2020 MAR 30 Gulfport PWS (Final).pdf

PERFORMANCE WORK STATEMENT

STEVEDORING AND RELATED TERMINAL SERVICES

PORT OF GULFPORT, MISSISSIPPI

Stevedoring and Related Terminal Services (S&RTS)

Performance Work Statement

For

Military Operations Terminal

842nd Transportation Battalion

30 March 2020

Stevedoring & Related Transportation Services Performance Work Statement

TABLE OF CONTENTS

Section Topic Page

1.0 Background & Scope 2

2.0 General Security Requirements 3

3.0 General Safety Requirements 5

4.0 General Contract Administration 11

5.0 Contractor General Requirements 26

6.0 Terminal Specific Requirements 40

Contract Performance Requirements Summary (PRS) Table 51

Appendix A Regulations, Publications, & Forms 59

Appendix B Glossary of Terms 63

Appendix C Payment Instructions 75

Appendix D List of Acronyms & Abbreviations 79

Appendix E Foreign Entity Vetting 81

Section 1

1. BACKGROUND AND SCOPE

1.1 Background. Military Surface Deployment and Distribution Command (SDDC), headquartered at Scott AFB, IL is a major U.S. Army Command and a vital component of the

U.S. Transportation Command. Since its establishment in 1965, SDDC has played a vital role in our nation’s defense by providing support to every war, major contingency, training exercise and humanitarian relief operation where our military forces have been deployed.

1.2 Scope. To provide Stevedoring and Related Terminal Services (S&RTS) in connection with the import and export of Defense Transportation System (DTS) sponsored cargo. This

Performance Work Statement (PWS) will cover the full spectrum of handling surface moving cargo to include its receipt, disposition, warehousing, storage and processing cargo for simultaneous shipments via multiple surface modes of transportation as designated by the

Contracting Officer (CO) or their designated Contracting Officer’s Representative (COR) and

Alternate Contracting Officer Representative (ACOR).

**Note: Subsequent references to the COR throughout the PWS will assume also the ACOR as well, unless otherwise specified.

1.2.1 The Contractor shall provide all gear, equipment, materials, space, management and sufficient amounts of qualified contract personnel to satisfy the full scope of stevedoring and terminal services in this contract and make every effort to rectify personnel and equipment shortfalls, for which the Government will compensate the Contractor by applicable commodity or man-hour rates as designated by the Schedule of Rates (SOR).

1.2.2 The Contractor shall obtain the required written approval from the Government for all work, services, or other terminal operations for which a task order number and ordering template will be issued. The Contractor will assume all expenses for any work performed outside of or without written authorization.

1.2.3 Upon the award of this contract, all work shall be performed IAW “best commercial practices”.

** Note: Subsequent references to the Contractor shall include its personnel unless otherwise specified.

**Note: See Section 6 for additional specific geographic information and port specific requirements.

2. GENERAL SECURITY REQUIREMENTS

2.1 General security requirements of the Contractor are defined within this section.

Additional duties and requirements specific to the particular terminal(s) within the scope of this contact are further defined in Section 6.0 –Port - Terminal Specific Requirements (security).

2.2 The overall classification of work associated with this contract is UNCLASSIFIED.

Contract personnel assigned to this contract will not require access to Non-Secure Internet

Protocol Router Network (NIPRNet) applications or UNCLASSIFIED government systems and are therefore not authorized to obtain a Common Access Card (CAC) or Alternative Smart Card

Logon (ASCL) tokens.

2.3 Ground Rules and Constraints.

2.3.1 Contractor Personnel Screening. The Contractor shall screen all contract personnel to ensure they do not have criminal records. The Contractor shall also screen all contract personnel to ensure they do not have terrorism or threat-related activity or alliances detrimental to the US.

The Contractor shall screen all prior US military personnel for military service criminal offenses.

No employee of the United States Government can simultaneously be assigned as contract personnel on this contract.

2.3.2 Screening. Screening shall complement applicable badging processes and enhance force protection measures through document examination; verification; and biographical and security interviews. Any applicant who refuses screening shall result in denial of any application for contract personnel or continuation as personnel. Once the applicant screening process is complete, screening cell shall forward the packet with recommendation concerning that applicant’s suitability for access. Any derogatory information may result in applicant’s access denial or termination. Applicants who have been denied access due to derogatory information may file an appeal to the PCO for review.

2.3.3 Persons Excluded from the Premises. The Contractor shall not allow a person(s) that has been banned by any authority from the premises to have access to terminal facilities, equipment, or other material related to Government operations.

2.3.4 Persons with Restricted Duties. The Contractor shall not allow a person restricted by any authority from certain equipment or areas to operate that equipment or enter those areas.

2.3.5 The Contractor’s personnel shall read and comply with applicable DoD security regulations, policies, and procedures for access to Government information and facilities.

2.3.6 The Contractor is responsible for complying with requirements associated with Port

Access Control. The Government is not liable for any costs associated with performance delays due solely to the Contractor’s failure to comply with the applicable port or facility security processing requirements.

2.3.7 Upon termination or completion of this contract, the Contractor shall surrender all

Government supplies, materials, and equipment to the COR. In addition, the Contractor shall turn in any security badges issued by the Government to the COR on the last day of the contract or upon any termination or reassignment of a contract employee.

2.3.8 Derogatory Information. If the Government notifies the Contractor about contract personnel whose continued assignment to the contract is prejudicial to the interests or endangers the security of the United States of America, the Contractor shall immediately remove and bar the individual from participating in support of this contract. This includes security deviations/incidents and credible derogatory information on contract personnel during the course of the contract period.

2.3.9 Operations Security (OPSEC). All information furnished to the Contractor is to be used FOR OFFICIAL USE ONLY (FOUO). The Contractor shall be aware of OPSEC requirements from SDDC. Information determined as FOUO or included as part of the OPSEC

Critical Information List (CIL) shall not be released to the public. The Contractors personnel shall protect privacy, sensitive information, and “FOUO” data for duration of the performance of this contract.

2.3.10 Threat-related incidents. Contract personnel will report threat-related incidents, behavioral indicators, and other matters of Counter-Intelligence (CI) interest specified in AR

381-12, Chapter 3, to the Facility Security Officer, the nearest military CI Office, the Federal

Bureau of Investigation, or the Defense Security Service.

2.3.11 Foreign Entity Vetting. The Contractor shall submit a semi-annual report to the

Contracting Officer for each first-tier foreign transportation service provider, operating as a separate legal entity, contracting directly with the Contractor or its commonly owned legal affiliate which has their contract personnel who may have physical contact with Government shipments in the ordinary course of contract performance. See Appendix E for further instruction for this requirement. Compensation for services defined in this paragraph are include in the commodity rates established in the Schedule of Rates.

2.3.12 Base access. Reserved.

2.3.13 Vehicle Identification. The Contractor shall obtain installation/port access clearance for any vehicles used in performance of this contract. The Contractor shall submit a comprehensive list of vehicles required throughout the duration of this contract upon award to the COR in order to obtain access clearance. The list shall identify vehicle type, license plate, and owner/company name. Personally Owned Vehicles (POV) shall not be authorized in and around Government equipment entry unless identified as official vehicles critical to the success of the mission. When submission of a new vehicle is necessary, only substitutions are acceptable to maintain a reasonable number of cleared vehicles authorized entry.

2.3.14 Security Regulation Compliance. The Contractor shall be required to comply with all security regulations and directives as identified herein, and other security requirements located in this contract. The Contractor shall not divulge any financial, planning, programming, or budgeting information without the express consent of the Government as outlined in Operational

Security (OPSEC) and Information Security regulations. Management personnel assigned to the contract are required to complete annual anti-terrorism/force protection and threat awareness and reporting program training, as designed by the CO or COR, attendance shall be at the

Contractor’s expense.

2.3.15 Security Regulation Guidance.

Department of Defense (DoD):

2000.12 (DoD Antiterrorism (AT) Program)

2000.16 (DoD Antiterrorism (AT) Standards)

5200.01 Volumes 1-4, (DoDM Information Security Program)

5200.02 (DoDM Procedures for the DoD Personnel Security Program)

5200.08-R (DoD Physical Security Program)

5220.22-M (National Industrial Security Program)

8500.1 (DoDI Cyber Security)

2.3.16 DoD regulations found at: http://www.dtic.mil/whs/directives/corres/pub1.html

2.4 Cyber Security. In accordance with DFARS 252.204-7012, "Safeguarding Covered

Defense Information and Cyber Incident Reporting”, the Contractor shall provide adequate security on all Contractor information systems used to receive, transmit, or store covered defense information. The Contractor shall detail their compliance measures in a system security plan

(SSP) which shall be submitted to the COR prior to start of work. If a cyber-incident occurs, within 72 hours of discovery the Contractor and/or subcontractor will report the incident to the following website http://dibnet.dod.mil.

3. GENERAL SAFETY REQUIREMENTS

3.1 General Safety Requirements of the Contractor are defined within this section.

Additional duties and requirements specific to the particular terminal(s) within the scope of this contact are further defined in Section 6.0 –Port - Terminal Specific Requirements (Safety).

http://www.dtic.mil/whs/directives/corres/pub1.html http://dibnet.dod.mil/

3.2 Enforcing and monitoring safety. The Contractor shall comply with, enforce, and monitor applicable local installation and SDDC Transportation Battalion safety and fire regulations. The COR will log any discrepancies within the defined quality performance process. The Contractor shall establish and maintain an effective and comprehensive safety program. The Contractor shall support the SDDC Emergency Disaster Plan. The Contractor shall acquire, maintain, and require use of safety equipment, Personal Protective Equipment

(PPE) (29 CFR 1918.101-106) and devices necessary to protect its personnel force on the installation, port, and the vessel.

3.2.1 Safety Stop. The Government reserves the right to halt Contractor operations when the

Operations Officer, COR, or other Government representative observes unsafe operations; where damages/harm to life or property are possible. The Contractors operations shall not resume until such time as the Contractor revises its methods of operation to the COR satisfaction. The

Government shall not compensate the Contractor for any standby or detention time incurred by the safety violation and may hold the Contractor liable for any other costs incurred by the

Government, if operations are halted due to the Contractor’s unsafe practice or violation.

3.2.2 The Government may conduct additional safety briefings when necessary, directed by the local Commander’s guidance, during which time the Contractor’s personnel is placed on standby time. The Government safety briefing will include information as prescribed in the PWS and any other necessary terminal or Command related safety information. Compensation shall be set forth in Schedule 2 of the SOR.

3.3. The Contractor shall adhere to local authority, or DoD standards for a safe working load for cargo handling gear, MHE and ship’s gear. The Contractor shall ensure their employees wear hard hats at all times when working in “designated hard hat areas” by the COR. The

Contractor shall at a minimum ensure employees wear hard hats aboard vessel(s), wharves, terminal warehouses, and open storage areas when in or around military cargo.

3.4 Shift Change. The Contractor shall provide fresh contract personnel at the beginning of each shift who shall have at least eight (8) hours of rest between shifts before starting another work. The unit commander, through the COR, will conduct risk assessments and may make the decision to waive this requirement for specific contract personnel on a case-by-case basis.

3.5. Emergency Response Plan. The Contractor shall provide a comprehensive safety and security Emergency Response Plan (ERP). The plan will clearly outline procedures for emergency HAZMAT cleanup or POL spills from military cargo shipments or leaking Material

Handling Equipment (MHE) (for example forklifts, tugs, and container top handlers) owned or leased by Contractor to include mitigating damage to property and the environment. When the

Contractor does not have sufficient resources of his own, the Contractor shall immediately arrange for outside emergency response personnel who specialize in spill containment and clean

up. The Contractor shall pay for any such clean up resulting from the Contractor’s equipment/MHE or leaks caused by the Contractor for damage to military cargo shipments and comply with hazardous spill procedures in the Emergency Response Plan.

3.5.1 Environmental Compliance Officer. The Contractor shall provide a qualified Contractor

Environmental Compliance Officer (ECO) for HAZMAT handling who will assume command and control of the situation by securing the scene, providing incident command and control, evacuating personnel, stopping the release, containing spills, and decontaminating personnel.

Request mutual aid from surrounding installations as required. Services defined in this paragraph are included in the commodity rates established in the Schedule of Rates.

3.5.2 Military Cargo Shipments. Military cargo leaking POL or hazardous substances not caused by the Contractor’s damage, the Contractor shall not be responsible for the cost of cleanup. However, the Contractor shall immediately report to the COR and Port Emergency

Response Officer for any leakage or spillage of hazardous substances on the ground. The

Contractor shall not move any cargo leaking or spilling POL or any hazardous substances, to which the Contractor shall be responsible for cleanup at their expense. The Government will compensate the Contractor for cleanup of spills at established Extra Labor, equipment rates and materials used in the process of the cleanup.

3.5.3 Port Emergency Response Officer. The Contractor shall follow the directives provided by the Port Emergency Response Officer who will be responsible for assuming command and control of the situation by securing the scene, providing incident command and control, evacuating personnel, stopping the release, containing spills and decontaminating personnel.

Any clean-up efforts will be tracked by the Contractor and reported to the COR.

3.5.4 Spill Contingency and Response Plan. The Contractor shall comply with all applicable environmental laws and regulations pertaining to marine and port facilities to include but not limited to a written Spill Contingency and Response Plan (SCRP). This Plan shall be submitted to the COR within ten (10) calendar days of contract award. At a minimum, this Plan shall comply with all applicable directives of the environmental guidance and instructions per the

United States Coast Guard (USCG). The SCRP shall specifically describe how the Contractor will prevent and respond to spill incidents. In addition, an acceptable secondary containment plan must be submitted in writing as part of the SCRP.

3.5.5 In the event of accidental or deliberate discharge and the Contractor fails to mitigate and report the environmental hazard or spill, the Contractor shall be held liable for all costs associated with the incident.

3.5.6 Secondary Containment for Hazardous Materials, Wastes and Petroleum, Oils and

Lubricants (POL). At no cost to the Government, the Contractor shall coordinate containment devices of various sizes if required for temporary and permanent storage facilities that retain

POL substances, hazardous materials and hazardous wastes (i.e. - new and used – oils, fuels, lubricants, solvents, batteries, acids, paints, antifreeze, etc.).

3.5.6.1 The Contractor shall coordinate secondary containment units for all bulk POL storage tanks, fuel cans, barrels, bladders, etc. In addition, secondary containment units’ requirements apply to all tanks and/or containers from five (5) to fifty-five (55) gallons to include mobile tanker trucks used for refueling operations. All secondary containment structures shall be free from soil and sand accumulations.

3.5.6.2 In the event hazardous materials are required to be stored at the port where S&RTS contract services are being provided, the Contractor shall be responsible for coordinating the use of storage cabinets with current inventory sheet and Material Safety Data Sheet (MSDS) provided to the Port Safety Officer.

3.6 Training for specialized operation of Government equipment. The Government will make available and the Contractor shall attend training (AR 600-55 section 6-5 a1, a, b, c, d, e, and f) for specialized Government vehicles and related processes and procedures to Contractor personnel. The Contractor shall coordinate with its personnel to attend the Government-provided training so sufficient pools of vehicle operators are available to operate Government vehicles within confines of the port (29 CFR 1917) as required. Specialized Government vehicles may include, but are not limited to, all classes of Trucks, Stryker vehicles, Heavy

Equipment Transporters (HETS), Mine Resistant Ambush Protective (MRAP) vehicles and

Armored Tracked vehicles. The Contractor’s personnel shall participate at the Contractor’s expense.

3.6.1 At times, the Government may have field service representatives or vendor training onsite for new vehicle modeled equipment. The Government will identify and provide vehicle specific training requirements for Contractor personnel designated as vehicle operators.. The

COR will coordinate the training events with the Contractor to ensure maximum participation.

The Contractor and its personnel shall participate at the Contractor’s expense.

3.6.2 Operating Government Vehicles. The Contractor shall ensure its personnel operating

Government Vehicles possess valid civilian driver’s licenses or permits, as required, for operating vehicles. Drivers of Commercial Motor Vehicles shall have a valid Commercial

Driver’s License appropriate to the type of equipment being operated. If commercial motor vehicles are laden with Hazardous Materials (HAZMAT), to include munitions, the driver’s license shall include a HAZMAT endorsement.

3.6.2.1 The Contractor shall not use ammunition and explosives laden MHE or vehicles during operator training at any time.

3.6.3 The Contractor shall establish a remedial training program for drivers or operators who have had driver-at-fault accidents or traffic violations, misused equipment, or otherwise demonstrated a need for additional training on military vehicles or equipment. The COR may identify Contractor personnel that need remedial training. The Contractor shall direct this training towards identifying and correcting individual weaknesses. The Contractor shall conduct remedial training at no cost to the Government.

3.6.4 The Contractor shall provide as part of this contract two qualified POCs with HAZMAT certification for oversight in handling hazardous cargo IAW CFR49, Part 172.704(d) for each operation and port location when handling HAZMAT cargo. The POCs will ensure their

Contractor personnel comply with “DFARS 252.223-7002; SAFETY PRECAUTIONS FOR

AMMUNITION AND EXPLOSIVES, DoD 4145.26-M; DoD CONTRACTORS SAFETY

MANUAL FOR AMMUNITION AND EXPLOSIVES and DoD 6055.9-STD; DoD

AMMUNITION AND EXPLOSIVES SAFETY STANDARDS in handling ammunition and explosives. The Government requires qualification for Contractor personnel who pack dangerous goods; load/unload Cargo Transport Units; handle dangerous goods in transport;

load/unload dangerous goods into/from ships as specified in IMDGC Chapter 1.3 Training and

49CFR Part 172 Subpart H Training, using the highest standards as determined by the COR.

3.6.4.1 The Contractor shall provide the COR with a list of names each day of those Contractor personnel assigned to handle specialized vehicles, HAZMAT, or ammunition laden cargo per operation. The list shall include a statement from the Contractor verifying that its personnel performing driving functions comply with All Army Activities (ALARACT) Message 069-2014 and AR 600-55. The Government reserves the right to stop contract personnel at any time to verify their qualifications against the approved list of contract personnel scheduled to perform these functions. If any Contractor personnel are found to be non-compliant, the Contractor shall immediately remove that operator from handling cargo and the incident reported to the COR.

The COR will then report the incident in the monthly written reports.

3.7 Safety Briefings. The Contractor shall, as part of all commodity and Extra Labor operation, conduct and document safety briefings for all Contractor personnel prior to all operations and at each shift change thereafter, and shall brief new personnel as any new personnel is added. The Contractor shall conduct safety briefings within the presence of an

SDDC Government representative. The COR or SDDC Safety Officer may provide the

Contractor with a checklist of safety and security topics to brief the Contractor prior to the start of vessel or terminal operations and may also participate in these briefings. Safety briefings conducted by the Contractor shall relate to the type of operation (e.g. truck, vessel, rail, yard, crane, etc.), and, at minimum must meet, local authority and/or DoD regulatory guidance as determined by the COR. Safety briefings shall be conducted in English. Safety briefings shall include, but are not limited to, the following basic information:

3.7.1. Overall General Safety Requirements.

Work tasks being performed

Responsibilities – (who reports unsafe conditions and to whom)

Injury and property damage reporting procedures

Required PPE for personnel on the terminal

Designated smoking areas

Emergency procedures - phone numbers, evacuation routes/procedures, rally locations, accountability

Location of emergency equipment - fire extinguishers, PFDs

Weather/temperature conditions

Communication - signals, flagman duties, radios, no cell phones etc.

Walking/Tripping Hazards

Pedestrian and traffic movement

Gangway & Ramp Safety

Person in water/man overboard - prevention, recovery and survival

3.7.2 Traffic Safety.

Driver distractions (no cell phones)

Seat belts must be use

Pier specific vehicle procedures - lights, keys, mirrors etc.

Speed limits – pier side, staging yards, and on the vessel

Parking locations

Traffic Flow

Use of ground guides when moving (ramp/backing/stow)

Rail crossings (if applicable)

3.7.3 Task or Terminal-Specific (as applicable).

Terminal and yard configurations, distinctive characteristics

Safe equipment operation - MHE, vehicles (verify trained/certified/licensed)

Safe explosives handling procedures - (verify trained/certified/licensed)

Vessel safety (ramps guards, ramp traffic)

Ladder Safety

Use of fall protection

Safe lifting and lashing procedures

Unusual loads

Net Explosives Weight (NEW) Limits

Evacuation distances and rally points

Fire-Fighting Guidance

First Aid (process/locations)

Report any dropped containers/munitions

3.7.4 The Government will conduct safety briefings when the Government finds it necessary, and per local Commander’s guidance, during which time Contractor personnel are on standby time. The Government safety briefing will include information as prescribed and any other necessary terminal or Command related safety information.

3.8 Operation of Contractor equipment. The Contractor shall maintain and operate all equipment used during operations IAW applicable local authority, laws and regulations, DoD, Army, port, and terminal regulations, directives, instructions and pamphlets, using the highest standards, as determined by the COR. Any damage to cargo or injury related to use of non-compliant equipment or improper use of equipment shall result in immediate non-use of that

Contractor equipment until the Contractor replaces the equipment or takes corrective action to repair equipment. The Contractor shall replace any non-compliant equipment so that there will be no delay or hindrance to operations. The Contractor shall notify the COR when the equipment is made compliant, and before it is used again.

Damage, Accident, and Loss Reporting.

3.9 The Contractor shall immediately notify the COR of any incident and/or accident that results in any damage to cargo or property, release of HAZMAT, injury, and/or death to any person during or arising from performance under this contract.

3.9.1 Reportable Accident(s). In all instances where a reportable accident (that meets the minimum criteria IAW AR 385-10 & DA PAM 385-40 for ground Class A–D accidents) or incident occurs, the Contractor shall submit a preliminary accident investigation report to the

COR and SDDC Safety Officer within twenty-four (24) hours. A full accident investigation report identifying all root causes and corrective actions shall be provided to the COR and HQ

SDDC Safety within thirty (30) days. The Contractor shall also report all accidents or cargo damages that do not meet minimum criteria to the COR.

3.9.1.1 The Contractor shall submit documentation to the COR verifying the qualifications and task training for each employee involved in the incident or accident.

3.9.1.2 The Contractor shall submit all maintenance records for Contractor-supplied equipment involved in the incident or accident.

3.9.2 The Contractor shall assist the Government during any investigation of an accident or incident.

3.9.3 Preserve Critical Evidence. After an accident or incident occurs, the Contractor shall secure the accident/incident location and preserve all evidence. The Contractor shall allow

Government personnel access to the location, all evidence, and any Contractor personnel witnesses to include the operators involved in the accident/incident. Operations shall not resume until cleared by the COR, SDDC Safety Officer, and local authorities.

4. GENERAL CONTRACT ADMINISTRATION

4.1 General contract administration is defined within this section. Additional duties and requirements specific to the particular terminal(s) within the scope of this contract are further defined in Section 6.0 –Port - Terminal Specific Requirements (administration).

4.1.1 Port Licensing and Permits. The Contractor, or its named subcontractor(s), shall possess a valid and current Business License (BL) or work permit issued by the applicable Port

Authorities for the State of Mississippi as evidence to work at the Port of Gulfport. The

Contractor, or its named subcontractor(s), shall provide copies to the CO for the record.

4.1.1.1 Subcontractors. The Contractor shall include a clause as part of this contract in all subcontracts to require subcontractors to comply with all applicable regulatory requirements and requirements of this contract. The Contractor shall include a clause in each applicable subcontract to require subcontractor's cooperation and assistance in accident reporting and investigation.

** Note: Subsequent references to the Contractor shall include its personnel unless otherwise specified.

4.1.2 Union Agreements and Tariffs. The Contractor shall submit copies to the Government

(if applicable) of current Union rules, Collective Bargaining Agreements (CBA), and port tariffs.

The Contractor shall also furnish updated information about specific changes to Union contracts or local work rules, CBA’s and port tariffs that affect cargo operations IAW the performance of this PWS.

4.1.3 The Contractor shall provide a contract manager and at least two (2) alternate contract managers who shall be responsible for the performance of the work. The Contractor shall provide telephone numbers for the contract manager and alternate contract managers where these persons may be contacted during and after duty hours. The contract manager and each alternate shall have, at a minimum, five (5) years demonstrated experience in directing and managing port handling operations. The alternate contract managers shall have, at a minimum, three (3) years demonstrated managerial experience in the port handling business. The contract manager and alternates must be able to read, write, speak, and understand English fluently.

4.1.4 The contract manager and contract manager alternates shall have full authority to act for the Contractor on all matters pertaining to the performance of services under this contract.

4.1.5 Multiple Work Sites. During the performance of this contract, the Contractor will work simultaneous cargo handling operations, at multiple work sites, to include but not limited to working reception, vessel (multiple decks and vessels), and rail, truck, and disposition services operations. The Contractor shall have their contract manager(s) or alternates present at each work site and accessible to the COR at all times. At any other time (i.e. outside cargo operations) the contract manager(s) or designated alternate(s) shall be available to the COR by telephone.

4.1.6 The contract manager and alternates shall meet as necessary with Government personnel designated by the Contracting Officer to discuss contract performance or any other problem areas or issues.

4.1.7 The contract manager or alternates shall not be removed or replaced without informing the Contracting Officer and Contracting Officer Representative.

4.2 Ordering Services. All stevedoring or terminal services performed will be ordered under a Task Order (TO) number. The Ordering Officer (OO) will issue a TO service template to the Contractor IAW the clause of this contract.

4.2.1 All services will be identified by the COR and conveyed to an appointed OO . The OO will develop an initial commodity, man-hours, or miscellaneous cost estimate identifying all services agreed upon between the COR and the Contractor as soon as practicable and prior to the start date and time for each day S&RTS services are ordered. The TO will incorporate terminal services and vessel work separately. Terminal services will be calculated by the documented week (Doc-Week, Sunday – Saturday). Vessel work will be per vessel. Any work performed without an issued TO will be at the expense of the Contractor.

4.2.2 Verbal request. During an operation, the COR may also verbally identify additional

Contractor personnel, services, or equipment needed to the Contractor when necessitated by the operation and issue a signed written request. The Contractor shall confirm with the OO all verbal orders in writing within twenty-four (24) hours of completing the operation.

4.2.3 The Contractor shall, after each operation, reconcile all services ordered with the COR.

The Contractor shall review all supporting documentation (SDDC Forms MT 288, 290, log books, tally sheets, and time sheets) are completed and signed (digital or wet signature) by both the COR and the Contractor. The OO will finalize each task order with the COR accounting for actual Contractor performance within seven (7) days. The OO will submit a final amended task order to the Contractor for invoicing. The Contract shall submit an invoice for payment to the

COR for certification and submit the invoice for processing.

4.3 Out-of-Pocket (OOP) Expenses. OOP expenses involve the reimbursement of actual payments made by the Contractor to a third party vendor, supplier or subcontractor on behalf of the Government.

4.3.1 OOP Expenses must be substantiated by the Contractor by submitting the paid vendor invoice or receipt to COR/OO. OOP expenses will be ordered and reimbursed only for mission related services and materials identified by the COR/OO and ordered on the TO template.

4.3.1.1 OOP expenses do not include expenses inherent to performing Terminal Services. OOP expenses are for the purpose of purchasing new supplies or non-durable goods. The Contractor shall obtain written approval from the CO or COR for each item requested. All such materials or supplies shall become Government property and the Contractor shall recover all serviceable materials and supplies from each operation for re-use in subsequent ordered operations when possible. The Contractor shall gain prior written approval before the purchase of additional materials from the CO for OOP expenses exceeding the threshold of $3,500 per individual item, additionally administrative fees (e.g.; delivery charges or taxes) are allowable OOP expenses and compensation shall be set forth in Schedules 8 of the SOR.

4.3.2 Government owned is defined as either materials purchased by the Government for use in support of this contract or materials purchased by the Contractor for use. All material purchases shall be approved as an OOP expense by the COR for Government use and for which the

Contractor presents to the OO valid vendor receipts for reimbursement.

4.3.3 3rd Party logistics (3PL). The Contractor shall supplement Terminal Services with 3PL services when outside commercial licensed or certified services are needed, examples include but not limited to agricultural vehicle or container pressure-washing services, pest and vegetation control, security services, vehicle or aviation fuel service, and specialized rental equipment. The

Government shall reimburse the Contractor for actual cost (vender invoice or receipts required), and for any transportation expenses associated with furnishing ordered materials, equipment, supplies, and 3PL services.

4.3.3.1 Extenuating required 3PL service. Special 3PL supplies or services may be required for the USG for Life Support Activities (LSA), these 3PL’s may include but not limited to, personnel transportation, billeting, messing, mobile shower, and mobile laundry. When these extenuating type of services are needed, it will be only on exception, it will be through advanced notification and approval by the CO which will be only in direct support of extended work environments required by and for Government personnel. The Government will compensate the

Contractor for 3PL services to include overhead at cost reimbursable OOP expense.

4.3.3.2 The Government may source specialized materials or third party vendors to support mission readiness at its discretion, and may direct the Contractor to procure those materials or services on its behalf.

4.4 Training and Contingency Operations. The Government reserves the right to conduct training or contingency port operations for Department of Defense (DoD) personnel. During these scheduled or contingency port operations the Government may elect to load or discharge any vessel or perform any related terminal operation. During these scheduled training or contingency events, the Government may utilize military personnel for loading and discharging the entire or part of the vessel, or to conduct routine terminal or other port operations or any part of the operation thereof. Unless services are otherwise ordered, the Contractor shall not receive any compensation for cargo handling operations conducted by the DoD during these training or contingency operation events, however compensation for Contractor provided equipment, staging or other facility support shall be paid at established rates in the SOR.

4.4.1 The COR will inform the Contractor when such training or contingency operations are scheduled or as soon as known, but no later than (NLT) forty-eight (48) hours prior to the event.

During these training or contingency special operations events, the Contractor shall provide, determined by the COR and when ordered by the OO, sufficient qualified Contractor personnel or equipment either in part or full in support of the DoD operation. The Government will compensate the Contractor for contract personnel and equipment at man-hour and equipment rental rates established in Schedules 2 and 4 of the SOR.

4.4.2 In addition, the Government reserves the right to use skilled military drivers to operate, load, and discharge specialized, unique military vehicles and equipment at any time when determined by the COR. When military drivers are utilized, the Contractor shall provide other designated support, Contractor personnel, and equipment for all other stevedore related work

(i.e.; lashing, unlashing, or towing cargo) associated to that military operated cargo. The

Government will compensate the Contractor at the lashing or unlashing commodity rate(s) for only those designated as support for those pieces of cargo operated by military drivers.

Commodity rates shall apply for all other cargo handled by the Contractor.

4.5 Commodity Rates. All commodity rates applicable to this contract are inclusive of all planning activities, Contractor personnel, equipment, charges related or associated to the handling and movement of Government DTS cargo. If applicable port tariff rates apply, the

Government will be responsible for separate charges to the port.

4.5.1 Commodity Operations. The Government cargo is defined into four general commodity categories: containers, vehicles, aircraft, and breakbulk. Each category can be further classified and priced as follows. Please refer to appendix B of the Glossary.

Commodity 20 – Explosives and Hazardous commodities packed in pallets, crates, boxes

(includes gases, or radioactive), shall be priced in MTON’s

Commodity 25/45 - Containers 20’and 40’in length or multiple knuckled containers configured into Twenty Foot Units (TEU’s), shall be priced as each (EA).

Commodity 35 - Aircraft shall price in each (EA)

Commodity 40 - Breakbulk items shall be priced in MTON’s

Commodity 44 - Containers less than twenty foot in length shall be priced in each (EA)

(i.e. ISUs, Bicons, Tricons, Quadcons)

Commodity 47 - Household Goods shall be priced in MTON’s (crates, boxes, pallets)

Commodity 50 – Refrigerated, chill/freeze priced in MTON’s (crates, boxes, pallets)

Commodity 60, 61, and 67 – Vehicles and trailers classified by weight, shall be priced in each (EA) or (by the unit)

4.5.1 Commodity Rates. Commodity rates are inclusive of all planning activities, Contractor personnel, gear, MHE, and documentation associated to handling and movement of US

Government cargo. Hours for commodity rates are based on work performed during normal work day scheduled hours Monday through Friday.

4.5.2 Pricing. For this contract, the Government method of pricing is by the individual piece by EACH (EA) and the method of move (a, b, c, d & e), containers in the commodity code 25, 44 and 45 (a, b, & c), commodity code 60, 61, & 67 (a, b, c, d, & e) for wheeled and tracked vehicles based on their weight, and commodity code 35 for aircraft (a, b, c), pricing for breakbulk, on other cargo not specified above, is by Measurement Ton (MTON).

4.5.3 Measurement Ton Calculations. MTON is calculated by using cargo dimensional data, Length, Width, and Height divided by forty (40) cubic feet. Example; Dimensional measurements of (L) 240in (W) 96in (H) 96in divided by 1728 then divided by 40 will equals 32

MTON’s. This would look like 240”times 96” times 96” equals 2,211,840 square inches divided by 1728” (square inches in cubic foot) divided by 40 Cubic foot, this would equal 32 MTON’s.

4.5.4 Exceptions to Commodity Rates. Whenever a particular type of cargo is handled for which no commodity rate has been established, it shall be handled using the Extra Labor (XL) and Equipment Rental Rates (EQR) rates established by the applicable SOR schedule. If the

COR determines it is necessary to establish additional commodity rates, the COR will advise the

CO for a SOR modification for the remaining period of the contract.

4.6 TABLE 1— Cargo Handling (Services) Operations

NOTE: The Government defines the following cargo handling operations into services, the table does not define each service as separate billable item(s). Example: Schedule 1A1 -

Loading Vessel, loading cargo on a vessel will inherently include moving cargo from its place of rest (regardless of method) and stowing it aboard the vessel, in a designated stow location, this includes but not limited to driving, towing, or draying the cargo aboard the vessel, lashing, inspections, documentation, checking, tally, debris removal, housekeeping, and reconciling the operation with the COR.

Services Description

Loading The act of moving cargo from its final place of rest to a conveyance (vessel, truck, or rail)

Discharge The act of unloading cargo from a conveyance

(vessel, truck, or railcar) to a designated final place of rest

Receipt The act of documenting cargo arriving into the port, by (truck, rail, vessel or convoy).

Disposition The act of documenting the onward movement of cargo from the port or terminal to its final destination.

Lashing and Un-lashing (only) The act of providing only lashing or unlashing

(tie-down) of cargo aboard a vessel.

Stuffing The act of loading cargo inside a container, or onto flat-racks from its final place of rest

Unstuffing The act of unloading cargo from a container or flat-rack to its final place of rest

Stripping The act of discharging cargo from vessel owned assets (MAFI’s) to its final place of rest.

Cross Docking The act of transferring cargo directly from one incoming conveyance to another outgoing conveyance, with little stoppage of cargo moving onward to its final destination.

Transfer The act of moving cargo from its place of rest to another place of rest within the port or between local ports

Inland Transportation Land based conveyances, used for movement of cargo into or out of the port.

4.7 Minimum Time, Standby Time, and Detention.

4.7.1. Minimum time (also called guaranteed time) is defined as minimum work guaranteed for contract personnel by CBA (if applicable), The Government shall pay minimum time (hourly base rates per class of labor) to the Contractor when work fails to materialize. During a commodity operation, the Contractor will receive, in addition to the commodity rates for actual time worked, minimum work guarantees according to applicable Collective Bargaining

Agreement(s) (CBAs) (e.g. CBA minimum work time is six hours but the commodity operation last only four hours, the Government will we pay two hours for minimum work time using hourly base rate per class of labor).

4.7.1.1 The Government will not pay guaranteed time to the Contractor where local CBAs do not exist. In no case will the Government pay guaranteed time when Contractor personnel is ordered. Additionally, in no case will the Government pay guaranteed time when cargo or freight is available to work at the work site or vessel but not worked due to the Contractor’s inability to provide personnel or equipment.

4.7.1.2 The Government will not pay guaranteed time separately to any class of labor-working commodity in conjunction with other classes until completion of commodity activity or any part of a gang not required on a commodity activity. For examples, unloading operation is inclusive of unlashing and unloading cargo to its designated place of rest or stow under one commodity rate. Lashers who finish unlashing are still on commodity time (i.e. not guaranteed or detention) until drivers completed unloading and staging to final point of rest or stow. During a load operation after drivers complete the load, the drivers remain on commodity rates until lashers have completed all lashing. While any portion of Contracting personnel to include checkers working commodity, all are listed as commodity.

4.8. Stand-by (SB) Time. Stand-by (S/B) Time (also may be called “waiting time”) is defined as work stoppage, at the Government’s discretion, for causes beyond the control of the

Government or the Contractor. This includes but is not limited to breakdown of ships gear, inclement weather (see Glossary), unanticipated or non-arrival of the vessel, non-readiness of the vessel, non-arrival of cargo, non-arrival of other conveyances (truck or rail). In all such cases, the Contractor’s time will be captured by the COR on the SDDC form MT 288 as stand-by time

(S/B). The COR will negate the cause and/or direct the Contractor to stand-by. The Contractor shall be compensated for stand-by time at established Extra Labor base rates in schedule 2 of the

SOR.

4.8.1 At the request of the COR and ordered by the OO, the Contractor shall provide single or multiple classes of personnel at the COR/OO discretion for support of military operation, whereas the Contractors shall be compensated for each class of labor per schedule 2 of the SOR.

4.8.2 Detention. Detention is defined as time lost due to work stoppage or interruption of work during commodity operation.

4.8.2.1 When detention occurs during a commodity operation, the Contractor shall absorb each detention period of fifteen (15) minutes or less. The Government will pay the Contractor at detention rates for personnel, including checkers and equipment operators (drivers), for each detention in excess of fifteen (15) minutes, including the first fifteen (15) minutes thereof.

Unless approved by the COR, the Government will not pay detention time for equipment.

4.8.2.2 Detention time is used to compensate the Contractor for work stoppages during commodity operations. Causes of detention time, include, but are not limited to, changes in vessel, truck or rail (if applicable to the AOR), and operational plans (i.e. change to staging or stow plans). In the event that the Government changes planned work, has to halt commodity work, or alter other plans during an operation, the COR will notify the Contractor. If the work stoppage is due to the Contractor, the Contractor must notify the COR that work has stopped immediately and make an effort to continue working where work is available, to include shifting

Contractor personnel. The Contractor may be required to shift its personnel to another location in an effort to reduce detention time. Any lost time due to the Contractor fault is at the

Contractor’s expense.

4.8.2.3 All stand-by time, detention time, and Extra Labor (XL), will be computed to the nearest

5-minute multiple, and payable to the Contractor during commodity work being performed.

Stand-by time and Extra Labor base rates specified in schedule 2 and detention rates in schedule

3A of the SOR.

4.8.2.4 The Government will not compensate the Contractor for detention for any class of labor not required for commodity operations or when certain classes of labor on commodity operations are dependent on other classes of labor is performing a commodity operation. For example, commodity vessel load is inclusive of loading and lashing cargo. Drivers and lashers conducting loading and lashing are inclusive of each other under one commodity rate; therefore, drivers or lashers during the process of load and lash may wait for the other to perform or complete work. Neither party is authorized detention time while the other is performing commodity work.

4.8.2.5 Whenever detention occurs prior to or during Extra Labor operations, the Government will pay the Contractor on detention rates basis for detention time. If a percentage of Contractor personnel are required to perform XL, the Government will pay the balance of personnel standing-by at detention rates. If certain classes of labor are required to standby because another class of labor is performing an XL operation, then the Government will pay such certain classes of labor at detention rates.

4.8.2.6 The Contractor shall provide the COR with documentation (i.e. time sheets or log book) justifying detention time and/or standby time at the end of each shift wherein the standby or detention occurred for approval of compensation. Failure by the Contractor to provide the required documentation may preclude compensation, except with CO approval.

4.9 Extra Labor. The Contractor shall, when requested by the COR and ordered by the OO, supply Extra Labor for miscellaneous services within the scope and intent of this contract.

Unless services are due to the fault or negligence of the Contractor, the Contractor will be compensated at the Extra Labor rates in Schedule 2 established in the SOR.

4.9.1 Miscellaneous services include, but are not limited to the following:

Carpentry work in excess of normal lashing, blocking and bracing

Welding and burning

Re-handling, removing and shifting of cargo (military or commercial)

Building or dismantling of sheathing and nailed floors

Handling of ships' stores and materials

Providing assistance to US Government personnel for terminal services, exercise and contingency operations

4.9.2 When performing Extra Labor services, the Contractor shall furnish all gear and necessary equipment (operator included) required to perform the requested service. Classes of

Labor (schedule 2) and equipment rental (schedule 4) of the SOR will apply.

4.10 Overtime is…