APPENDIX A -FACILITY ACCESS 2020.pdf

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APPENDIX A

FACILITY ACCESS

APPENDIX A – FACILITY ACCESS 2017 03 22

ARCHITECT/ENGINEER & CONSTRUCTION SERVICES

TASK STATEMENT

SECURE FACILITY ACCESS:

A. Access within the secure facility is controlled. The CONTRACTOR (A/E design firm or Construction) shall adhere to the instructions provided below for all work on site.

RESTRICTED PERSONAL EQUIPMENT:

A. At no time will any radios, cameras, beepers, recorders, wireless PDAs, 2-way pagers and/or telephones, cellular telephones, laptops, bluetooth capable devices, flash drives or any other electronic items be permitted in the NASIC complex.

INSTRUCTIONS FOR VISITS TO WPAFB:

B. All visits to WPAFB shall be coordinated through The Base Civil Engineering Project Manager. To get on to WPAFB, the Contractor shall provide the following information to the Base Civil Engineering Project Manager and the Facility Project Manager no less than 1 week prior to the date of the requested visit.

Information Required:

Date and Time of Visit and approximate time of departure

Number of People visiting

Citizenship of Each person

Full Name as it appears on the photo ID each person expects to use and a valid driver’s license number.

INSTRUCTIONS FOR SECURE FACILITY ACTIVITIES:

A. For site visits

a. The Contractors Project Manager shall contact the Base Contracting Office

(PZ)/Corp of Engineers Office (COE) indicating the purpose of the site visit;

PZ/COE will in turn contact the LGX Project Manager or the Facilities Maintenance Office at (937)-257-4344, a minimum of 72 hours in advance of the site visit to arrange for the project site visit. The request will include the Name, Driver license number, and citizenship of each proposed visitor.

B. For construction

a. The number of contract worker personnel allowable on site is dependent on the type of work and the capacity of the escorting office to support the requirement. For occupied areas inside the controlled zones of the facility, escorting will be one on one. The one on one escort requirement will limit the number of contract workers allowable to equal the number of escort personnel available. For areas turned over as construction zones or areas outside the controlled zones, escorting may be relaxed depending on the nature of the work to be done. In these cases of relaxed escorting, a maximum ratio of one escort to five (5) contract workers may be allowed. Note this number is subject to change based on the escort manager and operational security manager’s investigation and assessment; in most instances actual escort to contractor ratio in a construction zone or area outside is set at one escort to three contractors.

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APPENDIX A

FACILITY ACCESS

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b. The Project Manager will put together a detailed two week look-ahead schedule and each week a new updated copy of this schedule will be provided to the customer at the weekly construction coordination meeting and submitted to PZ/COE on the same day before meeting with the customer. The first date of work on any given two week look-ahead shall be no earlier than two weeks from the date it is submitted.

This detailed schedule will be provided by the Contractor using the two week look ahead template provided by LGX and shall show the following:

i. Contractor or Subcontractor name.

ii. Brief description of the purpose of the work.

iii. The work location(s).

iv. The start and finish times for the work.

v. The number of personnel scheduled to work each shift.

c. Any time work or access to areas will be needed that is not reflected on the two week look-ahead, the contractor will submit a request for special activity to PZ/COE and the government will try to best accommodate the request with minimal delay;

however, the Government is not obligated and may not be able to accommodate the request for special activity with short notice (less than two weeks).

d. The facility runs continuously throughout the day; however, construction is limited to two primary time slots and will be assigned according to the project scope.

i. Day-Shift operating hours are limited from 0730 to 1600.

1. For primarily daytime work projects, certain activities may be required to be completed at night or on the weekends, particularly if occupant working environment is affected. Items include, but are not limited to:

a. Painting, setting of epoxy, or other fume generating work

b. Alarm work that would include audible or visual alarms

c. Work in an otherwise occupied area

d. Utility outages

Night-Shift operating hours are limited from 1600-2400, unless the work effects one of the buildings entrance/exits, in which case the operating hours for the night shift shall be 1800-0200 with prior coordination.

Arrangements for escorts outside of normal project hours will need to be pre-arranged well in advance of the date needed. Most requests can be accommodated if 2 weeks’ notice is given, with shorter notice taken on a case-by-case basis.

GENERAL NOTES:

A. NASIC is a Controlled Entry Area. Contractor entry procedures shall be as follows:

a. The contractor shall sign the AF Form 1109 at the sign in desk.

b. Contractor will observe and comply with the list of prohibited items. This list includes but is not limited to phones, smart devices, fitness trackers, usb drives, laptops, and anything equipped with RFID/Wifi/Bluetooth/LTE or other forms of wireless communication. Failure to comply with this requirement could result in confiscation of the device and immediate expulsion from the facility.

c. In the case that a prohibited device is needed for work, the contractor will provide the serial number, model number, and spec sheet for the device at least one week prior to entry for approval. If approved, the Contractor must check the device in at the desk upon arrival.

d. The contractor shall confirm that an escort has been assigned to them and has signed for them.

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FACILITY ACCESS

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e. The contractor shall be provided a white access badge. This badge must be worn by the contractor above the waist, below the shoulders and be visible at all times while in the facility. Contractors will remove and return all badges to their escort before leaving the facility.

f. The contractor shall follow security instructions of the escort at all times. Failure to follow instructions of the escort may result in the immediate expulsion of the individual from the facility.

g. The contractor shall stay in sight of the escort at all times.

h. The contractor shall not enter any room or area prior to the escort nor without the escort’s permission.

B. Escorting is a requirement. All visitors and Contractors working in the complex shall anticipate daily escort coordination periods. Work day scheduling shall include up to 30 minutes at the beginning of each shift and up to 30 minutes at the end of each shift for entry and exit coordination. This time shall be included in an 8 hour work day.

C. All records, files, documents, and work papers provided by the Government or generated in support of this contract are Government property and shall be maintained and disposed of per AFMAN 37-139, Records Disposition Schedule. Any material containing drawings, layouts, room numbers, details for specialized equipment or outage dates shall be considered “For Official Use Only//FOUO”, and will be marked and treated as such. See Appendix B – Document Control.

D. No foreign contractors, foreign sub-contractors, or non U.S. citizen contractor employees will be permitted access to the building, or participate in any aspect of this contract.

E. Workers will be restricted to areas described on the two week look-ahead documents within the immediate Project area, and will be escorted at all times if within the secured area. All other areas of the building are off limits. If a special need arises such that the contractor needs access to another part of the building not on the schedule, approval will be needed by the government construction manager and only if the area can be secured without major impact to the mission. Unscheduled access to areas that are not described on the two week look will be denied unless the special need is in the best interest of the Government and the request is approved by the LGM supervisor. Contractors and subcontractors should refrain from proposing any special requests to escorts without a supervisor present.

F. The contractor shall ensure all employees comply with all security requirements imposed by the Base Commander at all times while its employees are on the installation. The contractor shall also follow the instructions of each organizational commander pertaining to security.

G. In order to reduce the amount of disruptions of the general office areas, it is the responsibility of the contractor to have all necessary materials and labor available prior to entering such areas. The contractor will work each area continuously through to completion so as to minimize the need for repetitive access to and disruption of secure areas.

H. Anytime work requires the opening or penetration of a wall that is designated as a secured wall a request for special activity must be sent to PZ/COE and must subsequently be reflected on the two week look ahead. The opening will need to be completely closed by the end of that work shift and must be inspected and approved by security prior to the end of the shift in which the work is completed and prior to the contractor or subcontractor’s

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departure from the work area. As a result, the Contractor should plan to finish opening or penetration work with enough time left in the shift for inspection and approval by a security representative. It is noted that additional work may be required by the security representative and the contractor will not be compensated for any additional time required to correct deficient work for the closure of openings or penetrations.

I. The Government reserves the right to cancel escorts for contractors who fail to show after 30 minutes from the agreed upon meeting time. The Government is not liable for delays in recalling escorts if the contractor arrives at the agreed site after the grace period. The Contractor is encouraged to phone PZ/COE and NASIC/LGM, 937-257-4344, to minimize any delays resulting from late arrivals.

J. For the purposes of bidding the Contractor shall visit the premises to thoroughly familiarize themselves with all the details of the work and working conditions. NASIC/LG will make every effort to make the facility available for field verification of existing conditions, with proper notification by the Contractor through PZ/USACE/LGX-PM.

K. Any special need that requires the contractor to photograph a given work area will be coordinated with of NASIC/LGX at least 72-hours in advance. The contractor shall provide specific photographic requirements and objectives so that the areas may be secured for photography. NASIC/LGX will arrange for a Government photographer. The photographs will be reviewed for release and releasable photographs will be provided to the contractor in digital format.

a. At no time will the contractor be allowed to take photographs of any area of the building, neither inside nor outside the complex.

L. Federal law (5 U.S.C. 6103) establishes public holidays for Federal employees. Please note that most Federal employees work on a Monday through Friday schedule. For these employees, when a holiday falls on a non-workday -- Saturday or Sunday -- the holiday usually is observed on Monday (if the holiday falls on Sunday) or Friday (if the holiday falls on Saturday).

The Contractor must plan for certain exclusions when computing completion schedules including all Federal Holidays, Family Days, and Facility Mission Days. Contract work will not be supported on these days. The Government may agree to allow work on the subject days with a formal Contractor request and approval, but approvals will only be granted if the work effort is advantageous to the Government and can be adequately supported with an appropriate escort staff upon consideration and approval. Federal Holidays are outlined below. 9 Family Days are determined and announced each calendar year in January.

The scheduled Family Days may be obtained from LG upon award of a contract. In addition to the Federal Holidays and 9 Family Days the Contractor shall also plan for 5 Facility Mission Days per year. The Facility Mission Days will be determined by the Government. NASIC Security Escorts will not be available on the Friday after Thanksgiving so Contractor work shall not be scheduled for the Friday after Thanksgiving.

2019 Holiday Schedule Date Holiday Tuesday, January 1 New Year’s Day Monday, January 21 Birthday of Martin Luther King, Jr.

Monday, February 18 Washington’s Birthday Monday, May 27 Memorial Day Thursday, July 4 Independence Day Monday, September 2 Labor Day

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Monday, October 14 Columbus Day Monday, November 11 Veterans Day Thursday, November 28 Thanksgiving Day Wednesday, December 25 Christmas Day

2020 Holiday Schedule Date Holiday

Wednesday, January 1 New Year’s Day Monday, January 20 Birthday of Martin Luther King, Jr.

Monday, February 17 Washington’s Birthday Monday, May 25 Memorial Day Friday, July 3* Independence Day Monday, September 7 Labor Day Monday, October 12 Columbus Day Wednesday, November 11 Veterans Day Thursday, November 26 Thanksgiving Day Friday, December 25 Christmas Day

*July 4, 2020 (the legal public holiday for Independence Day), falls on a Saturday. For most Federal employees, Friday, July 3, will be treated as a holiday for pay and leave purposes.

END OF DOCUMENT