Att B - ADV PAY GUIDE.pdf
PDF 60 KB Posted
- Attached to
- Monitoring, Evaluation and Learning (MELS) Ecuador Federal contract opportunity
- Solicitation number
- 20343124R00010
About this file
This document is Attachment B - Advance Payment Guidelines related to a Request for Quote (RFQ) solicitation from the Bureau of the Fiscal Service on behalf of the Inter-American Foundation (IAF) for Monitoring, Evaluation, and Learning Specialist (MELS) support services in Ecuador.
The guidelines outline the process for contractors to request advance payments for up to 3 months under the contract, which is exempt from Part 32 of the Federal Acquisition Regulation (FAR) on contract financing. Permissible advance payment items include travel expenses and other costs related to workshops, conferences, seminars, or grantee assistance visits. The contractor must submit a request form to the IAF Contracting Officer's Representative (COR) for approval, and is responsible for accounting for the use of the advance funds. Any outstanding balance will be deducted from the final invoice. Honoraria may not be included in the advance payment.
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Other files for this federal contract opportunity
| File | Type | Posted |
|---|---|---|
| REVISED Cover Letter MELS Ecuador 08 14 2024.pdf | ||
| REVISED Cover Letter Edit Sept 2023 es EC 08 14 2024.pdf | ||
| QA - Ecuador.pdf | ||
| Att D - References 5.4.2022 ES.pdf | ||
| For Contractos- Prohibition of Assistance to Drug Traffickers Clause_final_ES.pdf | ||
| 20343124R00010 MELS Ecuador.pdf | ||
| Att C - ADV PAY FORM.xlsx | XLSX spreadsheet | |
| Att C - ADV PAY FORM ES.pdf | ||
| Att B - ADV PAY GUIDE ES.pdf | ||
| MELS PWS Edit Sept 2023 EC es.pdf | ||
| Cover Letter MELS Ecuador.pdf | ||
| Att A - Pricing Sheet (English) EC.xlsx | XLSX spreadsheet | |
| Conflict of Interest Clause for IDQ Contracts_final_ES.pdf | ||
| Cover Letter Edit Sept 2023 es EC.pdf | ||
| Attachment A - Pricing Sheet (Spanish) EC.xlsx | XLSX spreadsheet | |
| Att D - References 5.4.2022.pdf |
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Text version
ATTACHMENT B
RFQ #20343124R00010
ADVANCE PAYMENT GUIDELINES
In accordance with FAR 32.404(a)(9) and 32.404(b), Part 32 does not apply to advance payments authorized by law for “transactions excluded by agency procedures under statutory authority”, and “agencies may issue their own instructions to deal with advance payment items.”
Section 305 of the Federal Property and Administrative Services Act of 1949 (41 U.S.C. 255) is the statutory authority for Part 32 of the FAR concerning contract financing for small, or disadvantaged businesses. It contains an exemption for all functions of the U.S. Government authorized by the Foreign Assistance Act of 1961 (22 U.S.C. 2393), as amended. The Inter-
American Foundation was chartered under the Foreign Assistance Act, as amended in 1969 and is therefore exempt from Part 32 of the FAR regarding contract financing.
In accordance with the above statutory authority the following guidelines are established to provide advance payments as necessary to contractors under contract with the IAF:
The Contractor may request an advance payment, for a period no longer than three (3) months, by submitting the attached form. The Contractor shall submit the request to the IAF Contracting Officer’s Representative (COR) for approval. The Contractor shall be responsible for forwarding a copy of the advanced payment form to ForeignMisc@fiscal.treasury.gov, so that payment can be processed.
After payment is received, the Contractor is responsible for accounting for the use of the advanced funds. The Contractor shall submit documentation on the use of the funds and the amount of the advance remaining to the IAF COR designated in the contract. Prior to the last payment, the IAF COR will determine whether there is any outstanding balance on the advance payment. If there is a balance, it will be deducted from the final invoice of the obligated option year and receipts shall be submitted at that time.
The advance payment is restricted to certain items:
Travel expenses and other costs related to workshops, conferences, seminars, or other grantee assistance or verification visits planned by the Contractor or required as part of the performance of the contract, are examples of items that are permissible for advance payment. Honoraria may not be included in the advance payment.
mailto:ForeignMisc@fiscal.treasury.gov
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