Attach 1 Statement of Need.docx

STATEMENT OF NEED (SON)

FOR

POWDER COAT OVEN

PREPARED FOR

502d Contracting Squadron (502CONS/JBKBB)

PREPARED BY

Air Education Training Command (AETC) 502d Trainer Development Squadron/Trainer Development (502TDS/TD) Joint Base San Antonio (JBSA) Randolph, Texas

DATE

19 May 2021 Background The 502d Trainer Development Squadron (502TDS), located on JBSA Randolph, TX requires the procurement and installation of a powder coat oven to continue the effective execution of its unique mission requirements. The 502TDS current powder coat oven is over 20 years old and is reaching its end-of-life. As a smaller and out-of-date machine, the 502TDS existing device cannot meet the requirements of some of its larger projects. The 502TDS requires the procurement of a more efficient and larger powder coat oven with accessories that can meet existing and future mission requirements.

The 502TDS performs the mechanical design, development, fabrication, and installation of complex training devices used by flying, fighting, air mobility, technical, and aeromedical training operations throughout the Air Education Training Command (AETC), United States Air Force (USAF), Department of Defense (DoD), and by partnered Allied Nations through Foreign Military Sales (FMS). A powder coat oven allows for the preheating, baking, curing, and drying needs after performing powder coat/painting of metal components. The 502TDS requires the procurement and use of powder coat oven to continue its mission requirement to paint various simulator parts and to perform highvolume manufacturing of training devices and components. The powder coat oven will provide robust and accurate design with tight tolerance cutting and reliable operation.

Scope The scope of this effort includes the procurement and installation of the powder coat oven and its additional required parts and accessories, freight, testing, training, and rigging.

Objectives The purpose of this Statement of Work is to set forth the requirements to procure and install a powder coat oven and its associated required hardware and accessories.

Tasks The contractor shall complete the following tasks in support of this effort:

Task 1: Provide, deliver, and install a powder coat oven Task 2: Provide and install required accessories Task 3: Perform rigging requirements for installation, including electrical, airlines, and ducting efforts.

Task 4: Provide operator and maintenance training.

Task 5: Test and calibrate the powder coat and perform temperature testing.

Program Management No program management is required as a part of this effort.

Program Requirement The contractor shall provide and install a powder coat oven with the following specifications and capabilities:

Maximum floor space: 10 ft x 20 ft x 16 ft (W x L x H) Minimum interior space: 6 ft x 14 ft x 9 ft (W x L x H) Maximum weight: 13,500 lb Access doors: Double, hinged doors on one end allowing an entry of at least 6 ft x 8 ft (W x H) Flooring: At least 0.25 in steel plate Temperature range: At least 150°F to 500°F Temperature controller:

· Control type: Solid state digital controller

· Temperature settings: Maximum single degree increments

· Temperature: Maximum +/- 10°F temperature uniformity throughout the oven chamber

· Timer: Shutdown timer

· Controller voltage: Low voltage controls

· Safety:

· Heater box: High limit temperature control protection

· Work area: High limit temperature controller protection

· Door: Door safety switches

· Emergency stop: Single button emergency stop on control panel

· Electrical:

· 480 V, 3-phase, 60 Cycle

· UL listed electrical control panel The contractor shall provide and install the following required parts and accessories:

Solid state digital temperature control Powered exhaust and automatic purge timers Insulated roof, walls, and doors The contractor shall provide and perform rigging and electrical requirements as approved by the 502d Civil Engineering Squadron (502CES).

Assembly and Installation The contractor shall delivery, assemble, and install the powder coat oven, including the associated accessories and required parts, as recommended by the manufacturer. The contractor will ensure that final setup is performed in a way as to not prevent exclusion of the manufacturer’s warranty. The contractor shall provide all parts required for installation and shall ensure that the powder coat oven is operational upon installation to provide a full turnkey solution.

Rigging As a part of the assembly and installation, the contractor shall provide and perform rigging as required for the powder coat oven installation:

The contractor shall mobilize crew and equipment to the Government installation location.

The contractor shall provide its own equipment to move and install the powder coat oven.

The contractor shall unload, set-up, and rough level the powder coat oven and associated accessories in the area designated by the Government.

Note: The Government will disconnect and move the old oven so that the new powder coat oven can be installed in its place. The contractor will not be required to move or dispose of the old oven.

The contractor shall provide and install required airlines, ducting, and other equipment required for a full turnkey installation.

Electrical The contractor shall procure and install all wiring required for electrical hookup. The contractor shall properly hook-up the powder coat oven to 480V, 3-phase, 60 cycle power as required. The contractor shall procure and install a UL listed electrical control panel.

Acceptance Testing Acceptance testing will be in the form of a complete system test performed by the 502TDS Fabrication Chief or another Government representative as required. The contractor shall coordinate the inspection and acceptance with the Government. The contractor shall calibrate the machine and perform temperature testing upon installation. The contractor shall utilize a technician who is knowledgeable of the powder coat oven to perform acceptance testing.

Training The contractor shall provide operator and maintenance training for at least eight (8) employees on site at the Government location. The contractor shall provide a certificate of completion for each employee upon completion of training.

Documentation The contractor shall provide the following documentation for the powder coat oven and its accessories as applicable:

Instruction manual Parts list Wiring schematics Assembly prints The contractor shall provide both digital and hard copy documentation as able. Hard copy documentation shall be portable document format (PDF) unless otherwise specified by the Government.

Delivery The contractor shall deliver the powder coat oven and its associated hardware and accessories to the following location:

502d Trainer Development Squadron 660 A Street West, Hanger/Building 245 Joint Base San Antonio - Randolph, TX 78150-4515 The contractor shall dispose of all shipping containers and associated items used in the shipment of the powder coat oven, including the associated accessories and required parts.

Note: The maximum height through the 502TDS hangar/building door is 13 ft.

Warranty The contractor shall transfer all manufacturer warranties to the Government. The contractor shall provide a manufacturer warranty covering all parts and labor for at least one year from date of installation. The contractor shall calibrate the machine and perform temperature testing immediately before the warranty expiration date.

Operational Requirements Security Requirements Base Security While at the Government location, the contractor shall comply with the JBSA Randolph Visitor Security procedures and policies, and provide appropriate visitor data, in addition to complying with all local, state, and Federal safety guidelines. Visitor procedures include the background check and verification of United States citizenship for all personnel who require access to the Government site. If contractor personnel requiring access do not have United States citizenship, the contractor shall provide a valid passport to coordinate base access with the Visitor Center.

Note: Security Requirements and visitor policy information will be provided upon task order award.

Anti-Terrorism (AT) Force Protections The work performed on this contract shall comply with Department of Defense Instruction (DoDI) O-2000.16 Vol.1_ Air Force Instruction (AFI) 10245 para.2.13.20.b. Coordinate with the installation Anti-Terrorism Officers or Anti-Terrorism Program Manager (ATPM) to ensure Level 1 - AT Awareness Training is offered to all contractors. Coordination for training should be done by the requiring unit after contract award and JBSA AT Plan para. 3.2.4.3. Coordination for training will be accomplished by the requiring unit after contract award.

Registration of Vehicles All contractor employees’ vehicles used for the performance of this contract shall comply with all local, state, and federal regulations. Additionally, any pass shall be surrendered to Security Forces upon demand to positively identify a person’s need to be on a federal installation.

The contractor shall obtain a vehicle pass from the JBSA Randolph Visitor Center for each vehicle that will be utilized on Government property during installation and setup. The contractor shall provide a valid driver’s license and proof of insurance along with any other additional documentation requirements to the JBSA Randolph Visitor Center to obtain a vehicle pass.

Order Requirements Information Type of Task This task is fully funded Firm Fixed Price (FFP) award.

Work Locations and Hours of Performance Work will be performed at both the contractor facility and Government facilities. When working at Government facilities, work will be accomplished during the following normal duty hours unless otherwise approved by site personnel:

Monday through Thursday: 0630 – 1615 CST Every other Friday: 0630 – 1515 CST Note: Every other Friday the Government facility will be closed. A full schedule of working Fridays will be provided to the Contractor upon task order award.

Contractor personnel will not report to Government facilities to work nor remain at the work locations any time the Government is unexpectedly required to close their offices. The contractor will not be compensated for these Government closures. The contractor is responsible for all notification of their contractor staff during times of closure.

When work is performed at the 502TDS, a 502TDS Government representative will provide the contractor access to Hangar/Building 245 as needed. The contractor shall coordinate all work at the 502TDS with the Fabrication Chief in advance.

Observed Federal Holidays The following Federal holidays are observed by the Government and affect the contractor’s ability to access Government’s facilities and personnel.

New Year’s Day: January 1st Martin Luther King’s Birthday: 3rd Monday in January President’s Day: 3rd Monday in February Memorial Day: Last Monday in May Juneteenth Day: 3rd Friday in June Independence Day: July 4th Labor Day: 1st Monday in September Columbus Day: 2nd Monday in October Veterans Day: November 11th Thanksgiving Day: 4th Thursday in November Christmas: December 21st - 25th Government Furnished Property/Government Furnished Equipment (GFP/GFE) No GFP/GFE is required for this effort. If it is determined additional GFP/GFE is required, the contractor shall forward a request to the Government. A modification to the task order and a receipt listing equipment will be used to account for equipment transfer. All GFP/GFE shall be returned, shipped to a government facility, or included as part of the final deliverable, upon completion of the effort.

Homeland Security Presidential Directive-12 (HSPD-12) HSPD-12 was issued to implement the policy of the United States to enhance security, increase Government efficiency, reduce identity fraud, and protect personal privacy by establishing a mandatory, Government-wide standard for secure and reliable forms of identification issued by the Federal Government to its employees and contractors (including contractor employees). Under this directive, the heads of executive departments and agencies are required to implement programs to ensure that identification issued by their departments and agencies to Federal employees and contractors meets the Standard. This policy can be found at the following website: https://www.dhs.gov/homeland-security-presidential-directive-12 Table 2: HSPD-12 Security/Identification Point of Contact (POC)

Federal Information Security Management Act (FISMA) Compliance:

All information technology that transmits, processes, stores, or displays Department of Defense information must be secured, assessed, and authorized in accordance with (IAW) the Risk Management Framework and Department of Defense Instruction 8510.01, dated March 12, 2016.

Note: This requirement must be met on any procurement, IT, PS, etc., where the Contractor will have access to Government electronic information.

Agency official for FISMA compliance below:

Table 3: Agency Official for FISMA Compliance

Records Management The contractor shall manage all data created for Government use or legally controlled by the Government, in support of the functional activity or required by USAF publication, IAW with the AF Records Management procedures in AFI 33-322, Air Force Manual (AFMAN) 33-363 and AFI 33-364 (or their subsequent replacements).

Contractor Employee Guidelines The contractor shall not employ persons on this task order if such employees are identified to the contractor by the client representative as a potential threat to the health, safety, security, general well-being, or operational mission of the installation and its population.

Special Terms and Conditions/Requirements Section 508 Compliance IAW Section 508 of the Rehabilitation Act of 1973, as amended (29 U.S.C. 794d), Section 1194.3, General Exceptions, applies:

These systems are critical to the direct fulfillment of military or intelligence missions and do not include a system that is to be used for routine administrative and business applications (including payroll, finance, logistics, and personnel management applications).

Agencies are not required to make products owned by the agency available for access and use by individuals with disabilities at a location other than that where the electronic and information technology is provided to the public.

Products located in spaces frequented only by service personnel for maintenance, repair, or occasional monitoring of equipment are not required to comply with this part.

Section 889 Compliance The contractor shall follow the policies and/or processes with regards to Section 889 of the National Defense Authorization Act (NDAA) of 2019. Any waivers must align with, and be processed within, the funding agency’s process. Waiver approval, processing, and Federal Acquisition Security Council (FASC)/ Office of Director of National Intelligence (ODNI) /Congressional notification is the responsibility of the funding agency. If the funding agency does not have a waiver approval process, or does not satisfy the requirements to process waivers, then no agency-level waivers may be initiated for the procurement of the requirements of the funding agency.

Privacy Act Work on this project may require that personnel have access to Privacy Information. Personnel shall adhere to the Privacy Act, Title 5 of the U.S. Code, Section 552a and applicable agency rules and regulations.

Uses and Safeguarding Information Information from the secure web site is considered to be proprietary in nature when the contract number and contractor identity are associated with the direct labor hours and direct labor dollars. At no time will any data be released to the public with the contractor name and contract number associated with the data.

Invoicing / Procedures for Payment Electronically Posting Invoice Documents The contractor shall electronically transmit/submit invoices and supporting documentation for invoices through the Wide Area Workflow (WAWF) system, the contractor shall submit invoices electronically by logging into the Procurement Integrated Enterprise Environment (PIEE) portal (https://piee.e.b.mil), navigating to the appropriate contract, and creating the invoice for that order. This is the only acceptable means for invoice submissions. No paper invoices shall be accepted. For additional assistance, contact the Air Force Finance PIEE Helpdesk at 937-257-3117 or saf.fmpaffso.customerservice@us.af.mil.

Content of Invoice Contract Number Prompt Payment Discount Remittance Address Period of Performance for Billing Period Point of Contact and Phone Number Invoice Amount Receiving/Client Agency’s Acceptance The client agency must accept the services and/or products provided under the terms of the contract. The client agency may also generate a hard copy acceptance document.

Regardless, of the method of acceptance the contractor shall seek acceptance and electronically post the acceptance document in PIEE. (Written acceptances will be posted as an attachment along with any other supporting documentation.) After acceptance of the invoice by the client agency, the contractor shall submit a proper invoice in the WAWF portal within five (5) workdays after acceptance by the Government of the product, service, and/or cost item. In the absence of Government acceptance within thirty (30) days, the contractor shall submit an invoice. If the required documentation including, (A) the customer has signed written acceptance or (B) the customer’s electronic acceptance, is not received within fifteen (15) calendar days from the date the invoice was submitted to WAWF the invoice may be rejected in whole or in part as determined by the Government.

Final Invoice Invoices for final payment must be so identified and submitted within sixty (60) days from task performance completion and no further charges are to be billed. A copy of the written acceptance of task completion must be attached to final invoices. No rates in this task order shall be contingent upon finalized rates, as this is not a forward pricing rate agreement contract. All rates herein shall be FFP rates. No indirect rates or profit shall be allowed on travel. The contractor shall submit the final invoice timely in the PIEE portal.

Closeout Procedures The contractor shall submit a final invoice within sixty (60) calendar days after the end of the task order’s performance period. All invoices shall be received within this period. The Contracting Officer shall not extend the period of performance, or the invoice submittal period to wait on subcontractors to bill the prime contractor. All rates are negotiated at the time of award, and the contractor shall control and account for all time by their own personnel and their subcontractor to allow for timely billing IAW the terms expressed in this section. After the final invoice has been paid the Contractor shall furnish a completed and signed Release of Claims form to the Contracting Officer. This release of claims is due within fifteen (15) calendar days of final payment.

SON Attachment and Appendix List Attach 1: Government & Contractor Furnished Property, Equipment and Services Document Attach 2: Definitions and Acronyms Attach 3: Points of Contact

ATTACHEMENT 1

GOVERNMENT AND CONTRACTOR FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

1.1 Government Furnished Property/Government Furnished Equipment (GFP/GFE):

No GFP/GFE is required as a part of this effort. If additional GFP/GFE is required, the Contractor shall forward a request to the Government before the need date. All GFP/GFE shall be returned upon completion of the effort. The Contractor shall document and account for Government property IAW Federal Acquisition Regulation (FAR) 52.245-1 (with Alt I) and applicable property clauses.

1.1.1 Contractor Furnished or Acquired Items and Services Contractor Furnished Items and Responsibilities:

General: The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not specifically listed in this SON.

ATTACHMENT 2

DEFINITIONS AND ACRONYMS

ATTACHMENT 3

POINTS OF CONTACT

*Office (O) and Teleworking (T)