Attach III_ECAT RegistrationGuide.pdf

Defense Logistics Agency (DLA)

Defense Medical Logistics Standard Support-Wholesale

(DMLSS-W)

Guide to Registering for Electronic CATalog (ECAT) on DMMonline (Production Environment)

V6.02.00

Updated: January 2022 Prepared by: DMLSS-W

700 Robbins St.

Philadelphia, PA 19111

ECAT Registration Guide (Production) Version 6.02.00

January 2022 Page 1 of 18

Table of Contents

A. About Electronic CATalog (ECAT)

B. Access DMMonline on Production STEP 1: Access DMMonline STEP 2: Consent to the IS User Agreement STEP 3: Access the Site Login for Single Signon STEP 4: Register as Either a New or Existing DMMonline User

STEP 4A: Register as a New DMMonline User STEP 4B: Register as an Existing DMMonline User

C1. DMMonline New User Registration STEP 5: Enter Your Email Address STEP 6: Receive Registration Request Confirmation Email STEP 7: Confirm Your Email Address STEP 8: Complete Your Profile STEP 9: Place a Checkmark Next to Electronic CATalog (ECAT) System

C2. DMMonline Existing User Registration STEP 10: Register as an Existing DMMonline User STEP 11: Place a Checkmark Next to Electronic CATalog (ECAT) System

D. Complete the ECAT User Registration Form STEP 12: Complete All ECAT Application Questions

STEP 12A: Prime Vendor Ordering Customers STEP 12B: Traditional ECAT Customers (Non-VA) STEP 12C: Traditional ECAT Customers (Veterans Affairs [VA]) STEP 12D: Suppliers STEP 12E: Admins

STEP 13: Submit Your ECAT Registration Request STEP 14: Receive Notification of Successful ECAT Activation STEP 15: Access the ECAT System / Maintain Access

January 2022 Page 2 of 18

A. About Electronic CATalog (ECAT) The Defense Logistics Agency (DLA) Troop Support's Medical Supply Chain developed the Electronic CATalog (ECAT) System to streamline its business practices and expand its range of procurement options. ECAT is a Net-centric ordering, distribution, and payment system providing Department of Defense (DoD) and other Federal customers access to multiple manufacturer and distributor commercial catalogs at discounted prices.

It has proven to be a successful acquisition strategy that allows customers to browse, compare, and order a wide range of pharmaceutical, laboratory, dental, optical fabrication, and medical/surgical equipment commercial items. ECAT is also the platform where Medical/Surgical Prime Vendor and Fleet Prime Vendor web ordering customers can place and manage PV orders.

ECAT allows deploying units to rapidly acquire the full spectrum of products necessary to satisfy their requirements for consumable and shelf-life medical/surgical and pharmaceutical products from a multitude of commercial sources.

ECAT automates the entire customer procurement cycle – including searching for products, and submitting, approving, receiving, and paying for orders. ECAT provides status of vendor acceptance within hours, assures delivery based on contractual terms, and accepts Military Standard Billing System (MILSBILLS) as a payment method. These features give Medical customers the best of both worlds – the convenience of purchasing from local vendors, with the benefit of volume discount prices associated with central procurement systems. Additionally, ECAT interfaces with the Services' Material Management Systems, allowing customers to procure materiel in a business-to-business procurement model.

If you need assistance with ECAT issues, please contact the ECAT Help Desk via email:

dscpECAThelp@DLA.mil or by phone: 800-290-8201 (7:00 AM to 5:00 PM ET).1

1 VA Users Only: If you need assistance with ECAT issues (including connectivity questions), please contact the VA ECAT Help Desk via email: VACOECATSUPPORT@VA.GOV.

mailto:dscpecathelp@DLA.mil mailto:VACOECATSUPPORT@VA.GOV

January 2022 Page 3 of 18

B. Access DMMonline on Production

STEP 1: Access DMMonline DMMonline is the official website for the DLA Troop Support Medical Supply Chain. The site provides a single portal to a vast array of powerful, multi-functional business resources that significantly enhance the ability of the supply chain to provide critical support to the warfighter.

1. Access DMMonline on Production (https://www.medical.dla.mil).

2. If you have a Common Access Card (CAC) or valid certificate, select your DOD Email or

Authentication certificate, as appropriate, and then click on OK.

If you are a VA Customer, select your VA Personal Identity Verification (PIV) card Email or Authentication certificate, as appropriate, and then click on OK.

Note: If you do NOT have a CAC or certificate, this pop-up will not appear at all.

https://www.medical.dla.mil)/

January 2022 Page 4 of 18

STEP 2: Consent to the IS User Agreement This takes you to the DOD NOTICE AND CONSENT page. After reading and consenting to the terms of the Information System (IS) User Agreement, click on the I Agree button:

STEP 3: Access the Site Login for Single Signon You are taken to the DMMonline Home Page (https://www.medical.dla.mil/Portal/).

In the upper-right corner of the main panel, click on the Site Login hyperlink:

This takes you to the DMMonline Home page -- https://www.medical.dla.mil/WAM/.

https://www.medical.dla.mil/Portal/ https://www.medical.dla.mil/WAM/

January 2022 Page 5 of 18

STEP 4: Register as Either a New or Existing DMMonline User The next steps to follow depend on whether or not you already have a DMMonline account and have ever registered for any application on DMMonline (www.medical.dla.mil).

STEP 4A: Register as a New DMMonline User If you do NOT have a DMMonline account and have NEVER registered for any application on www.medical.dla.mil:

Click on the Register for a New DMMonline Account hyperlink, then proceed to STEP 5 in Section C1. DMMonline New User Registration, below. (If the hyperlink is NOT listed, then move to STEP 4B, directly below.)

STEP 4B: Register as an Existing DMMonline User If you already have a DMMonline account and HAVE registered for another application, the Register for a New DMMonline Account hyperlink will NOT be listed, as you are now an Existing User. In this case, skip to STEP 10 in Section C2. DMMonline Existing User Registration of this document.

http://www.medical.dla.mil/ http://www.medical.dla.mil/

January 2022 Page 6 of 18

C1. DMMonline New User Registration

STEP 5: Enter Your Email Address To begin your registration, enter your email in the Official Email Address text field, click on the Click here to view and agree to the User Agreement button …

… and then click on the I Agree button.

This certifies that you have read and accepted the terms. Click on the Continue button.

January 2022 Page 7 of 18

STEP 6: Receive Registration Request Confirmation Email The screen will confirm your request and trigger an email to be sent to you.

Normally, you should receive the email from dmmonline@dla.mil almost immediately.

STEP 7: Confirm Your Email Address To confirm your email address, follow the instructions contained in the email, and either click on the link or paste it into a web browser.

You will be taken to the New User Registration form --https://www.medical.dla.mil/Registration/NewUserReg.aspx.

IMPORTANT NOTE: If you do not receive the email within 48 hours, please send an email to the ECAT Help Desk at dscpECAThelp@DLA.mil or call 800-290-8201 between 7 AM and 5 PM, Eastern.

mailto:dmmonline@dla.mil https://www.medical.dla.mil/Registration/NewUserReg.aspx mailto:dscpecathelp@DLA.mil

January 2022 Page 8 of 18

STEP 8: Complete Your Profile Complete the fields in the User Information, Employment Information, Work Contact Information, and Security Information sections.

STEP 9: Place a Checkmark Next to Electronic CATalog (ECAT) System On the following screen – https://www.medical.dla.mil/WAM/Account/ModifyApplications – place a checkmark next to “Electronic CATalog (ECAT) System”.

This will enable the Next button. Click on to continue.

************ SKIP TO STEP 12 to Complete the ECAT User Registration ************

IMPORTANT NOTE: It is VERY IMPORTANT that you place the checkmark next to the correct application. If you choose the wrong application and you attempt to modify your registration, the ECAT Team will NOT be notified.

https://www.medical.dla.mil/WAM/Account/ModifyApplications

January 2022 Page 9 of 18

C2. DMMonline Existing User Registration

STEP 10: Register as an Existing DMMonline User CONTINUED FROM STEP 4B. If you have registered for another application on DMMonline, then in the Application Menu, click on the Existing User Registration hyperlink.

STEP 11: Place a Checkmark Next to Electronic CATalog (ECAT) System On the following screen – https://www.medical.dla.mil/WAM/Account/ModifyApplications – Place a checkmark next to “Electronic CATalog (ECAT) System”2 and then click on the Next button.

2 Prime Vendor Ordering Customers: If you are a NEW Prime Vendor Ordering Customer, you must FIRST register for the Trading Partner application on DMMonline and ensure your Trading Partner Profile has been completed for your DoDAAC.

Register by placing a checkmark next to “Trading Partner” to register for that application. If you have any questions about the process or about Trading Partner, please contact your Service Representative or Contracting Officer.

IMPORTANT NOTE: It is VERY IMPORTANT that you place the checkmark next to the correct application. If you choose the wrong application and you attempt to modify your registration, the ECAT Team will NOT be notified.

https://www.medical.dla.mil/WAM/Account/ModifyApplications

January 2022 Page 10 of 18

D. Complete the ECAT User Registration Form

STEP 12: Complete All ECAT Application Questions On the following screen, complete all ECAT Application Questions.

1. Select your Access Type – Customer, Supplier, or Admin.

• Customer: You will be ordering either via Prime

Vendor or Traditional ECAT.

i. PV Web Ordering Customers: See STEP 12A.

ii. Traditional ECAT Customers (non-VA): Skip to STEP 12B.

iii. Traditional ECAT Customers (VA): Skip to STEP 12C.

• Supplier: Your Company will sell items on ECAT. Skip to STEP 12D.

• Admin: You have Administrative rights within ECAT. Skip to STEP 12E.

STEP 12A: Prime Vendor Ordering Customers

a. Enter a Justification (Reason for requesting access to the application).3

b. Select Customer as your Access Type.

c. Select the Authorizer radio button for your Account Type.

d. Additional options appear.

o Check the Prime Vendor Ordering checkbox.

o Select MILSBILLS as your Payment Method.

e. Additional options appear:

o Select your Billing Method:

Fleet Prime Vendor Ordering Customers should select Summary.

All other Prime Vendor Ordering Customers should select Detail.

3 Note: If you will only use the system to Post Receipt for Prime Vendor orders, please specify that in the Justification field, to ensure proper Profile setup.

IMPORTANT NOTE: If you are a NEW Prime Vendor Ordering Customer, you must FIRST register for the Trading Partner application on DMMonline and ensure your Trading Partner Profile has been completed for your DoDAAC. Return to STEP 11 in this Guide and place a checkmark next to Trading Partner to register for that application.

If you have any questions about the process or about Trading Partner, please contact your Service Representative or Contracting Officer.

January 2022 Page 11 of 18 o Enter your Bill To DoDAAC and 2-digit alpha-numeric Fund Code* (see Step k’s footnote at the bottom of this page):

f. If you would like the ECAT system to generate requisition serial numbers based on the starting and ending range you set for the number of requisitions submitted each day, and reset to the starting number of the range at the beginning of each day, place a checkmark next to Auto Fill Serial Number.

g. Complete the Start Number and End Number 4-digit alpha numeric fields.

h. Leave Consignment Purchasing unchecked, as it does not apply to Prime Vendor Ordering.

i. Select your Organization from the drop-down.

o If you do not see your Organization, contact your Contracting Officer (KO)

(Michelle.Pampel@dla.mil for Pharm Fleet, Lorinda.Ferraiolo@dla.mil for Pharm, Beatrice.Lopez-Pollard@dla.mil for MSPV – Global South, North OCONUS, and M/S Fleet, or Tara.Perrien@dla.mil for MSPV - North CONUS and Global West.

j. Specify your DoDAAC.

o Type in at least 3 characters of your

DoDAAC or DoDAAC Name / Description to initiate the search. All matching DoDAACs will be listed.

o Select your DoDAAC. If your DoDAAC is not listed, contact your KO for assistance.

k. If you are authorized to support multiple DoDAACs (e.g., Navy Fleet Prime Vendor Ordering Customers), place a checkmark next to Multiple DoDAAC Support.4

l. Leave the Readiness checkbox unchecked, as it is not applicable to Prime Vendor Ordering.

m. Click on the Email Notifications checkbox if you wish to receive

Order notifications from the system.

4 *Note: If you order for multiple units using the same DoDAAC but need to change the Fund Code per order, you must select the Multiple DoDAAC Support option. You will then be able to change the Fund Code at checkout when ordering.

mailto:Michelle.Pampel@dla.mil mailto:Tara.Perrien@dla.mil

January 2022 Page 12 of 18

STEP 12B: Traditional ECAT Customers (Non-VA)

a. Enter a Justification (Reason for requesting access to the application).

b. Select Customer as your Access Type.

c. Select the radio button for your Account Type:

o Researcher: You can browse products but not purchase them. You cannot build a Cart.

o Builder: You will purchase products and build Carts, but your purchase must be approved by an Authorizer.

o Authorizer: You will purchase products and have purchase authorization.

d. If you select Authorizer, additional options then appear:

o Leave the Prime Vendor Ordering checkbox unchecked.

System):

o Select your Billing Method as either Detail or Summary:

o And enter your Bill To DoDAAC and 2-digit alpha-numeric Fund Code:

e. If you would like the ECAT system to generate requisition serial numbers based on the starting and ending range you set for the number of requisitions submitted each day, and reset to the starting number of the range at the beginning of each day, place a checkmark next to Auto Fill Serial Number.

f. If you will be authorizing consignment purchases, place a checkmark next to Consignment Purchasing.

g. Select your Organization from the drop-down.

o Note: If you do not see your Organization, select ORGANIZATION NOT FOUND and contact the ECAT Help Desk at dscpECAThelp@DLA.mil or call 800-290-8201 between 7 AM to 5 PM, Eastern.

mailto:dscpECAThelp@DLA.mil

January 2022 Page 13 of 18

h. Specify your DoDAAC.

o Type in at least 3 characters of your

DoDAAC or DoDAAC Name / Description to initiate the search. All matching DoDAACs will be listed.

o Select your DoDAAC, or, if you find that your DoDAAC is not listed, choose DoDAAC Not Listed from the pull-down and contact the Help Desk.

i. If you are authorized to support multiple DoDAACs, place a checkmark next to Multiple DoDAAC Support.

j. If you are authorized to view/order Readiness items check the Readiness checkbox.

k. Click on the Email Notifications checkbox if you wish to receive

STEP 12C: Traditional ECAT Customers (Veterans Affairs [VA])

a. Complete the Justification (Reason for requesting access to the application). Type in the one Account Type / Description of the access you need, from the choices listed below:

i. Researcher: Researching items for site

ii. Builder: Ordering items for site

iii. Authorizer: Posting goods receipt for site

iv. Authorizer: Orders over $10K (must be on approved list)

v. Authorizer: Orders under $10K (must be on approved list)

b. For Access Type – select Customer. You will be ordering from traditional ECAT.

c. For Organization: Start typing in “VA ECAT ORDERING” and then select the option when it appears.

January 2022 Page 14 of 18

d. DoDAAC: Use your site's ordering DoDAAC (FEDAAC). This should begin with a 36XXXX.

Note: You can find your DoDAAC here.

e. Leave Readiness unchecked, as it does not apply to the VA.

f. Select the appropriate radio button for your Account Type.

Note: Ensure you pick the same Account Type that you typed into the Justification field:

i. Researcher: You can browse products but not purchase them. You cannot build a Cart.

ii. Builder: You will purchase products and build Carts, but your purchase must be approved by an Authorizer.

iii. Authorizer: Select this role to fulfill the Authorizer for Goods Receipt role, in order to post goods receipts. VA-approved Contracting Officers (COs) from the Program Contracting Activity Central (PCAC) will have the ability to authorize the purchase of carts created by Builders.

g. If you select Authorizer, additional options will appear:

i. Leave the Prime Vendor Ordering checkbox unchecked.

ii. Select MILSBILLS (Military Standard Billing System) as your Payment Method:

iii. Select Summary as your Billing Method:

iv. Enter your Bill To DoDAAC (this should be the same FEDAAC/DoDAAC that you used for the DoDAAC field) and enter the Fund Code of XP.

v. If you are an Authorizer for Goods Receipt, place a checkmark next to Multiple DoDAAC Support.

vi. Place a checkmark in the Email Notifications checkbox if you wish to receive order notifications from the system.

https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fdvagov.sharepoint.com%2Fsites%2FVACOOALC%2FEASS%2FPortfolio%2FeCMS%2FLists%2FVA%2520Activity%2520Address%2520Code%2520AAC%2520Master%2520List1%2FAllItems.aspx&data=04%7C01%7C%7C78287e2fa74e42213a5808d9d04d72fc%7Ce95f1b23abaf45ee821db7ab251ab3bf%7C0%7C0%7C637769853316652288%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000&sdata=o4NysWdKrCcU8MkJxWfx1ZhEGnvoZ%2Blhm5SMgZY8A%2FY%3D&reserved=0

January 2022 Page 15 of 18

STEP 12D: Suppliers

a. Enter a Justification (Reason for requesting access to the application).

b. Select Supplier as your Access Type.

c. Select your Supplier(s) from the list. Note: If your company is not listed, contact the ECAT Help Desk at dscpECAThelp@DLA.mil or call 800-290-8201 between 7 AM to 5 PM, Eastern.

o Hold down the CTRL key to choose multiple Suppliers.

You may also filter on a specific Supplier to narrow down the list to your specific filter criteria.

Click on the right arrow button to Add to the

Selected Suppliers or the left arrow button to remove them.

d. Click on the Email Notifications checkbox if you wish to receive

Order notifications from the system.

STEP 12E: Admins

a. Select Admin as your Access Type.

b. Choose the corresponding radio button for your Account

Type (Help Desk, Contract Admin, or Buyer):

c. If you are authorized to search and order Prime Vendor items, check the Prime Vendor Ordering checkbox.

d. Place a checkmark next to Readiness Allocation Override if you are authorized to override Readiness allocation rules.

mailto:dscpECAThelp@DLA.mil

January 2022 Page 16 of 18

e. If you are authorized to view/order Readiness items check the Readiness checkbox.

f. The Multiple DoDAAC Support checkbox will be checked (read-only).

g. Email Notifications checkbox is checked by default to indicate that you will receive ECAT system notifications, but can be removed.

STEP 13: Submit Your ECAT Registration Request Click on the Submit button.

You will be taken to the registration request confirmation screen --https://www.medical.dla.mil/Registration/RegistrationComplete.aspx:

If you receive an error or are not taken to this screen, then your registration submission was not successful. Please wait a few minutes and try again.

STEP 14: Receive Notification of Successful ECAT Activation The remainder of the registration process requires participation from both the ECAT Team and the DMMonline Administrator. As a result, depending on what time of day you are completing your registration, it may take some time to complete the process and receive a confirmation email.

Once you have been activated/approved, you will receive a confirmation email with helpful information about your access and instructions on how to access the application. Any changes you made in your Registration Form will now be reflected when you log in to the application.

IMPORTANT NOTES:

a. If you attempt to access ECAT prior to access being granted and receiving an approval email, you will see the following status update (if you had never registered before)…

b. If you do not receive an email within 48 hours, please contact the ECAT Help Desk.

https://www.medical.dla.mil/Registration/RegistrationComplete.aspx

January 2022 Page 17 of 18

STEP 15: Access the ECAT System / Maintain Access If you are using a CAC or PIV card to authenticate your identity, then when you go to DMMonline (https://www.medical.dla.mil/WAM/) “Electronic CATalog (ECAT) System” will now be listed under “Applications you currently have access to:” or you can click on the “ECAT” quick link at the top of the page:

The application can also be accessed from the Logistics Applications pull-down menu on the Portal home page: https://www.medical.dla.mil/Portal/

If you do NOT have a CAC or PIV card, enter your Email Address and Password, and click the Login button:

Then, access the ECAT System via the any of the methods, above.

https://www.medical.dla.mil/WAM/ https://www.medical.dla.mil/Portal/

January 2022 Page 18 of 18

Once selected, and you click on the “I Agree” button on the consent form, you will be taken to the ECAT application homepage. Click on the Log into ECAT link on the left under General Info to access the ECAT system. ECAT documentation and links are found in the ECAT Navigation pane on the left side of the page. Special instructions and contact information are found in the main body of the page, including a hyperlink to the ECAT Help Desk.

IMPORTANT NOTE ABOUT MAINTAINING ACCESS TO ECAT:

All users must log in to DMMonline at least once every 30 days to remain active.

• After 30 days, the account is disabled, and the user must contact the DSCP ECAT Help Desk to reactivate the account.

• After 45 days, the account is deactivated, and the user must request a new account.

To avoid deactivation in the future, it is recommended that all users create a 30-day recurring calendar reminder to log into DMMonline.

mailto:dscpecathelp@dla.mil mailto:dscpecathelp@dla.mil