Attachement 1 PWS Fort Cavazos Custodial Services.docx

PERFORMANCE WORK STATEMENT (PWS)

FOR

DEFENSE LOGISTICS AGENCY DISPOSITION SERVICES (DLA DS)

FORT CAVAZOS CUSTODIAL SERVICES

TABLE OF CONTENTS

1. INTRODUCTION

2. PERIOD OF PERFORMANCE

3. TASKS TO BE PERFORMED ON TUESDAYS AND THURSDAYS

4. PLACE OF PERFORMANCE

5. FEDERAL HOLIDAYS

6. BASE ACCESS, SAFETY AND SECURITY

7. U.S. GOVERNMENT FURNISHED PROPERTY, MATERIALS, EQUIPMENT, AND SERVICES (GFP/M/E/S)

8. CONTRACTOR FURNISHED PROPERTY, MATERIALS, EQUIPMENT, AND SERVICES (CFP/M/E/S)

9. ACCEPTABLE PERFORMANCE LEVELS (APLs)

10. SPILL RESPONSIBILITY

11. ENVIRONMENTAL MANAGEMENT SYSTEM (EMS)

12. INVOICING INFORMATION

13. POINT OF CONTACT

1. INTRODUCTION:

a. The Defense Logistics Agency Disposition Services (DLA DS) is a Major Subordinate Command (MSC) of the Defense Logistics Agency (DLA) with the primary responsibility of disposing of and reutilizing Department of Defense (DoD) excess and surplus property generated by the military services. This is accomplished through reutilization to other DoD activities, transfer to other Federal agencies, donation to authorized state and local organizations, sale to the general public, or ultimate disposal through abandonment or destruction. The headquarters for DLA DS is located in Battle Creek, Michigan. DLA DS Fort Cavazos requires custodial services as described in this Performance Work Statement (PWS).

b. DLA DS Fort Cavazos request custodial services twice a week (Tuesday’s and Thursday’s) for their office buildings (25030 and 25031) located on Ivy Division, Fort Cavazos, TX 76544. Office building 25030 is 2400 square feet with two (2) restrooms one (1) drinking fountain and one (1) kitchen area. Building 25031 has 100 square feet restroom with shower, mop bucket area and one (1) drinking fountain. Buildings are utilized by 17 employees. Custodial services shall include all offices, lobbies, conference rooms, waiting areas, restrooms, kitchen, break rooms and storage rooms.

c. Custodial services performed shall be accomplished in such a manner as not to interfere with the normal activities and operations within the buildings, lunchrooms, entranceways, lobbies, storage areas, sidewalks, and the surrounding areas.

d. The term Contractor applies to all subcontractor personnel/equipment/supplies that may be hired/provided by the Contractor.

2. PERIOD OF PERFORMANCE:

a. This contract consists of one (1) 12-month base period and four (4) 12-month options. The total contract length shall not exceed five (5) years.

3. TASKS TO BE PERFORMED ON TUESDAYS & THURSDAYS:

The Contractor shall:

a. Provide all management, tools, equipment, and labor necessary to ensure that custodial services are performed twice weekly (Tuesday’s and Thursday’s) at DLA DS Fort Cavazos in a manner that will maintain a satisfactory facility condition and present a clean, neat, and professional appearance.

b. Ensure all interior spaces are free of dirt, debris, and dust. Careful attention is required to assure removal of all trash, dead insects, and spiderwebs from out-of-sight areas (e.g., under furniture, under floor mats and under runners, in corners, on baseboards, on ceiling areas). Walls, baseboards, and partitions shall be cleaned to be free of dirt, spots, and non-permanent stains. Glass surfaces shall be free of streaks, smudges, and fingerprints. Clean and sanitize all touchpoints, knobs, doors, light switches; they shall be free of dirt, debris, dust, smudges, and fingerprints.

c. Ensure all hard floors (Non-Carpeted Floors, Vinyl Tile, Ceramic Tile, Wood, Concrete, etc.) are maintained free of grit, soil, dust, scuff and heel marks, stains, spills, debris, litter, and other foreign matter by effective routine cleaning. Cleaning shall be accomplished by the most appropriate method (vacuum, sweep, dust mop, damp mop, spot clean, etc.) and with cleaning solutions if applicable, for the specific floor type. Baseboards, corners, and wall/floor edges shall also be cleaned. After mopping, the floor shall have a uniform spot free appearance. Chairs, trash receptacles, and other easily moveable items shall be moved to maintain floors underneath these items and returned to their original and proper position after cleaning. The Contractor is not responsible to move larger items such as desks, bookcases, toolboxes, etc.

d. Vacuum and/or clean entrance floor mats (i.e., Walk-Off Mats). Mats shall be free of all visible lint, litter, debris, soil, and other foreign matter. The mats shall be moved to clean the dirt, grit, and moisture underneath. After the floor dries the mats shall be returned to their original location.

e. Empty all trash receptacles, including the restrooms, kitchen, and employee work area. Dispose of trash and return containers to their original locations. Provide and replace any obviously soiled, worn, or torn plastic trash can liners. Trash receptacles shall be left clean, free of foreign matter and free of odors. Whenever the liner is torn, worn, or contains residue, it shall be replaced. The trash/waste collected shall be disposed of in the dumpster 30 yards from building.

1) Trash bags/liners shall be a minimum 3 mil thickness and shall fit the appropriate waste container (13 gal or 33 gal).

f. Clean three (3) restrooms and disinfect all surfaces of sinks, toilets, urinals, showers, lavatories, dispensers, plumbing fixtures, doors, walls, partitions, stalls, stall doors, entry doors (including handle, kick plates, ventilation grates, and metal guards), walls, and other such surfaces shall be cleaned and disinfected using a germicidal detergent. Mirrors shall be clean and have no streaks or other removable matter. Vents (within 72 inches of the floor) shall be clean. Restroom sinks, countertops, showers, and fixtures shall be free from water and scale deposits, soil, streaks, and other removable matter. Floor cleaning shall be accomplished by the most appropriate method (sweep, dust mop, damp mop, spot clean, etc.) and with cleaning solutions if applicable, for the specific floor type.

g. Ensure restrooms supplies are refilled to container capacity, toilet paper, paper towel, toilet seat protection, and soap dispenser in each restroom. Supplies shall be stored in designated areas. If supplies run out prior to the next service date, the Contractor shall notify the Point of Contact or Contracting Officer Representative (POC/COR).

1) Toilet paper shall be two-ply, trash bag liners shall be a minimum 3 mil thickness, and soap shall be liquid.

h. Clean and sanitize two (2) drinking fountain (1 in building 25030 and 1 in building 25031) to ensure it’s free of water marks, fingerprints, debris, and encrustations.

i. Clean and sanitize one (1) kitchen area. Kitchen supplies shall be refilled to container capacity, soap dispenser and paper towel dispenser. Clean and sanitize all kitchen fixtures; they shall be free of dirt, debris, and dust, and shall present a uniform appearance free of smudges, and fingerprints. Walls and partitions shall be cleaned to be free of spots and stains. Floors shall be swept and mopped to remove any dirt, debris, and non-permanent stains. After mopping, the floor shall have a uniform spot free appearance. Walls and partitions shall be spot cleaned of stains and streaks.

j. Use existing bulk containers to dispose of trash or refuse generated from services detailed in this PWS. The Contractor shall adhere to all base level recycling programs.

4. PLACE OF PERFORMANCE:

a. DLA DS Fort Cavazos and the Contractor will develop and maintain a service schedule for DLA DS Bldg. 25030 Ivy Division, Fort Cavazos, TX 76544. The service schedule will be each Tuesday and Thursday of the week during normal business hours (0700-1530). Should a scheduled service day fall on a federal holiday (see section 5) or when the USG facility/installation is closed due to local or national emergencies, administrative closing, or similar United States Government (USG) directed facility/installation closings the Contractor shall coordinate with the site POC/COR for an alternate service day. The Contractor shall comply with the schedule as authorized by the site POC/COR.

b. Performance shall be at the designated location(s) specified by the COR. The Contractor shall, at all times, maintain an adequate work force for the uninterrupted performance of all tasks defined within this PWS when the USG facility/installation is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the work force are essential.

5. FEDERAL HOLIDAYS:

a. The Contractor is not required to provide services on the 11 federal holidays observed by DLA unless approved by the POC/COR. When the legal holiday falls on a Sunday, the following Monday will be observed as a legal holiday. When the legal holiday falls on a Saturday, the preceding Friday is observed as the holiday. The following holidays are observed:

6. BASE ACCESS, SAFETY AND SECURITY:

a. The Contractor shall coordinate base installation access for all their employees. The Contractor shall be familiar with and comply with all Base Command policies regarding security considerations for all Contractor employees.

b. Unscheduled gate closures by the installation security personnel may occur at any time causing all personnel entering or exiting a closed installation to experience a delay; this cannot be predicted or prevented. Contractors are not compensated for unexpected closures or delays. Vehicles operated by Contractor personnel are subject to search pursuant to applicable regulations. Any moving violation of any applicable motor vehicle regulation may result in the termination of the Contractor employee’s installation driving privileges.

c. Contractor employees shall become familiar with and obey the regulations of the installation, including fire, traffic, safety, and security regulations while on the installation. Contractor employees should only enter restricted areas when required to do so and only upon prior approval. All Contractor employees shall always carry proper identification with them and shall be subject to such checks as may be deemed necessary. The Contractor shall ensure compliance with all regulations and orders of the installation which may affect performance. The USG reserves the right to direct the removal of an employee for misconduct, security reasons, or any overt evidence of communicable disease. Removal of Contractor employees for reasons stated above does not relieve the Contractor from responsibility for total performance of this contract.

d. The Contractor shall comply with all applicable installation/facility access and local security policies and procedures, which may be obtained from the COR. The Contractor and all associated employees shall provide all information required for background checks to meet installation access requirements to be accomplished by installation security personnel. The Contractor shall ensure compliance with all personal identity verification requirements as directed by DoD and/or local policy. Should the Force Protection Condition (FPCON) change, the USG may require changes in Contractor security matters or processes.

e. All work performed by the contractor shall be performed in accordance with all applicable laws, regulations, DLA standards, instructions, and commercial practices.

7. U.S. GOVERNMENT FURNISHED PROPERTY, MATERIALS, EQUIPMENT, AND SERVICES (GFP/M/E/S):

a. USG will allow the contractor access to DLA DS Fort Cavazos building 25030 during normal business hours (0700-1530) as necessary for accomplishment of work in accordance with the PWS.

b. Janitorial storage space will be available for use by the Contractor, without cost, for the purpose of storing cleaning products and supplies.

c. The USG will furnish paper towels, soap, toilet paper, and toilet seat covers.

d. The USG will furnish electricity, water, and sewage service as necessary for accomplishment of work in accordance with the PWS, without cost to the Contractor.

e. The USG reserves the right to install any additional soap, paper towel, toilet paper and toilet seat dispensers it deems necessary to assure adequate supply in all areas under this contract.

f. The USG reserves the right, to change the type of dispensers to accept different types of supplies (e.g., change dispensers for paper towels to dispensers for cloth towels.)

8. CONTRACTOR FURNISHED PROPERTY, MATERIALS, EQUIPMENT AND SERVICES (CFP/M/E/S):

a. The Contractor shall provide all supervision, quality control, trained and certified employees, and a primary and alternate POC with phone numbers.

b. The Contractor shall furnish all cleaning products and supplies except for paper product furnished by USG (see section 7c.) in the PWS.

c. The Contractor shall report the locations of any dispensers in need of repair or replacement to the site POC/COR.

d. The Contractor shall provide an inventory list of all supplies/products stored on site in designated location to the site POC/COR. Supplies shall not be stored in a manner which creates or constitutes a fire hazard or safety hazard. Flammable materials or supplies shall be stored only in areas specifically approved by the site POC/COR and DLA DS Safety Coordinator/Monitor. Cleaning materials shall always remain readily identifiable by preserving the original label or stencils as to the contents, and the manufacturer and/or brand on the bulk container or package. Safety Data Sheet (SDS) shall be provided to the site POC/COR for any cleaning product that is stored and/or used on site.

e. The Contractor shall maintain a two (2) week supply of expendable items and an adequate supply of all other products to support the DLA DS Fort Cavazos.

f. The Contractor shall maintain odorless and clean storage space. Storage space will be free of clutter and debris. Cleaning supplies and tools will be stored and organized in such a manner as to allow easy access and movement in this storage space.

g. The Contractor shall adhere to all base level utility conservation practices or requirements and operate under conditions that prevent waste of utilities.

9. ACCEPTABLE PERFORMANCE LEVELS (APLS):

10. SPILL RESPONSIBILITY:

a. The Contractor is solely responsible for all spills or leaks during the performance of this contract, which occurs because of, or is contributed to by the actions of its agents, employees, or subcontractors. The Contractor shall clean up such spills or leaks to the satisfaction of the USG in a manner that complies with applicable Federal, state, and local laws and regulations. The clean-up shall be at no cost to the USG. The Contractor shall report all such spills or leaks, regardless of their quantity, to the POC/COR immediately upon discovery. A written follow-up report shall be submitted to the POC/COR no later than 24 hours after the initial telephonic report. The written report shall be in narrative form, and as a minimum shall include the following:

1) Description of the item spilled (including identity and quantity).

2) Whether the amount spilled is Environmental Protection Agency (EPA) or State reportable, and if so, whether it was reported. The exact time and location of the spill including a description of the area involved.

3) The containment procedures that were initiated.

4) A summary of any communications the Contractor has with the press or USG officials other than the POC/COR.

5) A description of the clean-up procedures employed or to be employed at the site including the disposal location of the spill residue.

11. DLA DS ENVIRONMENTAL MANAGEMENT SYSTEM (EMS):

a. DLA DS implemented an Environmental Management System (EMS) in accordance with ISO 14001:2015(E), DOD, and DLA requirements at all appropriate DLA DS facilities. An EMS is an overall management system that includes organizational structure, planning activities, responsibilities, practices, procedures, processes, and resources for developing, implementing, achieving, reviewing, and maintaining the environmental policy of an organization. The DLA DS EMS is designed to ensure that all personnel, including contract personnel, whose work activities can cause real or potential significant environmental impact, are aware of how their work supports the EMS and are competent to perform their roles, responsibilities and authorities while supporting the DLA DS mission. The DLA DS EMS program is explained in the agency EMS Core Instruction. Site supplements may detail information required by EMS at a local level such as local, state and host environmental regulations as well as local emergency procedures and operating procedures unique to the location. Site supplements also contain information concerning the local interaction between the appropriate DLA DS tenant facility and the DOD/DLA host facility EMS program. Contractors and their personnel are required to be aware that each appropriate DLA DS facility has an EMS and to be aware of EMS policies to perform work and/or gain access to an installation. Each DLA DS facility maintains EMS awareness posters that identify the DLA DS Environmental Management Representative (EMR) and host facility EMR for specific guidance concerning an individual facility’s EMS program. Contractors may request current copies of EMS information identified in this Section by contacting the local COR.

12. INVOICING INFORMATION:

a. The Contractor will invoice on a monthly basis through the Department of Defense Wide Area Workflow (WAWF) system. Invoices must be submitted through WAWF in accordance with Defense Federal Acquisition Regulations Supplement (DFARS) 252.232-7003. Refer to https://wawf.eb.mil for additional information.

13. POINT OF CONTACT:

POC: Marion Sewell Jr Phone number: 254-287-0396 Mailing Address: 25030 Hell on Wheels Road, Fort Cavazos, Texas 76544 Email: marion.sewelljr@dla.mil