Amendmnent # 1.pdf

SAP

State of South Carolina

AMENDMENT NUMBER ONE

Solicitation:

Date Issued:

Procurement Officer:

Phone:

E-Mail Address:

Mailing Address:

5400025040 04/17/2023

TERESA LIVINGSTON

(803) 896-5310 livingstont@sctechsystem.edu SC Technical College System Attn: Procurement Office 111 Executive Center Drive, Suite 106 Columbia SC 29210

DESCRIPTION: Grant Evaluation Services

USING GOVERNMENTAL UNIT: State Board for Tech & Comprehensive Ed

SUBMIT YOUR OFFER ON-LINE AT THE FOLLOWING URL: http://www.procurement.sc.gov

SUBMIT OFFER BY (Opening Date/Time): 05/01/2023 10:00 AM, Eastern Standard Time(See "Deadline For Submission Of

Offer" provision)

QUESTIONS MUST BE RECEIVED BY: 04/12/2023 10:00 AM, Eastern Standard Time (See "Questions From Offerors" provision)

NUMBER OF COPIES TO BE SUBMITTED: ONLINE BIDDING PREFERRED; If submitting Online in SCEIS please See Online Bidding Instructions in Section II.B. If submitting Hardcopy, (See “Electronic Copies-Required Media &

Format” provision Section II.B.) Initial here if NO redacted copy is necessary__________

CONFERENCE TYPE: Not Applicable

DATE & TIME:

(As appropriate, see "Conferences - Pre-Bid/Proposal" & "Site Visit" provisions)

LOCATION: Not Applicable

AWARD &

AMENDMENTS

Award will be posted on 05/05/2023. The award, this solicitation, any amendments, and any related notices will be posted at the following web address: http://www.procurement.sc.gov

You must submit a signed copy of this form with Your Offer. By signing, You agree to be bound by the terms of the

Solicitation. You agree to hold Your Offer open for a minimum of sixty (60) calendar days after the Opening Date. (See

"Signing Your Offer" provision.)

NAME OF OFFEROR

(full legal name of business submitting the offer)

Any award issued will be issued to, and the contract will be formed with, the entity identified as the Offeror. The entity named as the offeror must be a single and distinct legal entity. Do not use the name of a branch office or a division of a larger entity if the branch or division is not a separate legal entity, i.e., a separate corporation, partnership, sole proprietorship, etc.

AUTHORIZED SIGNATURE

(Person must be authorized to submit binding offer to contract on behalf of Offeror.)

DATE SIGNED

TITLE

(business title of person signing above)

STATE VENDOR NO.

(Register to Obtain S.C. Vendor No. at www.procurement.sc.gov)

PRINTED NAME

(printed name of person signing above)

STATE OF INCORPORATION

(If you are a corporation, identify the state of incorporation.)

OFFEROR'S TYPE OF ENTITY: (Check one) (See "Signing Your Offer" provision.)

___ Sole Proprietorship ___ Partnership ___ Other_____________________________

___ Corporate entity (not tax-exempt) ___ Corporation (tax-exempt) ___ Government entity (federal, state, or local)

COVER PAGE - ON-LINE ONLY (MAR. 2015)

http://www.procurement.sc.gov/ http://www.procurement.sc.gov/ http://www.procurement.sc.gov/

PAGE TWO

(Return Page Two with Your Offer)

HOME OFFICE ADDRESS (Address for offeror's home office / principal place of business)

NOTICE ADDRESS (Address to which all procurement and contract related notices should be sent.) (See "Notice" clause)

_________________________________________________ Area Code -

Number - Extension Facsimile

_________________________________________________ E-mail Address

PAYMENT ADDRESS (Address to which payments will be sent.)

(See "Payment" clause)

____Payment Address same as Home Office Address ____Payment Address same as Notice Address (check only one)

ORDER ADDRESS (Address to which purchase orders will be sent)

(See "Purchase Orders and "Contract Documents" clauses)

____Order Address same as Home Office Address ____Order Address same as Notice Address (check only one)

ACKNOWLEDGMENT OF AMENDMENTS

Offerors acknowledges receipt of amendments by indicating amendment number and its date of issue. (See "Amendments to Solicitation" Provision)

Amendment No. Amendment Issue

Date Amendment No. Amendment Issue

Date Amendment No. Amendment Issue

Date Amendment No. Amendment Issue

Date

DISCOUNT FOR

PROMPT PAYMENT

(See "Discount for Prompt

Payment" clause)

10 Calendar Days (%) 20 Calendar Days (%) 30 Calendar Days (%) _____Calendar Days (%)

PREFERENCES - A NOTICE TO VENDORS (SEP. 2009): On June 16, 2009, the South Carolina General Assembly rewrote the law governing preferences available to in-state vendors, vendors using in-state subcontractors, and vendors selling in-state or US end products. This law appears in Section 11-35-1524 of the South Carolina Code of Laws. A summary of the new preferences is available at www.procurement.sc.gov/preferences

. ALL THE PREFERENCES MUST BE CLAIMED AND ARE APPLIED BY LINE ITEM, REGARDLESS OF

WHETHER AWARD IS MADE BY ITEM OR LOT. VENDORS ARE CAUTIONED TO CAREFULLY REVIEW

THE STATUTE BEFORE CLAIMING ANY PREFERENCES. THE REQUIREMENTS TO QUALIFY HAVE

CHANGED. IF YOU REQUEST A PREFERENCE, YOU ARE CERTIFYING THAT YOUR OFFER

QUALIFIES FOR THE PREFERENCE YOU'VE CLAIMED. IMPROPERLY REQUESTING A PREFERENCE

CAN HAVE SERIOUS CONSEQUENCES. [11-35-1524(E)(4)&(6)] PREFRENCE DO NOT APPLY

PREFERENCES - ADDRESS AND PHONE OF IN-STATE OFFICE: Please provide the address and phone number for your in-state office in the space provided below. An in-state office is necessary to claim either the Resident Vendor

Preference (11-35-1524(C)(1)(i)&(ii)) or the Resident Contractor Preference (11-35-1524(C)(1)(iii)). Accordingly, you must provide this information to qualify for the preference. An in-state office is not required, but can be beneficial, if you are claiming the Resident Subcontractor Preference (11-35-1524(D)). PREFRENCE DO NOT APPLY ____In-State Office Address same as Home Office Address ____In-State Office Address same as Notice Address (check only one)

PAGE TWO (SEP 2009) End of PAGE TWO http://www.procurement.sc.gov/preferences

AMENDMENT # 1

Solicitation # 5400025040–AMENDMENTS TO SOLICITATION (JAN 2004)

AMENDMENTS TO SOLICITATION (JAN 2004)

(a) The Solicitation may be amended at any time prior to opening. All actual and prospective Offerors should monitor the following web site for the issuance of Amendments: www.procurement.sc.gov (b)

Offerors shall acknowledge receipt of any amendment to this solicitation (1) by signing and returning the amendment, (2) by identifying the amendment number and date in the space provided for this purpose on Page Two, (3) by letter, or (4) by submitting a bid that indicates in some way that the bidder received the amendment. (c) If this solicitation is amended, then all terms and conditions which are not modified remain unchanged. [02-2A005-1]

The opening date has been changed to May 1, 2023. No is no change in the opening time.

Important information to all potential offers:

1. The preferred method for submitting offers for this solicitation is online bid. Online potential offers must be submitted to:

SUBMIT YOUR OFFER ON-LINE AT THE FOLLOWING URL:

http://www.procurement.sc.gov

2. Should potential vendors encounter issues with submitting online, offers can be mailed and addressed as indicated below:

SC State Borad for Technical and Comprehensive Education

Attn: Teresa Livingston, Director of Procurement – Sol# 5400025040

111 Executive Center Drive

Enoree Building, Suite 100

Columbia, SC 29210

3. Prior to submitting online or mailed offer all potential vendors must complete the vendor registration process. See the section II. VENDOR REGISTRATION MANDATORY

(MODIFIED) as noted below:

VENDOR REGISTRATION MANDATORY (MODIFIED)

You must have a state vendor number to be eligible to submit an offer. To obtain a state vendor number, visit www.procurement.sc.gov and select Doing Business with Us. Then select

Vendor Registration. (To determine if your business is already registered, go to “Vendor

Search”). Upon registration, you will be assigned a state vendor number. Vendors must keep their vendor information current. If you are already registered and know your User ID &

Password, you can update your information by selecting Update Vendor Registration. If you need to update information but do not have your User ID/Password, you must complete a new vendor registration and on Step 9 – Messages to administration indicate “Update vendor number” with your existing 10-digit vendor number. (Please note that vendor registration does not substitute for any obligation to register with the S.C. Secretary of State Index - Business

Entities Online - S.C. Secretary of State (sc.gov) or S.C. Department of Revenue Withholding

(sc.gov).

http://www.procurement.sc.gov/ http://www.procurement.sc.gov/ http://www.procurement.sc.gov/ https://businessfilings.sc.gov/businessfiling https://businessfilings.sc.gov/businessfiling https://dor.sc.gov/tax/withholding https://dor.sc.gov/tax/withholding

NOTE: The vendor registration process could potential take up to 15 days to complete the registration process.

NOTE: All Potential offers submitting offer must complete the vendor registration.

4. See section II. Online-Biding Instructions of the solicitation as noted below:

ON-LINE BIDDING INSTRUCTIONS (MODIFIED)

(a) Mandatory Registration. You must register before you can submit an offer online or mailed offer! See clause entitled "VENDOR REGISTRATION MANDATORY."

(b) Steps for On-Line Bidding

#I The link provided on the solicitation's Cover Page will take you to our web based on-line bidding system, where you will enter and/or upload your offer.

#2 Follow the general user instructions posted at www.or0t:urcnu;n1.sc.gov under the heading

"Doing Business with Us" and then "Submitting Offers."

#3 Confirm your offer has a status of "submitted" by refreshing the "RFx and Auctions" screen.

Only offers with a status of "submitted" have been received by the State.

Offers with a status of "saved" have not been received.

#4 Save or print a copy of your offer using the "Print Preview" button after your offer has been submitted.

(c) If you have problems entering an on-line offer, you must contact the SCEIS Help

Desk for assistance at (803) 896-0001 and follow the prompts. You may also contact the

SCEIS Help Desk on-line at http://www.sceis.sc.gov/vendorreqests/ Do not contact the

Procurement Officer with problems entering an offer into the system. Only questions regarding the solicitation document should be addressed with the Procurement Officer.

(d) Do not wait until the last minute to submit your offer. If an on-line offer is not completed and in a submitted status prior to the submission deadline, the offer will not be considered for award.

Responses to the questions received by the designated date and time are addressed below.

Q.1. Are the grant evaluation services for system-level grants or also grants for individual colleges?

A.1. Qualified providers will be placed on a Qualified Provider List (QPL) which any one of the 16 technical colleges and the SC Technical College System can utilize.

Q.2. Is the maximum $150 hourly rate a loaded or unloaded rate?

A.2. Loaded.

Q.3. When listing key personnel, do we need to identify potential staff roles on evaluation projects or their expertise?

A.3. Page 15 Section IV. 1.c. states: “Provide an overview of Offeror’s key personnel who will be involved in the rendering of services, including a description of their experience, education, and credentials. This should include a curriculum vitae or resume for each staff.

Q.4. Do you need resumes for each personnel?

http://www.sceis.sc.gov/vendorreqests/

A.4. Page 15 Section IV. 1.c. states: “Provide an overview of Offeror’s key personnel who will be involved in the rendering of services, including a description of their experience, education, and credentials. This should include a curriculum vitae or resume for each staff.

Q.5. Do we need to submit any budgetary documentation for meeting the maximum hourly rate?

A.5. Page 15 Section IV.1.d. states: “Provide a detailed list of grant evaluations written and awarded in the past five (5) years including the name of the funding source, the program/grant name, the timeframe of the evaluation, and the dollar value (budget) of each grant evaluated.”

Q.6. The contract period on page 3 indicates 5/17/2023 to 5/16/2028, but the award criteria on page

14-15 only shows award dates through May 1, 2026.

A.6. The maximum contractual validity dates referenced on page 3 are correct. The dates referenced on page 14-15 indicated that potential offerors who did not respond to the initial solicitation may be added to the awarded vendors list up to year 4 of the maximum life of the contract.

Q.7 Is this for a four year (based on dates above) or five year QPI list (page 3 seems to indicate it will be a five year list)?

A.7. See page 3 - The initial contract term shall be for one (1) year with four (4) additional one (1) year renewal options for a total contract opportunity of five (5) years.

Q.8. Does section VIII. Bidding Schedule need to be in a separate attachment from the rest of the proposal?

A.8. Yes, the Bidding schedule must be attached to the online offer.

Q.9. The estimated quantity on the bidding schedule would be subject to change with each project given the scope of the funder's requirements? I guess I am not understanding if you are holding us to 160 hours per potential bid. I understand we cannot charge more than $150 but was

*assuming* each job would be determined as to what the hourly requirements might be for that particular program (as page 27 seems to imply with the statement "may be determined per the approved budget for each grant awarded to SCTCS"). Can you clarify the quantity of "160?"

A.9. The estimated quantity is not an estimated hourly rate but an estimated number of grants award annually.

Q10. Would awarded contracts be with the individual technical college or would the contract be with the South Carolina Technical College System?

A.10. Qualified providers will be placed on a Qualified Provider List (QPL) which any one of the 16 technical colleges and the SC Technical College System can utilize.

END OF AMENDMENT

ALL OTHER TERMS, CONDITIONS, BIDDING INSTRUCTIONS, AND SPECIFICATIONS REMAIN

UNCHANGED. IF THERE ARE ANY QUESTIONS OR IF ANY CONFUSION OR UNCERTAINTY

ARISES AS A RESULT OF THIS AMENDMENT, IT IS THE SOLE RESPONSIBILITY OF THE OFFEROR

TO CONTACT THE PROCUREMENT OFFICER FOR CLARIFICATION. CONTACT INFORMATION

CAN BE FOUND IN THE TOP RIGHT HAND CORNER OF THE COVER PAGE OF THIS AMENDMENT.

REFERENCE THE “DUTY TO INQUIRE” CLAUSE IN THE ORIGINAL REQUEST FOR PROPOSAL.