Attachement II - Performance Work Statement.pdf

Performance Work statement Upgrades to USFF Environmental Outreach Exhibit

Hampton Roads Naval Museum in partnership with Nauticus, Norfolk, Virginia

PREPARED BY:

U.S. Fleet Forces – Code N46 Fleet Environmental Readiness Division

1562 Mitscher Ave.

Norfolk, Virginia 23551-248

I. BACKGROUND

The primary mission of the United States Navy (USN) is to maintain, train, and equip combat-ready naval forces capable of winning wars, deterring aggression, and maintaining freedom of the seas. While fulfilling its primary mission, the Navy maintains a deep commitment to environmental compliance and stewardship. United States Fleet Forces Command (USFF) invests a significant amount of funding and support to maintain environmental compliance.

USFF has developed an environmental compliance and stewardship outreach program with the goal of fostering positive awareness of and support for the Navy’s primary mission and associated environmental compliance efforts.

USFF developed the USN “Stewards of the Sea: Defending Freedom, Protecting the Environment” stationary environmental outreach exhibit to educate the public about marine species monitoring efforts, at-sea waste processing, and protective measures implemented during naval training and testing activities. The stationary exhibit was finalized in 2014 and is located at the Hampton Roads Naval Museum located in Nauticus in Norfolk, Virginia. USFF is developing planned upgrades to the stationary exhibit in order to make it more user-friendly, update content to most current information available, and replace broken or ineffective systems.

II. WORK SPECIFICATION AND DELIVERABLES

A. REQUIREMENT

The purpose of this contract is to upgrade our existing exhibit located at the Hampton Roads Naval Museum located within Nauticus in Norfolk, Virginia. All upgrades to the exhibit will be contained within the existing exhibit footprint. The contractor shall insure compatibility between all programs and installed equipment. All upgrades to the exhibit should maintain consistency with the style and design of the exhibit located at the Hampton Roads Naval Museum located in Nauticus. The upgrades will clarify and add to the quality of the existing exhibit, allow for the most current information to be available to visitors, and replace broken equipment.

The exhibit’s existing panels/equipment shall remain in place until the new fabricated panels and equipment are ready for installation.

Deliverable 1: Kick-off Meeting and Deliverables Schedule No later than 15 days after the contract award, the contractor shall participate in a kick-off meeting in Norfolk, Virginia. The purpose of the kick-off meeting is to assist in the preparation of the conceptual plan and deliverables schedule. Contractor shall provide a deliverables schedule no later than fifteen days after the kick-off meeting.

Deliverable 2: Conceptual Exhibit Plan No later than 30 days after the kick-off meeting, the contractor shall develop and deliver to the technical Point of Contact (TPOC) identified after contract award, a Conceptual Exhibit Plan.

The Conceptual Exhibit Plan shall be submitted to the Government for review online as an Adobe Portable Document Format (PDF) file or other format compatible with Navy Marine Corps Intranet (NMCI) computers. This deliverable includes no fewer than two (2) reviews (draft and draft-final), and no more than four (4) additional draft reviews when requested by either the Government or contractor to achieve high quality and accurate products. A discussion of the outcome of the reviews will be held via teleconference at a date and time established by the TPOC. No travel is required for the review meetings.

The initial draft(s) shall provide a first look at the exhibit upgrades, including an overview of the educational content, design plan for the structures and their functions, and wireframes for all content planned for the touchscreens and tablets.

The draft(s) shall include placeholders where the Government will need to develop and provide text or other supporting content, such as photographs, no later than 15 days after kick-off meeting. The Government will provide the text/content to assist the contractor in creating factually accurate, eye-catching, and informative educational features that represent both the USN’s military mission and environmental stewardship commitments.

The draft-final shall present the design plan for all exhibit features and interactive programs in full detail, incorporating revisions made per Government direction during the draft reviews, as well as all text/content provided by the Government that was requested by placeholders in the drafts.

**NOTE: Nothing agreed to by the Government or contractor during the Conceptual Exhibit Plan reviews shall increase the cost or change any terms or conditions of the contract. Only the Contracting Officer has the authority to change the contract and commit the Government.

The Conceptual Exhibit Plan shall incorporate the below items listed under each deliverable at a minimum. NOTE: Any product numbers or brand specific items identified below shall be considered by the contractor to be brand name or equal in accordance with FAR 52.211-6.

Deliverable 3: Remove Decibel Reader and Design, Fabricate, and Install Curved Panel Wall for “Science of Sound” No later than the date agreed upon in the deliverable schedule, the contractor shall remove the decibel reader from the “Science of Sound” display and design, fabricate, and install a curved panel wall to replace the existing Science of Sound panels located on the right exterior of the center display as shown in Appendix A. The contractor shall properly dispose of the existing wall panel and decibel reader.

The panel will include information on various levels of sound, with a comparison to common sounds. Infographic shall clearly compare sound levels in air vs underwater. The content will be compiled from existing messaging, software, and visualizations.

No later than 15 days after kick-off meeting, the Government will provide all text/content to assist the contractor in creating factually accurate, eye-catching, and informative educational features that represent both the Navy’s military mission and environmental stewardship commitments. The contractor’s responsibility will be layout, graphic design, fabrication, and installation of the panels.

The curved wall panels shall incorporate the below items at a minimum.

Exhibit Minimum Requirements:

Curved panels (1 total) A total of one (1) curved panel with the content created with the Government, approximately 42 ¼” x 64” panel connects to the existing structure via eight (8) total screws per panel, with four (4) screws on each of the vertical sides. The panels will be constructed to exactly replace the existing curved panels.

Deliverable 4: Remove Existing Monitor/Extended Touchscreen and Design, Fabricate, and Install a Wall Panel with a Touchscreen for “Environmental Careers” and Replace Wall Panel.

No later than the date agreed upon in the deliverable schedule, the contractor shall remove the existing monitor/extended touchscreen and design, fabricate, and install one wall panel with an Intel® NUC mini PC kit and a touchscreen monitor mounted to the wall. The mini NUC shall be configured to run the existing program. Additionally, contractor shall replace the wall panel to the left of the touchscreen, reusing the existing Navy logo and lighting system.

The wall panels and touchscreen will replace the existing viewing screen with separate, extended touch screen shown in Appendix A. The current view screen with separate touchscreen is not intuitive that they are together, and the screen inhibits walking space of the exhibit. The existing viewing screen and extended touchscreen shall be delivered to the government. The contractor shall properly dispose of the existing wall panel.

If a new touchscreen will fit the exact opening of the current wall, no new wall panel is necessary. If a new flat wall panel is required in order to fit the new touchscreen, the wall content surrounding the touchscreen will replicate information on the existing wall panel.

The panel shall include a touchscreen mounted in the middle of the panel with the NUC mounted inside the bottom panel.

The contractor will develop new ‘environmental engineer’ career display that is consistent with brand, style, and feel of existing career elements. All other computer content (including screensaver, metrics gathering, and nighttime shut down) will remain unchanged.

The touchscreen will use the existing screensaver. Once the screen is touched, a menu will appear with a picture representing each career and a brief description of the career. The user will touch the desired career’s picture and the image will display. An option must be available to return to the menu screen.

The contractor shall thoroughly test all content prior to final delivery to ensure the content is working correctly. The contractor shall provide a copy of the test results to the Government POC with final delivery of the exhibit.

The contractor shall ensure compliance with any and all applicable corporate, federal and state photograph permissions and data use agreements, policies, law and regulation (in particular, for Shutterstock photos that were obtained under a one-time use license for the Nauticus Learning through Listening interactive). A list of photographs that need to be provided or replaced by the Government shall be included in the draft wireframes. If necessary, the Government will provide new photographs to the contractor at no cost to the contractor.

All photographs, videos, data, etc. used in the exhibit (including program content) should be labeled with appropriate reference information and/or credits in accordance with Federal law and regulation.

The touchscreen and wall panels shall incorporate the below items at a minimum.

Exhibit Minimum Requirements:

Flat wall panel (2 total) One (1) flat panel with the content created with the Government, approximately 43 ½” x 92 ¼” panel connects to the existing structure via eight (8) total screws per panel, with four (4) screws on each of the vertical sides. The panel shall be constructed to exactly replace the existing panel while able to mount the touchscreen monitor in the wall, maintaining the existing design of the exhibit.

One (1) flat panel, approximately 32” x 72” panel connects to the existing structure via eight (8) total screws per panel, with four (4) screws on each of the vertical sides.

The panel shall be constructed to exactly replace the existing panel, reusing the existing Navy logo and lighting system.

Interactive Computer (1 total) Intel® Mini PC NUC Kit or equal Model: NUC6i5SYK 6th generation Intel® Core™ i5-6260U processor with Intel® Iris™ graphics 2.5” Solid State Drive 32 GB DDR4 SODIMMs memory Intel® Wireless-AC 8260 M.2 soldered-down, wireless antennas (IEEE 802.11ac, Bluetooth 4, Intel® Wireless Display 6.0) 8 or higher Operating System (Windows Server 2012 R2 Standard Operating System for the one (1) DC) Compatible with existing program

Touchscreen (1 total):

42-inch ELO Interactive Digital Signage (IDS) touch display or equal Model: 4201L Dimensions: 39.2”x3.2”x23.1” (995mmx77.7mmx588mm) 1920x1080 resolution Aspect ratio: 16:9

Deliverable 5: Design, Fabricate, and Install Flat Display for “Navy Projects” Wall No later than the date agreed upon in the deliverable schedule, the contractor shall design, fabricate and install one flat display to replace the existing “Atlantic Sturgeon” display located on the back right wall as shown in Appendix A. The contractor shall properly dispose of the existing project display.

No later than 15 days after kick-off meeting, the Government will provide all text/content to assist the contractor in creating factually accurate, eye-catching, and informative educational display that represent both the Navy’s military mission and environmental stewardship commitments. The contractor’s responsibility will be layout, graphic design, fabrication, and installation of the display.

The flat display shall incorporate the below items at a minimum.

Exhibit Minimum Requirements:

Flat display (1 total) Total of one (1) flat display with the content created with the Government, the approximately 18” x 34 ¼” display connects to the existing wall via three (3) total screws, with one (1) screw in each of the bottom corners and one (1) screw centered at the top of the display. The display shall be constructed to exactly replace the existing display.

Deliverable 6: Design, Fabricate, and Install Four Curved Wall Panels for “At-Sea Compliance” No later than the date agreed upon in the deliverable schedule, the contractor shall design, fabricate and install four curved panel walls to replace the existing At-Sea Compliance panels located on each side of the entrance as shown in Appendix A The contractor shall properly dispose of the existing wall panels.

The panels will update information on the National Environmental Policy Act and associated permits (e.g., Marine Mammal Protection Act) timelines and processes. Aircraft photograph shall be updated.

No later than 15 days after kick-off meeting, the Government will provide all text/content to assist the contractor in creating factually accurate, eye-catching, and informative educational features that represent both the Navy’s military mission and environmental stewardship commitments. The contractor’s responsibility will be layout, graphic design, fabrication, and installation of the panels.

Exhibit Minimum Requirements:

Curved panels (4 total) A total of four (4) curved panels with the content created with the Government, each

22” x 64” panel connects to the existing structure via eight (8) total screws per panel, with four (4) screws on each of the vertical sides. The panels will be constructed to exactly replace the existing four curved panels.

Deliverable 7: Design, Fabricate, and Install Four Curved Wall Panels for “City at Sea” No later than the date agreed upon in the deliverable schedule, the contractor shall design, fabricate and install four curved panel walls to replace the existing City at Sea panels located on the left exterior of the center display as shown in Appendix A. The contractor shall properly dispose of the existing wall panels.

The panel will update the USS TRUMAN to the USS GERALD R FORD, increase font size of existing text, provide Air Wing information, and add Plasma Arc (PAWDS) information to the ways the Navy handles/destroys plastics.

No later than 15 days after kick-off meeting, the Government will provide all text/content to assist the contractor in creating factually accurate, eye-catching, and informative educational features that represent both the Navy’s military mission and environmental stewardship commitments. The contractor’s responsibility will be layout, graphic design, fabrication, and installation of the panels.

Exhibit Minimum Requirements:

Curved panels (4 total) A total of four (4) curved panels with the content created with the Government. One

(1) panel is approximately 33 ¾” x 64”, and three (3) panels are approximately 39” x 64”. Each panel connects to the existing structure via eight (8) total screws per panel, with four (4) screws on each of the vertical sides. The panels will be constructed to exactly replace the existing four curved panels.

Deliverable 8: Revise Protective Measures Assessment Protocol (PMAP) Interactives No later than the date agreed upon in the deliverable schedule, the contractor shall review PMAP interactives and verify accuracy of information with AFTT Phase III protective measures. Contractor shall update PMAP interactives as necessary to match language in AFTT Phase III. Revised interactives will replace the existing PMAP interactives located to the right of the Big Eyes as shown in Appendix A.

No later than 15 days after kick-off meeting, the Government will provide all text of the current Phase III protective measures to be used for comparison and updates.

Deliverable 9: Replace and Revise Button Surrounds for Whale Tagging Wall No later than the date agreed upon in the deliverable schedule, the contractor shall remove the “Press Button” placard and design, fabricate and install a new button surround to replace the existing Whale Tagging wall interactive located on the right exterior wall as shown in Appendix A. The contractor shall properly dispose of the existing button surround.

The new button surround shall have “Press Button” printed directly on it, so as to remove sharp edges associated with the separate placard. Button surrounds shall incorporated the existing text on each surround.

Exhibit Minimum Requirements:

Button Surrounds (5 total)

A total of five (5) button surrounds, approximately 9 ¾” x 10 ½” ovals shall be installed, using existing language and in directly printing “Press Button” on the surround. The button surrounds will be constructed to exactly replace the existing four curved panels.

Deliverable 10: Repair and Update “Big Eyes” No later than the date agreed upon in the deliverable schedule, the contractor shall repair and update the Big Eyes located on the left exterior wall as shown in Appendix A.

Mechanical Movement Repair the right Big Eye mechanical movement. The up/down hydraulic arm is bent and does not function to stabilize movement of the right Big Eye.

View Movement Correct the view movement on the right Big Eye; the video has jumpy movement.

Replacement and calibration of potentiometers may correct movement.

Handle Replacement Replace the handle on the left Big Eye, to allow it to be raised and lowered.

Raise/Lower Gear Ratio Increase the raise and lowering gear ratio. The current spin of the handle requires several turns before the device moves enough to be noticed. Fewer handle rotations should be required to raise/lower the Big Eye.

Movement Labels Fabricate and install identification labels on the poles above and below the handle of both Big Eyes to identify the direction to turn the handle for movement of the pole (clockwise moved the Big Eyes up, counterclockwise moves the Big Eyes down).

Movement Distance Modify the physical movement of the eyes a shorter range of movement for translation of movement distance on the video screen. The travel swing of the Big Eyes is too large of a distance, causing users to move too far to view the entire screen. Total distance left-to-right should be 12” and total distance up-to-down should be 10”. Program needs to be updated to account for this change in physical distance.

Crosshair Range Modify the objects “found” to stay in range of the crosshairs. “Found” objects are currently beyond the range of the crosshairs, resulting in users attempting to force the mechanism to go beyond the limits of the device, putting undue stress on the joints.

Physical Stops Modify the device so the movement of the Big Eyes sight tubes (movable lasers) have a hard, physical stop that can withstand more than 100 pounds of force on the stops and joints. If the end of the eyes are pushed up or down, the current stopping point is at the full extent of the hydraulic arms. This puts all the upwards and downwards stopping force at the connection points of the hydraulic arms. Physical stops need to be installed such that it avoids minor injury due to potential pinching of fingers in the mechanism.

Deliverable 11: Remove Existing Wall Feature and Design, Fabricate, and Install New “Marine Protection” Feature No later than the date agreed upon in the deliverable schedule, the contractor shall design, fabricate and install new ‘lift and see’ feature on the “Marine Protection” wall to replace the existing feature located to the left of the Big Eyes as shown in Appendix A. The contractor shall properly dispose of the existing feature.

Contractor shall design, fabricate, and install feature replace the lift-able covers (e.g., sliding/spring-loaded windows, spring loaded/soft-close vertical [vice horizontal] hinges, etc.). New feature should remove potential for minor injury associated with falling ‘liftable’ placards. Currently, many hinges are loose and there is no control of the up or downswing of the covers. The looseness of the covers could result in minor injuries on the downswing.

‘Lift and see’ feature shall replace the existing feature without damage to the wall, so as to avoid needing to replace the wall panel.

No later than 15 days after kick-off meeting, the Government will provide all text/content to assist the contractor in creating factually accurate, eye-catching, and informative educational features that represent both the Navy’s military mission and environmental stewardship commitments. The contractor’s responsibility will be layout, graphic design, fabrication, and installation of the panels.

Exhibit Minimum Requirements:

Wall Feature (1 total) One (1) feature to replace the ‘lift and see’ interactive. The feature to be constructed to replace the existing feature without need to replace the wall panel.

Deliverable 12: Remove Existing and Design, Fabricate, and Install Flat Wall Panel and Interactive Digital Signage for “Sounds of the Sea” No later than the date agreed upon in the deliverable schedule, the contractor shall remove the existing and design, fabricate, and install a flat wall panel and new touchscreen display for the “Sounds of the Sea” interactive located on the right exterior wall as shown in Appendix A.

The contractor shall properly dispose of the existing (inoperable) digital signage.

The replacement equipment shall be mounted to fit with a touchscreen that is the same size and capability of the current screen. The current screen is an “elo Touch Solution 4201L”, 42 inch Interactive Digital Signage Touch Display, dimensions (W x D x H) 39.2” x 3.1” x 23.1”. The screen is mounted 90 degrees to its native axis; 39.2” high and 23.1” wide (as would appear in portrait view).

The touchscreen will be loaded with the existing programmed information. Touchscreen shall be compatible with existing NUC, speaker, amplifier, and subwoofer.

Exhibit Minimum Requirements:

Flat wall panel (2 total) One (1) flat panel with the content created with the Government, approximately 28” x 86 ¼” panel connects to the existing structure via eight (8) total screws per panel, with four (4) screws on each of the vertical sides. The panel shall be constructed to exactly replace the existing panel while able to mount the touchscreen monitor in the wall, maintaining the existing design of the exhibit.

Touchscreen (1 total) 42-inch ELO Interactive Digital Signage (IDS) Touch Display or equal Model: 4201L Dimensions: 39.2”x3.1”x23.1” (995mmx77.7mmx588mm) 1920x1080 resolution Aspect ratio: 16:9

Deliverable 13: Remove Existing and Properly Install Ventilation Fans and Dehumidifiers in Interactive Panel Enclosures No later than the date agreed upon in the deliverable schedule, the contractor shall remove the existing and properly install one (1) intake fan, one (1) outtake fan, and one (1) dehumidifier in each interactive panel enclosure and the space for the master admin unit with the exception of Big Eyes (10 total enclosures). The intake fan assemblies shall be mounted on the front of and as close to the bottom of the interactive panel enclosure as possible, with the outtake fan assembly located in the roof of the panel enclosure in order to create an air current that takes in cooler air near the floor, passes it over the interactive mini-PC, and out the top of the panel.

Each fan shall be properly installed (e.g., all four corners screwed into structure) to avoid vibration. This airflow will help reduce the maximum temperature inside the panel enclosure in order to create and maintain a more optimal operating environment. The fans shall also be quiet enough to not detract from or interfere with the interactive audio. The dehumidifier shall be placed in the lower part of the panel to reduce the humidity close to the electronics.

Ventilation Fans (10 total intake fans and 10 total exhaust fans) Coolerguys 2U Bracket with 80mm fans/Programmable Fan Controller/2A PSU or equal Model: 840556091691 Metal 2U rack panel with four (4) 80mm holes LED Programmable Thermal Switch 12V Power Adapter Eight (8) 80mm black fan grills 16 sets of nuts and bolts Four (4) 80mm Coolerguys 50x25mm Quiet Medium Speed Dual Ball Fan Fan Model: CG08025M12B2-3Y 80x80x25mm

Dehumidifier (10 total) EVA-DRY 500 mini-dehumidifier or equal Renewable silica gel

Deliverable 14: Develop Instruction Manual Exhibit Instruction Manual: The contractor shall develop and deliver an addendum to the existing Instruction Manual for all new equipment installed under this contract, including detail on how to operate and troubleshoot all components. Manufacturer’s information shall be provided for all new equipment.

Warranty The contractor shall provide a one (1) year warranty from the date of installation against original defects in workmanship and materials and an additional four (4) year extended warranty for all equipment/materials, extending the coverage time to a total of five (5) years.

This warranty does not include replacing structures, touchscreens, or tablets that are damaged due to misuse, vandalism or are degraded due to normal wear and tear.

B. PROGRESS REPORTS, COMPLETION SCHEDULE, AND DELIVERABLES

For each identified deliverable, the contractor shall provide a monthly status report on or before the 10th working day of the following month. The report shall include information specific to this contract such as actions completed during the previous month, actions to be completed during the next 30-days, updated major milestone events, and potential delays or obstacles that need resolution, and a project completion summary (earned value table). Status reports should be delivered electronically via e-mail to the USFF N46 Technical POC.

Progress report structure and information required may be amended as requested by the USFF N46 Technical POC.

Delivery of the completed exhibit upgrades shall be no later than nine (9) months after receipt of order.

Event/Deliverable Due Date Deliverable Schedule (Deliverable 1) 15 days after kick-off meeting Conceptual Design (Deliverable 2) 30 days after kick-off meeting Status Reports Monthly – On or before the 10th working day Deliverables 3-17 TBD

C. DATA RIGHTS AND REQUIREMENTS

1. FILE FORMAT

The Navy and Marine Corps standard desktop computing software is Microsoft Office 2016. Final Reports and other text documents shall be provided in Microsoft Word 2016 and/or PDF readable with Adobe Acrobat unless other mutually agreeable formats are determined. Spreadsheet files shall be provided in Microsoft Excel 2016 format. All graphics shall be delivered in Adobe Photoshop (.psd), Adobe Illustrator (.ai), .jpeg, .png, or original format that was used to develop the content. Files shall be delivered in a way that the content (including all layers and un-compiled/editable source files) can be used or updated for future efforts without needing to recreate the content or layers. All text, spreadsheet, graphics, database, and other files shall be delivered on CD-ROM, DVD, or other electronic media as approved by the technical POC (i.e., no flash drives or external hard drives). Metrics shall be captured in an .xlsx (EXCEL) file with headers.

2. LICENSING/OWNERSHIP RIGHTS

All data, including but not limited to source files, text files, graphics files, 2D and 3D imagery, new and existing video content, photographic content, audio content, animations, design documentation, other support documentation, and content developed by the contractor are contemplated to be developed with Government funding and not Private funding. Therefore, the contractor shall provide the Government an Unlimited Rights License to all such data and final products. If the contractor is involved in any future efforts with the Government, pursuant to the Government’s Unlimited Rights as provided for under this contract, the contractor warrants that the Government shall not be charged again for the data developed under this contract when provided to, or expected to be used by, or for the use by any Government agency, organization, or command including, but not limited to any modifications, including derivative works, and any integrated products created through a non-segregable interface to the data. Accordingly, these data types may not be used or sold by the contractor without written permission from the Contracting Officer.

3. COPYRIGHTED OR PROPRIETARY DATA

The contractor shall be responsible for obtaining permission and use agreements to use any copyrighted or proprietary data or software, including but not limited to source files, 2D and 3D imagery, 3D models and wire-frames, video, audio, animations, design documentation, text, logos, and support documentation.

4. BRANDING

The contractor shall only brand the video and DVD Package with the U.S. Navy emblem, U.S. Navy Stewards of the Sea, and United States Fleet Forces’ logos and other Government branding images as directed by the USFF N46 technical POC. The contractor shall not brand any content with their logo or corporate name.

5. ELECTRONIC DATA REQUIREMENTS

It is the responsibility of the contractor to ensure that all electronic deliverables are fully compatible and functional based on the current applications used by the NMCI.

6. RELEASE OF INFORMATION AND USE OF PRODUCTS

All data, digital files, final hard-copy products, and related materials, including that furnished by the Government shall not be issued, distributed, published, or displayed during the contract period and once the contract expires, by the contractor without authorization from the USFF N46 TPOC.

III. GENERAL INFORMATION

A. MEETINGS AND REVIEWS

The contractor shall participate in a post-award kick-off meeting within 15 days of contract award. The contractor shall also attend milestone review meetings and other update meetings to discuss interim products and draft deliverables as necessary throughout the period of performance. All additional meetings will be held via teleconference for time efficiency and cost saving measures. The contractor shall be responsible for sending meeting minutes to the USFF N46 technical POC after all scheduled meetings summarizing discussions, decisions, and tasking.

B. TECHNICAL POINT OF CONTACT

The USFF N46 technical POC will be the contractor’s point of contact on all associated technical matters.

Provided at award.

The Naval Facilities Engineering Command (NAVFAC) Atlantic shall act as the technical consultant and will provide assistance to the USFF N46 technical POC for this project.

Contact information is as follows:

Provided at award.

C. GOVERNMENT FURNISHED EQUIPMENT, FACILITIES, AND MATERIAL

The Government will not furnish any equipment or facilities for contractor use during this effort. The contractor shall provide the necessary hardware, software, personnel, materials, and facilities to perform the tasks specified by this SOW.

The Government will upon request provide Graphics, videos, and interactive programs developed for the U.S. Navy Stewards of the Sea exhibit to the contractor.

D. SERVICE CONTRACT REPORTING (SCR): Service Contract Reporting (SCR) requirements apply to this contract. The contractor shall report required SCR data fields using the SCR section of the System for Award Management (SAM) at following web address:

https://sam.gov/SAM/. Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. Contractors may direct questions to the help desk, linked at https://sam.gov/SAM/.

E. Contractor Unclassified Access to Federally Controlled Facilities, Sensitive Information, Information Technology (IT) Systems or Protected Health Information (Jan 2017) Homeland Security Presidential Directive (HSPD)-12, requires government agencies to develop and implement Federal security standards for Federal employees and contractors. The Deputy Secretary of Defense Directive-Type Memorandum (DTM) 08-006 – “DoD Implementation of Homeland Security Presidential Directive – 12 (HSPD-12)” dated November 26, 2008 (or its subsequent DoD instruction) directs implementation of HSPD-12.

This clause is in accordance with HSPD-12 and its implementing directives.

APPLICABILITY

This clause applies to contractor employees requiring physical access to any area of a federally controlled base, facility or activity and/or requiring access to a DoN or DoD computer/network/system to perform certain unclassified sensitive duties. This clause also applies to contractor employees who access Privacy Act and Protected Health Information, provide support associated with fiduciary duties, or perform duties that have been identified by DON as National Security Position, as advised by the command security manager. It is the responsibility of the responsible security officer of the command/facility where the work is performed to ensure compliance.

Each contractor employee providing services at a Navy Command under this contract is required to obtain a Department of Defense Common Access Card (DoD CAC). Additionally, depending on the level of computer/network access, the contract employee will require a successful investigation as detailed below.

ACCESS TO FEDERAL FACILITIES

Per HSPD-12 and implementing guidance, all contractor employees working at a federally controlled base, facility or activity under this clause will require a DoD CAC. When access to a base, facility or activity is required contractor employees shall in-process with the Navy Command’s Security Manager upon arrival to the Command and shall out-process prior to their departure at the completion of the individual’s performance under the contract.

ACCESS TO DOD IT SYSTEMS

In accordance with SECNAV M-5510.30, contractor employees who require access to DoN or DoD networks are categorized as IT-I, IT-II, or IT-III. The IT-II level, defined in detail in SECNAV M-5510.30, includes positions which require access to information protected under the Privacy Act, to include Protected Health Information (PHI). All contractor employees under this contract who require access to Privacy Act protected information are therefore categorized no lower than IT-II. IT Levels are determined by the requiring activity’s Command Information Assurance Manager.

Contractor employees requiring privileged or IT-I level access, (when specified by the terms of the contract) require a Single Scope Background Investigation (SSBI) or T5 or T5R equivalent investigation, which is a higher level investigation than the National Agency Check with Law and Credit (NACLC) described below. Due to the privileged system access, an investigation suitable for High Risk national security positions is required. Individuals who have access to system control, monitoring, or administration functions (e.g. system administrator, database administrator) require training and certification to Information Assurance Technical Level 1, and must be trained and certified on the Operating System or Computing Environment they are required to maintain.

Access to sensitive IT systems is contingent upon a favorably adjudicated background investigation. When access to IT systems is required for performance of the contractor employee’s duties, such employees shall in-process with the Navy Command’s Security Manager and Information Assurance Manager upon arrival to the Navy command and shall out-process prior to their departure at the completion of the individual’s performance under the contract. Completion and approval of a System Authorization Access Request Navy (SAAR-

N) form is required for all individuals accessing Navy Information Technology resources. The decision to authorize access to a government IT system/network is inherently governmental.

The contractor supervisor is not authorized to sign the SAAR-N; therefore, the government employee with knowledge of the system/network access required or the COR shall sign the SAAR-N as the “supervisor.”

The SAAR-N shall be forwarded to the Command’s Security Manager at least 30 days prior to the individual’s start date. Failure to provide the required documentation at least 30 days prior to the individual’s start date may result in delaying the individual’s start date.

When required to maintain access to required IT systems or networks, the contractor shall ensure that all employees requiring access complete annual Information Assurance (IA) training, and maintain a current requisite background investigation. The Contractor’s Security Representative shall contact the Command Security Manager for guidance when reinvestigations are required.

INTERIM ACCESS

The Command's Security Manager may authorize issuance of a DoD CAC and interim access to a DoN or DoD unclassified computer/network upon a favorable review of the investigative questionnaire and advance favorable fingerprint results. When the results of the investigation are received and a favorable determination is not made, the contractor employee working on the contract under interim access will be denied access to the computer network and this denial will not relieve the contractor of his/her responsibility to perform.

DENIAL OR TERMINATION OF ACCESS

The potential consequences of any requirement under this clause including denial or termination of physical or system access in no way relieves the contractor from the requirement to execute performance under the contract within the timeframes specified in the contract. Contractors shall plan ahead in processing their employees and subcontractor employees. The contractor shall insert this clause in all subcontracts when the subcontractor is permitted to have unclassified access to a federally controlled facility, federally-controlled information system/network and/or to government information, meaning information not authorized for public release.

CONTRACTOR’S SECURITY REPRESENTATIVE

The contractor shall designate an employee to serve as the Contractor’s Security Representative. Within three work days after contract award, the contractor shall provide to the requiring activity’s Security Manager and the Contracting Officer, in writing, the name, title, address and phone number for the Contractor’s Security Representative. The Contractor’s Security Representative shall be the primary point of contact on any security matter. The Contractor’s Security Representative shall not be replaced or removed without prior notice to the Contracting Officer and Command Security Manager.

BACKGROUND INVESTIGATION REQUIREMENTS AND SECURITY APPROVAL

PROCESS FOR CONTRACTORS ASSIGNED TO NATIONAL SECURITY

POSITIONS OR PERFORMING SENSITIVE DUTIES

Navy security policy requires that all positions be given a sensitivity value based on level of risk factors to ensure appropriate protective measures are applied. Contractor employees under this contract are recognized as Non-Critical Sensitive [ADP/IT-II] positions when the contract scope of work require physical access to a federally controlled base, facility or activity and/or requiring access to a DoD computer/network, to perform unclassified sensitive duties. This designation is also applied to contractor employees who access Privacy Act and Protected Health Information (PHI), provide support associated with fiduciary duties, or perform duties that have been identified as National Security Positions. At a minimum, each contractor employee must be a US citizen and have a favorably completed NACLC or T3 or T3R equivalent investigation to obtain a favorable determination for assignment to a non-critical sensitive or IT-II position. The investigation consists of a standard NAC and a FBI fingerprint check plus law enforcement checks and credit check. Each contractor employee filling a non-critical sensitive or IT-II position is required to complete:

SF-86 Questionnaire for National Security Positions (or equivalent OPM investigative product)

Two FD-258 Applicant Fingerprint Cards (or an electronic fingerprint submission) Original Signed Release Statements

Failure to provide the required documentation at least 30 days prior to the individual’s start date shall result in delaying the individual’s start date. Background investigations shall be reinitiated as required to ensure investigations remain current (not older than 10 years) throughout the contract performance period. The Contractor’s Security Representative shall contact the Command Security Manager for guidance when reinvestigations are required.

Regardless of their duties or IT access requirements ALL contractor employees shall in-process with the Command’s Security Manager upon arrival to the command and shall out-process prior to their departure at the completion of the individual’s performance under the contract. Employees requiring IT access shall also check-in and check-out with the Navy Command’s Information Assurance Manager. Completion and approval of a System Authorization Access Request Navy (SAAR-N) form is required for all individuals accessing Navy Information Technology resources. The SAAR-N shall be forwarded to the Navy Command’s Security Manager at least 30 days prior to the individual’s start date. Failure to provide the required documentation at least 30 days prior to the individual’s start date shall result in delaying the individual’s start date.

The contractor shall ensure that each contract employee requiring access to IT systems or networks complete annual Information Assurance (IA) training, and maintain a current requisite background investigation. Contractor employees shall accurately complete the required investigative forms prior to submission to the Command Security Manager. The Command’s Security Manager will review the submitted documentation for completeness prior to submitting it to the Office of Personnel Management (OPM); Potential suitability or security issues identified may render the contractor employee ineligible for the assignment. An unfavorable determination is final (subject to SF-86 appeal procedures) and such a determination does not relieve the contractor from meeting any contractual obligation under the contract. The Command’s Security Manager will forward the required forms to OPM for processing. Once the investigation is complete, the results will be forwarded by OPM to the DoD Central Adjudication Facility (CAF) for a determination.

If the contractor employee already possesses a current favorably adjudicated investigation, the contractor shall submit a Visit Authorization Request (VAR) via the Joint Personnel Adjudication System (JPAS) or a hard copy VAR directly from the contractor’s Security Representative. Although the contractor will take JPAS “Owning” role over the contractor employee, the Command will take JPAS "Servicing" role over the contractor employee during the hiring process and for the duration of assignment under that contract. The contractor shall include the IT Position Category per SECNAV M-5510.30 for each employee designated on a VAR. The VAR requires annual renewal for the duration of the employee’s performance under the contract.

BACKGROUND INVESTIGATION REQUIREMENTS AND SECURITY APPROVAL

PROCESS FOR CONTRACTORS ASSIGNED TO OR PERFORMING NON-

SENSITIVE DUTIES

Contractor employee whose work is unclassified and non-sensitive (e.g., performing certain duties such as lawn maintenance, vendor services, etc.) and who require physical access to publicly accessible areas to perform those duties shall meet the following minimum requirements:

Must be either a US citizen or a US permanent resident with a minimum of 3 years legal residency in the United States (as required by The Deputy Secretary of Defense DTM 08-006 or its subsequent DoD instruction) and

Must have a favorably completed National Agency Check with Written Inquiries (NACI) or T1 investigation equivalent including a FBI fingerprint check prior to installation access.

To be considered for a favorable trustworthiness determination, the Contractor’s Security Representative must submit for all employees each of the following:

SF-85 Questionnaire for Non-Sensitive Positions Two FD-258 Applicant Fingerprint Cards (or an electronic fingerprint submission) Original Signed Release Statements

The contractor shall ensure each individual employee has a current favorably completed National Agency Check with Written Inquiries (NACI) or T1 equivalent investigation, or ensure successful FBI fingerprint results have been gained and investigation has been processed with OPM

Failure to provide the required documentation at least 30 days prior to the individual’s start date may result in delaying the individual’s start date.

* Consult with your Command Security Manager and Information Assurance Manager for local policy when IT-III (non-sensitive) access is required for non-US citizens outside the United States.