Attach_A_-_Performance_Work_Statement_-_FI_Janitorial.pdf

PERFORMANCE WORK STATEMENT

JANITORIAL SERVICES,

EASTERN COLORADO AREA OFFICE AND FACILITIES

LOVELAND, COLORADO

BACKGROUND

The Bureau of Reclamation, anticipates award of a contract for janitorial services at the Eastern Colorado

Area Office and associated facilities, located in Loveland, Colorado, in Larimer County.

There are 2 different physical locations where the work will take place. One is at the address 11056 West

County Road, Loveland, Colorado and the other is 910 Van Buren Avenue, Loveland, Colorado.

The work required under the contract is to keep the facilities clean for use by Reclamation employees and to have a neat indoor and outdoor appearance representing Reclamation to external customers who enter the buildings. The contractor must recognize that timely and accurate performance of these services is a vital and mandatory requirement of the contract.

SCOPE OF WORK

The contractor shall furnish all labor, materials, transportation, cleaning supplies (unless otherwise specified), equipment, and supervision to satisfactorily perform janitorial services, as specified. The contractor shall perform in accordance with the standards as defined in Sections Tasks and Standards of this Performance Work Statement.

ESTIMATED SQUARE FOOTAGE

Reclamation has estimated the number of square feet of floor space and the contractor shall make no claim against the Government for any excess or deficiency therein. There is a total of approximately 26,550 square feet.

Throughout the life of this contract, the contractor is encouraged to continuously seek ways to incorporate innovative and emerging technologies that in the most economic and efficient manner improves mission performance.

PERIOD OF PERFORMANCE

Reclamation anticipates the term of the contract shall take place from June 1, 2023, through May 31, 2024, plus four 1-year option periods. Reclamation will exercise such options at Reclamation’s discretion.

SECURITY OR ACCESS REQUIREMENT

The contractor shall comply with the security requirements of FAR Clause 52.204-09, and Reclamation

Clause WBR 1452.237-80. As such, at least 10 days prior to arriving onsite the contractor shall submit a list of the names of all contractor and subcontractor employees who will be working under the contract.

This list must include a legible photocopy of each employee’s driver’s license. Additionally, the contractor shall submit a list of all contractor vehicles and equipment the contractor will bring to the worksite. For each vehicle, the list shall include the year, make, model, color, license plate number, and state of issuance.

Attachment ARFQ #: 140R6023Q0033 Flatiron (FI) Janitorial

Reclamation may not have onsite representation throughout the duration of the contract. As such, Reclamation has determined that Personal Identity Verification (PIV) requirements are applicable to this requirement. Contractor personnel, including subcontractors, will be required to have background investigations before Reclamation allows unsupervised access to the facility.

During any national emergency, the contractor and employees may be subject to additional screening for security purposes by Governmental agencies charged with the security of the nation. The contractor shall not employ any person found unacceptable by such screening for the performance of this contract.

FREQUENCY OF SERVICE

The minimum intervals for each of the described tasks. It is the contractor’s responsibility to inspect and clean areas as needed to maintain a clean and neat appearance.

• Daily - Services performed five times during each week of the contract.

• Three Times Weekly - Services to be performed three times weekly (MWF)

• Two Times Weekly - Services to be performed two times weekly (Tues/Thurs)

• Weekly - Services performed one time during each week of the contract.

• Monthly - Services performed 12 times during each 12-month period of the contract.

• Quarterly - Services performed four times during each 12-month period of the contract, specifically during the months of March, June, September, and December.

• Semi-Annual - Services performed two times during each 12-month period of the contract, specifically during the months of April and September.

• Yearly - Services performed once during each 12-month period of the contract, specifically during the month of June.

NORMAL HOURS

Janitorial services shall be performed between the hours of 5:00 p.m. and 6:30 a.m., Monday thru Friday

(unless identified otherwise), holidays excluded. Exterior window washing can be performed during daytime hours with advanced coordination. Carpet and chair cleaning will need to take place on Friday after 5:00pm or Saturday, advanced notice is required. Signing in and out (logbook) is required at the

Area Office and Flatiron Powerplant. However, the hours may be flexible at the discretion of the

Contracting Officer or their designated QAE.

GENERAL WORK PLAN

The contractor shall provide a written work plan along with their initial offer. At a minimum, the written work plan shall address the following:

• A description of methods, procedures, and equipment the contractor will use to perform the tasks identified in this Performance Work Statement;

• The contractor’s commitment to the use of biobased products;

• The contractor’s procedures to meet employee health, safety, and environmental management practices; and

• Example checklists, forms, etc., to document when the contractor has completed the required work.

SPECIFIC TASKS / SERVICES REQUIRED

GENERAL

The specified frequency requirements are the minimum intervals for each of the described tasks. The contractor shall inspect and clean areas as needed to maintain a clean and neat indoor and outdoor appearance.

The contractor shall indemnify, save, and keep harmless, Reclamation against any or all loss, cost, damage, claim, expense, or liability whatsoever, because of accident or injury to persons or property of others occurring in connection with operations under the contract. The contractor agrees to comply with the workmen's compensation law of the state of Colorado and to secure public liability insurance with companies satisfactory to Reclamation. The contractor further agrees to exonerate, indemnify, and hold harmless the United States from and against, and shall assume the responsibility for payment of all

Federal, State, and local taxes or contributions imposed or required under employment insurance, social security, income tax laws, and workmen's compensation law, with respect to the contractor's employees engaged in the performance of this contract.

The contractor shall provide experienced and qualified professional personnel to provide the services to include, but not limited to the tasks identified below. Throughout the life of the contract, the contractor is encouraged to continuously seek ways to incorporate innovative and emerging technologies that in the most economic and efficient manner improve mission performance.

The contractor must recognize the timely and accurate performance of these services is a vital and mandatory requirement of the contract. Therefore, on-time performance of this work is required.

Reclamation will allow the contractor to use a limited amount of emergency personal time for unforeseen events such as personal illness, immediate family member illness, etc. If the contractor needs to use emergency personal time, then they must contact the Contracting Officer or the QAE as soon as possible, but no later than 60 minutes after the start of their shift. Failure to notify Reclamation may result in payment deductions as specified Government Remedies.

TASK NO. 1 - AREA OFFICE

Note: All contractor staff access is documented in the visitor logbook.

DAILY SERVICES

• Empty all trash and recycle receptacles and waste baskets into appropriate refuse containers. Wash trash receptacles and waste baskets inside and out as needed.

• Clean all mirrors, frames, ledges, and partitions.

• Clean, remove stains, and disinfect all surfaces of washbasins, dispensers, toilets, urinals, shower, and drinking fountains with acceptable germicidal disinfectants, using an evaporative cleanser or similar, leaving no residue behind.

• Clean and disinfect toilet bowl seats on both sides, using an evaporative cleanser or similar, leaving no residue behind.

• Clean and refill all dispensers in restrooms with Government-furnished supplies.

• Maintain an ample supply of Government-furnished towels, soap, and toilet tissue at all times in the restroom and inform the QAE at least 60 days prior to needing additional supplies.

• Clean the lunchroom, kitchen area, including tabletops, microwaves (inside and out), chairs, floors, sinks, and counters with acceptable germicidal disinfectants, using an evaporative cleanser or similar, leaving no residue behind.

• Always maintain an ample supply of Government-furnished towels and soap in the kitchen and inform the QAE at least 60 days prior to needing additional supplies.

• Keep the outside dumpster surrounding areas neat and orderly.

• Inspect and maintain all glass.

THREE TIMES WEEKLY SERVICES

• Clean and disinfect restroom walls, enclosures, lockers, benches, woodwork, and all floor surfaces.

Maintain these areas free of soil marks, stains, and spills.

• Vacuum all carpeted areas as identified below.

• Vacuum entrance rugs.

• Clean and dust mop all floor spaces identified below as vinyl or similar.

• Clean and dust mop all floor spaces identified below as epoxy flooring.

• Wet mop all restroom floors using a disinfectant.

• Clean and dust mop lobby floor. Wet mop if necessary.

WEEKLY SERVICES

• Clean and dust all rooms, offices, areas, and cubicles. This includes cleaning and dusting all desktops and tabletops (clear of paperwork), ledges, floors, fixtures, copiers, printers, bookcases, file cabinets, windowsills, and blinds.

• Clean the lunchroom, kitchen area, including cabinets, stove (inside and out), small appliances, and refrigerators (exterior), with acceptable germicidal disinfectants, using an evaporative cleanser or similar, leaving no residue behind.

• Remove soil marks around light switches, doors, doorknobs/handles, door frames, and marks from the walls and floor.

• Wipe down walls and doors of elevator. Vacuum elevator floor.

• Sweep and wet mop kitchen and all non-carpeted floors in the basement.

• Clean and wet mop stairs, remove soil marks.

MONTHLY SERVICES

• Clean, wax, and buff all floor spaces identified below as vinyl or similar.

• Wet mop all epoxy flooring as identified below.

• Clean and disinfect the interior of the refrigerators. Two-week advanced coordination with

Reclamation staff is required.

QUARTERLY SERVICES

The tasks are anticipated to be completed in March, June, September, and December, but may be flexible at the discretion of the Contracting Officer or the designated QAE.

Note: All shampooing of carpets and chairs will take place on Friday after 5:00pm or on Saturday to allow ample time to dry before using the following Monday. Coordination with Reclamation staff two (2) weeks in advanced is required.

• Shampoo all carpets, entrance way rugs, and cloth surfaces of chairs.

• Clean chairs (all non-cloth surfaces).

• Clean all baseboards.

SEMI-ANNUAL SERVICE

The anticipated period of performance is every April and September but may be flexible at the discretion of the Contracting Officer or the designated QAE.

Note: Exterior window washing performed during daytime hours with One (1) week advanced coordination.

• Clean all building windows inside and out, including screens, ledges, and windowsills.

• Clean all interior light fixtures inside and out.

• Clean all interior air vents (not required to remove them from walls / ceiling).

YEARLY SERVICES

The anticipated period of performance is every June but may be flexible at the discretion of the

Contracting Officer or the designated QAE.

• Completely strip all old wax buildup from all visible floor surfaces, mop boards, and from those floor surfaces that can be exposed by the removal of non-fixed furnishing once a year. Remove all residue, re-wax, and buff shine without damage to the floor surface. The stripping chemical(s) used shall meet the specifications for the type of finish being stripped and shall be used according to the manufacturer's directions. Floor area may require the use of manual scrubbing devices to completely remove the old wax. All floor surfaces shall be rinsed before new wax is applied.

After the floor surfaces have been re-waxed and the wax has dried, the finish shall be buffed and uniform, and leave no streaks, swirls, etc. No stripping solution or new wax shall remain on any non-floor surface.

DEFINITION OF FLOORS FOR THE AREA OFFICE

Approximate Area Square Footage Type of Flooring

• Main Floor o Offices, cubicles, hallways, etc. 8385 Carpet o Lobby 375 Tile o Restrooms (3) 370 Vinyl

• Miscellaneous o Stairways 195 Vinyl o Elevator 50 Carpet

• Basement o Offices and conference room 2400 Carpet o Kitchen, lunchroom and hallway 1325 Epoxy o Restroom/shower 125 Vinyl

• Upstairs o Offices, cubicles, hallways, etc. 2250 Carpet

TASK NO. 2 – BUILDING A

DAILY SERVICES

• Empty all trash and recycle receptacles and waste baskets into appropriate refuse containers and wash trash receptacles and waste baskets inside and out as needed.

• Clean all mirrors, frames, ledges, and partitions.

• Clean, remove stains, and disinfect all surfaces of washbasins, dispensers, toilets, urinals, and drinking fountains with acceptable germicidal disinfectants, using an evaporative cleanser or similar, leaving no residue behind.

• Clean and disinfect toilet bowl seats on both sides, using an evaporative cleanser or similar, leaving no residue behind.

• Clean and refill all dispensers in restrooms with Government-furnished supplies.

• Maintain an ample supply of Government-furnished towels, soap, and toilet tissues at all times in the restroom and inform the QAE at least 60 days prior to needing additional supplies.

• Clean the lunchroom, kitchen area, including tabletops, microwaves (inside and out), chairs, floors, sinks, and counters with acceptable germicidal disinfectants, using an evaporative cleanser or similar, leaving no residue behind.

• Always maintain an ample supply of Government-furnished towels and soap in the kitchen and inform the QAE at least 60 days prior to needing additional supplies.

• Keep the outside dumpster surrounding areas neat and orderly.

• Inspect and maintain all glass.

THREE TIMES WEEKLY SERVICES

• Clean restroom walls, enclosures, lockers, benches, woodwork, and all floor surfaces. Maintain these areas free of soil marks, stains, and spills.

• Vacuum all carpeted areas as identified below.

• Vacuum entrance rugs.

• Clean and dust mop all floor spaces identified below as vinyl or similar.

• Clean and dust mop all floor spaces identified below as cement.

• Wet mop all restroom floors using a disinfectant.

WEEKLY SERVICES

• Clean and dust all rooms, offices, areas, and cubicles. This includes cleaning and dusting all desktops and tabletops (clear of paperwork), ledges, chairs (all non-cloth surfaces), floors, fixtures, copiers, printers, bookcases, file cabinets, windowsills, and blinds.

• Clean the lunchroom, kitchen area, including cabinets, stove (inside and out), small appliances, and refrigerators (exterior), with acceptable germicidal disinfectants, using an evaporative cleanser or similar, leaving no residue behind.

• Remove soil marks around light switches, doors, doorknobs/handles, door frames, and marks from the walls and floor.

• Wet mop kitchen area using a disinfectant.

MONTHLY SERVICES.

• Clean, wax and buff all floor spaces identified below as tile floors and vinyl or similar.

QUARTERLY SERVICES

The tasks are anticipated to be completed in March, June, September, and December but may be flexible at the discretion of the Contracting Officer or the designated QAE.

Note: All shampooing of carpets and chairs will take place on Friday after 5:00pm or on Saturday to allow ample time to dry before using the following Monday. Coordination with Reclamation staff two (2) weeks in advanced is required.

• Shampoo all carpets, entranceway rugs, and cloth surfaces of chairs.

• Clean chairs (all non-cloth surfaces)

• Clean all baseboards.

SEMI-ANNUAL SERVICE

The anticipated period of performance is every April and September but may be flexible at the discretion of the Contracting Officer or the designated QAE.

Note: Exterior window washing can be performed during daytime hours with One (1) weed advanced coordination.

• Clean all building windows inside and out, including screens, ledges, and windowsills.

• Clean all interior light fixtures inside and out.

• Clean all interior air vents (not required to remove them from walls / ceiling).

YEARLY SERVICES

The anticipated period of performance is every June but may be flexible at the discretion of the

Contracting Officer or the designated QAE.

• Completely strip all old wax buildup from all visible floor surfaces, mop boards, and from those floor surfaces that can be exposed by the removal of non-fixed furnishing once a year. Remove all residue, re-wax, and buff shine without damage to the floor surface. The stripping chemical(s) used shall meet the specifications for the type of finish being stripped and shall be used according to the manufacturer's directions. Floor area may require the use of manual scrubbing devices to completely remove the old wax. All floor surfaces shall be rinsed before new wax is applied.

After the floor surfaces have been re-waxed and the wax has dried, the finish shall be buffed and uniform, and leave no streaks, swirls, etc. No stripping solution or new wax shall remain on any non-floor surface.

DEFINITION OF FLOORS FOR BUILDING A.

Approximate Area Square Footage Type of Flooring

• Main Floor o Offices, cubicles, hallways, etc. 2860 Carpet o Restrooms 285 Vinyl o Kitchen Area 525 Cement o Union Meeting Room 500 Vinyl

TASK NO. 3 – BUILDING F

TWO TIMES WEEKLY

• Empty all trash and recycle receptacles and waste baskets into appropriate refuse containers and wash trash receptacles and waste baskets inside and out as needed, or as directed by the

Contracting Officer or their designated QAE.

• Clean all mirrors, frames, ledges, and partitions.

• Clean, remove stains, and disinfect all surfaces of washbasins, dispensers, toilets, urinals, and drinking fountains with acceptable germicidal disinfectants, using an evaporative cleanser or similar, leaving no residue behind.

• Clean and disinfect toilet bowl seats on both sides, using an evaporative cleanser or similar, leaving no residue behind.

• Clean and refill all dispensers in restrooms with Government-furnished supplies.

• Maintain an ample supply of Government-furnished towels, soap, and toilet tissues at all times in the restroom and inform the QAE at least 60 days prior to needing additional supplies.

• Clean restroom walls, enclosures, lockers, benches, woodwork, and all floor surfaces. Maintain these areas free of soil marks, stains, and spills.

• Keep the outside dumpster surrounding areas neat and orderly.

• Inspect and maintain all glass.

• Vacuum all carpeted areas as identified below.

• Vacuum entrance rugs.

• Clean all floor spaces identified below as vinyl or similar.

• Wet mop all restroom floors using a disinfectant.

• Clean and dust all rooms, offices, areas, and cubicles. This includes cleaning and dusting all desktops and tabletops (clear of paperwork), ledges, chairs (all non-cloth surfaces), floors, fixtures, copiers, printers, bookcases, file cabinets, windowsills, and blinds.

• Remove soil marks around light switches, doors, doorknobs/handles, door frames, and marks from the walls and floor.

QUARTERLY SERVICES

The tasks are anticipated to be completed in March, June, September, and December but may be flexible at the discretion of the Contracting Officer or the designated QAE.

Note: All shampooing of carpets and chairs will take place on Friday after 5:00pm or on Saturday to allow ample time to dry before using the following Monday. Coordination with Reclamation staff two (2) weeks in advanced is required.

• Shampoo all carpets, entranceway rugs, and cloth surfaces of chairs.

• Clean chairs (all non-cloth surfaces)

• Clean all baseboards.

ANNUAL SERVICES

The anticipated period of performance is every June but may be flexible at the discretion of the

Contracting Officer or the designated QAE.

Note: Exterior window washing can be performed during daytime hours with One (1) weed advanced coordination.

• Clean all building windows inside and out, including screens, ledges, and windowsills.

• Clean all interior light fixtures inside and out.

• Clean all interior air vents (not required to remove them from walls / ceiling).

• Completely strip all old wax buildup from all visible floor surfaces, mop boards, and from those floor surfaces that can be exposed by the removal of non-fixed furnishing once a year. Remove all residue, re-wax, and buff shine without damage to the floor surface. The stripping chemical(s) used shall meet the specifications for the type of finish being stripped and shall be used according to the manufacturer's directions. Floor area may require the use of manual scrubbing devices to completely remove the old wax. All floor surfaces shall be rinsed before new wax is applied.

After the floor surfaces have been re-waxed and the wax has dried, the finish shall be buffed and uniform, and leave no streaks, swirls, etc. No stripping solution or new wax shall remain on any non-floor surface.

DEFINITION OF FLOORS FOR BUILDING F.

Approximate Area Square Footage Type of Flooring

• Main Floor o Offices 830 Carpet o Restrooms 200 Vinyl o Hallways & Upstairs Room 350 Vinyl

TASK NO. 4 – FLATIRON MODULAR OFFICES

DAILY SERVICES (Monday – Thursday)

• Empty all trash and recycle receptacles and waste baskets into appropriate refuse containers and wash trash receptacles and waste baskets inside and out as needed, or as directed by the

Contracting Officer or their designated QAE.

• Clean all mirrors, frames, ledges, and partitions.

• Clean, remove stains, and disinfect all surfaces of washbasins, dispensers, toilets, urinals, and drinking fountains with acceptable germicidal disinfectants, using an evaporative cleanser or similar, leaving no residue behind.

• Clean and disinfect toilet bowl seats on both sides, using an evaporative cleanser or similar, leaving no residue behind.

• Clean and refill all dispensers in restrooms with Government-furnished supplies.

• Maintain an ample supply of Government-furnished towels, soap, and toilet tissues at all times in the restroom and inform the QAE at least 60 days prior to needing additional supplies.

• Clean the lunchroom, kitchen area, including cabinets, tabletops, microwaves, stove, small appliances, refrigerators, chairs, floors, sinks, and counters with acceptable germicidal disinfectants, using an evaporative cleanser or similar, leaving no residue behind.

• Always maintain an ample supply of Government-furnished towels and soap in the kitchen and inform the QAE at least 60 days prior to needing additional supplies.

• Keep the outside dumpster surrounding areas neat and orderly.

• Inspect and maintain all glass.

TWO TIMES WEEKLY SERVICES

• Clean restroom walls, enclosures, lockers, benches, woodwork, and all floor surfaces. Maintain these areas free of soil marks, stains, and spills.

• Vacuum all carpeted areas as identified below.

• Vacuum entrance rugs.

• Clean and dust mop all floor spaces identified below as vinyl or similar.

• Wet mop all restroom floors using a disinfectant.

WEEKLY SERVICES

• Clean and dust all rooms, offices, areas, and cubicles. This includes cleaning and dusting all desktops and tabletops (clear of paperwork), ledges, chairs (all non-cloth surfaces), floors, fixtures, copiers, printers, bookcases, file cabinets, windowsills, and blinds

• Remove soil marks around light switches, doors, doorknobs/handles, door frames, and marks from the walls and floor.

• Clean the lunchroom, kitchen area, including cabinets, stove (inside and out), small appliances, and refrigerators (exterior), with acceptable germicidal disinfectants, using an evaporative cleanser or similar, leaving no residue behind.

• Wet mop kitchen area using a disinfectant.

MONTHLY SERVICES

• Clean, wax, and buff all floor spaces identified below as and vinyl or similar.

• Clean and disinfect the interior of the refrigerators. Two-week advanced coordination with

Reclamation staff is required.

QUARTERLY SERVICES

The tasks are anticipated to be completed in March, June, September, and December but may be flexible at the discretion of the Contracting Officer or the designated QAE.

Note: All shampooing of carpets and chairs will take place on Friday after 5:00pm or on Saturday to allow ample time to dry before using the following Monday. Coordination with Reclamation staff two (2) weeks in advanced is required.

• Shampoo all carpets, entranceway rugs, and cloth surfaces of chairs.

• Clean chairs (all non-cloth surfaces)

• Clean all baseboards.

SEMI-ANNUAL SERVICE

The anticipated period of performance is every April and September but may be flexible at the discretion of the Contracting Officer or the designated QAE.

Note: Exterior window washing can be performed during daytime hours with One (1) weed advanced coordination.

• Clean all building windows inside and out, including screens, ledges, and windowsills.

• Clean all interior light fixtures inside and out.

• Clean all interior air vents (not required to remove them from walls / ceiling).

• Completely strip all old wax buildup from all visible floor surfaces, mop boards, and from those floor surfaces that can be exposed by the removal of non-fixed furnishing once a year. Remove all residue, re-wax, and buff shine without damage to the floor surface. The stripping chemical(s) used shall meet the specifications for the type of finish being stripped and shall be used according to the manufacturer's directions. Floor area may require the use of manual scrubbing devices to completely remove the old wax. All floor surfaces shall be rinsed before new wax is applied.

After the floor surfaces have been re-waxed and the wax has dried, the finish shall be buffed and uniform, and leave no streaks, swirls, etc. No stripping solution or new wax shall remain on any non-floor surface.

DEFINITION OF FLOORS FOR FLATIRON MODULAR OFFICES.

Approximate Area Square Footage Type of Flooring

• Main Floor o Offices, cubicles, hallways, etc. 3619 Carpet o Restrooms and kitchen area 701 Vinyl

TASK NO. 5 – FLATIRON MACHINE SHOP

DAILY SERVICES (Monday – Thursday)

• Empty all trash and recycle receptacles and waste baskets into appropriate refuse containers and wash trash receptacles and waste baskets inside and out as needed, or as directed by the

Contracting Officer or their designated QAE.

• Clean all mirrors, frames, ledges, and partitions.

• Clean, remove stains, and disinfect all surfaces of washbasins, dispensers, toilets, urinals, and drinking fountains with acceptable germicidal disinfectants, using an evaporative cleanser or similar, leaving no residue behind.

• Clean and disinfect toilet bowl seats on both sides, using an evaporative cleanser or similar, leaving no residue behind.

• Clean and refill all dispensers in restrooms with Government-furnished supplies.

• Maintain an ample supply of Government-furnished towels, soap, and toilet tissues at all times in the restroom and inform the QAE at least 60 days prior to needing additional supplies.

• Wipe down washer, dryer, benches, and outside of lockers.

• Keep the outside dumpster surrounding areas neat and orderly.

TWO TIMES WEEKLY SERVICES

• Clean restroom walls, enclosures, lockers, benches, woodwork, and all floor surfaces. Maintain these areas free of soil marks, stains, and spills.

• Vacuum all carpeted areas as identified below.

• Vacuum entrance rugs.

• Clean and dust mop all floor spaces identified below as vinyl or similar.

• Wet mop all restroom floors using a disinfectant.

• Clean, remove stains, and disinfect all surfaces of shower with acceptable germicidal disinfectants, using an evaporative cleanser or similar, leaving no residue behind.

WEEKLY SERVICES

• Remove soil marks around light switches, doors, doorknobs/handles, door frames, and marks from the walls and floor.

MONTHLY SERVICES

• Clean, wax, and buff all floor spaces identified below as tile floors and vinyl or similar.

QUARTERLY SERVICES

The tasks are anticipated to be completed in March, June, September, and December but may be flexible at the discretion of the Contracting Officer or the designated QAE.

Note: All shampooing of carpets and chairs will take place on Friday after 5:00pm or on Saturday to allow ample time to dry before using the following Monday. Coordination with Reclamation staff two (2) weeks in advanced is required.

• Shampoo all carpets, entranceway rugs, and cloth surfaces of chairs.

• Clean chairs (all non-cloth surfaces)

• Clean all baseboards.

SEMI-ANNUAL SERVICES

The anticipated period of performance is every June but may be flexible at the discretion of the

Contracting Officer or the designated QAE.

• Completely strip all old wax buildup from all visible floor surfaces, mop boards, and from those floor surfaces that can be exposed by the removal of non-fixed furnishing once a year. Remove all residue, re-wax, and buff shine without damage to the floor surface. The stripping chemical(s) used shall meet the specifications for the type of finish being stripped and shall be used according to the manufacturer's directions. Floor area may require the use of manual scrubbing devices to completely remove the old wax. All floor surfaces shall be rinsed before new wax is applied.

After the floor surfaces have been re-waxed and the wax has dried, the finish shall be buffed and uniform, and leave no streaks, swirls, etc. No stripping solution or new wax shall remain on any non-floor surface.

DEFINITION OF FLOORS FOR FLATIRON MACHINE SHOP.

Approximate Area Square Footage Type of Flooring

• Main Floor o Restrooms 240 Vinyl o Changing Room 380 Carpet

TASK NO. 6 – FLATIRON POWERPLANT

TWICE WEEKLY SERVICES

Note: All contractor staff access is documented in logbook. Contractor will check in with control center upon entry and exit. Prior to entry for first time all staff accessing the plant must have the following training/instruction: Hazardous Energy Control Program (HECP) incidental employee, evacuation procedures, CO2 Alarms, Fire Alarms. This training will be given by onsite Reclamation Staff.

• Empty all trash and recycle receptacles and waste baskets into appropriate refuse containers and wash trash receptacles and waste baskets inside and out as needed, or as directed by the

Contracting Officer or their designated QAE.

• Clean all mirrors, frames, ledges, and partitions.

• Clean, remove stains, and disinfect all surfaces of washbasins, dispensers, toilets, urinals, and drinking fountains with acceptable germicidal disinfectants, using an evaporative cleanser or similar, leaving no residue behind.

• Clean and disinfect toilet bowl seats on both sides, using an evaporative cleanser or similar, leaving no residue behind.

• Clean and refill all dispensers in restrooms with Government-furnished supplies.

• Maintain an ample supply of Government-furnished towels, soap, and toilet tissues at all times in the restroom and inform the QAE at least 60 days prior to needing additional supplies.

• Clean restroom walls, enclosures, lockers, benches, woodwork, and all floor surfaces. Maintain these areas free of soil marks, stains, and spills.

• Wet mop all restroom floors using a disinfectant.

• Keep the outside dumpster surrounding areas neat and orderly

WEEKLY SERVICES

• Clean and dust all rooms, offices, areas, and cubicles. This includes cleaning and dusting all desktops, tabletops, ledges, chairs, floors, fixtures, copiers, printers, bookcases, and file cabinets.

• Remove soil marks around light switches, doors, doorknobs/handles, door frames, and marks from the walls and floor.

MONTHLY SERVICES

• Clean, wax, and buff all floor spaces identified below as tile floors and vinyl or similar.

SEMI-ANNUAL SERVICES

The anticipated period of performance is every June but may be flexible at the discretion of the

Contracting Officer or the designated QAE.

• Completely strip all old wax buildup from all visible floor surfaces, mop boards, and from those floor surfaces that can be exposed by the removal of non-fixed furnishing once a year. Remove all residue, re-wax, and buff shine without damage to the floor surface. The stripping chemical(s) used shall meet the specifications for the type of finish being stripped and shall be used according to the manufacturer's directions. Floor area may require the use of manual scrubbing devices to completely remove the old wax. All floor surfaces shall be rinsed before new wax is applied. After the floor surfaces have been re-waxed and the wax has dried, the finish shall be buffed and uniform, and leave no streaks, swirls, etc. No stripping solution or new wax shall remain on any non-floor surface.

DEFINITION OF FLOORS FOR FLATIRON POWERPLANT.

Approximate Area Square Footage Type of Flooring

• Main Floor o Control Room 700 Vinyl o Restroom 50 Vinyl

LINE ITEM 2, 4, 6, 8, 10: OVER AND ABOVE TASKING (OPTION)

This tasking is an Optional tasking to be ordered at the discretion of the Contracting Officer upon the receipt of a requirement for a special janitorial service. It is to be used to order discrete taskings that are in addition to the basic PWS. For example, it may be used to provide deep clean services after a special event or to provide targeted sanitization services after exposure to COVID-19 or other infectious disease

(providing CDC or OSHA guidelines do not require special training, equipment, or certifications). The services will be ordered using a fixed Hourly Rate as defined in the Pricing Schedule.

The Hourly Rate is to be fully burdened and all-inclusive of overheads and profit. The tasking price will be a Fixed Price established by multiplying the Hourly Rate by the number of hours required to perform the tasking which will be negotiated by the contractor and the Contracting Officer.

There is no limit on how many times this tasking may be used, however the total usage shall not exceed

10% of the overall contract price. The tasking will be ordered using a bi-lateral SF-30 Modification which will include a description of the task to be performed and any special instructions.

STANDARDS FOR ALL TASKS

DAILY, 2 TIMES WEEKLY, and 3 TIMES WEEKLY

The contractor uses the appropriate equipment, tools, and chemicals that are in good operational condition for completing the required services in a satisfactory manner.

The contractor misses no more than two days per month due to emergency personal time.

No more than three 3 tasks per month shall result in the need for service re-performance.

WEEKLY

The contractor uses the appropriate equipment, tools, and chemicals that are in good operational condition for completing the required services in a satisfactory manner.

No more than 3 tasks per month shall result in the need for service re-performance.

MONTHLY, QUARTERLY, SEMI-ANNUALLY, and YEARLY

The contractor uses the appropriate equipment, tools, and chemicals that are in good operational condition for completing the required services in a satisfactory manner.

The contractor shall perform the required services with no deviation in timeliness or quality.

SPECIAL EVENT(S)/EMERGENCIES

Reclamation may undertake or award other contracts for additional work at the Area Office. The contractor shall fully cooperate with the other contractors and with Reclamation employees to adapt scheduling and performing the work under this contract. Such coordination may require limited services or additional work. The contractor shall not commit or permit any activities that will interfere with the performance of work by any other contractors or Reclamation employees.

CONTRACTOR’S RESPONSIBILITIES

On occasion, the contractor may be required to provide additional or limited services as a result of an unforeseen circumstance or combination of circumstances. The Contracting Officer will direct the contractor’s responsibilities for such services. In accordance with Clause 52.212-4, any resultant changes in the terms and conditions of this contract, including equitable adjustments, will be made by written agreement of both parties.

SPECIAL REQUIREMENTS

In addition to the above, the main entrance to the building shall be kept clean at all times. The volume of traffic and weather conditions will normally determine this requirement.

All services not specifically covered above but normally performed by a janitorial service shall be a requirement of the contract.

PERFORMANCE REQUIREMENTS SUMMARY TABLE (PRST).

The following table summarizes the tasks, the performance standard, monitoring method and disincentives for not meeting performance standards.

Task Description Performance Standard Method of

Monitoring Disincentives

ALL LOCATIONS

• Daily Services

• 2 Times Weekly

• 3 Times Weekly

The contractor uses the appropriate equipment, tools, and chemicals that are in good operational condition for completing the required services in a satisfactory manner.

The contractor misses no more than two days per month due to emergency personal time as addressed Standards.

No more than three tasks per month shall result in the need for service re-performance.

Random

Sampling

Customer

Feedback

(1) Rework at contractor’s expense

(2) Payment deductions as specified in

Government

Remedies.

• Weekly Services

The contractor uses the appropriate equipment, tools, and chemicals that are in good operational condition for completing the required services in a satisfactory manner.

No more than three tasks per month shall result in the need for service re-performance.

Random

Sampling

Customer

Feedback

(1) Rework at contractor’s expense

(2) Payment deductions as specified in

Government

Remedies.

• Monthly Services

• Quarterly

Services

• Semi-Annually

Services

• Yearly Services

The contractor uses the appropriate equipment, tools, and chemicals that are in good operational condition for completing the required services in a satisfactory manner.

The contractor shall perform the required services with no deviation in timeliness or quality.

Random

Sampling

Customer

Feedback

(1) Rework at contractor’s expense

(2) Payment deductions as specified in

Government

Remedies.

• Yearly Services

The contractor uses the appropriate equipment, tools, and chemicals that are in good operational condition for completing the required services in a satisfactory manner.

The contractor shall perform the required services with no deviation in timeliness or quality.

Random

Sampling

Customer

Feedback

(1) Rework at contractor’s expense

(2) Payment deductions as specified in

Government

Remedies.

GOVERNMENT-FURNISHED REQUIREMENTS

GENERAL

Reclamation shall provide, without cost, the facilities, equipment, materials, and information listed below.

The contractor shall be liable for any loss or damage to Reclamation property while in their possession and shall be responsible for any damage to Government buildings or equipment occurring as a result of performance of the contract. The contractor shall understand that in the performance of the contract, the contractor is an independent contractor, and not an agent or employee of the United States.

SITE VISIT

Reclamation strongly urges offerors to inspect the site where offerors are to perform the required services, and to satisfy themselves regarding all general and local conditions that may affect the cost of performance. In no event shall failure to inspect the site constitute grounds for a claim after award.

A site visit date and time will be scheduled for offerors interested.

GOVERNMENT-FURNISHED PROPERTY AND MATERIALS

Reclamation will furnish toilet tissue, paper towels, trash bags, hand soap, and soap for dispensers in restrooms. Also, Reclamation will furnish lights, power, and water from regular outlets in the facilities.

The contractor shall be responsible for the proper care and storage of these materials.

Reclamation will provide a small storage closet. Reclamation will not permit wasteful or unauthorized use of Government-furnished materials. The contractor will not use Government-furnished materials for use outside of the job requirements of this contract. Reclamation will not be responsible for the loss of or damage to the contractor's property while in storage on Government premises.

CONTRACTOR PERSONNEL

CONTRACTOR’S ADMINSTRATION PERSONNEL

The contractor shall designate a representative. The contractor’s administration personnel shall have the authority to act for the contractor on all matters relating to daily operation of the resultant contract. The contractor’s representative shall be able to read, write, speak, and understand the English language.

EMPLOYEES

The contractor shall furnish qualified, experienced, drug-free, and safety-oriented personnel to perform the services under this contract. Employees shall promptly correct unsafe working conditions or report them to the Contracting Officer, Quality Assurance Evaluator (QAE), or other proper authority. Employees shall report all accidents or injuries, no matter how minor they may seem.

Additionally, this requirement is subject to the applicable Department of Labor wage rates under the

Service Contract Act of 1965. If Reclamation exercises any option periods, the Contracting Officer will furnish updated wage determinations issued by the Wage and Hour Division at the beginning of each renewal option period. The contractor shall be responsible for paying employees under this contract the required minimum monetary wages and fringe benefits.

CONSTRAINTS

The contractor shall comply with the rules and regulations governing public buildings and grounds and the following constraints:

• All contractor personnel proposed to work on the premises shall curb the amount of airborne dust. Therefore, Reclamation will not allow dry sweeping. Reclamation will permit vacuuming with a HEPA vacuum, wet mopping, or dry mopping with the use of dust-collecting cleaning products.

• The contractor shall use separate rags for surfaces that are unsanitary (i.e. restroom urinals, toilets, stalls, wall surfaces in restrooms and any other surfaces). Rags used for such services shall be identified in the work plan. Rags for cleaning in office spaces, desk surfaces, tabletops, microwaves, lunchrooms, etc., shall be separate and easily differentiated by site and in the work plan.

• All products used must be safe for septic systems.

• Products with minimal odors or fragrances shall be used as much as possible.

• All contractor personnel shall be safety-oriented and familiar with general safety and health guidelines.

CONTRACTOR QUALITY CONTROL

QUALITY CONTROL PLAN (QCP)

The contractor, not Reclamation is responsible for the management and quality control actions necessary to meet the quality standards set forth by the contract. As such, the contractor shall establish and maintain a QCP to ensure they achieve the requirements of the contract.

The contractor shall furnish one copy of the contractor’s QCP to the Contracting Officer within 10 days after the post award conference. The QCP shall be a specific plan for the services required under the contract. At a minimum, the contractor’s QCP shall address the following items:

• Methods - The methods for identifying and preventing deficiencies in the quality and timeliness of services performed before the level of performance becomes unacceptable.

• Performance Inspections - An inspection system to cover all the services listed on the Performance

Requirements Summary Table (PRST). The inspection system must specify the contractor will inspect the task activities on a scheduled or unscheduled basis, how frequently the contractor will accomplish the inspections, and the title(s) of the individual(s) who will perform the inspections.

• Records - Written or electronic database records of all inspections conducted by the contractor and any necessary corrective actions taken. The records shall be made available to the Contracting

Officer, as requested, during the term of the contract.

RECLAMATION REVIEW OF QCP

The contractor shall develop and submit the QCP for Reclamation to review and acceptance.

Reclamation’s acceptance of the QCP does not relieve the contractor of their responsibility to perform services that conform to the contract requirements.

If Reclamation finds the contractor's plan to be adequate, Reclamation will accept the plan. The contractor then uses their QCP to guide and document the implementation of the required management and quality control actions to achieve the specified results.

If Reclamation finds the contractor's plan to be inadequate as submitted, Reclamation will identify the deficiencies to the contractor in writing. The contractor shall correct all identified deficiencies and submit a revised contractor QCP.

RECLAMATION’S QUALITY ASSURANCE SURVEILLANCE PLAN

Reclamation has developed a Quality Assurance Surveillance Plan (QASP) for the services required under this Performance Work Statement, as required by FAR Subpart 37.6. The primary intent of this plan is to provide the Government’s Quality Assurance Evaluator (QAE) a basis for evaluating the quality of performance the contractor provides during the life of the contract. The QASP is not a part of the contract nor is it intended to duplicate the contractor’s QCP. Reclamation has provided an informational copy of the QASP under Appendix A of this Performance Work Statement. Reclamation is providing this copy to support the contractor’s efforts in developing a QCP and is providing the contractor an opportunity to comment and propose innovative solutions for the Reclamation’s QASP. The QASP is to be a living document that Reclamation should revise or modify, as circumstances warrant.

QUALITY ASSURANCE EVALUATOR (QAE)

Prior to the commencement of onsite work, the Contracting Officer will designate the QAE in writing to act as the authorized representative, which assists in the technical administration of the contract. The

Contracting Officer will not authorize the QAE to make any contractual commitments, or to authorize any contractual changes on Reclamation’s behalf. If any doubt exists as to the extent of the authority of the

QAE, the contractor shall contact the Contracting Officer for guidance before taking action on the matter.

RECOGNIZED HOLIDAYS

The contractor is not required to provide service on recognized Federal holidays established by Federal law (5 U.S.C. 6103).

SPECIAL EVENT(S)/EMERGENCIES

On occasion, the contractor may be required to provide additional or limited services as a result of an unforeseen circumstance or combination of circumstances.

CONSERVATION OF UTILITIES

Reclamation will furnish lights, power, and water from regular outlets in the facilities. The contractor shall instruct all employees in utility conservation practices. The contractor shall be responsible for operating under conditions which preclude the waste of utilities.

DOCUMENTATION AND RECORDS

All documentation, records, and schedules as described in this Performance Work Statement are the responsibility of the contractor and are the property of Reclamation. The contractor shall turn over such documentation to Reclamation upon completion or termination of the contract. All records are subject to the Freedom of Information and Privacy Act. As such, Reclamation will handle any requests for release of any records accordingly.

PERFORMANCE EVALUATION MEETINGS

The contractor’s administration personnel may be required to meet with the QAE, as determined necessary, to discuss the contractor’s performance, to include actual or potential problems. All parties shall make a mutual good faith effort to resolve any issues. All parties to the discussion shall review and sign written minutes of the meeting. Should the contractor not concur with the minutes, the contractor shall state any areas of non-concurrence in writing to the Contracting Officer within seven business days of receipt of the minutes. Whenever the Contracting Officer issues a Contract Discrepancy Report, the

QAE will hold a meeting if the contractor requests such a meeting.

CONTRACTOR-FURNISHED REQUIREMENTS

GENERAL

Except for those items or services specifically stated to be Government-furnished, the contractor shall furnish all items (equipment, materials, cleaning supplies, incidentals, etc.) required to perform the tasks identified in this contract. All equipment used in the performance of the contract shall be of the type and durability used by professional janitorial firms and in good working condition. All equipment shall have adequate bumpers and guards to prevent marking or scratching of fixtures, furnishings, or building surfaces.

All electrical equipment used by the contractor, or his/her employees, shall meet all applicable safety requirements. The equipment must operate at full-rated performance levels using existing building circuits. It shall be the responsibility of the contractor to prevent the operation or attempted operation of electrical equipment, or combinations of equipment, which require power exceeding the capacity of existing building circuits.

BIOBASED CLEANING SUPPLIES

The contractor shall comply with Section 9002 of the Farm Security and Rural Investment Act of 2002, Executive Order 13423, and the Federal Acquisition Regulation to provide biobased products.

Therefore, the contractor shall utilize products and material made from biobased materials to the maximum extent possible without jeopardizing the intended end use or detracting from the overall quality delivered to the end user. All supplies and materials shall be of a type and quality that conform to applicable Federal specifications and standards. The QAE must approve all supplies and material used in the performance of the contract.

The contractor shall submit a complete list of biobased products the contractor will use in carrying out the requirements of the Performance Work Statement.