Attach A SOW Workstations.pdf

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STATEMENT OF WORK (SOW)

FOR

DEFENSE LOGISTICS AGENCY DISPOSITION SERVICES

MOBILE POWERED WORKSTATIONS

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TABLE OF CONTENTS

1. INTRODUCTION

2. MOBILE POWERED WORKSTATION

3. SHIPPING SURCHARGE FOR ALASKA AND HAWAII

4. MANUALS

5. EQUIPMENT DELIVERY AND WARRANTY

6. DESTINATION

7. POINT(S) OF CONTACT

8. CONTRACT MINIMUM AND MAXIMUM

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STATEMENT OF WORK (SOW)

1. INTRODUCTION

a. The primary mission of the Defense Logistics Agency (DLA), Disposition Services (DLADS) is to dispose of Department of Defense (DoD) excess and surplus personal property generated by the military services. This is accomplished through reutilization to other DoD activities, transfer to other Federal agencies, donation to authorized state and local organizations, sale to the public, or ultimate disposal through abandonment or destruction. DLADS is headquartered in Battle Creek, Michigan, with a variety of field sites worldwide. The purpose of this contract is to acquire new mobile powered workstations for various DLADS sites.

b. This requirement is for the purchase and delivery of mobile powered workstations with an extended work area option.

c. Delivery date for each Contract Line Item Number (CLIN) minus repair parts is 12 weeks (84 calendar days) after establishment of a delivery order.

d. This contract is at a Firm-Fixed Price (FFP) Indefinite Delivery/Indefinite Quantity

(IDIQ) and consists of one (1) 12-month base period, followed by four (4) 12-month option periods to be exercised at the sole discretion of the United States Government (USG). The total contract length shall not exceed five years.

e. Contractors shall price items on the bid schedule to include any packing/shipping charges to the location(s) listed in Section 6. All costs associated with the purchase and delivery of all CLINs shall be included in the overall price quoted for each CLIN. Due to remote locations and additional shipping charges, CLIN 0002 will be utilized for additional surcharge of shipping when destinations are in Hawaii or Alaska only.

f. Contractors shall delivery each unit ordered pre-assembled. Pre-assembled means the mobile powered workstation is ready for United States Government (USG) to install required Information Technology (IT) equipment and begin use.

CLIN Item Description Unit of Measure

0001 Mobile Powered Workstation EA

0002 Shipping Surcharge for Alaska and Hawaii

EA

2. MOBILE POWERED WORKSTATION – CLIN 0001

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a. New Equipment ONLY; no remanufactured or “gray market” items.

b. The Mobile Powered Workstation will have a DoD item unique identification (IUID) in compliance with DFARS 252.211-7003 (252.211-7003 Item Unique Identification and Valuation. | Acquisition.GOV).

c. When CLIN 0001 is ordered, the Contractor shall purchase and deliver one Mobile Powered Workstation with the following salient characteristics:

1) Heavy Duty (HD) Casters

a) Minimum size-6" height x 1" wide, shock absorbing, rough terrain capable (outdoor/in-door).

b) Minimum of four (4) casters with sealed, lubricated bearings with pneumatic or cushioned rubber tires.

c) Capable of movement on smooth floor surfaces and rough asphalt/ concrete sidewalks.

d) The 2 casters located on the operator’s work side of the cart table shall have foot actuated/ release brake lock capability.

e) Casters shall swivel, however one (1) or two (2) casters can be fixed ergonomically for ease of maneuverability and handling

f) The bottom of the cart (space between top of casters) should be a smooth solid surface, free of any objects or protrusions that could catch, or snag on materials found in a Distribution/Warehouse environment.

2) Construction

a) Cart must be capable of operating in environmental temperatures ranging from high of 115 degrees F to low of 32 degrees F.

b) Cart components must be rust resistant, powder coated in grey color. All surfaces suitable for powder coating shall be powder coated with commercially available practices to provide a finished coat which is smooth, even surface and free of runs, sags, blisters, chips, areas of no film or thin film or other defects.

c) Equipment (including power supply) shall not be mounted between top of casters and floor.

d) Cart will contain hardware to mount computer, monitor, printer, and scanner to cart top or shelves.

e) The cart’s power system (i.e.- batteries) must be capable of sustained computer operation (with peripherals) 24/7 by utilizing the hot swap functionality of the power system.

f) The cart will have an enclosed, ventilated shelf/ compartment to house 12 Volt batteries and accessories used to power a laptop computer and peripheral devices.

g) Cart shall not require electrical connections to an AC power source for any purpose other than recharging the installed cart batteries if needed. Batteries can be removed from the cart in order to be recharged. The service power to charge the batteries will be 110V 60Hz AC power.

https://www.acquisition.gov/dfars/252.211-7003-item-unique-identification-and-valuation.

https://www.acquisition.gov/dfars/252.211-7003-item-unique-identification-and-valuation.

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3) Suggested Power System

a) Power system must be small and compact to maximize usable space while providing cart uptime of 16-20+ hours

b) Batteries shall be “hot-swappable” to eliminate downtime, interruption of work for recharge

c) Battery system shall include a backup battery to maintain power to connected devices during a battery swap

d) Batteries shall have the ability to charge on the cart by plugging-into A/C or removed and recharged remotely

e) Power system shall have no less than a 5-year $0 cost replacement warranty

4) Each cart shall have one (1) Keyboard tray (movable/slide-able).

5) Each cart shall have one (1) Mouse Pad Assembly (movable/slide-able).

6) Each cart shall have two (2) Flow Paper trays (8" x 11" paper storage)

7) Each cart shall have two (2) output power bars/strips, which shall be secured

(lockable enclosure) in order to secure and manage power output components.

8) Each Power bar/strip shall have a minimum of 5 receptacles.

9) A mechanism or vertical surface area shall be provided to mount the LCD Panel

Monitor.

10) Cart design shall utilize an upright design.

11) Printers shall fit on the cart and operator shall have easy access to remove printed labels and replace label stock during operation of cart. Slide-out printer trays can be utilized where required for ergonomic considerations.

12) Shelving, small face area and cart shall be rated to support the weight of the equipment outlined.

13) Surface area shall be large enough to ergonomically support the equipment outlined.

Minimum horizontal surface area provided should not be less than 450 square inches.

14) The system shall be capable of operating in an environment which is not temperature or humidity controlled. All materials shall be new and of the most suitable grade for the intended application. Prototype or experimental devices or components shall not be furnished or installed.

15) The cart footprint and dimensions shall be approximately 18" wide and 30" long.

16) The top work surface height shall be 41" high and adjustable down to 31.5".

17) A protective covering shall be provided with each Mobile Powered Workstation to protect them from adverse outdoor environmental elements, i.e., sunlight, glare, rain, and other inclement weather conditions during normal operations.

18) Handles

a) The handles shall be adjacent to the operator station of the carts work surface for ease of pushing /stopping the cart.

b) The handles shall be adjacent to the keyboard tray for ease of pushing and stopping the cart.

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c) The push force required to start the fully loaded cart on a smooth, concrete surface should not exceed 15 lbs.

19) Power Supply (Batteries, Charger, and Inverter)

a) Shall be on-board and enclosed and easily accessible. (WITHOUT NEED FOR TOOLS

TO OPEN ENCLOSURE)

b) The equipment enclosure shall provide adequate ventilation for equipment.

c) Power Supply (Batteries, Charger and Inverter) shall be sized to support the following configuration.

i. Cart shall operate continuously 24/7 without requiring recharging by utilizing the hot swap technology.

ii. The hot swap batteries shall fully charge within 3 hours.

iii. Must support thermal printer capability of 15 fifteen barcode label per hour.

20) Battery Minimum Requirements:

a) All ordered carts shall have a common battery (i.e.- same manufacturer name and part number).

b) Maintenance free batteries.

c) Memory-less batteries -achieved run-time will be consistent until batteries reach end of life.

d) The batteries shall be capable of being charged at any time and it will not damage the batteries or reduce their capacity if they are charged before they are completely discharged.

e) Batteries shall be capable of being charged while the computer is being used.

f) Batteries shall be designed specifically for multiple charge and discharge cycles and fast recharges without degrading their performance.

g) Battery Life-at minimum 3000 cycles achieved before replacement.

21) Inverter Minimum Requirements

a) One (1) 300-Watt True Sine Wave (TSW) Inverter for Thermal Printer and One

(1) 150-Watt True Sine Wave (TSW) Inverter for Additional Equipment

b) Continuous rating -165W.

c) Peak (2 minutes) rating-500W.

d) True Sine Wave power output for potential printing.

22) Charger (Minimum Requirement)

a) One 5-Amp, four (4) stage charger (analyze, bulk, absorption, and trickle).

b) Charges the batteries quickly without degrading them.

c) Charging System shall not over charge batteries if left plugged in indefinitely.

d) The charger plugs into a standard 115V electrical outlet.

e) The charger shall have a display to indicate if the batteries are charging, the stage of charging process, and the level of charge of the batteries.

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f) Batteries shall not require removal for charging. Charging of batteries can be performed by on-board charging system (regardless of state of charge of batteries).

g) Batteries may be removed and placed on standalone chargers to allow for 24/7 operation of the cart. On-board charging of batteries is not required.

23) Battery Monitoring and Control

a) The cart shall utilize Battery Monitoring and Control technology which controls all the components of the power system including the inverter, charger, and battery. It shall monitor measure and analyze specific parameters, voltage, and temperature. Using these parameters in combination with a learning algorithm, the controller calculates the battery state of charge using both energy and voltage data. The voltage and state of charge shall be communicated to the operator via an LCD display. The controller shall shut-down the system before the batteries are completely drained.

b) Battery Indicator (visual alarm):

i. Visual alarm -When the battery is in a low state of charge, the unit shall emit a short high-pitched beep initially then it turns into a constant beep. When the constant beep starts, there shall be a minimum of 4 minutes before the power system shuts down.

ii. Visual Display -The battery voltage and percent charge remaining shall be constantly displayed.

24) All workstations shall come with the manufacturer’s standard warranty

3. SHIPPING SURCHARGE FOR ALASKA AND HAWAII

a. When CLIN 0001 is ordered for a delivery destination in Alaska or Hawaii, CLIN 0002 will be ordered in conjunction to cover additional freight/shipping costs to those destinations

b. The Contractor shall take into account the individual costs of shipping to the destinations and average the costs to both locations.

4. MANUALS

a. The Contractor shall provide one digital and one hard copy Operators Manual Guide, parts listing of all components/replacement parts with part numbers, and a Maintenance and Service Manual for each workstation delivered.

5. EQUIPMENT DELIVERY AND WARRANTY

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a. For the Contractor to successfully handoff each workstation and receive payment from the USG, they shall:

1) Provide shipping/tracking information to the KO and POC for each Task Order.

2) Complete and sign the provided DD250, Material Inspection and Receiving Report.

3) Attach the completed form in WAWF (https://wawf.eb.mil) prior to acceptance for payment. A picture of the data plate with serial number shall be attached to the invoice prior to Government acceptance.

b. This equipment shall come with manufacturer’s standard warranty.

c. All required work must be completed/delivered within 12 weeks (84 calendar days) from the date of order. The Contractor shall provide at least 14 business days advance notice to the site POC before shipment of ordered workstation(s).

6. DESTINATION

a. The Contractor shall coordinate with DLADS sites 14 business days prior to shipment of the ordered workstation(s).

b. The Contractor shall provide all labor and deliver all material and equipment to the required DLADS location.

c. The Contractor shall verify the shipping address for the required DLADS location.

Possible delivery locations are provided in Appendix 2 to this SOW as well as using the link below:

https://www.dla.mil/DispositionServices/Contact/FindLocation/

d. The Contractor shall be advised that possible delivery locations are located in the Continental United States (CONUS) including Alaska and Hawaii and are subject to change based on organizational changes and the needs of DLADS. Should locations change, Appendix 2 will be updated by the KO and provided to the Contractor.

e. The Contractor shall notify dladsopsmhe@dla.mil at a minimum of fourteen (14) days prior to delivery of each workstation to its destination to ensure the site is prepared to accept the delivery.

7. POINT(S) OF CONTACT

a. Point of Contact (POC) information will be made available to the Contractor on the Task Order (TO).

8. CONTRACT MINIMUM AND MAXIMUM

https://wawf.eb.mil/ https://www.dla.mil/DispositionServices/Contact/FindLocation/ mailto:dladsopsmhe@dla.mil

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a. The contract minimum shall be $500.00 for the base period. There is no contract minimum for any option period if included in the contract.

b. The maximum shall be 150% of the estimated value of the contract.

1. INTRODUCTION