Annual Inspection Cranes and Lifts PWS (final).docx

Annual Inspection Services for Cranes and Lifts Performance Work Statement

1. OBJECTIVE

The objective of this project is to fulfill the annual requirement for the inspection, testing, and calibration of cranes, automotive lifts, and hoist systems at the Defense Supply Center Richmond (DSCR).

2. BACKGROUND

This requirement is necessary for serviceability and safe operations of base-wide cranes, hoist and vehicle lifts at DSCR. The 14 cranes, hoist, and lifts must conform to OSHA compliant Inspection Program Standard 1910.179, Standards for Automotive Lifts-Safety Requirements for Construction, Testing and Validation, and ANSI standards and codes.

3. SCOPE

The contractor must furnish all material, tools, equipment, and labor necessary to perform overhead crane and automotive lift inspection at DSCR facilities. This includes weights, man lifts, transportation, and any other items to accomplish inspections and repairs. All inspections must adhere and comply with applicable regulations (OSHA/ASME/ANSI) and check critical electrical, mechanical, and structural components for sound safety and operating conditions.

As part of the inspection, the contractor is required to make minor repairs, which may include, but is not limited, to tightening screws, setting air gaps on brakes, greasing fittings, etc., all of which must be noted on the contractor’s inspection form. All 14 cranes, hoists, lifts and equipment being inspected are listed in “Attachment 1”.

4. APPLICABLE DOCUMENTS

a. ANSI/ASME –B30 Safety Standard

b. National Electric Code (NEC)/NFPA 70

c. Crane Manufacturers Association of America (CMAA) Specification #78: Standards and Guidelines for Professional Services Performed on Overhead Traveling Cranes and Associated Hoisting Equipment

d. US Department of Labor; OSHA –Regulations Standard 29 CFR, 1910.179: Overhead and Gantry Cranes

e. All publications and documents incorporated by reference from within any of the above listed publications and all manufacturers’ recommended installation instructions.

5. DOCUMENTATION AND RECORDS

All documentation, records, and schedules must be maintained by the contractor and are the property of the government. The contractor must keep these items current. Documentation, records, and schedules must be turned over to the government within seven calendar days upon termination or completion of this contract.

6. SPECIFIC REQUIREMENTS

The contractor must perform the following work:

A. Inspections:

1. Annual inspection reports will be based upon the ANSI and OSHA Standards. Inspections will consist of visual, operational, and non-destructive examinations on suspect areas (magnetic particle and ultra-sound) and load testing (when required) on mobile cranes, overhead cranes, and aerial lifts in accordance with applicable OSHA and ANSI/ASME Standards and manufacturing specifications (all equipment to be calibrated and inspected is listed in “Attachment 1”).

2. A complete and comprehensive visual and operational inspection will be made of the entire unit to assure the unit’s structural integrity and compliance with all applicable federal and state regulations. Included are items such as girders, runways, trolleys, end trucks, holding brakes, load brakes, drums, sheaves, pin boss areas, hooks, load blocks, wire rope, warning placards, controls, safety devices, and inspection records (OSHA CFR 1910.179, ANSI B30.2, B30.10, B30.11, B30.16, B30.17 or A92.2 with reference to SAE, ASME, and the equipment manufacturer’s maintenance/service bulletins).

B. Certificate of Inspection Reports:

1. Upon completion, the contractor will provide an inspection report meeting OSHA 1926.550, 1910.179, and ANSI B30.5, B30.2, B30.10 or A92.2 requirements and a Certificate of Inspection Placard, Sticker, or Tag will be affixed to the unit by the contractor. Labels will be affixed on crane and disconnect for easy visibility.

2. The contractor will remain current with new and amended OSHA and ANSI regulations to ensure compliance with latest requirements.

3. Certificate of inspection must accompany each inspected piece of equipment.

C. Certificates must include the following:

1. Inspection date

2. Owner’s name – Defense Supply Center Richmond

3. Owners’ address – 8000 Jefferson Davis Hwy, Richmond, VA, 23297

4. Device type

5. Description

6. Manufactures Data (model and serial number)

7. Owner Identification (bumper or tag number)

8. Remarks and/or Limitations

9. Inspectors name, title, and signature

Inspection label must be affixed to all inspected equipment with the equipment manufacturer, serial number, date inspected, and next inspection due date.

7. INSTALLATION SECURITY REQUIREMENTS

a. All contractor employees must be US citizens.

b. Contractor personnel working on the base must have and display a visitor’s pass or access control badge at all times while on base, which is obtained at the welcome center. The COR is the point of contact (POC) for requesting base access. Base access control information is available at https://www.dla.mil/Aviation/Installation/Visitors/. Personnel are subject to challenge and removal from the work area if the ID card is not visible. Failure to comply with ID card requirements is cause for ordering that work on a contract be stopped at the contractor’s expense. Repeat offenses is cause for contract termination at the contractor’s expense.

c. The contractor is responsible for employees and subcontractors under their employment. The contractor will ensure that employees are familiar with and obey installation traffic, safety, and security regulations.

d. Photography, cameras, or photographs are prohibited on DSCR property without written consent from the KO.

e. Firearms, weapons, alcoholic beverages, illegal drugs, and contraband are prohibited on DSCR property. Violators may be prosecuted. State issued/authorized concealed weapons permits are not valid on DSCR.

f. DSCR is not responsible for job site security. Removal of material from job-site and the base are subject to security checks. The contractor is to notify the KO of any special measures (watchmen, alarm, etc.), security concerns, security problems, or unusual activities within the job site.

g. Motor Vehicle Operation: Ingress and egress of personnel will be subject to the DSCR security regulations. All personnel must be made aware of the base speed limits, which is 25 mph (unless otherwise posted). Speed limits are enforced and violators will be ticketed. DSCR traffic violations are processed through the federal court system.

h. Seatbelts are MANDATORY.

i. Use of cellphones while driving is prohibited unless using a hands free device.

j. Parking is in designated areas only, between two white lines. No parking is permitted in fire lanes, on seeded areas, in reserved parking spaces, or assigned handicapped parking. Any equipment or vehicle that does not fit within a standard parking space must contact the KO to determine a designated area for parking such equipment or vehicle.

k. Traffic accidents should be reported immediately to the DSCR Emergency Dispatch by calling 911 or (804) 279-4888 for non-emergencies. The contractor is also responsible for notifying the COR, contract specialist, and KO of any traffic accidents or citations within two calendar days of occurrence.

l. All personnel entering the installation are subject to random vehicle inspections/searches at any time while on the base.

8. PHYSICAL SECURITY

The contractor is responsible for safeguarding all government equipment, information, and property accessed while performing on this contract. All government facilities, equipment, and materials must be secured during non-working hours.

a. SECURITY INCIDENTS.

i. In the event keys are lost or duplicated, the contractor will, upon direction of the KO, re-key or replace the affected lock or locks; however, the government, at its sole option, may replace the affected lock or locks or perform re-keying at the contractor’s expense.

ii. The contractor will prohibit the use of government issued keys/key cards by any persons other than the contractor’s employees. The contractor will prohibit the opening of locked areas by contractor employees to permit entrance of persons other than contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the KO.

b. SAFETY AND HEALTH REQUIREMENTS The contractor will comply with all applicable federal and state safety rules and regulations as identified in Attachment 2.

c. ENVIRONMENTAL REQUIREMENTS The contractor will comply with all applicable federal and state environmental laws and regulations as identified in Attachment 3. Any concrete washout must be properly contained (kiddie pool, plastic etc.) and allowed to dry prior to disposal. No concrete washout will be permitted directly on the ground anywhere on DSCR.

d. DISCLOSURE OF INFORMATION Information made available to the contractor by the government for the performance or administration of this effort will be used only for those purposes and will not be used in any other way. The contractor is responsible for protecting the confidentiality of government records, which are not public information. The contractor is also responsible for ensuring all its employees are aware of and comply with this policy.

e. LIMITED USE OF DATA Performance of this effort may require the contractor to access and use data and information proprietary to a government agency or government contractor that is of such a nature that its dissemination or use, other than in performance of this effort, would be adverse to the interests of the government and/or others. The contractor will not divulge or release data or information developed or obtained in performance of this contract without written approval from the KO.

f. DATA RIGHTS The government has unlimited rights to all documents/materials produced under this contract. All documents and materials to include the source codes of any software produced under this contract are government owned and are the property of the government with all rights and privileges of ownership/copyright belonging exclusively to the government. These documents and materials may not be used or sold by the contractor without written permission from the KO. All materials supplied to the government are the sole property of the government and may not be used for any other purpose.

9. OTHER PERFORMANCE REQUIREMENTS

No payments will be made for any unauthorized supplies/services or for any unauthorized changes to the work specified in this PWS. This includes any services performed by the contractor of their own volition or at the request of any individual other than the KO. Only the KO is authorized to change the specifications, terms, and/or conditions of this contract.

10. PERIOD OF PERFORMANCE

This contract will have a one year base period and four option years. The period of performance (POP) is as follows:

Base year: March 15, 2020 – March 14, 2021 Option year 1: March 15, 2021 – March 14, 2022 Option year 2: March 15, 2022 – March 14, 2023 Option year 3: March 15, 2023 – March 14, 2024 Option year 4: March 15, 2024 – March 14, 2025

11. HOURS OF OPERATION

Crane, lift, and hoist inspections must occur during the hours of 7:00AM to 3:00PM. The KO must approve all deviations to the normal workday/workweek in writing prior to occurrence.

12. FEDERAL HOLIDAYS

The contractor will not provide services on federal holidays observed at DLA unless approved in writing by the COR or KO.

13. BASE CLOSURE

When the base is closed for any reason, the contractor will not provide services unless approved in writing by the COR or KO.

14. PLACE OF PERFORMANCE

Work will be performed at:

Defense Supply Center Richmond (DSCR) 8000 Jefferson Davis Highway, Richmond, VA 23297

QUALITY ASSURANCE SURVEILLANCE PLAN (QASP)

The government representative will monitor vendor performance and complete the quality assurance worksheet provided below on a “per inspection” basis. The quality assurance worksheet will be submitted to the COR, contract specialist, and KO within 72 hours of services provided.

If a rating other than good is identified, the government representative must provide sufficient information to document and substantiate the rating.

Good – Performance meets or exceeds contract requirements in terms of timeliness and quality. COR will make a determination to pay the contract 100% of the invoice amount.

Fair – Performance meets contract requirements with only minor issues and the issues do not adversely impact the mission of the agency. Performance is satisfactory and has been timely. The COR will make a determination to pay the vendor 90% of the invoice amount.

Poor – Performance narrowly meets contract requirements and borders on unacceptability in terms of timeliness and/or quality or performance may have an adverse impact on the mission of the agency. The COR will make a determination to pay the vendor 85% of the invoice amount.

Unacceptable – Performance has been at a less than acceptable level in terms of timeliness or quality. Possible issues include, but are not limited to: missed milestones, low quality documents requiring multiple reviews and rewrites, significant or serious complaints submitted by the customers, inspections/reports that are not in compliance with requirements, late inspections, or one or more cure notices have been issued. Payment will be withheld pending resolution of cure notice(s). Termination for cause may result.

The ratings, as described in the table above, will be based on the performance of the vendor on the timeliness and quality of the services provided using the rating scale for each criterion as shown below.

QUALITY

TIMELINESS

Note: An inspection/report is either on time or not on time.

QUALITY

Good, Fair, Poor, or Unacceptable

Good, Fair, Poor, or Unacceptable

Good, Fair, Poor, or Unacceptable

Good, Fair, Poor, or Unacceptable

ATTACHMENT 1

ATTACHMENT 2

SAFETY AND HEALTH REQUIREMENTS

Contractors must comply with all federal, state, and local occupational safety and health regulations including US Department of Labor and Industry Occupational Safety and Health Administration (OSHA); 29 CFR 1910, 1926, 1960, or whichever is applicable; US Army Corps of Engineers EM385-1-1 (latest edition); National Electric Codes (NEC); National Fire Codes (NFC); Defense Logistics Agency (DLA) safety regulations; and any other safety requirements established for the duration of the contract. The safety provisions listed above are only general in nature and not intended to be all-inclusive.

1. VOLUNTARY PROTECTION PROGRAM (VPP) DELIVERABLE

DSCR is an OSHA Voluntary Protection Program (VPP) site. Contractors must comply with all OSHA rules and regulations as applicable in addition to all other local, state, and federal Occupational Safety and Health Regulations.

Contractors and subcontractors must read the Visitor & Contractor Safety at Defense Supply Center Richmond Brochure prior to performance of any on-site work. This is a one-time process but must be completed for all new contractors. Contractors and subcontractors must document receipt of a physical copy of the Visitor & Contractor Safety at Defense Supply Center Richmond Brochure by detaching the tear-off and leaving it with the COR, who will forward it to the Occupational Safety and Health Office before coming on site.

2. SAFETY PLAN DELIVERABLE

The contractor must submit a site specific Occupational Safety and Health Plan (OSHP) for approval prior to the issuance of a notice to proceed for any on-site work for this PWS. Failure to submit an OSHP may result in this contract being terminated for cause. All site specific OSHP must be developed to comply with all federal, state, and local occupational safety and health regulations, consensus standards, and any trade specific practices including Occupational Safety and Health Administration (OSHA), 29 CFR General Industry - 1910, Construction Standards – 1926, Federal Employee – 1960; Army Corps of Engineers EM385-1-1 manual; National Electric Codes (NEC); National Fire Protection Association (NFPA) Codes; American Conference of Industrial Hygienist (ACGIH); and must at a minimum, be strictly adhered to by all personnel. The following are required and must be submitted to the safety office via the COR: contractor safety plan, site specified activity hazard analysis, OSHA 300A, Safety Data Sheets, and contractor safety toolbox meetings.

An OSHP will be required for all services involving the construction, alteration, and/or repair (including painting or decorating) of government buildings, public works, and equipment in addition to all activities using/applying products requiring safety data sheets (formerly material safety data sheets (MSDS)). OSHPs will also be required for all activities were there are potential health hazards that could be a result of the services (i.e. hazardous material surveys and clean up, confined space entry, etc.). All contractors who are subjected to the submittal of OSHP must also submit their most recent OSHA 300 log in accordance with 29 CFR 1904.

All services requiring an OSHP where operations involving demarcating work areas with protective coverings, shields, protective barriers, barricades, warning signs and the like, will be furnished and installed by the contractor where a hazard or potential hazard exists. Notices must be provided 24 hours prior to the planned installation of protective barriers and barricades, and the contractor must coordinate with the COR for concurrence. Barricades and barriers will be removed by the contractor at the completion of the work in the area.

3. ACCIDENT/INCIDENT

The contractors must notify the COR, contract specialist, KO, and the DLA Richmond Safety Office immediately after an accident/incident results in damage to DLA property or equipment, injury or occupational illness to DLA personnel, a fatality, loss of an eye, inpatient hospitalization, or amputation to any of the contractor's employees. A DLA Form 1591 or equivalent form must be submitted to the DLA Richmond Safety Office through the COR.

4. MISHAP REPORTING

A report on each job connected injury, property damage, or motor vehicle mishap must be written by the contractor and submitted to the KO. The estimated absence in days, if any, by employee due to injury and/or cost of property or vehicle damages must be included.

5. SAFETY AND HEALTH VIOLATIONS

The Army Corps of Engineers Manual EM 385-1-1, Safety and Health Requirements Manual, 29 CFR 1910/1926/1960, General Industry/Construction Standards/Federal Employee (OSHA), National Electric Code (NEC) and National Fire Protection Association (NFPA) Codes, American Conference of Industrial Hygienist (ACGIH) must be strictly adhered to by all contractors. After consultation with the KO, the Installation’s Safety and Health Manager reserves the right to contact the Virginia Occupational Safety and Health (VOSH) Office for assistance if there are frequent safety and health violations by contractors.

DSCR Safety Specialists or Industrial Hygienists shall perform unannounced inspections of contractor job sites to ensure compliance with applicable standards. Violations will be reported to the KO. The Safety Specialist or Industrial Hygienist reserves the right to stop operations when violations could cause severe injury, death, and/or serious property damage. The Safety Specialist or Industrial Hygienist reserves the right to stop any activity where DSCR employees are impacted. Frequent safety violations will be reported to the Virginia Occupational Safety and Health (VOSH) Office.

ATTACHMENT 3

ENVIRONMENTAL REQUIREMENTS

1. COMPLIANCE WITH ENVIRONMENTAL LAWS AND REGULATIONS

The contractor must comply with all applicable federal, state, local, Defense Logistics Agency (DLA), and Defense Supply Center Richmond (DSCR) environmental laws, statutes, regulations, executive orders, and permits. The contractor will immediately report any conflicts between applicable federal, state, local, DLA, and DSCR regulations and any specifications within this contract to the KO.

2. COMPLIANCE WITH GREEN PROCUREMENT REQUIREMENTS

The contractor must follow Federal EPA Comprehensive Procurement guidelines (www.epa.gov/cpg) for acquisition of building materials and products and select materials that have a long life cycle, the least toxic materials, recyclable materials, materials that are resource- efficient, materials with the maximum recycled content, materials harvested on a sustained yield basis, and products causing the least pollution during their manufacture, use, and reuse.

3. REPORTING NONCOMPLIANCE

The contractor will immediately report any nonconformance and/or noncompliance with applicable federal, state, local, DLA, and installation environmental regulations and laws to the KO. The contractor will take immediate corrective action when given a verbal and/or written notice of environmental noncompliance or nonconformance by the COR and/or KO. Failure or refusal to comply promptly will be grounds for termination for cause.

4. CONFORMANCE WITH ENVIRONMENTAL MANAGEMENT SYSTEM

DLA Installation Operations Richmond currently maintains an ISO 14001 registered Environmental Management System. This system is applicable to those individuals working on DLA’s behalf. The Environmental Policy Statement and List of Significant Aspects are available from the Environmental Division. Contractor personnel muse be aware of their potential contribution to the success of this Environmental Management System and the potential implications of not performing within its requirements. Contractor personnel must be competent to perform the work specified within the contract. Contractor personnel must also take the necessary actions to identify, monitor, and control those contract operations and activities that pose risk of environmental contamination, or can negatively affect the natural and/or human environment.

5. PROTECTION OF WORK SITE RESOURCES

The contractor must confine all activities to areas defined by the drawings and specifications. Prior to the beginning of any work, the contractor must identify any land resources to be preserved within the work area. Except in areas indicated on the drawings or specified to be cleared, the contractor will not remove, cut, deface, injure, or destroy land resources including trees, shrubs, vines, grasses, topsoil, and landforms. The contractor must provide effective protection for land and vegetative resources at all times. The contractor must notify the Environmental Division if any trees are required to be disposed or removed. The contractor is not authorized to remove or dispose of any tree greater than six inches in diameter unless the Environmental Division has granted written permission.

6. NOTIFICATION OF FEDERAL AND STATE REGULATORS

The contractor must immediately notify the KO, COR, and Environmental Division of the arrival on site of any federal, state, and/or Department of Defense (DoD) environmental regulator or enforcement agent and/or the receipt of any correspondence from a federal, state, and/or local environmental agency.

7. CULTURAL RESOURCES PROTECTION

This project has been identified as having the potential to affect a resource eligible for listing in the National Register of Historic Places.

In accordance with Section 106 of the National Historic Preservation Act, a Section 106 Review must be initiated to identify and assess any adverse effects that may result from this project. The contractor will not begin fieldwork on the actual resource until the process is complete and documentation from the State Historic Preservation Office has been received stating either the project will not have an adverse effect on the historic resource or that any adverse effect has been mitigated. Administrative and planning efforts may proceed while the review process is occurring.

8. FEDERAL AND STATE LAND DISTURBING REQUIREMENTS

Any land disturbing activities with a footprint of greater than 5,000 square feet must satisfy Unified Facilities Criteria on Low Impact Development (UFC 3-210-10) requirements per Section 438 of the Energy Independence and Security Act as to maintain or restore, to the maximum extent technically feasible, the predevelopment hydrology of the property with regard to the temperature, rate, volume, and duration of flow. These requirements do not apply to internal renovations, maintenance, or resurfacing of existing pavements.

Land disturbance projects greater than 10,000 square feet are subject to Virginia Erosion and Sediment Control Regulations per 9VAC25-840. An Erosion and Sediment Control Plan must be submitted to the Virginia Department of Environmental Quality for approval prior to the start of any qualify disturbance activities. Exempt activities include: the installation of individual service connections; installation, maintenance, or repair of any underground public utility lines when such activity occurs on existing hard surfaced road, street, or sidewalk, provided the disturbing activity is confined to the area of the road, street, or sidewalk that is hard surfaced; septic tank lines or drainage fields; installation of fence/sign posts, telephone/electric poles, and other kinds of posts/poles; and emergency work to protect life, limb, or property, and emergency repairs.

Land disturbance projects greater than 1 acre are subject to Virginia Stormwater Management Program Regulations per 9VAC25-870. Stormwater Pollution Prevention Plans and applicable fees must be submitted to the Virginia Department of Environmental Quality for approval prior to the start of disturbance activities upon issuance of VAR10 permit coverage. Routine maintenance that is performed to maintain the original line and grade, hydraulic capacity, or original construction is exempt from permit coverage.