Amendment One.pdf

SAP

State of South Carolina

Request for Proposal Amendment One (1)

Solicitation:

Date Issued:

Procurement Officer:

Phone:

E-Mail Address:

Mailing Address:

5400026191 12/12/2023 Rina Drescher 803-822-3209 drescherr@midlandstech.edu

MIDLANDS TECHNICAL COLLEGE

PROCUREMENT DEPARTMENT

1260 Lexington Drive West Columbia SC 29170-2176

DESCRIPTION: ELECTRONIC PAYMENT AUTOMATION SYSTEM

USING GOVERNMENTAL UNIT: MIDLANDS TECHNICAL COLLEGE

SUBMIT YOUR OFFER ON-LINE AT THE FOLLOWING URL: https://procurement.sc.gov/doing-biz/submitting-offers SUBMIT OFFER BY (Opening Date/Time): 01/03/2024 11:00 A.M. (See "Deadline For Submission Of Offer" provision) QUESTIONS MUST BE RECEIVED BY: 12/11/2023 12:00 P.M. (See "Questions From Offerors" provision) NUMBER OF COPIES TO BE SUBMITTED: Online Bidding Only - SEE ONLINE BIDDING INSTRUCTIONS

CONFERENCE TYPE: Not Applicable

DATE & TIME:

(As appropriate, see "Conferences - Pre-Bid/Proposal" & "Site Visit" provisions)

LOCATION: Not Applicable

AWARD &

AMENDMENTS

Award will be posted on 02/05/2024. The award, this solicitation, any amendments, and any related notices will be posted at the following web address: http://www.procurement.sc.gov

You must submit a signed copy of this form with Your Offer. By signing, You agree to be bound by the terms of the Solicitation. You agree to hold Your Offer open for a minimum of ninety (90) calendar days after the Opening Date. (See "Signing Your Offer" provision.)

NAME OF OFFEROR

(full legal name of business submitting the offer)

Any award issued will be issued to, and the contract will be formed with, the entity identified as the Offeror. The entity named as the offeror must be a single and distinct legal entity. Do not use the name of a branch office or a division of a larger entity if the branch or division is not a separate legal entity, i.e., a separate corporation, partnership, sole proprietorship, etc.

AUTHORIZED SIGNATURE

(Person must be authorized to submit binding offer to contract on behalf of Offeror.)

DATE SIGNED

TITLE

(business title of person signing above)

STATE VENDOR NO.

(Register to Obtain S.C. Vendor No. at www.procurement.sc.gov)

PRINTED NAME

(printed name of person signing above)

STATE OF INCORPORATION

(If you are a corporation, identify the state of incorporation.)

OFFEROR'S TYPE OF ENTITY: (Check one) (See "Signing Your Offer" provision.)

___ Sole Proprietorship ___ Partnership ___ Other_____________________________

___ Corporate entity (not tax-exempt) ___ Corporation (tax-exempt) ___ Government entity (federal, state, or local)

COVER PAGE - ON-LINE ONLY (MAR. 2015)

https://procurement.sc.gov/doing-biz/submitting-offers https://procurement.sc.gov/doing-biz/submitting-offers

PAGE TWO

(Return Page Two with Your Offer)

HOME OFFICE ADDRESS (Address for offeror's home office / principal place of business)

NOTICE ADDRESS (Address to which all procurement and contract related notices should be sent.) (See "Notice" clause)

Area Code - Number - Extension Facsimile

E-mail Address

PAYMENT ADDRESS (Address to which payments will be sent.)

(See "Payment" clause)

____Payment Address same as Home Office Address ____Payment Address same as Notice Address (check only one)

ORDER ADDRESS (Address to which purchase orders will be sent) (See "Purchase Orders and "Contract Documents" clauses)

____Order Address same as Home Office Address ____Order Address same as Notice Address (check only one)

ACKNOWLEDGMENT OF AMENDMENTS

Offerors acknowledges receipt of amendments by indicating amendment number and its date of issue. (See "Amendments to Solicitation" Provision) Amendment No. Amendment Issue

Date Amendment No. Amendment Issue

Date Amendment No. Amendment Issue

Date Amendment No. Amendment Issue

Date

DISCOUNT FOR

PROMPT PAYMENT

(See "Discount for Prompt

Payment" clause)

10 Calendar Days (%) 20 Calendar Days (%) 30 Calendar Days (%) _____Calendar Days (%)

PREFERENCES - A NOTICE TO VENDORS (SEP. 2009): On June 16, 2009, the South Carolina General Assembly rewrote the law governing preferences available to in-state vendors, vendors using in-state subcontractors, and vendors selling in-state or US end products. This law appears in Section 11-35-1524 of the South Carolina Code of Laws. A summary of the new preferences is available at www.procurement.sc.gov/preferences . ALL THE PREFERENCES MUST BE CLAIMED AND ARE APPLIED BY LINE ITEM, REGARDLESS OF WHETHER AWARD IS MADE BY ITEM OR

LOT. VENDORS ARE CAUTIONED TO CAREFULLY REVIEW THE STATUTE BEFORE CLAIMING ANY

PREFERENCES. THE REQUIREMENTS TO QUALIFY HAVE CHANGED. IF YOU REQUEST A

PREFERENCE, YOU ARE CERTIFYING THAT YOUR OFFER QUALIFIES FOR THE PREFERENCE

YOU'VE CLAIMED. IMPROPERLY REQUESTING A PREFERENCE CAN HAVE SERIOUS

CONSEQUENCES. [11-35-1524(E)(4)&(6)]

PREFERENCES - ADDRESS AND PHONE OF IN-STATE OFFICE: Please provide the address and phone number for your in-state office in the space provided below. An in-state office is necessary to claim either the Resident Vendor Preference (11-35-1524(C)(1)(i)&(ii)) or the Resident Contractor Preference (11-35-1524(C)(1)(iii)). Accordingly, you must provide this information to qualify for the preference. An in-state office is not required, but can be beneficial, if you are claiming the Resident Subcontractor Preference (11-35-1524(D)).

____In-State Office Address same as Home Office Address ____In-State Office Address same as Notice Address (check only one) PAGE TWO (SEP 2009) End of PAGE TWO

Amendment One

Solicitation # 5400026191 AMENDMENTS TO SOLICITATION (JANUARY 2004) (a) The Solicitation may be amended at any time prior to opening. All actual and prospective Offerors should monitor the following web site for the issuance of Amendments:

www.midlandstechstech.edu/vendors (b) Offerors shall acknowledge receipt of any amendment to this solicitation (1) by signing and returning the amendment, (2) by identifying the amendment number and date in the space provided for this purpose on Page Two, (3) by letter, or (4) by submitting a bid that indicates in some way that the bidder received the amendment. (c) If this solicitation is amended, then all terms and conditions which are not modified remain unchanged.

Solicitation No. 5400026191 is hereby amended as follows:

RESPONSES TO WRITTEN QUESTIONS RECEIVED FROM VENDORS:

Number Question Answer

Can you please explain your current virtual cards process as well as the use cases of them?

N/A

Who is using these virtual cards for payments? N/A

3 We have a few questions related to volumes that will help us with pricing:

- How many total invoices, on average, are processed each month? 625

- How many of these invoices are Purchase Order related? 80%

- How many of these invoices are Non-PO/check requests? 20%

How many total invoices, on average, are processed each month? 625 How many of these invoices are Purchase Order related? 80% How many of these invoices are Non- PO/check requests? 20%

4 Would you please clarify your definition of responsibility and definition of fraudulent activity from the Statement of Work item # 29 “The solution must assume the responsibility of any fraudulent activity”?

*Utilize all resources to prevent, recognize, and report fraud. This would also include any associated incurred cost.

5 Would you also please clarify if you have an on premises version of Ellucian Colleague or have moved to the Colleague SaaS version?

1. Must be able to interface with ELLUCIAN Colleague software.

We are on-premises using Unidata because there are some implementations that are using Microsoft SQL as the database