Attachment 01 - PWS.docx

Performance Work Statement Air Compressor Maintenance

The purpose of this maintenance contract is to ensure the DLA’s compressed air plants supply air at the proper pressure and volume to all facility and mission critical equipment requiring it. To maintain schedules, it is imperative the compressed air plants are always fully operational on a 24/7/365 continuous basis.

The contractor shall provide all labor, travel, parts, materials, transportation, equipment, tools, training, supplies and management/supervision along with other items and services necessary to provide a full maintenance service and supply contract. To include services both major and minor, parts and machine replacements if necessary, and 24/7/365 emergency services to maintain DLA’s (2) Ingersoll Rand and (1) Sullair air compressors to always keep the equipment fully operational.

Air Compressors:

Service to be included:

Rotary Screw Compressor services work scope

· Change air & oil filter per Operator’s manual recommendation

· Change separator element per Operator’s manual recommendation

· Change coolant per coolant analysis recommendation (Typical life 8000 hours)

· Check cooler condition and blow out as needed (Power washing not included)

· Check and clean condensate drain as needed

· Check condition of belts, adjust tension and/or change as needed

· Lubricate main drive motor and cooling fan motor as needed

· Complete a multipoint inspection & document control panel parameter per visit

· Review warning shutdown history for any abnormal shutdowns per visit

· All parts & lubricants will be disposed in accordance with local, state and federal OSHA/EPA

· Rebuild compressor inlet valve every 16,000hrs (Oil free fixed speed rotary units only)

· Rebuild compressor discharge check valve every 8,000 hrs(Oil free units only)

· Rebuild blow down valve every 8,000 hrs (Oil free fixed speed rotary units only)

Inspection & Diagnostics

· Inspection data summary report: Comprehensive report will be completed on site by a certified technician. Record operational readings, 22 visual checks, air/oil/water safety alarms and shutdown levels. Generate a report which will provide a full health summary and include recommendations for additional services, if required.

· Shock Pulse Monitoring: As part of the comprehensive services monitor the shock pulse of the drive train of the rotary compressor. Collect the data and analyze by trained engineers and compare to original equipment specifications. Any concerning levels are then reviewed by contractors rotating equipment engineers for recommended actions.

· Fluid Analysis Report: Coolant will be analyzed and rated from Normal to Critical Condition with an associated color code (Green to Red). Coolant will be tested for wear metals, contaminates and additive metals. Fluid properties will be provided including viscosity, acid number, oxidation and water content. Details as to the oil change date, filter change date and any recommendations will be included.

Contractor will provide planned maintenance for the air compressor systems. The maintenance will assure that factory recommended services are provided on intervals consistent with the manufacturer’s recommendations for the covered equipment.

Service visits with associated labor, all necessary consumable parts, lubricants, filters, etc., will be included to be consistent with the manufacturer’s recommendations based on hours of operation as set forth on Scope of Services above. Service Technician will perform the necessary services during normal business hours Monday- Friday from 7:00am -3:30 pm.

Scheduled (Preventative) Maintenance:

All compressed air equipment within PWS shall have preventive maintenance performed on a quarterly basis or as specified by manufacture requirements. Upon completion of the PM inspection, the contractor shall attach a sticker or hang tag on the equipment (or in the immediate vicinity thereof) indicating the equipment number, the date the maintenance was performed, and the name, initials, and identification number of the contractor employee who performed the work. The contract will provide the DLA POC with a trip report within 5 days of completion of each service.

Emergency Maintenance:

Labor rate to perform emergency repairs (e.g. oil leaks, mechanical failure, etc.) on the compressed air plants equipment. Contractor must adhere to emergency response times and availability. Materials used during emergency maintenance must be on hand or readily available.

Contractor personnel shall respond, in person, within forty-eight (48) hours of receipt of call, unless otherwise a shorter or longer response time is agreed to. The following individuals are authorized besides the COR to call for emergency support: Leeann Brewer, Steve Brookman, Randy Letcher. However, DLA reserves the right to make changes to the list and will notify the contractor in the event of such changes. Upon arrival on-site the Contractor personnel shall assess the situation and determine a means of resolution to the situation.

The Contractor shall be capable of responding to emergency requests with the time frames outlined above. The contractor is to provide a toll-free service telephone number(s) that is available 24x7x365 during the period of performance. If this number changes the contractor shall notify DLA at least three (3) business days prior to the number being changed.

Corrective Maintenance:

Labor and materials to repair a compresses air plants equipment and/or replace equipment components. Corrective maintenance also includes scheduled rebuilding of compressor components not included in preventative maintenance. A compressed air plant’s ancillary equipment may also be repaired or replaced under corrective maintenance. The compressed air plants ancillary equipment includes condensate traps, air pressure sensors, air flow meters, pumps, control valves, dryers, and motor drives. Contractor shall first propose cost for labor and material to conduct corrective maintenance. Contractor must receive notice to proceed from Contracting Officer before conducting corrective maintenance.

Parts:

After-market parts or refurbished parts are unacceptable and not to be used in support of this effort; however, if it is determined by the contractor that new parts are now available, then OEM refurbished or used parts would be acceptable. In these instances, the contractor shall notify the COR that new parts are not available and as a result, OEM refurbished parts or used parts will need to be used. The contractor shall provide notification to the COR and await COR approval to proceed with ordering any parts.

OEM Requirements:

DLA’s expectations are for the contractor to follow all original equipment manufacturer (OEM) recommended guidelines and adhere to the recommendations.

Point of Contact information:

The following information shall be provided within five (5) business days after award.

· Contact information for providing emergency services

· A primary point of contact and their corresponding contact information (e.g. telephone, fax, etc.) responsible for all matters concerning this effort along with a back-up point of contact for the duration of this effort.

Inventory List:

An inventory list of the equipment, including but not limited to; manufacturer’s name, description of the equipment, model number, and serial number within thirty (30) business days after contract award to the COR.

Maintenance Plan:

The maintenance plan, which discusses the contractors plan for performing the work defined herein throughout performance within ten (10) business days after award to the COR. The maintenance plan shall also include a discussion of the Contractors Quality control plan (“QCP”).

· The contractors QCP shall be proactive in ensuring all requirements are being accomplished and achieved in accordance with the standards and requirements of the contract and seek to drive and attain continuous quality improvement and customer satisfaction throughout each aspect of performance of support. The QCP shall also emphasize deficiency prevention over deficiency detection and focus on preventing unsatisfactory performance from recurring in any aspect of performance. All methods, procedures, and forms shall support this concept.

Special Delivery Instructions:

All maintenance, emergency service calls, and repairs of compressed air equipment aforementioned in this PWS shall be coordinated with the COR. All information pertaining to equipment and material deliveries and vehicles to include driver identification must be provided in advance to the COR.

Performance/Delivery Period:

The period of performance of the contract encompasses a base year, plus two (2) exercisable option years from time of award. DLA reserves the right to exercise contract option years, dependent upon the contractor’s performance of the contract.

a. The period of performance for this contract will be from March 1, 2025-February 28, 2026.

b. Option Year 1 March 1, 2026- February 28, 2027

c. Option Year 2 March 1, 2027- February 29, 2028

Place/Location of Performance/Delivery:

DLA Distribution Red River Army Depot Bldg. 499 10th street and Avenue K Texarkana, TX 75507