Attachment 0001 Purchase Description RIPD E4000-22-9-07.pdf

ROCK ISLAND ARSENAL RIPD: E4000-22-9-07

PURCHASE DESCRIPTION DATE: 12-May-2022

AUTOBAGGER(S)

1. GENERAL SYSTEM DESCRIPTION

2. STANDARDS AND PUBLICATIONS

2.1 Clarification

2.2 National Standards and Specifications

3. DESIGN

3.1 Ownership

3.2 General Design Standards

3.3 Safety, Security and Environmental

4. INFORMATION TECHNOLOGY SYSTEMS AND SUPPORT

4.1 Installation IT Support:

4.2 Media/ Devices

5. CLIN 0001- 2 Autobaggers with integrated printers

5.1 Dimensions:

5.2 Autobaggers (Qty 2):

5.3 Imprinters (Qty 2):

5.4 Initial Supply of Bag Material:

6. CLIN 0002-OPTION 1-ADDitonal AUTOBAGGER AND PRINTER UNIT

7. APPROVAL/SHIPPING

7.1 Shipping

7.2 Installation

7.3 Completion

8. TRAINING

8.1 Schedule

8.2 Location

8.3 Type

9. SERVICE

9.1 Service/Support Requirements

1. GENERAL SYSTEM DESCRIPTION

• This project is to procure replacement autobagger systems for B299 at the Rock Island Joint

Manufacturing and Technology Center (RIA-JMTC). The equipment will be used in support of packaging and shipping operations at RIA-JMTC.

2. STANDARDS AND PUBLICATIONS

2.1 Clarification

Any ambiguities, questions, requests for clarification or discrepancies between sections of this purchase description, drawings, national or industry standards discovered by the contractor in reviewing this purchase description shall be reported by the bidder in writing to the contracting officer BEFORE THE DATE SCHEDULED FOR CLOSE OF BIDDING/receipt of proposal.

Submission of a proposal or bid shall be construed as evidence that such examination has been made. Therefore, later claims for labor, material, or equipment required, or for difficulties encountered, which could have been foreseen had such reasonable examination been made, may be denied.

2.2 National Standards and Specifications

The following specifications in effect on the Date of Invitation for Bid/Request for Proposal form a part of this purchase description. In the case of conflicting requirements, the more stringent shall apply.

2.2.1 Occupational Safety and Health Act of 1970 (OSHA).

2.2.2 National Electrical Manufacturers Association Standards (NEMA).

2.2.3 Electronic Industries Association (EIA).

2.2.4 Institute of Electrical and Electronics Engineers (IEEE).

2.2.5 National Fire Protection Association (NFPA).

2.2.5.1 NFPA-70 National Electrical Code

2.2.5.2 NFPA-79 Electrical Standard for Industrial Machinery.

3. DESIGN

3.1 Ownership

3.1.1 This equipment is a standard product of the manufacturer and shall require either no change or minor design changes to meet requirements of these specifications. Therefore, ownership of the design will remain with the manufacturer.

3.2 General Design Standards

3.2.1 DEVIATION FROM PRODUCT: Modifications to the manufacturer’s standard design to achieve requirements as specified in this document are only permissible as dictated by good design practice. For example, mounting a 20-hp motor in a power train designed and normally using a 10-hp motor would not be acceptable.

3.2.2 UNITS OF MEASURE: Dimensions and capacities in this purchase description are given in the English-US (in-lb) system. All dials, gauges, and drawings shall be in the English- US system or both the English-US and the metric systems, unless otherwise specified in this document.

3.2.3 ID DATA PLATE: The equipment shall include a main data plate which will include the following data as a minimum requirement (additional information is acceptable):

Manufacturer Name, Manufacturer’s Dunns and Bradstreet Number, Manufacturer’s Model Number, Manufacturer’s Serial Number, Year of Manufacture, Contract Number, Machine Weight. This information is necessary for compliance with the governments Unique Identification Program (UID).

3.2.4 DATA PLATES: All instruction, data, and identification plates and labels attached to this equipment and its controls shall be manufactured of corrosion and oil resistant metal or plastic material. All wording shall be in the English language using plain, bold face lettering.

Lettering shall be permanent and have a contrasting background.

3.2.5 ITEM UNIQUE IDENTIFICATION (IUID) REGISTRATION: The contractor shall register the equipment in the IUID Registry (as one single system). IUID registration requires the contractor to input Cage Code, Model Number, and Serial Number into a Government Database to allow for asset and inventory tracking. IUID Registry of the equipment shall be performed at http://dodprocurementtoolbox.com/site/uidregistry/. Training for IUID is available in https://wawftraining.eb.mil. IUID registration of this equipment is required prior to final payment in the Wide Area Work Flow (WAWF). The contractor shall also affix a machine readable 2-dimensional (2-D) matrix representing the IUID registry to the machine. The IUID 2-D matrix may be included on the ID Data Plate outlined in paragraph 3.2.4.

3.2.6 UTILITY CONNECTION: Equipment supplied to the Rock Island Arsenal will have single point shut-off for each utility supplied to a system. This means that equipment constituting a single system shall be wired to a single main electrical disconnect point, plumbed to a single pneumatic shut-off valve, etc… This will be referred to as the “point of first connection”. Each type of power source may have only one point of first connection. E.g. (1) pneumatic shut-off valve, (1) water supply shut-off valve, (1) electrical disconnect, etc… Each point of first connection shall be clearly labeled on the system and shown in the safety lockout portion of the documentation package. These points must be located on a stationary component and positioned such that they will not create a hazard to personnel during normal operation of the system. The first connection points shall be accessible from the shop floor without the use of ladders, steps, or stools. Access cannot be hampered by operation of the system.

3.2.7 UTILITY CONNECTION LABOR: Rock Island Arsenal shall provide only such labor and materials as will be needed to connect facility utilities to each point of first connection of the system. The supplier will be responsible for all connections beyond the point of first connection for each utility.

3.2.8 UTILITIES AVAILABLE: Rock Island Arsenal shall be responsible for providing the following:

3.2.8.1 Connection of 460-V, 60-Hz, 3-Ph AC electrical power to the fused or breaker type disconnect switch required in the ELECTRICAL DISCONNECT paragraph of this purchase http://dodprocurementtoolbox.com/site/uidregistry/ https://wawftraining.eb.mil/ description. Connection does not include filters, surge protection, or any peripheral equipment necessary to make the equipment functional.

3.2.8.2 Connection of approximately 80-psi compressed air to a single point for each system, if needed. Connection does not include filters, dryers, or any peripheral equipment necessary to make the equipment functional.

3.2.8.3 Connection of approximately 65-psi water to a single point for each system, if needed. Connection does not include filters or any peripheral equipment necessary to make the equipment functional. If water is required, the contractor shall be responsible for installing a back-flow limiting device sufficient to prevent possible contamination of the water system. This is necessary to maintain IEPA compliance.

3.2.8.4 Connection of 1.5-in diameter natural gas pipe to a single point for each system, if needed. Connection does not include filters or any peripheral equipment necessary to make the equipment functional.

3.2.8.5 If, due to contractor caused problems, the equipment or components of the equipment must be moved or removed and replaced, by RIA after initial placement, the contractor shall be billed for such work at current RIA labor and overhead rates.

3.2.9 NEW EQUIPMENT: The equipment furnished under this purchase description shall be new and unused.

3.2.10 COMPONENT ENVIRONMENT: Under no circumstances shall a component be used in an application not recommended by the component manufacturer. Components shall not be subjected to conditions of operation beyond the recommendations of the manufacturer, such as excessive heat, lack of lubrication, over-loading.

3.2.11 REPLACEMENT COMPONENTS: All replaceable components shall be manufactured to definite standards for tolerance, clearance, and finish, enabling components to be field installed without further machining.

3.3 Safety, Security and Environmental

3.3.1 SECURITY: The RIA-JMTC is an Army installation subject to Department of Defense safeguards, various precautions, and plant protection measures. All of the below requirements will be necessary of contractors visiting RIA to satisfy requirements of this purchase description; Additional requirements will be placed on contractors requiring access to the Army Network, or Common Access Card (CAC), as specifically detailed below. At all times during the execution of this work, contractor personnel will maintain adequate plant protection devises to minimize espionage, sabotage, and other malicious destruction and damage. The contractor shall comply with all security requirements of the Rock Island Arsenal. Rock Island Arsenal island-wide Force Protection levels may be adjusted/changed at any time, which may cause possible delays and will directly affect procedures for accessing the island.

3.3.1.1 Access and General Protection/Security Policy and Procedures: The contractor and any associated subcontractor employees shall provide all information required for background checks to meet installation access requirements to be accomplished by the installation Director of Emergency Services. All contractor employees must comply with all personal identity verification requirements (IAW FAR clause 52.204-9) as directed by

Department of Defense (DoD), Headquarters Department of the Army (HQDA), and any local policy. If the Force Protection Condition (FPCON) changes, the Government may require changes in contractor installation access, security matters, or security processes.

3.3.1.1.1 Access to RIA: Contractor and all subcontractor employees performing work at RIA shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) and any applicable installation, facility access screening and local security policies and procedures. The COR shall provide guidance to complete the Access Control Records Check request Form though the Rock Island Arsenal Directorate of Emergency Services.

3.3.1.1.2 Random Antiterrorist Measures Program (RAMP) participation: Contractor personnel are subject to RAMP security program (i.e. vehicle searches, wearing of ID badges, etc.). Contractor shall comply with any, and all instructions issued by the Rock Island Arsenal Police Department. The RAMP is discussed in the RIA-JMTC Anti- Terrorism Training.

3.3.1.1.3 During FPCONs levels of Charlie or Delta, services may be discontinued/postponed due to a higher National or local security threat. Services will resume when FPCON Level is reduced to Bravo, or lower. FPCON levels are described in Anti-Terrorism Level I Training.

3.3.1.1.4 Contractor personnel shall return all Installation Badges and access passes as soon as possible prior to contract completion. RIA-JMTC electronic keys and access passes are accountable items, shad shall be returned within 24-hours of no longer being needed. Items will be returned to the COR, or paced in a drop box at a RIA-JMTC access point.

3.3.1.2 Security Training: The contractor shall complete the following training:

3.3.1.2.1 Anti-Terrorism, Level I: All contractor employees, including subcontractor employees, requiring access to Army installations, facilities, or controlled access areas shall complete Anti-Terrorism (AT) Level I Awareness training. The COR will be provided a copy of the Rock Island Arsenal –Joint Manufacturing and Technology Center (RIA-JMTC) AT Level I Awareness Training and assure that the training is complete.

The contractor shall sign a memorandum of record for each contractor employees and subcontractor employee to the RIA-JMTC Operations Center prior issuing any electronic keys, or access pass being authorized.

3.3.1.2.2 iWatch (See Something, Say Something) Training: The Contractor and all associated subcontractors shall complete iWatch Training. iWatch Training shall be provided during the Anti-Terrorism Training.

3.3.1.3 For Contractors requiring Common Access Card (CAC): Before CAC issuance, the contractor employee requires a favorably adjudicated National Agency Check with Inquiries (NACI) or an equivalent or higher investigation in accordance with Army Directive 2014-05.

The contractor employee will be issued a CAC only if duties involve one of the following:

(1) Both physical access to a DoD facility and access, via logon, to DoD networks onsite, or remotely or (2) Remote access via logon, to a DoD network using DoD-approved remote access procedures, or (3) Physical access to multiple DoD facilities or multiple Non-DoD Federally controlled facilities on behalf of the DoD on a recurring basis for a period of 6-months, or more. At the discretion of the sponsoring activity, an initial CAC may be issued based on a favorable review of the FBI fingerprint check and a successfully scheduled NACI at the Office of Personnel Management. Contractors needing a NACI or equivalent investigation or higher investigation will coordinate this investigation through their COR.

Contractor personnel shall turn in CAC cards upon completion of their contractual obligations, or at the request by the COR, or at the request of the Contracting Officer.

3.3.2 FEDERAL MARIJUANA LAWS REMAIN UNCHANGED: Note: Rock Island Arsenal is under the exclusive federal jurisdiction of the United States. Under federal law, marijuana is still defined as a Schedule I drug, and possession and use of marijuana is still illegal. Any person using or in possession of marijuana on Rock Island Arsenal may be criminally prosecuted in federal district court. In addition, such individuals may be permanently barred from entering Rock Island Arsenal.

3.3.3 INDUSTRY AND REGULATIONS: The equipment shall comply with the most current of all local, state, and federal laws and regulations listed in Standards and Publications.

3.3.4 MATERIAL EXCLUSIONS: The equipment shall not contain polychlorinated biphenyl (PCB), ozone depleting substances (Class I or Class II), or asbestos materials.

3.3.5 SAFETY REGULATION COMPLIANCE: The contractor shall comply with standard OSHA and RIA safety standards, including conforming to confined space work requirements when applicable.

4. INFORMATION TECHNOLOGY SYSTEMS AND SUPPORT

4.1 Installation IT Support:

4.1.1 PERSONNEL: If access or interaction with RIA-JMTC information systems or associated computing devices is required, the contractor shall coordinate with an appropriate RIA-JMTC IT Support Staff Representative. The Contracting Officer Representative shall send a notification to the RIA-JMTC Help Desk (usarmy.RIA.usamc.mbx.ria-jmtc-helpdesk@army.mil) to initiate the coordination. Access to these information systems may not be available outside of normal business hours. The contractor shall be accompanied by an appropriate RIA-JMTC IT Support Staff member at all times during this access. Access to any workstations/ systems shall be provided by the RIA-JMTC IT Support Staff escort.

4.1.2 SOFTWARE SUPPORT: Equipment requiring repair due to software shall receive complimentary software diagnosis, software updates and major upgrades. RIA-JMTC shall have access to the software and firmware for accreditation. The RIA-JMTC COR shall be notified within 15 days of a security update for firmware and or software.

4.1.3 LICENSING: The software/ hardware license shall not have an internet connection. A license dongle or license file must be provided for offline use.

mailto:usarmy.RIA.usamc.mbx.ria-jmtc-helpdesk@army.mil mailto:usarmy.RIA.usamc.mbx.ria-jmtc-helpdesk@army.mil

4.2 Media/ Devices

4.2.1 REMOVABLE MEDIA: Removable media consists of the following: CD, DVD, USB, SD, and External Hard Drives. Removable media shall be scanned prior to use. Programs and software must be ran from RIA-JMTC approved/ provided media or CD/ DVD(s).

4.2.2 VENDOR DEVICES: Vendor Devices will not be allowed to connect to the RIA-JMTC network and they will not be allowed to connect to RIA-JMTC equipment other than to scan and transfer media.

4.2.3 NON-GOVERNMENT OWNED SYSTEMS OR DEVICES: The contractor shall comply with AR 25-1 and AR 25-2. The contractor shall not install or connect non- Government-owned computing systems or devices to Government networks without the COR’s coordination and obtaining the proper authorization from the appropriate Information System Security Manager (ISSM), ensuring that all software has a Government Assess Only Authorization. The non-Government-owned computing systems or devices include, but are not limited to, personal or Contractor-owned thumb drives e.g., memory sticks, flash drives, Universal Serial Bus (USB) drives, jump drives, pen drives, removable or external hard drives, Personal Digital Assistants (PDA), PC Cards/Express Cards, MP3 players, cell phones, digital media, floppy disks, compact disc (CD)/digital video disk (DVD) burners, optical recordings, photo flash cards, laptops, or any devices that can store data.

4.2.4 ACCREDITATION AND RE-ACCREDITATION: The contractor shall assist in providing initial system accreditation documentation such as required artifacts and shall answer technical questions required for registration for accreditation. All documents shall be in accordance with Chapter 5, and Appendices D and E, AR 25-2, Information Systems Security (dated 3 August 2007) and DOD Instruction 8510.01, Risk Management Framework (RMF) Program or future DOD regulation that supersedes these regulations. If applicable, the contractor shall assist in preparing initial risk assessments.

5. CLIN 0001- 2 AUTOBAGGERS WITH INTEGRATED PRINTERS

Equipment: The supplier shall furnish all equipment normally considered by him/her to be standard for their machine unless identified in this requirement to be of specific manufacture. This project is for a quantity of (2) auto bagging machines. The machine to be provided and installed is an automatic poly-bagging system. This system will create hermetically sealed poly bags of pre-determined width, length, and material thickness. The machine will imprint a label on the bag and the machine will blow one end of the bag open. The operation will place the item(s) in the bag, the machine seal the bag and cut off the bag from the roll, allowing the bag to drop into a container.

Salient characteristics of the machine, and required performance specifications for the system follows:

5.1 Dimensions:

5.1.1 COMPONENT WEIGHT: The maximum weight of any one piece shall not exceed 500 pounds

5.1.2 INSTALLED FLOORSPACE: When installed complete, the equipment shall be contained in an area 5-ft wide and 5-ft long, excluding the operator’s area. Maximum height shall not exceed 5-ft. Width is defined as front to back from the operator’s normal operating position.

5.2 Autobaggers (Qty 2):

5.2.1 BAGGING SPEED: The equipment shall have a cycle rate of no less than 80 bags per minute.

5.2.2 MATERIAL THICKNESS: The equipment shall support a range of bag material thicknesses of at least 1.25 millimeter to 5.0 millimeter thick.

5.2.3 BAG SIZE: The equipment shall be able to produce a polyurethane bag with a minimum range of at least 3-inches through 10-inches wide. The equipment shall support a range of bag lengths of at least 5-inches through 14-inches long.

5.2.4 BAG MATERIAL: The bags must be compliant with the following:

5.2.4.1 VCI AUTOBAG, VCI, IN ACCORDANCE WITH MIL-DTL-117, CLASS B, 4 MIL

THICK. VCI BAGS MUST HAVE A MINIMUM 2 YEAR SHELF LIFE. BAGS MUST BE

PRE-OPENED, BOTTOM SEALED, AND PERFORATED. MINIMUM 500 BAGS PER

ROLL.

5.2.4.2 AUTOBAG, IN ACCORDANCE WITH MIL-DTL-117, CLASS B, 4 MIL THICK.

BAGS MUST BE PRE-OPENED, BOTTOM SEALED, AND PERFORATED. MINIMUM

500 BAGS PER ROLL.

5.2.5 HEAT SEAL MECHANISM: The auto-bagger will have a heat bar/sealer which seals a bag along the width of the bag.

5.2.6 LOAD SHELF: The equipment shall be equipped with an adjustable shelf to support heavily loaded bags.

5.2.7 FOOT PEDAL: The operation shall be controlled via a floor foot pedal.

5.2.8 FOAM BAG DEFLATOR: The autobagger(s) shall include a foam bag deflator to compress and deflate air from the bag before sealing.

5.3 Imprinters (Qty 2):

The packaging machine shall be equipped with an imprinter with the following salient characteristics.

5.3.1 PRINTER OPERATION: The printer shall be capable of printing directly onto the bag material, clear or opaque. The imprinted image shall be legible and readable in ambient light.

5.3.2 PRINT SPEED: The imprinter shall be capable of printing at least 4 inches per second

5.3.3 PRINT AREA: The imprinter shall be able to print to an area of no less than 4.0 inches wide, and 12 long (“down” the bag).

5.3.4 PRINT RESOLUTION: The imprinter shall have a resolution of no less than 200 Dots Per Inch (DPI).

5.3.5 PRINT FONTS: The imprinter and software shall support True Type fonts.

5.3.6 PRINT ENGINE: The units shall include a Zebra series print head or equivalent.

5.3.7 SOFTWARE: RIA-JMTC currently has “LabelView Pro”, Version 2014, with a 5 User Network License. This software is outdated. The contractor shall provide a software solution to accompany the equipment. The software shall include a 5 user network license. The contractor must provide a list of software solutions that are compatible with their equipment. The software shall operate on Windows 10 64 bit. A software installation/ setup and configuration guide shall be provided. Upon contract award, the vendor shall send software as well as assist with the software approval process.

5.3.8 PC EQUIPMENT: The contractor shall provide the specifications for the hardware required for their equipment. These specifications shall include (CPU, HDD size, RAM, video card, capture card, serial card, or specialty connections or cables.)

5.4 Initial Supply of Bag Material:

The government currently utilizes bags manufactured by Advanced Poly-Packaging. The current bags that are on hand items are:

3x5x4 mil, Non-printed, Clear PMG VCI LLDPE (Grade 2), w/ Std 1/8 in. Bottom Seal, GOP produced. Preopened Bags on Rolls. 1250 Bags/Roll

3x8x4 mil, Non-printed, Clear PMG VCI LLDPE (Grade 2), w/ Std 1/8 in. Bottom Seal, GOP produced. Preopened Bags on Rolls. 750 Bags/Roll

10x12x4 mil, Non-printed, Clear PMG VCI LLDPE (Grade 2), w/ Std 1/8in. Bottom Seal, Preopened Bags on Rolls. 500 Bags/Roll

4x6x4 mil, Non-printed, Clear PMG VCI LLDPE (Grade 2), w/ Std 1/8in. Bottom Seal, Preopened Bags on Rolls. 1000 Bags/Roll

6x8x4 mil, Non-printed, Clear PMG VCI LLDPE (Grade 2), w/ Std 1/8in. Bottom Seal, Preopened Bags on Rolls. 750 Bags/Roll

6x12x4 mil, Non-printed, Clear PMG VCI LLDPE (Grade 2), w/ Std 1/8in. Bottom Seal, Preopened Bags on Rolls. 500 Bags/Roll

The contractor shall supply a machine that can either work with Advanced Poly-Packaging or they shall provide an initial supply of bag material to be used with the machine.

6. CLIN 0002-OPTION 1-ADDITONAL AUTOBAGGER AND PRINTER UNIT

This CLIN is to provide an additional unit with specifications listed in Section 4 of this document. This machine shall be identical in model and function to the equipment fulfilling CLIN 0001 of this RIPD.

7. APPROVAL/SHIPPING

7.1 Shipping

7.1.1 RESPONSIBILITY: The contractor is responsible for delivery of the equipment to the Rock Island Arsenal. Adequate preserving of equipment surfaces, packing, marking, and skidding of materials for shipment shall be the responsibility of the contractor. If special lifting devices, such as hooks or eyes, are required for ease of handling, they shall be supplied with the equipment. Any special devices shall be returned to the contractor upon request only if they will not be required for future movement of the equipment, and at the contractor’s expense.

7.1.2 SHIPPING SCHEDULE: Be aware, the Rock Island Arsenal will only off-load equipment arriving between 6:00 am and 12:00 am (noon), local time on Mondays through Thursdays except holidays. For information concerning holidays, the contractor should consult the contracting officer. There is no place to stage transporting vehicles awaiting the arrival of contractors. All equipment shall be delivered at the same time, meaning the same day (multiple trucks are acceptable) unless pre-authorized to deliver on multiple days by the RIA-JMTC contracting officer.

7.1.3 RECEIVER: All shipments to Rock Island Arsenal including installation tools and/or replacement parts, as well as the original shipment of the equipment, shall be marked “ATTN:

Mr. Robert McClure or Mr. Dave Holgorsen, TARA-IFF”. Items not correctly marked are subject to being returned at the vendor’s expense.

7.1.4 ARRIVAL INSPECTION: Upon receipt of equipment at Rock Island Arsenal, a preliminary inspection shall be performed to determine condition and/or count. This inspection shall be performed by Rock Island Arsenal personnel.

7.2 Installation

7.2.1 LABOR AND MATERIAL: The supplier is solely responsible for providing all labor, materials, hardware, tools, and equipment necessary for complete installation of this system except as specifically listed in this document as being provided by the Rock Island Arsenal.

7.2.2 OFF-LOADING/PLACEMENT: Off-loading of the equipment from the delivery vehicle, and placement of the equipment in position for the installation is the responsibility of the contractor. The contractor shall not be allowed to use government equipment to accomplish this work.

7.2.3 OFF-LOADING/PLACEMENT OPTION: At the request of the contractor, Rock Island Arsenal will perform the off-loading and placement of the equipment.

7.2.3.1 Any special requirements or precautions to be observed shall be the responsibility of the contractor to provide.

7.2.3.2 The contractor or his representative may be present during this process; however, such person will be responsible for being present upon arrival of the equipment at Rock Island Arsenal. Off-loading and placement shall not be delayed to allow arrival of the contractor or his representative.

7.2.3.3 If, due to contractor caused difficulties, the equipment or components of the equipment must be moved, removed or replaced by Rock Island Arsenal after initial placement, the contractor shall be billed for such work at current Rock Island Arsenal labor and overhead rates.

7.2.4 LIABILITY: In any case, the equipment remains the property of the contractor, and the contractor shall assume all responsibility and liability for the equipment and the work performed upon it. The government shall be held harmless for any damage done to the equipment at any time up until final acceptance of the equipment by Rock Island Arsenal, except in the case of intentional damage and/or gross negligence on the part of Rock Island Arsenal personnel.

7.2.5 SET-UP: The contractor shall be responsible for set-up and connection of the equipment beyond connections of the utilities to the points of first connection.

7.2.6 SECURITY: The RIA-JMTC is an Army installation subject to Department of Defense safe guards, various precautions, and plant protection measures. At all times during the execution of this SOW, the contractor will maintain adequate plant protection devises to minimize espionage, sabotage, and other malicious destruction and damage. The contractor shall comply with all security requirements of the Rock Island Arsenal. Rock Island Arsenal Island-wide Force Protection levels may be adjusted/changed at any time, which may cause possible delays and will directly affect procedures for accessing the Island.

7.2.7 Delivery Hours or Service Hours: Service calls, equipment installation, training, and equipment delivery (where the contractor offloads) will only be allowed from 0600 – 1530, Monday through Thursday, except for Government Holidays. Deliveries of items where the contractor has opted for Government “off-loading option”, must be received before 1200 hours.

These hours are subject to change, however, the Government will notify the contractor of such changes. The vendor will contact the designated COR to obtain an electronic key for their representative (i.e. delivery driver) in order to have access to the facility. Deliveries and service calls outside the normal hours stated above will be coordinated with the COR to address any emergency situations."

7.3 Completion

7.3.1 Final acceptance of the equipment shall occur after the following:

7.3.1.1 Set-up completion by the contractor.

7.3.1.2 Successful completion of performance testing at Rock Island Arsenal.

7.3.1.3 Final inspection approval by the government representative or inspector. This is to verify full compliance with this description to include amendments and modifications to the final contract. The government representative shall perform any and all tests he deems necessary to insure compliance with this description and industry standards to include, but not limited to ease of control, convenience of operation, safe operation, and adequacy of lubrication devices.

7.3.1.4 All required training is complete.

7.3.1.5 Complete documentation packages are delivered.

7.3.2 Once final acceptance is complete, the contractor is no longer allowed to connect his or her own devices to the machine/product (if applicable).

8. TRAINING

The contractor shall provide instruction in proper operation and maintenance of the equipment without additional cost to the government. Training shall be of sufficient duration that the recipients are able to demonstrate a reasonable level of competence as determined by the equipment installer and/or the inspector. Acceptance may be delayed as a result of inadequate training.

8.1 Schedule

Training shall training shall be coordinated with the Rock Island Arsenal. Daily training shall begin no later than 6:30 a.m. CST and shall continue until at least 2:15 p.m. CST. This is required to get full coverage of the 1st shift of operation at RIA-JMTC. If training does not begin until after the stated time, RIA-JMTC may at its option require additional training at a different time to compensate for the loss of training caused by the late start. This may include more time than what is represented by the delay (e.g. a 1-hr delay may require 2-hrs later to impart the knowledge lost).

8.2 Location

All training shall be performed at the Rock Island Arsenal. It shall be performed using the equipment purchased in this description.

8.3 Type

Each type of training shall be given independently. Rock Island Arsenal shall coordinate with the contractor to provide the proper personnel for each type of training. The following types of training shall be provided by the contractor.

8.3.1 OPERATOR: Training shall be provided by the contractor for (5) operators. This shall include instruction on the safe, efficient operation of the equipment delivered. The trainees supplied by RIA-JMTC shall be familiar with machine operation, but not necessarily with the style or type of controls provided with the equipment. (E.g. for a new CNC lathe, the operator will be familiar with CNC lathe operation, but may have no experience with a Fanuc control system.)

8.3.2 PROGRAMMING: If the equipment includes a programmable controller, programmer training shall be provided, separate from the operator training for (2) personnel. If programming is normally performed by the operator only, then this training may be combined with the operator training.

8.3.3 MAINTENANCE: Mechanical and electrical control and diagnostic maintenance training shall be provided by the contractor. This shall include information on troubleshooting and preventive maintenance procedures. This shall be provided for (2) personnel.

9. SERVICE

9.1 Service/Support Requirements

The contractor shall have as a minimum, a verifiable service/repair capability which meets or exceeds the following requirements:

9.1.1 STAFF: Staffed by qualified, English speaking personnel fully knowledgeable in the service/repair of the equipment offered.

9.1.2 TELEPHONE ACCESS: Telephone access to service/repair personnel shall be available for consultation during Rock Island Arsenal normal working hours. Rock Island

Arsenal normal working hours are 8:00 am CST to 3:00 pm CST, Monday through Friday, except legal federal holidays.

9.1.3 ON-SITE RESPONSE: Physical, on-site response shall be possible within 48-hrs of notification that service/repair of the equipment is necessary.

9.1.4 MAINTENANCE PARTS: Parts necessary for periodic replacement such as belts, hoses, filters, and other parts normally considered as spare parts, by the manufacturer, shall be stocked and available for shipment.

9.1.5 PRIOR HISTORY: Said service/repair capability shall have been available to the general public prior to the issue date of this purchase description. Adequate proof of prior availability shall be provided upon request.

9.1.6 IT SERVICE: Upon successful completion of any remedial repair, preventative maintenance, or software/firmware change the COR will inspect the work. Contractor invoicing shall take place after service report is received by the COR.