Atch 1 - DRAFT Statement of Work.pdf

ACC AMIC

COUNTER NARCOTICS AND GLOBAL THREATS (CN&GT)

CONTRACT #: FA4890-20-X-XXXX

TAJIKISTAN BORDER GUARD COMMUNICATIONS - MOTOROLA

**DRAFT** STATEMENT OF WORK (SOW)

XX Aug 2020

ACC AMIC

COUNTER NARCOTICS AND GLOBAL THREATS (CN&GT)

CONTRACT #: FA4890-20-X-XXXX

TAJIKISTAN BORDER GUARD COMMUNICATIONS - MOTOROLA

**DRAFT** STATEMENT OF WORK (SOW)

XX Aug 2020

Table of Contents

1.0. Mission Objectives

2.0. Objectives…………………………………………………………………...…………. 3

3.0. Scope………………………………………………………………….…………...…… 3

3.1.1. Equipment Purchase and Deliver……………………………………….………...…….. 3

3.1.2. Technical Services and Training…………………………………….………….………. 4

3.1.2.1. Installation……………………………………….………………………………. 4

3.1.2.2. OEM Training…………………………………………………………………… 4

3.1.2.3. Field Service Representative (FSR)………………………………………….….. 4

APPENDICES

Appendix 1 – General Delivery Requirements

1.0 General Delivery Information………………..…………………………………………. 6

2.0 Inspections and Audits…………………………..……………………………………… 8

3.0 Contractor Shipment Requirements………………..…………………………………… 8

4.0 Equipment and Material Requirements……………..……………………………..…... 11

5.0 Customs Fees, VAT, TAA, Leahy Vetting and Export Control / ITAR…..……..……. 14

6.0 Security…………………………………………………………………..………..…… 14

7.0 Auxiliary Installation and Training Requirements………………………..…..……….. 15

8.0 Trade Agreement, Berry Amendments, Balance of Payment Program…….....……….. 16

9.0 Travel Requirements……………………………………………………..…...………... 16

10.0 Deliverables Table……………………………………………………..……...……….. 20

11.0 Equipment Inventory Listing Example…………………………………..………...…... 25

12.0 Key Delivery Events…………………………………………………..…………...…... 26

Attachment 1 – Procurement Workbook

TAJIKISTAN BORDER GUARD COMMUNICATIONS – MOTOROLA SOW

1.0 MISSION OBJECTIVE

The Department of Defense (DoD), with concurrence from the Department of State, plans to undertake activities to build the capacity of USCENTCOM Area of Responsibility (AOR) security forces in alignment with the USCENTCOM Plan Line of Effort to Enhance Border

Security in Tajikistan along the 810-mile border with Afghanistan. Additionally, these activities directly support the Tajikistan Integrated Country Team Strategy Mission Objective to enhance the capacity and professionalism of Tajikistan's military, border security, law enforcement, justice and other security agencies tasked to improve regional security and stability.

2.0 OBJECTIVE

The Contractor shall provide Motorola radio (mobile, handheld and repeater) communications equipment, control room software packages, radio antennas and other radio accessories. The

Contractor shall install specified equipment into Partner Nation’s facilities, vehicles and communications systems to include complete full set-up, integration and operational testing on all installed equipment. As part of this effort, the Contract shall provide non-severable new equipment training as well as end-user defined training in operating and maintaining fielded/deployed Motorola radios. Additionally, the Contractor shall provide Field Service

Representative (FSR) support to the new radio equipment and to the listed operational radios currently used by the Tajikistan Border Guard forces.

3.0 SCOPE

At a minimum, the proposed Contractor’s Statement of Work (CSOW) shall address the technical requirements specified in the subparagraphs below.

3.1 Equipment Purchase and Delivery.

3.1.1 The Contractor shall acquire, manufacture and deliver the radio communications equipment systems identified in Attachment 1 (Procurement Workbook) to the United States

Government (USG) in support of Tajikistan’s Border Security capability improvements. All equipment shall be new, unused and configured in accordance with (IAW) established original equipment manufacturer (OEM) specifications.

3.1.2 The USG objective is to obtain delivery of the equipment specified in Attachment 1 based on manufacturing timelines. The Contractor shall plan to deliver all radio equipment, licenses and associated radio accessories to the Point of Delivery (POD) location as a single shipment, followed by equipment installation and equipment training. The FSR support shall commence after successful installation of all new equipment in Tajikistan.

3.1.3 The USG will conduct a joint inspection and acceptance initial delivery of the equipment at the Contractor’s facility and arrange for a USG-furnished transportation to Tajikistan.

Immediately following USG joint inspection and acceptance via DD Form 250, the Contractor shall prepare equipment for transportation. The Contractor shall be responsible for storing the packaged equipment until it is picked up by the USG’s transportation entity. The USG anticipates this length of storage time to be no more than 45 days.

3.2 Technical Services and Training.

3.2.1.1 Installation. The Contractor shall install all specified radio equipment and accessories in

Tajikistan Border Guard facilities for stationary radio systems, install control room software packages on radio communications systems, and install antennas in Tajikistan Border Guard vehicles for mobile radio systems. Specifically, the Contractor shall perform the following items.

- Install, configure, test, optimize and integrate 35 each DM4601E base stations

(w/antenna)

- Install, configure, test, optimize and integrate 2 each SLR8000 repeaters

- Install, configure, test, optimize and integrate 25 each TBRONET licenses

- Install 12 vehicle antennas and ensure working operational conditions with paired

Motorola radios

3.2.1.2 The Contractor shall provide a system acceptance test (SAT) plan for each stationary radio systems and control room packages. The Contractor shall use this SAT plan to conduct the final system acceptance and operational testing prior to USG acceptance.

3.2.1.3 The Contractor shall identify all USG-provided facility, civil works, communications, and support equipment requirements for each installation effort. Additionally, the Contractor shall identify any issues, concerns or required USG support prior to installation of new radio equipment, licenses and radio accessories with sufficient lead-time (No Less Than 14 calendar days) to ensure USG support and avoid delays.

3.2.2 OEM Training.

3.2.2.1 The Contractor will provide two training sessions on MOTOTRBO systems consisting of:

- Deployment and expansion of MOTOTRBO systems

- Maintenance of Motorola radios implemented using MOTOTRBO system

- Programming, configuring and optimizing Motorola digital repeaters

SLR8000/SLR5500

3.2.2.2 The Contractor will also provide three training sessions on TRBONET Enterprise 5.3 system expansion and deployment of IP Site Connect and Capacity Plus.

3.2.2.3 For additional details and requirements for these training, please refer to the

Procurement Workbook (Attachment 1) as well as

3.2.3 Field Service Representative (FSR)

3.2.3.1 1. The Tajikistan Border Guard requires FSR service support for the equipment to be delivered under this delivery order AND field support for additional radios currently in operations in Tajikistan.

3.2.3.2 The FSR service support will include:

- Tier-1 repair of equipment in the field

- Alignment of equipment

- Update radio programming

- Replace defective units/parts as necessary

- Provide Preventative Maintenance visits twice a year

3.2.3.3 Field support is required after the new equipment are delivered and installed. Field support is to be delivered/performed on site in a Tajikistan Border Guard facility (location to be provided by the end-user).

3.2.3.4 The following table lists the operational radios to be supported by the FSR.

Mobile Radios Qty Portable Radios Qty Repeaters Qty

DM4601/DM4601e 29 DP4801/DP4801е 5 SLR5500 45

DM4600/DM4600e 90 DP4601/DP4601e 616 SLR8000 10

DМ3601 29 DP4401/DP4401e 402 DR3000 18

DМ3600 195 DP4400 38 GR500 7

GM140 15 DP3601 193 MTTR200 16

GM360 35 DP3600 101

DP3401 630

DP3400 22

GP140 76

GP338 12

GP340 354

GP320 23

APPENDIX 1 -- GENERAL DELIVERY REQUIREMENTS

1.0 General Delivery Information.

1.1 The delivery location and point of contacts (POC) for each identified end user (EU) are listed in the Point(s) of Delivery (POD) Tab of the Procurement Workbook (Attachment 1). All items as described and specified within this order (including options) shall be delivered to the identified POD within 365 days after contract award or sooner as proposed by the contractor.

The contractor shall structure delivery events to minimize cost, Embassy support, and United

States Government (USG) delivery assurance (DA) travel, and maximize available Original

Equipment Manufacturer (OEM) warranty to the EU. If the contractor subsequently becomes aware of any circumstances that may delay delivery, the contractor is required to immediately notify the USG, explain the circumstances, and provide recommendations for mitigating any delays.

1.1.1 The contractor shall notify the USG Program Manager (PM) and Contracting Officer’s

Representative (COR) of any long lead items, items that are unavailable/obsolete, and any proposed substitutions within 60 days of award.

1.1.2. The contractor shall deliver equipment to applicable POD in a single shipment unless the contractor can demonstrate value to the USG for a multiple delivery approach. Multiple or partial shipments of ordered items are not authorized unless approved or requested by the PM or

Contracting Officer (CO). Note: The Contractor may split EU deliveries to compensate for long-lead delivery items (i.e. International Traffic in Arms Regulation [ITAR] related items, items requiring EU Agreement coordination/signage, etc.), but only with prior requirements owner concurrence and CO approval.

1.2 Holidays. To avoid delay, the contractor shall coordinate required documentation and delivery events around both US federal holidays and holidays applicable to the country of delivery.

US Holidays Dates

New Year's Day 1 January

Martin Luther King, Jr. Birthday Third Monday in January

President's Day Third Monday in February

Memorial Day Last Monday in May

Independence Day 4 July

Labor Day First Monday in September

Columbus Day Second Monday in October

Veteran's Day 11 November

Thanksgiving Day Fourth Thursday in November

Christmas Day 25 December

Inauguration Day National Capital Region (NCR – Washington, DC)only

In accordance with (IAW) U.S. Law, American holidays falling on a Saturday will be observed on the preceding Friday, and those falling on Sunday will be observed on the following Monday.

1.3 Tajikistan Holidays. Because the HN’s official holiday dates changes, the Contractor shall consult the United States Embassy & Consulates in Tajikistan official website

(tj.usembassy.gov) to ensure accurate dates are obtained.

TAJIK Holidays Dates

New Year's Day 1 January

Mother’s Day Second Monday in March

Navruz Celebration Fourth Monday & Tuesday in March

Victory Day Second Monday in May

Day of National Unity Last Monday in June

Idi Ramazon (Ramadan Celebration)

Independence Day 09 September

Idi Quarbon (Kurban Bayram Celebration) September

Constitution Day 06 November

2.0 Inspections and Audits.

2.1 Inspections and Audits. The USG reserves the right to conduct inspections for all supplies and services provided by the Contractor. The Contractor shall ensure the USG has the right to inspect items whether at the Contractor’s, Sub-Contractor’s, or Vendor’s facilities. The

Contractor shall tender for inspection/acceptance only those items/services conforming to requirements of this CONTRACT. Inspections conducted by USG/USG Representatives may consist of International Organization for Standardization (ISO) Process Audit/Inspections, Pre-

Shipment inspections and Joint Turnover inspections.

2.2 ISO/Process Audits. The USG reserves the right to conduct ISO/Process inspections to ensure compliance the latest version of ISO 9001 standards and to gauge the effectiveness of the Contractor’s Quality Manual and Quality Management System in the performance of this

DO. Inspections may consist of process reviews conducted at the Contractor’s facility, or via desktop audits.

3.0 Shipment Requirements

3.1 Pre-Shipment Inspections. The USG reserves the right to conduct inspections of all items procured prior to shipment by the Contractor. The Contractor shall plan and schedule for all Pre-Shipment inspections in their Integrated Master Schedule (IMS) to occur no later than

(NLT) ten business days prior to the planned shipment date(s). The Contractor shall provide a minimum thirty-five day lead-time notice of any planned direct shipments from their outside the continental US (OCONUS) vendors so the USG can coordinate Aircraft and Personnel

Automated Clearance System (APACS)/Country Clearance.

3.2 Pre-Shipment Documentation Requirements. The Contractor shall deliver all required documentation to the USG for desktop audit/review NLT ten business days prior to the

Contractor’s scheduled/planned shipment dates. The following documents shall be submitted as a minimum and segregated by POD (if applicable):

DD Form 250

Master Pallet Listing Per POD Shipment with Individual Pallet Packing List Details

Bills of Lading with Weights/Dimensions

Commercial Invoices

Hazard Material (HAZMAT) Documents– HAZMAT listing Material Safety Data Sheet

(MSDS)

Inventory listing (para 10.4)

Shelf life Listing

Berry Compliance documentation (para 10.10)

Test Reports or other product verification documentation (Factory Acceptance Test, Built-In Test, PPE, etc.) (para 10.7)

Warranty/Software Listings (para 10.6)

Calibration Listing for All Calibrated Equipment

All Required Export Documentation (if required) o Licensing and Certifications o Technical Assistance Agreements (TAA) (if required) (para 10.3) o Etc.

Product Support Plan

Quality DA Report (Power On Test, etc.) See para 10.7

3.3 Transportation and Shipping. Contractors shall use the most current version of

American Society for Testing and Materials (ASTM) D3951, Standard Practice for Commercial

Packaging as the industry standard for commercial packaging. Wood packaging materials must conform to International Standards for Phytosanitary Measures Publication (ISPM) 15. The

Contractor shall ensure all equipment and material clear customs and shall notify the appropriate

EU POC, PM, and COR once shipments have cleared customs.

3.3.1 Continental US (CONUS) Procured Equipment and Materials (excluding items for

Mexico). All CONUS procured equipment and materials (excluding items for Mexico, items requiring cranes services for proper movement and handling, and boats to include any associated trailers) shall be shipped after the Joint Pre-Shipment Inspection to NAVSUP joint consolidation point (JCP) for acceptance and forward movement by the USG.

N47304

NAVSUP WEAPONS SYSTEMS SUPPORT

5450 CARLISLE PIKE

BLDG 107 SOUTH END, CODE NOS1

MECHANICSBURG, PA 17055-0788

NAVSUP handles oversized equipment, rolling stock, export controlled, and hazardous goods on a case-by-case basis. The Contractor shall identify and highlight those items/equipment types in delivery plans for coordination with the USG NLT 90 days after award.

3.3.2 NAVSUP Receiving. The Contractor shall deliver to NAVSUP Receiving, managed out of Bldg. 107 (South End), using standard receiving procedures. Contact POCs for JCP will be provided prior to shipping.

3.3.3 Signed DD250. Upon acceptance by USG at JCP, the COR/PM will provide the

Contractor a signed DD250. Any discrepancies discovered upon receipt at JCP shall be corrected prior USG signing DD250’s.

3.3.4 Hazardous Cargo. The Contractor shall comply with all hazardous cargo-shipping requirements to include labeling, marking, segregating, packaging, documentation of HAZMAT for each POD shipment. The Contractor shall provide copies of applicable Hazardous

Declarations (HAZDEC) as well as generate a HAZMAT listing for all materials being shipped.

The HAZMAT listing shall include the line number from the BOM and applicable quantities/unit of measure (example: 4 gallons). The Contractor shall provide copies of

HAZDEC documentation along with any applicable MSDS per POD shipment. The Contractor shall provide three copies of all applicable MSDS with (1) one copy shall be affixed to each box/container containing the applicable hazardous material, (2) one copy affixed to the outside of the pallet, and (3) one copy shall be provided as part of the of the Pre-Shipment documentation. NOTE: A separate MSDS listing is not required if the Master Pallet Listing clearly identifies where the HAZMAT materials and quantities are found.

3.4 Diplomatic Cargo. The Contractor shall not label/ship procured equipment as

“Diplomatic Cargo” or to the address of the “US Embassy” or “US Consulate” unless under unique circumstances as specifically directed by the CO.

3.5 Packaging, Palletizing, and wrapping. Upon satisfactory completion of the Joint Pre-

Shipment inspection and part of the chain-of-custody, the Contractor shall seal and secure the pallets with tamper-proof tape and shrink wrapped with CLEAR material in the presence of a

USG team member. ITAR items shall be packaged separately and conspicuously marked within each shipment, permitting them to be inventoried and removed for secure storage by the USG and/or EU. Additionally, all equipment must be marked, packed, segregated, and then palletized by POD. For smaller shipments of items destined for multiple PODs or where it is not reasonable separate across several pallets, PODs may be combined on a single pallet (with exception of hazmat and/or ITAR), as long as the items on the pallet are further segregated/wrapped/marked and readily identified by POD.

3.6. JCP Packing and Marking. The Contractor shall package items for overseas air delivery. To the maximum extent possible, equipment when palletized for delivery shall be no more than 64 inches in height. All packing/markings shall be accomplished by the Contractor.

Packing should be accomplished at the highest level for all types of equipment being shipped.

All wood packaging materials shall be heat-treated to meet international shipping regulations.

All deliverable items shall be marked for tracking by contract number and Contractor shipping information.

3.7 Master Pallet Packing List. A Master Pallet Packing List shall be attached to each shipping container identifying all numbered pallets, contents of each numbered pallet and weights and dimensions of each pallet contained within the shipping container. The Master

Pallet Packing list shall also include the total weights/dimensions of all pallets within the container. A Master Pallet Packing list shall be provided as part of the Pre-Shipment

Documentation Requirements.

3.8 Freight Forward Equipment Drop-Off. Any shipment of equipment dropped at the POD delivery location prior to the scheduled turnover inspections date(s) shall remain in custody and the property of the Contractor. The equipment shall remain in the custody and property of the

Contractor until DD Form 250 receipt has been signed. The USG shall not be held responsible for any missing or damaged property while in Contractor’s custody.

4.0 Equipment and Material Requirements

4.1 All equipment and materials shall be new at delivery (current year/ model), free of defects, and of good quality and durability according to commercially accepted quality standards for similar products. Additionally, the equipment shall be procured with the language pack or configuration specified in the BOM salient characteristic, if available at no additional costs as an

OEM option. NOTE: Language shall be English, if not otherwise specified in the BOM.

Additionally, the contractor shall provide a Certificate of Compliance (i.e. for IP rating, ISO, Mil-

Spec, etc.) for all applicable items identified in the workbook prior to shipment to the specified

PODs

4.2 Electrical. All electrical items shall be procured and equipped for operational use

(correct voltage, frequency/hertz, power plugs and outlets) for the country of destination specified in the BOM/POD. Unless otherwise supplied/available for purchase (as an accessory/optional item) directly from the OEM, the power plug adapters/transformers/converters are not authorized unless otherwise instructed as stated below.

Contractor after-market solutions and/or other non-OEM standard modifications to equipment to make it compatible for operation within destination country shall not be accepted.

4.3 “Brand Name,” “Equivalent,” and “Or Equal” Items. When “Brand Name Only” items are identified, equivalent items are not acceptable.

4.3.1 For proposed Equivalent/Or Equal Items after contract award, the contractor shall provide brand name, make or model number, and descriptive literature or information to the USG CO, PM and COR in a program management office (PMO) letter. Unless the contractor clearly indicates in its offer that the product being offered is an "Equal" product, the contractor shall provide the brand name product referenced in the solicitation IAW Federal Acquisition Regulation (FAR)

52.211-6. Any proposed Equivalent/Or Equal items shall include an itemized list of salient characteristics in the same order as the itemized salient characteristics in the List of Materials Tab of the Procurement Workbook.

4.4 Equipment Inventory / Transfer Inspection The equipment inventory and transfer shall occur at the Tajikistan location (POD) for non-JCP shipments. Prior to shipping to the

POD, the contractor shall inspect and validate all items against the contractual requirements

(salient characteristics, quantity, model numbers, condition, serial numbers, etc.) and create a

Quality DA Report (see para 10.7). The contractor shall also validate all required support documentation to ensure accuracy and completeness prior to USG inspections.

4.4.1 To turnover items procured on this contract at the POD, the contractor shall follow contractual requirements for providing notification, documentation and Quality DA Report (see para 10.7) to the USG.

4.5 Scheduling of equipment inventory and turnover at the POD shall be at the convenience and final determination of the USG. Any change in the delivery location or inventory and transfer location shall be agreed to by the CO and the prime contractor in writing.

4.6 Teleconference. The USG will coordinate/schedule a pre-shipment DA/Joint Inspection

(JI) and pre-turnover teleconference between the USG team and Contractor. This will be for all

DA/JI and turnovers if more than one.

4.6.1 Pre-Shipment DA/Joint Inspection (JI) call. The USG will conduct a DA/JI call prior to a pre-shipment inspection. This call will be between USG team and contractor. This call shall be conducted after the review of the documents received for to pre-shipment inspection.

Areas of discussion will include but not limited to following items:

Discuss DA/JI visit schedule o Any restrictions at facilities where the DA/JI event will held o Contractor/OEM visit notification and required information for access o PPE requirements for facility (Steel toes, gloves, etc...)

o One USG to one contractor/OEM for chain of custody

Discuss level of DA/JI based on Quality DA report (see para 10.7)

Discuss chain of custody process

Contractors packing approach (Tri-wall boxes, pallets, Conex, etc…)

Palletize by POD

Hazard Materiel and Export controlled items identified and separate and by POD

Discuss for USG and Contractor/OEM Day from start to finish and expectations

Discuss Pre-shipment report (see para 10.8)

Discuss non-conforming product

4.6.2 Pre-Turnover call. The USG will coordinate/schedule a pre-turnover teleconference between the USG team and Contractor, NLT five business days prior to the scheduled turnover date. During the telecom, the USG will identify expectations, objectives and other related inspection and turnover matters. The Contractor shall articulate the schedule of turnover activities to ensure proper licenses, clearances, all required actions, and coordination with the

USG POC. The Contractor shall also identify all representatives that will be conducting the turnover. Additionally, the Contractor shall have adequate personnel sufficient to conduct applicable turnover activities (to include, but not limited to uncrating and conducting full inventory) for turnover time allotted.

4.7 Final delivery of equipment and material shall be “Free on Board” (FOB) destination.

All equipment and material shall be able to clear OCONUS customs (approved ITAR export licenses, commerce licenses and other documents required to clear customs) prior to turnover and USG acceptance at the POD. For items procured inside the host nation (HN), the use of an in-country customs broker is highly encouraged.

4.8 Joint Inspection.

4.8.1 Pre-Shipment DA/JI event. A Pre-Shipment DA/JI event shall be conducted for all shipments from OEM/Contractors facilities. The DA/JI will require the Contractor to:

Check-in USG team to facility

Conduct in-brief and safety brief

Pair Contractor/OEM with USG member for chain-of-custody

Open every box /container

Document content of each box and number each box on a pallet

Number each pallet (1 of X, 2 of X)

Package IAW para 3.7

Each pallet shall have a master list showing number of each box and BOM within box

Provide palletization by POD

Provide separate pallets for Hazardous Material (HAZMAT)/Cargo and Export controlled items to be possibly shipped/stored separately o Provide Material Safety Data Sheet (MSDS) for each HAZMAT/Batteries o Provide three copies of MSDS:

One on box

One on pallet

One with shipping documents

Provide a Pre-shipping report (para 10.8)

Required at end of DA/JI event:

o Discuss Non-conforming items and projected plan o Conduct an out-brief o Out-process the location

4.8.2 DA/JI Turnover event at POD. The Contractor shall use the controlled/accepted documentation reference in paragraph 4.4 above for DA/JI, acceptance and Turnover/Deliveries.

The Contractor shall demonstrate model and serial number verification against the applicable listings. All items shall be marked and labelled for easy identification and inspection. Items that cannot be readily identification by the USG shall be rejected. The Contractor shall ensure that all applicable OEM manuals, technical date, etc. are provided with the equipment.

4.9 Outbrief. Immediately following the Joint inspection an out-brief shall be conducted between the USG inspectors and Contractor to discuss the results of the turnover inspection.

4.10 Delivery Constraints. No items in support of this requirement shall be shipped or delivered until the specific instructions in the sections above are adhered to. The contractor shall coordinate with the USG and POD POC prior to shipping items to the POD/freight forwarders.

5.0. Customs Fees, VAT, TAA, Export Control/ITAR.

5.1 Custom Fees and Value Added Tax (VAT). The Contractor shall assume that customs fees, VAT, and all other taxes imposed by the HN Government or agencies will be waived unless the equipment was procured within the country of final delivery, or from a bonded warehouse within that country. As things could change at any time, it is the contractor's responsibility to ensure applicability of customs fees, duties, and VAT in the requirement.

5.2 Technical Assistance Agreements (TAA). The contractor shall ensure the appropriate

TAAs and applicable export licenses are in place before conducting any activity under this contract that requires such approval and documentation

5.3 Arms Export Control Act and ITAR. The contractor is responsible for all aspects of export compliance IAW the Export Administration Regulations, and Arms Export Control Act.

Export licenses and ITAR compliance are required by the freight forwarders in order to export equipment to the country of Tajikistan; therefore, the contractor shall be responsible for ITAR and export compliance. After initial review of all items, the contractor shall provide a compliance matrix (NLT 90 days after award) detailing at a minimum (1) if the item requires export licensing to be provided to a new country, (2) who is the export control agency for each item (DoS for ITAR;

eCC for Commerce), (3) what is required to export the item to the new country, and (4) are there other factors (10 USC 333, delivery to JCP) which change how the export shall be handled. Upon

USG acceptance of CONUS-procured items delivered to or transported by the JCP, the contractor shall have no further export compliance/licensing responsibility for those items in regards to any further movement.

5.3.1 The Contractor shall register with the Directorate of Defense Trade Controls and obtain all required licensing and licensing agreements for all items exported that are included on the US

Munitions List unless otherwise determined during coordination after the initial review. The contractor shall ensure the proper forms and documentation are used and accurate prior to the export of all material and technology identified in this contract. Designated ITAR controlled articles shall be controlled by the contractor and marked at the vendor level and shipped to the

POD with all documentation ready for USG review.

5.3.2 If applicable, the contractor’s schedule shall plan for at least 60 calendar days (after delivery of documentation to the USG) for completion of required EU signatures on ITAR-required documentation. The Contractor shall submit all export license documentation to the

USG for review ten business days prior to each shipment. Failure to comply with export control laws can result in substantial penalties, both civil and criminal.

The Contractor shall segregate ITAR and Export Control (EC) items from non-ITAR and non-

EC items (mark, label, and palletize together by POD) for ease of accountability and turnover inspection.

6.0 Security. All performance under this contract is UNCLASSIFIED. The Contractor shall complete background and security checks on all personnel performing on this contract prior to employment. The Contractor shall not employ persons who may pose potential threats to the health, safety, security, general well-being, or operational mission of the Host Nation (HN), HN base or its population. This policy also applies to any personnel hired as temporary or permanent replacement during the period of performance of the contract.

7.0 Auxiliary Installation and Training

7.1 Installation. The Contractor shall install equipment identified in paragraph 3.2.1.1 of this

SOW and the “Requirements” Tab of the Procurement Workbook (Attachment 1). The Contractor is not responsible for removing any existing equipment, nor is there a requirement to prep any of the areas for installation. The EU will be responsible for these tasks. The Contractor shall plan for installation of CONUS-procured material and/or equipment delivered to JCP to occur 60-90 days once delivery to the partner nation’s unit(s) is complete. While expedited delivery from the

USG to the partner nation’s unit(s) is the desired goal, the Contractor is advised (and must plan for contingency) that transportation may be delayed and installation may occur up to six months after delivery to the JCP. The USG and Contractor shall communicate on the status of transit. Specific dates will be coordinated and agreed upon between the USG and the Contractor as we gain more fidelity in the schedule.

7.2 Training - General. After successful delivery and installation of the equipment, the

Contractor shall employ a hands-on “Train the Trainer” approach. The delivered equipment shall be used to conduct the training. Training shall be conducted at the POD. Training duration may span more than one day; however, no more than eight hours of training shall be conducted in any one day. Lunch breaks shall be at least 90 minutes. The Contractor shall coordinate with the

PM/COR regarding the training schedule and availability to meet the proposed training schedule.

The Contractor shall plan for training of CONUS-procured material and/or equipment delivered to JCP to occur 60-90 days once delivery to the partner nation’s unit(s) is complete. While expedited delivery from the USG to the partner nation’s unit(s) is the desired goal, the Contractor is advised (and must plan for the contingency) that transportation may be delayed and installation may occur up to six months after delivery to the JCP. The USG and Contractor shall communicate on the status of transit. Specific dates will be coordinated and agreed upon between the USG and the Contractor as we gain more fidelity in the schedule

7.3 Training - Outline. At a minimum, the training shall consist of familiarization, operation, and maintenance instruction. The Contractor shall provide a training solution based on OEM recommended instructions and tailor the instruction to the specific needs of the EU. The

Contractor shall ensure the training schedule includes a maximum of eight instructional hours per day. The proposed phasing, method, duration of instruction, and determination of instructional materials is the responsibility of the Contractor. All care should be taken to minimize costs of installation and training events.

7.4 Training - Language Requirements. The Contractor shall provide Russian-speaking instructors. The Training Team shall be capable of providing training in Russian. Trainers shall be bilingual or a translator shall be provided for each trainer. Copies of training materials (i.e.

slides and handouts) shall be provided to the USG in English for review. The Contractor shall provide all student training materials, training aids, and handouts in Russian. If the Contractor determines the training must be first created, generated, or produced in support of this contract, the training shall be deemed special work IAW DFARS 252.227-7020.

7.5 Training - Certification. See para 10.9.3.

7.6 Leahy Human Rights Vetting (“Leahy Law”). This law requires foreign security force personnel attending training provided by the USG be vetted for any human rights violations. US

Central Command, via the Department of State, will vet all students attending training described in this contract. No training can be conducted without Leahy vetting of each student.

8.0 Trade Agreement, Berry Amendment, and Balance of Payments Program.

8.1 Trade Agreement Act. The Contractor shall ensure end products proposed comply with the

Trade Agreement Act requirements implemented in FAR 52.225-5 and -6 as part of the proposal.

8.2 Berry Amendment. The Contractor shall ensure that the products/materials proposed comply with the Berry Amendment requirements implemented in Defense FAR (DFARS)

252.225-7012 and 252.225-7015. The Contractor shall provide proof to the PM/COR certifying all applicable items are compliant IAW with the Berry Amendment (10 U.S.C. 2533a) for each

POD (para 10.10).

8.3 Balance of Payments Program (BPP). The Contractor shall ensure end products proposed comply with the BPP implemented in DFARS 252.225-7044 and DFARS 252.225-7045.

Attachment 1, Procurement Workbook, will identify any items exempt for BPP.

9.0 Travel Requirements.

9.1 General. The contractor shall perform travel, as required in the performance of this effort.

The contractor shall provide all transportation, lodging, and meals for contract personnel travelers.

9.2 Life Support. As applicable, the contractor shall be responsible for providing life support services, Defense Base Act (DBA) insurance, and security for personnel performing work in the

County of Tajikistan.

9.3 Foreign Clearance Guide (FCG). The Contractor shall ensure that all requirements for foreign travel, as specified in the Department of Defense (DoD) FCG, currently at htt.ps://www.fcg.pentagon.mil/fcg.cfm, are met prior to traveling to work locations OCONUS.

As part of FCG compliance, travel to some countries required medical and/or emergency evaluation from that country (Tajikistan requires proof of Medical Evacuation insurance for country of travel). Travel to locations other than those specified in this contract requires prior written approval of the responsible CO.

9.4 Synchronized Pre-deployment and Operational Tracker (SPOT). In direct support of this contract, OCONUS travel cannot occur without an approved SPOT requests. The contractor shall submit a travel request (Paragraph 9.7) and obtain pre-approval from the COR or PM prior to requesting a SPOT Letter of Authorization (LOA) and performing any travel. The contractor https://www.fcg.pentagon.mil/fcg.cfm shall ensure that all employees are loaded into the SPOT database and have a current DD Form 93 and Record of Emergency Data Card on file with the Contractor. Submit all SPOT requests to the

COR and CO.

9.5 Aircraft and Personnel Automated Clearance System (APACS)/Country Clearance

Requests. In direct support of this contract, OCONUS travel cannot occur without an approved

APACS/Country Clearance request. The Contractor is solely responsible for screening all contractor and subcontractor personnel performing in-country under this contract. The contractor shall submit APACS request no less than the lead-time from the FCG plus five business days for CNGT processing. All contractor personnel must be able to provide requisite documents and credentials in support of APACS request. Additionally, the contractor personnel must be able to obtain access to applicable HN facilities or U.S Embassy facilities/Approved

Vendors List as required. DOD contractors shall travel under business or tourist status.

9.6 Visa Requirements. It is the contractor's responsibility to ensure personnel traveling to the country of Tajikistan comply with Visa requirements. Tajikistan Currently is using eVISA process

(https://www.visa.gov.tj.)

9.7. Travel Information and Request.

Contract: _____________

Date of Request: _____________

1 Purpose of Travel

2 In-Country POC

3 Personnel Traveling

4 Location(s)

5 Length of Trip

6 Confirmation that all travel

Pre-requisites have been met?

[ ] Yes [ ] No If No, enter information here that requirements will be met prior to travel.

7 Departure Airport

8 Arrival Airport

9 In Travel Dates

10 Country Clearance Lead

Time Met? [ ] Yes [ ] NO, If NO, enter justification why 30 day lead time wasn’t met here):

11 CLIN/SLIN/ACRN

Cost Estimate Total (Complete for Cost Reimbursable Travel Only)

ESTIMATED

COSTS

ACTUAL COSTS

Airfare

Excess Baggage

Travel Fees

Hotel

Hotel Taxes (CONUS)

Per Diem

Rental Car

Fuel

Parking

POV

MISC (VISA, Foreign Tran Fee, ETC…)

TOTAL

Enter Per Diem Rates (Complete for Cost Reimbursable Travel Only)

(CONUS: https://www.gsa.gov/travel/plan-book/per-diem-rates/per-diem-rates-lookup/)

(OCONUS: https://aoprals.state.gov/web920/per_diem.asp)

Location (City, State/Country)

Dates Daily

Max

Lodging

Daily

Local

Meal s

Daily

Local

Incidental s

Daily

Maximu m

Per Diem

Effective

Date

10.0 REQUIRED DELIVERABLES.

Submit deliverables electronically (one copy each) to the following recipients: COR, PM, CO and SETA distribution list (amic.pmt.seta@us.af.mil) in searchable Adobe (PDF) or as a Microsoft Office Suite product. If a file exceeds five (5) megabytes, upload the file to https://safe.apps.mil/. The USG will provide instructions for using SAFE at the kick-off meeting.

All deliverables will be reviewed for timeliness, accuracy and format. If a deliverable due date falls on a weekend or holiday, the Contractor shall submit the deliverable the next business day.

The USG will have five business days to review and accept (or reject) deliverables. If the submittal is rejected by the USG, the Contractor shall resubmit within five business days.

The deliverables listed are not all inclusive list and do not relieve the Contractor of responsibility for providing deliverables as required elsewhere in the contract.

https://www.gsa.gov/travel/plan-book/per-diem-rates/per-diem-rates-lookup/ https://aoprals.state.gov/web920/per_diem.asp mailto:amic.pmt.seta@us.af.mil

Deliverable Details

Monthly Status Report

(MSR)

Reference: Addendum Paragraph: 10.1

Due Date: Monthly, 15th of each month

Delivery: The Contractor shall report contract status to the USG CO, COR PM, and SETA Support

Integrated Master

Schedule (IMS)

Reference: Addendum paragraph 10.2

Due Date: Draft IMS delivered at Kickoff; updated or revised IMS due five business days after contract award.

Delivery: All documents shall be delivered IAW the specified Addendum paragraph 10.2.

Updates: The Contractor shall provide any changes or updates to the USG CO, COR, PM, and SETA

Support for USG review and acceptance prior to Contractor implementation.

Licenses, Export

Agreements &

Certifications

Reference: Addendum Paragraph 10.3

Due Date: NLT ten business days prior or sooner to acceptance and turnover.

Delivery: The Contractor shall provide reports to the USG CO, COR PM, CCMD Representative, and

SETA Support

Inventory Lists

Reference: Addendum paragraph 10.4

Due Date: NLT ten business days prior to POD shipping date for USG review Delivery: The Contractor shall provide the inventory list to the USG CO, COR PM, and SETA

Support for USG review and acceptance prior to POD delivery date for USG review.

OEM Technical Data and Documentation

Reference: PWS Paragraph: 10.5

Due Date: The contractor shall provide the USG all applicable technical data and documentation electronically in five business days prior to delivery to the POD. Physical documents are due concurrent with equipment delivery.

Delivery: The Contractor shall provide reports to the USG CO, COR PM, and SETA Support

Warranty Plan

Reference: PWS Paragraph: 10.6

Due Date: Draft plans ten business days prior to scheduled delivery to the PODs. Submit Final version NLT five business days after delivery to the POD.

Delivery: The Contractor shall provide reports to the USG CO, COR, PM, and SETA Support.

Quality DA Report

Reference: PWS Paragraph: 10.7

Due Date: Ten business days prior to scheduled shipping date and prior to Pre-shipment

DA/JI event.

Delivery: The Contractor shall provide reports to the USG CO, COR, PM, and SETA Support.

Pre-Shipping Report

Reference: PWS Paragraph: 10.8

Due Date: After the Pre-shipment DA/JI event and prior to shipping.

Delivery: The Contractor shall provide reports to the USG CO, COR, PM, and SETA Support.

Plan of Instruction (POI)

/ Course Material /

Training Certificate

Reference: Addendum Paragraph: 10.9

Due Date: Submit Draft POI and course material NLT 45 days after contract award; Final POI and course material to be submitted NLT 15 business days after draft approval; provide Training Certificate to students NLT five business days after training completion; provide Training Roster before invoice.

Delivery: The Contractor shall provide the POI, training schedules and course material to the USG CO, COR PM, and SETA Support

Berry Amendment

Reference: Addendum Paragraph: 10.10

Due Date: Five business days before Joint Inspection and Acceptance

Delivery: The Contractor shall submit a letter certifying compliance with Berry Amendment to the

USG CO, COR, PM, and SETA Support.

10.1 Monthly Status Report. The Contractor shall provide a MSR detailing any delivery issue(s), concern(s), high interest item(s), incident(s), and turnover of key personnel, mishap, and remaining open items/issues during the reporting period. Reports shall contain:

Progress on Master Schedule tasks (with reference to the line item task ID) during the previous month

- Include task status (as required by the USG, include Percent Complete, Schedule

Variance, Cost Variance, Cost Performance Index, and Schedule Performance Index)

- Clearly indicate scheduled progress versus actual progress (ahead or behind)

- Master Schedule tasks to be started and/or completed next month

10.2 Integrated Master Schedule (IMS). The contractor shall prepare a project schedule using a Gantt chart. The schedule shall identify tasks, timelines, milestones, logical interactions, and deliverables dates. For subsequent changes, the Contractor shall provide updates to the USG review and acceptance prior to implementation. IMS shall include, but not limited to the following information:

Critical Path (highlighted)

Equipment procurement timeline

Export compliance timeline

Customs clearance

Shipment, delivery, and turnover timeline

Installation/Training (schedule is dependent on the HN)

Testing (in-country schedule is dependent on the HN)

As otherwise described in this requirement.

10.3 Licenses, Export Agreements & Certifications. Export documents requiring EU certification (i.e., TAAs and EU Certificates (DSP-83)) shall be provided to the USG as soon as possible to avoid performance delays. The contractor shall provide applicable Licenses, Export

Agreements and Certifications as directed in Deliverable table unless otherwise directed by the

CO.

The contractor shall submit a Trade Agreements Certificate IAW FAR 52.25-6(a). with the

Certificate, the Contractor shall provide a list of all end products that are not U.S. made, or designated country end products, IAW FAR 52.225-6(b).

10.4 Inventory Lists. The Contractor shall provide an inventory list (See Inventory Examples, Paragraph 12.0) to USG for each delivery. The Inventory lists with the DD 250 Form shall be provided to the USG no less than ten business days prior to shipping and/or delivery date for USG review.

10.5 Technical Data and Documentation. In addition to the requirements of ID/IQ PWS, paragraph 6.5.2.4. The contractor shall provide the USG all applicable technical data and documentation electronically in Russian as soon as available or five business days prior to delivery to the POD. Physical documents are due concurrent with equipment delivery. Technical data and documentation includes commercial manuals, engineering drawings, parts lists, change notices, system software documentation, installation instructions, and other technical publications related to the operation and support material and equipment delivered under this contract.

10.6 Warranty Plan. The Contractor shall provide a listing for all equipment that is covered under a standard OEM or vender warranty. The warranty listing shall include, at a minimum: the item number, make, model, nomenclature, warranty start date, warranty end date, type and terms of the warranty, coverage applicability, and OEM or vendor contact information (e.g., website and contact number). The listing shall be provided in Russian. (See example sheet in the "Warranty

Sheet Example"). The Contractor shall provide the Warranty Plan to the USG a minimum of ten days before projected delivery.

The terms of the warranties shall be clearly presented in the name of EU and valid within the country of the EU. As prescribed in FAR 12.404, the contractor agrees that the supplies or services furnished under this contract shall be covered by the standard OEM warranty, which are offered to the public, unless an extended warranty for a particular item is specified in the Procurement

Workbook. All utilization of commercially available OEM warranty associated with the equipment shall be the responsibility of the EU upon receipt of the material from the USG. The contractor shall provide standard OEM warranties for all items. All requirements for shipping a product to the OEM for warranty analysis or repair will be the responsibility of the EU.

10.7 Quality DA Report. The contractor shall create a comprehensive Quality DA report demonstrating the contractor’s quality process of validating each end-item that will be a part of the Pre-shipping DA/JI event. The report shall contain at a minimum:

Table of content

Proof of each end-item meeting salient characteristics

Pictures showing each end-item and BOM for that end-item labeled

Proof all documentation is identified and in English and required languages

Power/plug requirements met

Provide a certification statement that the contractor has validated all end-item (s) meet the requirements of the contract.

For electric-powered/electrical items, the Contractor shall include OEM quality inspection documentation certifying that the electrical item has been operationally tested and is fully functional. (NOTE: In place of quality inspection documentation, the Contractor may provide a video, physically demonstrating a 100% operations check showing all applicable items meet the requirements of operability.

10.8 Pre-Shipping Report. The contractor shall create a pre-shipping report after each DA/JI event. The report shall consist of:

Pictures of each pallet/container/box in the numerical order established during DA/JI

Weights and dimensions of each pallet/container/box

Inventory listing of each pallet/container/box (E.g. Box 1 of 12 – Large shirts QTY 35)

Copy of all MSDS

Packing list for each pallet/container/box by box

Hazard material identified with MSDS by pallet/container/box number

Export controlled items by pallet/container/box number

Palletized by POD breakdown (including weight and cubage)

Shipping documents

10.9 Training Plan. The Contractor shall provide a training plan that (at a minimum) includes course description, course objectives, course hours, course schedule, course content (what is to be taught)/agenda, student performance standards and prerequisites.

10.9.1 The Contractor shall provide the initial POI and Course Materials, in English, to the USG for review and approval NTL 45 calendar days after contract award. The USG will provide feedback or approve within ten business days. Following approval, the Contractor shall deliver the final POI and Course Material to USG in English within fifteen business days. As part of this final submission, the Contractor shall also provide a copy of the classroom presentations and course handouts in Russian. Additionally, the Contractor shall provide a hard copy of course material and handouts in Russian to each student on the first day of training.

10.9.2 Course material shall encompass:

• Classroom presentation material

• Course handouts and associated reference material that will be provided to each student

• Course assessment materials

10.9.3 Training Certification. Upon completion of training course, the Contractor shall provide training certificates to students and USG upon successful completion of the course NLT five business days after training completion. Additionally, the Contractor shall provide the USG with a Training Verification roster verifying, by student, successful completion prior to invoicing the

USG.

10.10 Berry Amendment Documentation. (Due – A minimum of five business prior to each

Joint-Inspection) The…