Attach 5 Allowable Pass Through.pdf

Attachment 5

Allowable Pass Through Expenses

All costs of performance under this contract are to be at the expense of the Contractor unless otherwise specifically identified as a pass-through expense in the contract and listed below. The

Contracting Officer or COR must approve any additional pass-through expenses prior to incurring the expense. The Contracting Officer shall determine the allowability and reasonableness of all costs in accordance with FAR Part 31.

Payment for pass-through expenses may not be requested until the Contractor has paid for the service or item. The Contractor shall be reimbursed for the actual cost of the service or item. Actual cost is defined as the amount paid by the Contractor to the billing parties; no administrative costs of the Contractor are to be added. Payments made by the Contractor for penalties, fees or interest incurred by the Contractor due to late payment to other parties are not allowable pass-through expenses. Any allowable overage above the limitation on Health and Safety Repairs – See calculation in Section B.1.

The Contractor shall receive payment for the actual cost of the following items:

ALLOWABLE PASS-THROUGH EXPENSES

PWS Reference Expense Type

5.2.4 Lead Based Paint Inspection and Clearance— lead based paint inspection and clearance cost for properties built prior to 1978 and being sold with FHA insurance and for which a work order was issued in P260 by the AM.

5.2.4 Lead Based Paint Stabilization or Abatement — lead paint stabilization or abatement costs that does not exceed $4,000 for properties built prior to 1978 being sold with FHA insurance. Cost that exceeds $4,000 for properties being sold with FHA insurance must be approved in advance by the COR.

5.2.4 Philadelphia, PA Abatement of lead-based Paint Hazards

5.2.4 Mold or Other Environmental Hazards - testing and abatement of environmental hazards when approved in advance by the COR

5.2.4 Termite and Wood Destroying Organisms (WDO) Inspections — inspections for properties mandated by state or local jurisdiction;

inspections for properties that can be sold FHA insured and the appraisal report indicates the presence of pest/organism, and for which a work order was issued in P260 by the AM

5.2.4 Termite and WDO Active Infestations — Cost for treatment and, or any necessary repairs that do not exceed $1,000 for properties that can be sold FHA insured and for which a work order was issued by the AM.

Treatment cost that exceeds $1,000 for properties that can be sold FHA insured must be approved in advance by the COR.

Attachment 5

ALLOWABLE PASS-THROUGH EXPENSES

PWS Reference Expense Type

4.4 Other Vandalism Repairs — Repair of vandalism damage when approved in advance by the COR.

4.4 Missing Appliances — the actual cost of repair or replacement of appliances damaged or stolen after contract acceptance will be reimbursed in accordance with the schedule in the contract without prior COR approval.

5.2.3.2

5.2.7

Eviction, Demolition and Repairs — Actual costs of eviction, demolition or repairs performed at the direction of the COR and with prior approval of the cost.

4.4 Homeowners association fees, condominium dues, ground rents and non-tax assessments.

5.2.2.3 Utility Liens — payments to satisfy utility liens or lienable utility bills incurred prior to acquisition and incurred in accordance with contract requirements will be reimbursed without prior COR approval.

5.2.2.3 Utility Charges for Occupied Properties — charges for heating, cooling, water or other essential utilities provide to occupied properties when provision of utilities is approved in advance by the COR.

5.2.2.3 Pool & Spa Covers- When approved in advance by the COR

5.2.2.3 Window Repair/Replace- The Contractor is responsible for the first four (4) windows when discovered at initial inspection. All others shall be an allowable pass through when approved in advanced by the COR.

This pass through is only allowable on damages discovered at initial inspection.

Section B.2

Pricing

Debris Removal During Initial Services - Verifiable debris refuse or personal property (not to include grass cutting, tree/bush trimming and foliage) in excess of 10 CY and discovered at initial inspections shall be an allowable Pass through Expense and submitted in accordance with the

HUDs Financial Control Manual.