Attachment 02 - Supplies Requirement Specifications Document.pdf

SUPPLIES REQUIREMENT SPECIFICATIONS DOCUMENT FOR

WOODEN SHIPPING CONTAINERS AT

DLA DISTRIBUTION OKLAHOMA CITY, OK

1.0 INTRODUCTION

A. Background. The Defense Logistics Agency (DLA) is a United States (U.S.) Department of Defense (DoD) agency that provides worldwide logistics support for the missions of the Military Departments and the Unified Combatant Commands under conditions of peace and war.

B. DLA Distribution Oklahoma City, OK (DDOO) provides a full range of distribution services in support of the Oklahoma City Air Logistics Center, Tinker Air Force Base tenants, and other global customers. Core services include receiving, storage, packaging, and issue of military supplies. Support to the Oklahoma City Air Logistics Center is primarily for programmed depot maintenance for numerous aircraft and engines and is available around the clock.

C. The wooden shipping containers are fabricated according to American Society for Testing Materials (ASTM) guidance. ASTM International is a globally recognized leader in the development and delivery of international voluntary consensus standards. ASTM International affords the general public access to these standards via a paid on-line subscription. Please see https://www.astm.org/ to see the referenced specifications.

2.0 GENERAL SUPPLIES REQUIREMENTS

A. The Contractor shall provide shipping containers fabricated in accordance with American Society for Testing Materials (ASTM) B660-15 (modified) as designated in the attached Supplies Item List – Wooden Shipping Containers. ASTM International is a globally recognized leader in the development and delivery of international voluntary consensus standards.

B. Each shipping container shall be shipped completely assembled.

C. Each wood shipping container shall comply with the International Standards for Phytosanitary Measures Publication No. 15 (ISPM 15): Guidelines for Regulating Wood Packaging Material in International Trade.

2.1 PERIOD OF PERFORMANCE

The period of performance for this contract action will be established for a five (5) year ordering period.

2.2 WOODEN SHIPPING CONTAINER DESCRIPTIONS

See attached Supplies Item List – Wooden Shipping Containers.

2.3 SPECIFIC SUPPLIES REQUIREMENTS

A. ASTM B660-15 Modifications

1. The Government requires plywood or paper overlaid veneer boxes (telescopic) for flat sheet that are a modification of the design illustrated in ASTM B660-15 Figure S1.2, Details A & B.

2. Section 5.1 of the ASTM standards allows the purchaser to request modifications provided they exceed the materials, methods and container requirements in this ASTM standard. The details of the modifications are as follows:

a. The bottom panel/floor shall be constructed using 3/8 IN. thick CDX plywood instead of fiberboard (ASTM D4727). The top shall be constructed from CDX plywood & additional 3 ½ IN. wide X 3/8 IN. thick plywood strips will be installed as internal cleats on the underside of the top panel assembly opposite of the top panels’ intermediate, end & side cleats; set back far enough to allow the plywood to nest into the containers inside dimensions acting as internal cleats that prevent the top panel from shifting when properly banded as required for nail-free closure.

The internal plywood cleats must be secured from the inside of the container using fasteners that are a minimum of 1/8 IN. longer in length than the thickness of the top panel assembly and must be J-clinched to prevent fasteners from withdrawing from the top panel assembly.

b. Two boards shall be added to the underside of the overlaid veneer box to act as fork lift points and the nearest edge of each board will be located 11 IN. out from the center line of the length of the overlaid veneer box between and flush with the height of the side cleats. The boards shall be constructed from 1 IN. X 12 IN. dimensional lumber or ¾ IN. CDX grade plywood cut to the same length and width.

c. Each overlaid veneer box shall have six (6) 2-1/2 IN. high X 3-1/2 IN. wide X 12 IN. long

(actual dimensions) rubbing strips, one on each corner and one centered on the centerline of the crate length, on each side. The rubbing strips shall be mounted with the 12 IN. length running parallel to the side cleats. The rubbing strip bottoms will be chamfered at both ends to allow the overlaid veneer box to be pushed from either end.

2.4 SAMPLES

A. The Contractor shall submit one (1) sample of each of the three (3) shipping containers within (fifteen) 15 calendar days after date of contract award to the Government Point of Contact (GPOC) at DLA Distribution Oklahoma City for approval. See 3.4.

B. Within ten (10) calendar days after receipt of the sample, the GPOC shall notify the Contractor concerning acceptability of the sample. The Government will issue a delivery order to accept and reimburse the Contractor for the acceptable samples.

C. If the sample does not comply with the technical specifications, the Contractor shall be responsible for correction and resubmittal of the sample at no cost to the Government.

D. If the Contractor cannot provide acceptable samples, the Government reserves the right to terminate the contract award and either issue an award to the next lowest offeror or resolicit the requirement.

E. The Government reserves the right to waive the sample requirement in writing, at its own discretion.

3.0 SUPPLY DOCUMENATION REQUIREMENTS

3.1 ECONOMIC PRICE ADJUSTMENT

Incorporation of an economic price adjustment clause will allow the offset of the volatile nature of paper-related products’ market prices. Market prices for the commodities used in shipping containers can be found in Pulp and Paper. Pulp and Paper is the most circulated and respected source of information within the fiberboard industry. The website for the Pulp and Paper is www.pulpandpaper.net.

3.2 ORDER LIMITATIONS – 52.216-19 Order Limitations (OCT 1995) http://www.pulpandpaper.net/

A. Minimum Order. When the Government requires supplies covered by this contract of a total amount less than 40 EA from a single CLIN or a total amount from all CLINS, the Government is not obligated to purchase, nor is the Contractor obligated to furnish, those supplies under this contract.

B. Maximum Order. The Contractor is not obligated to honor --

(1) Any order from a single CLIN in excess of 80 EA;

(2) Any order from a combination of the three (3) CLINs in excess of 240 EA; or

(3) A series of orders from the same ordering office within thirty (30) days that together call for quantities exceeding the limitation in lines B(1) or (2) of this section.

C. If this is a requirements contract (i.e., includes the Requirements clause at subsection 52.216-21 of the Federal Acquisition Regulation (FAR)), the Government is not required to order a part of any one requirement from the Contractor if that requirement exceeds the maximum-order limitations in paragraph B of this section.

D. Notwithstanding paragraphs B and C of this section, the Contractor shall honor any order exceeding the maximum order limitations in paragraph B, unless that order (or orders) is returned to the ordering office within ten (10) days after issuance, with written notice stating the Contractor’s intent not to ship the supply (or supplies) called for and the reasons. Upon receiving this notice, the Government may acquire the supplies from another source.

(End of Clause)

3.3 DELIVERY SCHEDULE

The Government desires delivery of the item(s) identified on the delivery order within 45 calendar days after receipt of a delivery order. The Government requires delivery of the item(s) identified on the delivery order within 60 calendar days after receipt of a delivery order.

3.4 DELIVERY INFORMATION

The Contractor shall deliver the samples and shipping containers to the following address:

SW3211

DLA DISTRIBUTION OKLAHOMA CITY, OKLAHOMA

CEN REC 3301 F AVE, BLDG 506 DR 22

TINKER AFB, OKLAHOMA 73145-8000

MARK FOR: BLDG. 18 DOOR 17

3.5 PACKING AND MARKING REQUIREMENTS

A. All shipping containers shall be packaged best commercial practice in accordance with ASTM D3951-10 and marked in accordance with MIL-STD-129R.

B. Crates may be banded together in bundles using steel banding material not to exceed a maximum of five (5) crates per bundle and should not be stacked higher than two (2) bundles high. Crates must be stacked squarely & secured adequately to prevent load from shifting while in transit. Crates must be kept covered while in transit and delivered using a vehicle that allows for loading & unloading from the side.

N00001453 and/or N00001454: 80 EA equals one truckload. N00001455: 40 EA equals one truckload.

C. All shipments shall contain proper shipping documentation. Contractor shall attach a water-resistant envelope containing all mandatory commercial shipping documentation to the exterior of the shipment.

See Section 3.6 Order and Receipt Documentation Requirements.

D. Special Marking Requirements. Each shipping container shall have special markings as required by the applicable ASTM guideline(s).

3.6 ORDER AND RECEIPT DOCUMENTATION REQUIREMENTS

A. Shipping Documentation

1. All shipments shall contain proper shipping documentation. Contractor shall attach a water-resistant envelope containing all mandatory commercial shipping documentation to the exterior of the shipment.

2. Omission of any data on the shipping documentation could cause a delay in proper receipt of goods and significantly delay payment.

3. All shipping documentation shall include: the contract number, the CLIN number, the Order Document Number (ODN) for the item, the stock (material) number, the quantity, and the unit of issue.

B. Proof of Delivery Documentation To ensure prompt payment, IAW FAR Part 46.601 -- Material Inspection and Receiving Reports, the Proof of Deliveries must include the following:

• Contract Number and/or Original Document Number (ODN).

• Delivery Order Number (as applicable).

• Contract Line Item Number (CLIN) and Material Number.

• Quantity Shipped with reference to quantity ordered.

• Printed name and signature of Government employee who accepted material.

End of Supplies Requirement Specifications Document