Attach 1 23Q0014 LRS Uniforms PWS 13 June 2023.pdf

FA706023Q0014

Performance Work Statement (PWS)

For

Vehicle Maintenance Uniform Cleaning Service for 11th LRS

AT

JOINT BASE ANACOSTIA-BOLLING, WASHINGTON D.C.

13 June 2023

DESCRIPTION OF SERVICES/GENERAL INFORMATION

1.1 Scope of Work

1.2 Description of Services/Introduction

1.3 Objectives

1.3.1 Accountability and Inspection

1.3.2 Quality Assurance

1.4 Service Hours and Location

1.4.1 Recognized Holidays

1.4.2 Hours of Operation

1.4.3 Place of Performance

1.4.4 Period of Performance

1.5 Contractor Personnel

1.5.1 Point of Contact/Shop Manager

1.5.2 Contractor Employees

1.5.3 Contractor Identification

1.5.4 Control Contractor Employees

1.6 Performance Evaluation Meetings

1.7 Contractor Security Requirement

1.8 Physical Assets

1.8.1. Damaged Items

1.8.2 Change In Employees

1.8.3 Uniform Inventory Listing

Part II Contractor Furnished Property and Services

2.1 Materials

2.2 Color

II CONTRACTOR FURNISHED PROPERTY AND SERVICES

PART I

DESCRIPTION OF SERVICES/GENERAL INFORMATION

1.1 Scope of Work: The Contractor shall furnish all management, uniforms (labor, pants, shirts, jackets), 12”x12” rags, facilities, materials, equipment, and transportation necessary to perform the following service for the 11 LRS/Vehicle Management Flight at Joint Base Anacostia-Bolling, D.C. The Contractor is responsible for the cleaning or laundering of uniforms and rags and repairing them when damage results from “normal wear and tear.” (Note: Normal wear and tear is defined as “the physical deterioration which occurs in the normal use for which the garment is intended, without negligence, carelessness, accident, or abuse of the garment by the employee). If damage cannot be repaired the Contractor shall replace the garment at the contractor expense if normal wear, abnormal wear will be replaced at the government’s expense. The Contractor shall inspect all garments for minor tears, seam flaws, missing buttons, etc., prior to uniforms being returned. (Note: Normal wear and tear is defined as “the physical deterioration which occurs in the normal use for which the garment is intended, without negligence, carelessness, accident, or abuse of the garment by the employee). The Contractor will pick up, load, count, and process, and unload uniforms and rags and return all items tendered from cleaning. This is a non-personnel services contract to provide cleaning services for uniforms/coveralls and shop towels/rags. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.2 Description of Services/Introduction: The Contractor shall provide all personnel (as deemed necessary by the 11 LRS Vehicle Management Flight leadership) with 65% polyester/35% cotton uniforms (labor, pants, shirts, jackets). The contractor shall provide laundry services for the uniforms (labor, pants, shirts, jackets) provided. The period of performance for this requirement is for a base period of one year, with four (4) option years available.

Base Year – 1 August 2023 through 31 August 2024

Option Year 1 – 1 August 2024 through 31 August 2025

Option Year 2 – 1 August 2025 through 31 August 2026

Option Year 3 – 1 August 2026 through 31 August 2027

Option Year 4 – 1 August 2027 through 31 August 2028

1.3 Objectives: The main objective is to receive weekly uniform service to include cleaning of uniforms and weekly renewing of shop towels. The Contractor shall pick up all dirty items every Tuesday, clean all the dirty items and shall bring back those dirty items cleaned the week after it is picked

up. (For example, if the Contractor picks up 100 dirty items, the Contractor will clean those 100 dirty items and return those 100 items cleaned the following week, etc.). Every item that is picked up dirty must be cleaned and returned the week after it is picked up.

1.3.1 Accountability and Inspection: The Contractor shall conduct 100% count of shop towels and uniforms with a Vehicle Management Flight Representative during pick-up and delivery to ensure accurate accountability. Inspection for stains, discoloration, and torn or ripped uniforms/rags shall be conducted by the Contractor and Vehicle Management Flight Representative before pick-up and accurate counts shall be conducted upon return of uniforms/rags the following scheduled delivery day.

Contractor must engage with the receiving personnel when picking up/turning in uniforms (labor, pants, shirts, jackets) to ensure the invoice provided is signed by both parties.

1.3.2 Quality Assurance: The Government will periodically evaluate the Contractor’s performance to ensure services are received at cost of the Government. The Government may increase or decrease the number of quality assurance inspections as performance dictates. Done through the inspection of the individual pieces and their condition. The Program Manager (PM) will evaluate the Contractor’s performance through intermittent on-site inspections. Any discrepancies will be investigated by the PM and a final determination will be made of the validity of the discrepancies.

1.4. Service Hours and Location

1.4.1 Recognized Holidays: During official scheduled holidays, services required by this contract shall be performed on the immediate following workday and continue the regular schedule thereafter.

The Contractor is not expected to provide services on the following holidays:

New Year’s Day Independence Day Christmas Day

Martin Luther King Day Labor Day

President’s Day Columbus Day

Memorial Day Veteran’s Day

Juneteenth Day Thanksgiving Day

1.4.2 Hours of Operation: The Contractor is responsible for conducting business on each Tuesday morning after 7:00AM and no later than 12:00PM except federal holidays or when the Government facility is closed due to local or national emergencies, base closures, or similar Government directed facility closings. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.4.3 Place of Performance: The work performed under this contract will be performed at:

Joint Base Anacostia-Bolling, 362 Thomas Rd SW, Washington, D.C. 20032

1.4.4 Period of Performance: The period of performance will consist of a base year plus four option years.

1.5. CONTRACTOR PERSONNEL

1.5.1. Point of Contact/ Shop Manager: The Contractor is responsible for providing a fully qualified manager. The manager or alternate shall be available to respond to inquiries issued from the 11th LGRV Representative during any period of operations are being performed. The alternate project manager shall have full supervisory authority during the absences of the manager. The manager or alternate shall be responsible for management and coordination of the contract and shall be the point of contact with Government representatives. The Contractor shall notify the Contracting Officer in writing prior to contract start date of the names of the manager and the designated alternate. The manager and designated alternate must be able to read, write, speak, and understand English.

1.5.2. Contractor Employees: The Contractor shall provide employees to accomplish all work required. The Contractor shall not employ any person who is an employee of the United States Government either military or civilian, unless such person seeks and receives training in accordance with DoDD 5500.07R. Documentation attesting to this training shall be provided to the Contracting Officer.

The Contractor shall not employ any person who is an employee of the United States Government if the employment of that person would create a conflict of interest.

1.5.3. Contractor Identification: The contractor is responsible for providing employees with any identifiable uniform clothing such as shirts, overalls, hats, etc. to project a professional appearance.

Tank tops, cut-off shirts, and/or shorts are not permissible uniforms.

1.5.4. Control of Contractor Employees: Assignment, transfer, and reassignment of contractor personnel will be the prerogative of the Contractor. The Contractor shall be responsible for employees in performance of this Work Statement and shall comply with the general intent and specific policies set forth in regulations of JBAB concerning conduct of employees as referenced herein. The Government is not responsible for any contract employee misconduct. The 11th LRS Representative may restrict the employment under the contract of any contractor employee, or prospective contract employee who is identified as a potential threat to the health, safety, security, general well-being, or operational mission of the installation and its population.

1.6. PERFORMANCE EVALUATION MEETINGS.

1.6.1. Meetings. The Contracting Officer, Director and other government personnel, as appropriate, will meet periodically with the Contractor to review the contractor’s performance. At these meetings, the Contracting Officer will apprise the contractor of how the Government views the contractor’s performance, and the Contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. The Contractor may also request a meeting at any time during the contract period.

1.7. CONTRACTOR SECURITY REQUIREMENT.

1.7.1. The contractor is required to comply with all JBAB security regulations and directives.

1.7.2. Base Access/Passes. DBIDSGATE: The DBIDSGate Program (the Program) is an enterprise identity management and perimeter installation access control solution. The Program is designed to manage commercial vendors, contractors, sub-contractors, suppliers and service providers (vendors/contractors) not authorized to receive a Department of Defense (DoD) Common Access Card

(CAC), regardless of how they access the installation, e.g. on foot, personally owned vehicle, delivery vehicle, semi-truck etc. The Program participants will be enrolled, vetted, credentialed, and their access privileges to USAF installations will be regularly and electronically updated, verified and documented upon each ingress at all perimeter ECPs. Only those individuals who meet the requirements set forth in Directive Type Memorandum (DTM) 08-003, “Next Generation Common Access Card (CAC) Implementation Guidance”, dated 1 DEC 2008 (specifically the card issuance and vetting requirements), will be issued a CAC. The Program conducts a background screening on each vendor/contractor employee.

1.7.3. Delays caused by contractor personnel requiring escorted movement from one secure area to another are not considered reimbursable by the Government. Entry into secured areas is strictly enforced, and it is imperative that contractor employees follow all security directives flawlessly in order to minimize disturbances.

1.7.4. At irregular and unscheduled times, mission exercises, such as an alert, will prevent the contractor from entering or exiting through the security gate at the entry control point. All work can continue uninterrupted both inside and around the building. Contractor shall notify the 11th LRS Representative of all delays within five (5) working days after each occurrence.

1.7.5. Military Exercises. Occasionally, Government forces will conduct various disaster or contingency exercises. Should the contractor be in an area subject to control, he shall immediately comply with the directions of Security Forces personnel. This may include cessation of work and immediate departure from the area. The contractor or his representative shall immediately inform the 11th LRS Representative and await a clearance to return to the area under work. The contractor may shift workers to other work sites with concurrence of the 11th LRS Representative. Disruption of work schedules shall be at no cost to the Government. These military exercises occur at any time.

1.8 Physical Assets

1.8.1 Damaged Items: All laundered items returned from the laundry plant damaged, to include but not limited to items that are stained, discolored, torn, or ripped, will be the responsibility of the Contractor to replace at their own cost. Notification will be given to Materiel Control personnel or the Vehicle Management Flight Chief/Superintendent prior to replacement.

1.8.2 Change in Employees: The number of employees covered by this contract may increase or decrease at any time (i.e., new/temporary hires, dismissals, retirements, military members receiving Permanent Change of Station, etc.). If employees are added to or deleted from the contract, the unit price per employee shall remain the same. Accordingly, weekly costs shall be adjusted based on the number of uniforms provided at the unit price per employee indicated in the contract. Except as this contract may otherwise provide, if the Government’s requirements result in changes to the estimated quantities stated in the contract, that fact shall not constitute the basis for an equitable price adjustment.

1.8.3 Uniform Inventory Listing: The Contractor shall establish a uniform inventory listing by individual employee along with type, size, and pieces issued. The Contractor shall adjust uniform allocations based on employee turnover by removing uniforms when an employee leaves and outfitting new employees as they are hired. The outfitting of any new employees must be coordinated through the PM. The Government will provide the Contractor with the employee name, uniform size, and quantity prior to the work start date of the new employee. The Contractor will provide the requested uniforms with proper sizes, quantities, and name tags (“11th LRS” and the last name) for new employees within 10 duty days of notification. The Government will also provide rank, and the embroidery will look as follows: top line - 11 LRS, bottom line: Rank Last Name.

Services Summary: The Contractor service requirements are summarized into performance objectives that relate to mission essential items. The performance thresholds briefly describe the minimum acceptable levels of services required for each requirement. These thresholds are critical to mission success.Performance Objective

PWS para. Performance Threshold

Pick-up and Deliver Tuesday mornings after 7:00AM and NLT 12:00PM local time

1.3 No more than one missed delivery allowed

per 12 month period.

Count and Inspection conducted 100% of the time with Vehicle Management representative during pick- up and delivery.

1.3.1 Performed 100% of the time. No

more than one missed inspection per 12 month period

All damaged items resulting from vendor plant error/responsibility shall be replaced at Contractor’s cost.

1.8.1 Shall be replaced at Contractor’s cost 100%

of the time.

Uniforms or shop towels that do not meet quality assurance by a Vehicle Management Flight representative.

1.8.1 Shall be replaced by Contractor within 7

working days.

PART II

CONTRACTOR FURNISHED PROPERTY AND SERVICES

2.1 Materials: The Contractor shall provide each individual with five short-sleeve mechanic shirts or long-sleeve mechanic shirts (or combination of each) decided by the individual, five mechanic pants, and five mechanic jackets. These uniforms will need to include the following features: non-iron, wrinkle-resistant, static resistant, fire resistant, industrial wash friendly, double knee durability, moisture wicking fabrics, water repellent, 1 chest pocket, and size options for all including Big & Tall. The Contractor will also provide 100 shop towels.

2.2 Color: The Contractor shall provide new basic uniforms/rags in the following colors/fabrics:

- Short-Sleeve Mechanic Shirts – Navy Blue. Must be 65% polyester/35% cotton.

- Long-Sleeve Mechanic Shirts – Navy Blue. Must be 65% polyester/35% cotton.

- Mechanic Pants – Navy Blue. Must be 65% polyester/35% cotton.

- Mechanic Jackets – Navy Blue. Must be 65% polyester/35% cotton.

- Shop Rags – Any color. Must be 100% cotton.

*Contractor needs to provide shirts, pants, and jackets for every mechanic based on their size/name (embroidery).

This quantity is based on 25 employees needing 5 sets of each and could fluctuate.

Item Total Required Quantity

Shirts 125

Pants 125

Jackets 125

Shop Towels – size 12” X 12” 100

*option of additional 5 sets of uniform based on fluctuation of employees