Amendment Three.pdf

Amendment Two Page 1

State of South Carolina

Amendment Three

Solicitation:

Date Issued:

Procurement Officer:

Phone:

E-Mail Address:

Mailing Address:

5400021721 August 24, 2021

DELORIS SWEEPER

803-896-7958 delorissweeper@scdps.gov SC Department of Public Safety Attention: Procurement Office PO Box 1993 Blythewood SC 29016

DESCRIPTION: Employee Assistance Programs (EAP) USING GOVERNMENTAL UNIT: DPS Administration

SUBMIT YOUR OFFER ON-LINE AT THE FOLLOWING URL: http://www.procurement.sc.gov SUBMIT OFFER BY (Opening Date/Time): 09/16/2021 2:00 pm (est) (See "Deadline For Submission Of Offer" provision) QUESTIONS MUST BE RECEIVED BY: 08/06/2021 2:00 pm (est) (See "Questions From Offerors" provision) NUMBER OF COPIES TO BE SUBMITTED: 1 Online Submission CONFERENCE TYPE: Not Applicable

DATE & TIME:

(As appropriate, see "Conferences - Pre-Bid/Proposal" & "Site Visit" provisions)

LOCATION: Not Applicable

AWARD &

AMENDMENTS

Award will be posted on 09/28/2021. The award, this solicitation, any amendments, and any related notices will be posted at the following web address: http://www.procurement.sc.gov

You must submit a signed copy of this form with Your Offer. By signing, You agree to be bound by the terms of the Solicitation. You agree to hold Your Offer open for a minimum of thirty (30) calendar days after the Opening Date. (See "Signing Your Offer" provision.)

NAME OF OFFEROR

(full legal name of business submitting the offer)

Any award issued will be issued to, and the contract will be formed with, the entity identified as the Offeror. The entity named as the offeror must be a single and distinct legal entity. Do not use the name of a branch office or a division of a larger entity if the branch or division is not a separate legal entity, i.e., a separate corporation, partnership, sole proprietorship, etc.

AUTHORIZED SIGNATURE

(Person must be authorized to submit binding offer to contract on behalf of Offeror.)

DATE SIGNED

TITLE

(business title of person signing above)

STATE VENDOR NO.

(Register to Obtain S.C. Vendor No. at www.procurement.sc.gov)

PRINTED NAME

(printed name of person signing above)

STATE OF INCORPORATION

(If you are a corporation, identify the state of incorporation.)

OFFEROR'S TYPE OF ENTITY: (Check one) (See "Signing Your Offer" provision.)

___ Sole Proprietorship ___ Partnership ___ Other_____________________________

___ Corporate entity (not tax-exempt) ___ Corporation (tax-exempt) ___ Government entity (federal, state, or local)

COVER PAGE - ON-LINE ONLY (MAR. 2015)

mailto:delorissweeper@scdps.gov http://www.procurement.sc.gov/

Amendment Two Page 2

SAP

SAP

PAGE TWO

(Return Page Two with Your Offer)

HOME OFFICE ADDRESS (Address for offeror's home office / principal place of business)

NOTICE ADDRESS (Address to which all procurement and contract related notices should be sent.) (See "Notice" clause)

_________________________________________________ Area Code - Number - Extension Facsimile

_________________________________________________ E-mail Address

PAYMENT ADDRESS (Address to which payments will be sent.)

(See "Payment" clause)

____Payment Address same as Home Office Address ____Payment Address same as Notice Address (check only one)

ORDER ADDRESS (Address to which purchase orders will be sent) (See "Purchase Orders and "Contract Documents" clauses)

____Order Address same as Home Office Address ____Order Address same as Notice Address (check only one)

ACKNOWLEDGMENT OF AMENDMENTS

Offerors acknowledges receipt of amendments by indicating amendment number and its date of issue. (See "Amendments to Solicitation" Provision) Amendment No. Amendment Issue

Date Amendment No. Amendment Issue

Date Amendment No. Amendment Issue

Date Amendment No. Amendment Issue

Date

DISCOUNT FOR

PROMPT PAYMENT

(See "Discount for Prompt

Payment" clause)

10 Calendar Days (%) 20 Calendar Days (%) 30 Calendar Days (%) _____Calendar Days (%)

PREFERENCES - A NOTICE TO VENDORS (SEP. 2009): On June 16, 2009, the South Carolina General Assembly rewrote the law governing preferences available to in-state vendors, vendors using in-state subcontractors, and vendors selling in-state or US end products. This law appears in Section 11-35-1524 of the South Carolina Code of Laws. A summary of the new preferences is available at www.procurement.sc.gov/preferences. ALL THE PREFERENCES MUST BE CLAIMED AND ARE APPLIED BY LINE ITEM, REGARDLESS OF WHETHER AWARD IS MADE BY

ITEM OR LOT. VENDORS ARE CAUTIONED TO CAREFULLY REVIEW THE STATUTE BEFORE

CLAIMING ANY PREFERENCES. THE REQUIREMENTS TO QUALIFY HAVE CHANGED. IF YOU

REQUEST A PREFERENCE, YOU ARE CERTIFYING THAT YOUR OFFER QUALIFIES FOR THE

PREFERENCE YOU'VE CLAIMED. IMPROPERLY REQUESTING A PREFERENCE CAN HAVE SERIOUS

CONSEQUENCES. [11-35-1524(E)(4)&(6)]

PREFERENCES - ADDRESS AND PHONE OF IN-STATE OFFICE: Please provide the address and phone number for your in-state office in the space provided below. An in-state office is necessary to claim either the Resident Vendor Preference (11-35-1524(C)(1)(i)&(ii)) or the Resident Contractor Preference (11-35-1524(C)(1)(iii)). Accordingly, you must provide this information to qualify for the preference. An in-state office is not required, but can be beneficial, if you are claiming the Resident Subcontractor Preference (11-35-1524(D)).

____In-State Office Address same as Home Office Address ____In-State Office Address same as Notice Address (check only one) PAGE TWO (SEP 2009) End of PAGE TWO http://www.procurement.sc.gov/preferences

Amendment Two Page 3

AMENDMENT THREE

Solicitation # 5400021721 –AMENDMENTS TO SOLICITATION (JAN 2004)

(a) The Solicitation may be amended at any time prior to opening. All actual and prospective Offerors should monitor the following web site for the issuance of Amendments: www.procurement.sc.gov (b) Offerors shall acknowledge receipt of any amendment to this solicitation (1) by signing and returning the amendment, (2) by identifying the amendment number and date in the space provided for this purpose on Page Two, (3) by letter, or (4) by submitting a bid that indicates in some way that the bidder received the amendment. (c) If this solicitation is amended, then all terms and conditions which are not modified remain unchanged. [02-2A005-1]

Contractors are required to upload a signed and completed copy of this Amendment with their offer.

1. Page 21, CALCULATING THE LOW BID, is changed to the following:

The low bid will be determined as follows:

For example: PEPM is $5.00

Monthly cost calculation: $5.00 (PEPM) x 1,279 employees = $6,395 per month $6,395/ month x 12 months = $76,740 (Unit Price) $76,740 x 5 YR = $383,700 (Extended Price)

2. The BIDDING SCHEDULE/PRICE-BUSINESS PROPOSAL on page 37 of the solicitation is replaced with the following AMENDED (2) BIDDING SCHEDULE/PRICE-BUSINESS PROPOSAL:

VIII. AMENDED (2) BIDDING SCHEDULE / PRICE-BUSINESS PROPOSAL

BIDDING SCHEDULE (NOV 2007)

3.

Line Number Quantity Unit of Measure Unit Price Extended Price

0001 5

YR

Product Catg.: 91840 - Employee Benefits Consulting

Item Description: Employee Assistance Program

Tendering Text: See Section III. Scope of Work/Specifications.

In determining cost, as outlined in the BIDDING SCHEDULE/ PRICE-BUSINESS PROPOSAL, Contractor shall multiply 1,279* times the price per employee rate per month (PEPM) TIMES 12 for an annual rate for the unit price.

The unit price per year shall be multiplied by the quantity of five (5) for the extended price total.

Contractor’s employee rate per month (PEPM) shall include up to three (3) pre-paid confidential assessments per year.

Amendment Two Page 4

All pricing for the EAP services shall include all associated costs with no additional or hidden fees. Compensation for services will be in the form of a Firm Fixed price based on the number of employees per consumer access. A unit price shall be given for providing the services indicated herein and that unit price shall be the same throughout the Contract.

*Quantities indicated herein are estimated and the State does not obligate itself to purchase the full quantities indicated but the price offered must be allowed should the quantities be less. It is the responsibility of the contractor to submit a bid that is both viable and acceptable whether the items are requested in mass or individually. The State’s requirements may exceed the quantities indicated and all orders received by the contractor during the term of the contract shall be filled in accordance with the terms and conditions hereinafter set forth.

Contractor’s PEPM is _______________________________________.

Internal Item Number: 1

Question Mandatory / Optional

Multiple Responses Accepted?

Response

Are you requesting the SC Resident Contractor Preference? See The SC Procurement Code, Section 11-35- 1524(C) (1) (III) and Section IIB of this Solicitation for more Information. For a FAQ on these Preferences, Please See WWW.Procurement.SC.Gov/Preferences

Mandatory No

______Yes

______No

Are you requesting the SC Resident Subcontractor Preference-2%? See the SC Procurement Code, Section 11-35- 1524(D) and IIB & VIIB of this solicitation for more information. For a FAQ on these preferences, please see www.procurement.sc.gov/preferences

Are you requesting the SC Resident Subcontractor Preference-4%? See the SC Procurement Code, Section 11-35- 1524(D) and IIB & VIIB of this solicitation for more information. For a FAQ on these preferences, please see www.procurement.sc.gov/preferences

4.

5.

6.