Attachment_0001_SOW_GRSM_Identify_Museum_Collections_Final.doc

SCOPE OF WORK

IDENTIFY MUSEUM COLLECTIONS AT NON-NPS REPOSITORIES

GREAT SMOKY MOUNTAINS NATIONAL PARK

NATIONAL PARK SERVICE, SOUTHEAST REGION

1. Background

Great Smoky Mountains National Park (GRSM) is in the Southern Appalachian Mountains and straddles the border between North Carolina and Tennessee. The Park encompasses more than 800 square miles and is dominated by ancient mountains, with elevations ranging from 850 feet to 6,643 feet at Clingmans Dome. The Park is world-renowned for the diversity of its plant and animal life, beautiful scenery, and the size and integrity of the wilderness sanctuary within its boundaries. More than 20,000 species have been documented in the park. No other area of equal size in a temperate climate can match the park’s diversity of plants, animals, and invertebrates. This is evident in the park’s status as the core unit of one of America’s few International Biosphere Reserves (1988) and its designation as a World Heritage Site (1983). The Park also preserves one of the largest collections of historic Appalachian log structures, and maintains more than 800 miles of trails, including a section of the Appalachian Trail. Annual visitation is 14 million people per year.

The museum collections identified in this scope of work were collected under permit and/or contract to identify and analyze natural and cultural resources in GRSM. These collections are mandated collections if they were collected under the authority of the Archeological Resources Protection Act, section 110 of the National Historic Preservation Act, or were collected under a park permit issued after 1985 and retained after study. GRSM has a regulatory obligation to identify and document these collections and to ensure that they will be managed according to Department of Interior and National Park Service policy.

The objects are primarily natural history specimens but may include some archeological specimens. The archeological collections may include prehistoric and historic material. Only a small amount of archeological field work at GRSM was conducted by non-NPS staff. The natural history specimens have been collected by researchers from across the country, but most researchers worked from universities located in the southeastern quarter of the United States. The natural history specimens may include but not be limited to wet and dry specimens, vascular and non-vascular plants, fish, reptiles, birds, mammals, insects, other arthropods, slides, tree cores, and geological samples. It is assumed that the various arthropods and vascular and non-vascular plants will make up many of these collections.

While systematic archeological excavation at GRSM started in 1975, natural history collecting dates to at least the establishment of federal park operations in 1934.

2. Purpose

The purpose of this project is to identify and confirm natural history and archaeology specimens from Great Smoky Mountains National Park at up to ten (10) non-NPS institutions in the Southeast United States. The contract will also provide a written summary of the collections and include a spreadsheet of identified collections tracked via permit numbers, study numbers, and, if available, accession and catalog numbers. It will also evaluate preservation status and correct some passive preservation issues.

3. Scope of WorK

In accordance with the terms and conditions of the Contract, the Contractor shall perform the work as described below for the National Park Service (NPS).

A. CONFIDENTIALITY

The information developed under this Contract is the property of the U. S. government and shall be kept in strict confidence.

The report, its contents, and all documents, files, research files, etc., are the sole property of the National Park Service; no parts of it (including photographs) may be used by the contractor or outside parties for purposes other than this project.

B. DESCRIPTION

This Four-phased project will inventory and document the natural history collections from Great Smoky Mountains National Park (GRSM) at institutions in North Carolina, Georgia, Mississippi, Florida, and South Carolina.

C.

PURPOSE

This project will identify natural history collections developed after 1985 and still held in permanent storage at non-park repositories by institutions associated with large scale and long-term permitted collecting at GRSM. It is possible that an institution may have more than repository. The repository may be a dedicated collections storage facility. The repository may only be listed as a department or laboratory. The data developed by this project will improve accountability for park collections, review and assist in completion of paperwork documenting the legal ownership of the Natural History Collections and provide information to the parks that will allow them to accomplish fuller documentation of their collections which in turn will increase the research value of the parks’ natural history collections. Ultimately this work will establish the justification for repository agreements to better manage NPS natural history collections, considering limited museum staffing.

D. DELIVERABLES

The contractor shall deliver a distinct Excel spreadsheet for each institution with known data for all identified collections. Spreadsheets will include institution name, repository name if different from institution, catalog number (repository’s and/or NPS), accession number (repository’s and/or NPS), family, specimen name (genus/species), quantity, formats catalog records can be exported in, GRSM study number if known, GRSM permit number if known, and any brief comments that might help with accomplishing additional work.

The institutions may include some or all the following list which is repeated in the bid sheet in more detail.

1. Clemson University, 2. Florida Museum of Natural History at the University of Florida, 3. Florida State Collection of Arthropods, 4. Mississippi State University, 5. The University of Georgia, 6. Appalachian State University, 7. Duke University, 8. North Carolina State University, 9. University of North Carolina at Chapel Hill, 10. Western Carolina University Spreadsheets will not include all known data, such as collecting information which is fully captured in catalog records.

The contractor shall deliver a summary report to accompany each spreadsheet. The summary will include pertinent information including but be limited to overview of facilities, facility condition, collection storage hardware and materials, collection condition, access policy if available, and updated contact information.

No direct work with ICMS will be done during this project.

Work will be completed and submitted for review in four phases outlined below.

i.

Phase I

Create an Excel spreadsheet to track GRSM studies and collecting permits listed in the RPRS system.

NPS will contact the four known repositories listed below to explain both the project and the purpose of my visit.

Conduct onsite visits to at least two institutions.

This visit will provide information on the collections held and the status of those collections and facility condition.

This in turn will help with planning successful visits in Phase II and Phase III that will require access to the collections and probably the assistance of repository staff in retrieving specimens and accessing records.

ii. Phase II

Visit up to three institutions Identify the specimens they have and record accession and catalog numbers (either the repository’s and/or NPS) on the spreadsheets.

Determine if the repository has catalog records for the specimens that can be transferred to ICMS. Identify specimens that are not cataloged.

Write a narrative of what was found, work to be completed, work/records that can be transferred, update of repository information, and any more work to be completed.

iii. Phase III

Visit up to three institutions.

Identify the specimens they have and record accession and catalog numbers (either the repository’s and/or NPS) on the spreadsheets.

Determine if the repository has catalog records for the specimens that can be transferred to ICMS. Identify specimens that are not cataloged.

Write a narrative of what was found, work to be completed, work/records that can be transferred, update of repository information, and any more work to be completed.

iv.

Phase IV

Visit remaining institutions.

Identify the specimens they have and record accession and catalog numbers (either the repository’s and/or NPS) on the spreadsheets.

Determine if the repository has catalog records for the specimens that can be transferred to ICMS. Identify specimens that are not cataloged.

Write a narrative of what was found, work to be completed, work/records that can be transferred, update of repository information, and any more work to be completed.

E.

REVIEW

The following shall be submitted for COR review and approval:

1. At the end of the first three phases listed below:

a. Review copies of draft Excel Spreadsheet and Word compatible summary report

2. At the conclusion of Phase IV listed below

a. 1 copy each of each Institution Spreadsheets in Excel format

b. 2 copies of Institution Summaries, one in Word compatible format, one in PDF format

Send the deliverables to the following destination:

Collections Preservation Center

Great Smoky Mountains National Park

8440 State Hwy 73

Townsend, TN 37882

F.

Time of Completion

Phases will be completed in sequence a sequence of four phases to build on information gathered during each phase. See Project Phase information above.

The period of performance for this contract will be within 365 days of contract award.

5. CONDITIONS

1.

The Contractor shall coordinate with the designated point of contact at SEAC and the COR (at SERO) as necessary to complete the work, and when required. This may include participating in conference calls and product review meetings.

Protection of Information

RIGHTS IN DATA - SPECIAL WORKS

(FAR 52.227-17) (DEC 2007)

A. Definitions. As used in this clause—

“Data” means recorded information, regardless of form or the media on which it may be recorded. The term includes technical data and computer software. The term does not include information incidental to contract administration, such as financial, administrative, cost, or pricing, or management information.

“Unlimited rights” means the rights of the Government to use, disclose, reproduce, prepare derivative works, distribute copies to the public, and perform publicly and display publicly, in any manner and for any purpose, and to have or permit others to do so.

B. Allocation of Rights.

(1) The Government shall have—

(i) Unlimited rights in all data delivered under this contract, and in all data first produced in the performance of this contract, except as provided in paragraph (c) of this clause.

(ii) The right to limit assertion of copyright in data first produced in the performance of this contract, and to obtain assignment of copyright in that data, in accordance with paragraph (c)(1) of this clause.

(iii) The right to limit the release and use of certain data in accordance with paragraph (d) of this clause.

(2) The Contractor shall have, to the extent permission is granted in accordance with paragraph (c)(1) of this clause, the right to assert claim to copyright subsisting in data first produced in the performance of this contract.

C. Copyright.

(1) Data first produced in the performance of this contract.

(i) The Contractor shall not assert or authorize others to assert any claim to copyright subsisting in any data first produced in the performance of this contract without prior written permission of the Contracting Officer. When copyright is asserted, the Contractor shall affix the appropriate copyright notice of 17 U.S.C. 401 or 402 and acknowledgment of Government sponsorship (including contract number) to the data when delivered to the Government, as well as when the data are published or deposited for registration as a published work in the U.S. Copyright Office. The Contractor grants to the Government and others acting on its behalf, a paid-up, nonexclusive, irrevocable, worldwide license for all delivered data to reproduce, prepare derivative works, distribute copies to the public, and perform publicly and display publicly, by or on behalf of the Government.

(ii) If the Government desires to obtain copyright in data first produced in the performance of this contract and permission has not been granted as set forth in paragraph (c)(1)(i) of this clause, the Contracting Officer shall direct the Contractor to assign (with or without registration), or obtain the assignment of, the copyright to the Government or its designated assignee.

(2) Data not first produced in the performance of this contract. The Contractor shall not, without prior written permission of the Contracting Officer, incorporate in data delivered under this contract any data not first produced in the performance of this contract and that contain the copyright notice of 17 U.S.C. 401 or 402, unless the Contractor identifies such data and grants to the Government, or acquires on its behalf, a license of the same scope as set forth in paragraph (c)(1) of this clause.

D. Release and use restrictions.

Except as otherwise specifically provided for in this contract, the Contractor shall not use, release, reproduce, distribute, or publish any data first produced in the performance of this contract, nor authorize others to do so, without written permission of the Contracting Officer.

E. Indemnity.

The Contractor shall indemnify the Government and its officers, agents, and employees acting for the Government against any liability, including costs and expenses, incurred as the result of the violation of trade secrets, copyrights, or right of privacy or publicity, arising out of the creation, delivery, publication, or use of any data furnished under this contract; or any libelous or other unlawful matter contained in such data.

The provisions of this paragraph do not apply unless the Government provides notice to the Contractor as soon as practicable of any claim or suit, affords the Contractor an opportunity under applicable laws, rules, or regulations to participate in the defense of the claim or suit, and obtains the Contractor’s consent to the settlement of any claim or suit other than as required by final decree of a court of competent jurisdiction; and these provisions do not apply to material furnished to the Contractor by the Government and incorporated in data to which this clause applies.

PAYMENT SCHEDULE

Payment shall be made in four installments as follows:

A.

Payment 1: 30% of the total to be paid after completion of Phase I B.

Payment 2: 30% of the total to be paid after completion of Phase II C.

Payment 3: 30% of the total to be paid after completion of Phase III D.

Payment 4: 10% of the total to be paid after completion of Phase IV

POINTS OF CONTACT:

Contracting Officer

Celinda Hicks, Contracting Officer

East Major Acquisition Buying Office

100 Alabama St SW

Atlanta, GA

404.507.5625 (desk)

Celinda_hicks@nps.gov

Regional Contact for Project Management, COR, and Subject Matter Expert (SME)

Elanor Sonderman, Staff Curator

National Park Service Interior Region 2, SERO

100 Alabama Street, SW

1924 Building

Atlanta, GA 30303

Office phone: 404-507-5805

Cell: 470-990-0055

Email: Elanor_sonderman@nps.gov

GRSM Contact, COR, SME, Inspector

Baird Todd

Park Curator

Great Smoky Mountains National Park

8440 State Hwy 73

Townsend, TN 37882

Phone: 865-448-2245

Baird_todd@nps.gov

END OF DOCUMENT