AMENDMENT ONE.pdf

SAP

State of South Carolina

Request for Quote

AMENDMENT ONE

Solicitation:

Date Issued:

Procurement

Officer:

Phone:

E-Mail Address:

Mailing Address:

5400026458 02/06/2024

LISA ROLAND

803-898-0533 ROLANDLD@dhec.sc.gov

SC DHEC

Attn: Procurement Services Division 301 Gervais Street, 4th Floor Columbia SC 29201-3073

DESCRIPTION: Implementation Plan to Address Alzheimer’s Disease and Related Dementias (ADRD)

USING GOVERNMENTAL UNIT: SC Dept of Health & Environmental Control The Term "Offer" Means Your "Bid" or "Proposal". See "Submitting Your Offer" provision.

SUBMIT YOUR OFFER ON-LINE AT THE FOLLOWING URL: http://www.procurement.sc.gov (See Page 3 for Instructions)

BY E-MAIL TO rolandld@dhec.sc.gov (procurement officer listed above)

SUBMIT OFFER BY (Opening Date/Time): 02/22/24 5:00 PM ET (See "Deadline For Submission Of Offer" provision)

QUESTIONS MUST BE RECEIVED BY: Date has passed. (See "Questions From Offerors" provision)

NUMBER OF COPIES TO BE SUBMITTED: ONLINE SUBMISSION PREFERRED; ONE (1) COPY IF

SUBMITTING PAPER BID.

You must submit a signed copy of this form with Your Offer. By signing, You agree to be bound by the terms of the Solicitation. You agree to hold Your Offer open for a minimum of thirty (30) calendar days after the Opening Date.

(See "Signing Your Offer" provisions.)

NAME OF OFFEROR

(full legal name of business submitting the offer)

Any award issued will be issued to, and the contract will be formed with, the entity identified as the Offeror. The entity named as the offeror must be a single and distinct legal entity. Do not use the name of a branch office or a division of a larger entity if the branch or division is not a separate legal entity, i.e., a separate corporation, partnership, sole proprietorship, etc.

AUTHORIZED SIGNATURE

(Person must be authorized to submit binding offer to contract on behalf of Offeror.)

DATE SIGNED

TITLE

(business title of person signing above)

STATE VENDOR NO.

(Register to Obtain S.C. Vendor No. at www.procurement.sc.gov)

PRINTED NAME

(printed name of person signing above)

STATE OF INCORPORATION

(If you are a corporation, identify the state of incorporation.)

OFFEROR'S TYPE OF ENTITY: (Check one) (See "Signing Your Offer" provision.)

___ Sole Proprietorship ___ Partnership ___ Other_____________________________

___ Corporate entity (not tax-exempt) ___ Corporation (tax-exempt) ___ Government entity (federal, state, or local)

COVER PAGE – ON-LINE (MAR. 2015)

http://www.procurement.sc.gov/ mailto:rolandld@dhec.sc.gov

PAGE TWO

(Return Page Two with Your Offer)

HOME OFFICE ADDRESS (Address for offeror's home office / principal place of business)

NOTICE ADDRESS (Address to which all procurement and contract related notices should be sent.) (See "Notice" clause)

_________________________________________________ Area Code - Number - Extension Facsimile

_________________________________________________ E-mail Address

PAYMENT ADDRESS (Address to which payments will be sent.)

(See "Payment" clause)

____Payment Address same as Home Office Address ____Payment Address same as Notice Address (check only one)

ORDER ADDRESS (Address to which purchase orders will be sent) (See "Purchase Orders and "Contract Documents" clauses)

____Order Address same as Home Office Address ____Order Address same as Notice Address (check only one)

ACKNOWLEDGMENT OF AMENDMENTS

Offerors acknowledge receipt of amendments by indicating amendment number and its date of issue. (See "Amendments to Solicitation" Provision) Amendment No. Amendment Issue

Date Amendment No. Amendment Issue

Date Amendment No. Amendment Issue

Date Amendment No. Amendment Issue

Date

DISCOUNT FOR

PROMPT PAYMENT

(See "Discount for Prompt

Payment" clause)

10 Calendar Days (%) 20 Calendar Days (%) 30 Calendar Days (%) _____Calendar Days (%)

PREFERENCES - A NOTICE TO VENDORS (SEP. 2009): On June 16, 2009, the South Carolina General Assembly rewrote the law governing preferences available to in-state vendors, vendors using in-state subcontractors, and vendors selling in-state or US end products. This law appears in Section 11-35-1524 of the South Carolina Code of Laws. A summary of the new preferences is available at www.procurement.sc.gov/preferences . ALL THE PREFERENCES MUST BE CLAIMED AND ARE APPLIED BY LINE ITEM, REGARDLESS OF WHETHER AWARD IS MADE BY

ITEM OR LOT. VENDORS ARE CAUTIONED TO CAREFULLY REVIEW THE STATUTE BEFORE

CLAIMING ANY PREFERENCES. THE REQUIREMENTS TO QUALIFY HAVE CHANGED. IF YOU

REQUEST A PREFERENCE, YOU ARE CERTIFYING THAT YOUR OFFER QUALIFIES FOR THE

PREFERENCE YOU'VE CLAIMED. IMPROPERLY REQUESTING A PREFERENCE CAN HAVE SERIOUS

CONSEQUENCES. [11-35-1524(E)(4) & (6)]

PREFERENCES - ADDRESS AND PHONE OF IN-STATE OFFICE: Please provide the address and phone number for your in-state office in the space provided below. An in-state office is necessary to claim either the Resident Vendor Preference (11-35-1524(C)(1)(i) & (ii)) or the Resident Contractor Preference (11-35-1524(C)(1)(iii)). Accordingly, you must provide this information to qualify for the preference. An in-state office is not required, but can be beneficial, if you are claiming the Resident Subcontractor Preference (11-35-1524(D)).

____In-State Office Address same as Home Office Address ____In-State Office Address same as Notice Address (check only one) PAGE TWO (SEP 2009) End of PAGE TWO http://www.procurement.sc.gov/preferences

AMENDMENT ONE

Solicitation No. 5400026458

DESCRIPTION: Implementation Plan to Address Alzheimer’s Disease and Related Dementias

(ADRD)

AMENDMENTS TO SOLICITATION (JAN 2004)

(a) The Solicitation may be amended at any time prior to opening. All actual and prospective Offerors should monitor the following web site for the issuance of Amendments: www.procurement.sc.gov (b) Offerors shall acknowledge receipt of any amendment to this solicitation (1) by signing and returning the amendment, (2) by identifying the amendment number and date in the space provided for this purpose on Page Two, (3) by letter, or (4) by submitting a bid that indicates in some way that the bidder received the amendment. (c) If this solicitation is amended, then all terms and conditions which are not modified remain unchanged. [02-2A005-1]

QUESTIONS FROM OFFERORS – AMENDMENT (JUN 2017)

This solicitation is amended as provided herein, information or changes resulting from questions will be shown in a question–and-answer format. All questions received have been reprinted below. The “State’s Response” should be read without reference to the questions. The questions are included solely to provide a cross-reference to the potential offeror that submitted the question. Questions do not form a part of the contract; the “State’s Response” does. Any restatement of part or all existing provision of the solicitation in an answer does not modify the original provision except as follows: underlined text is added to the original provision. Stricken text is deleted. [02-2A097-1]

The following prospective offeror questions and agency responses are hereby incorporated into the solicitation.

VENDOR QUESTION 1: If we recognize that additional support is needed once we get started, how would that be managed?

STATE’S RESPONSE: The maximum budget for this solicitation is $20,000. If warranted, a no cost extension may be issued if more time is required to complete the proposed scope of work.

VENDOR QUESTION 2: Regarding the Qualifications, is there any equivalencies for those expectations for qualifications? Would it be acceptable to have practical experience with federal and other large business strategic development? Is professional knowledge of dementia and Alzheimer’s required or would a working level understanding suffice?

STATE’S RESPONSE: Preferred qualifications are listed on page 21 of the solicitation.

VENDOR QUESTION 3: For key performance indicators for developing metrics to measurable parts, do you have an existing platform that is currently being used for metrics? If so, do you have a tech support specialist that could speak to us about the capabilities of the platform while we are executing the scope? Would they be part of the stakeholders participating in the effort?

http://www.procurement.sc.gov/

STATE’S RESPONSE: There is no existing platform for key performance indicators.

VENDOR QUESTION 4: Is there a suggested template or format that you have already specified to develop the implementation plan?

STATE’S RESPONSE: There is no suggested template or format for the development of the implementation plan.

VENDOR QUESTION 5: What is the estimated hours worked with key stakeholders vs outside hours worked?

STATE’S RESPONSE: As indicated in page 17 of the solicitation “Bi-monthly, or more frequently as determined by the vendor or DHEC, touchpoints with DHEC to discuss progress, ask questions, and resolve issues as applicable.” Bi-monthly is every other week. For the purposes of the solicitation, the vendor and/or DHEC may determine it necessary to gather the ARCC or ARCC subcommittees to assist in the development of the implementation plan.

VENDOR QUESTION 6: Are the quality standards available to review that are referred to in the following vendor responsibility section? “Provide a draft of the implementation plan to DHEC staff by July 15, 2024. The plan must meet DHEC’s quality standards”.

STATE’S RESPONSE: As a recipient of CDC cooperative agreement funds, DHEC must ensure programmatic deliverables as set forth in the CDC notice of funding opportunity are met. CDC and DHEC review and feedback will be incorporated into the implementation plan and the final plan will require review and approval by DHEC programmatic staff and leadership. Any items cobranded with a DHEC logo will also require review by the DHEC outreach department. Quality standards include but are not limited to items as described on page 17 of the solicitation. The plan must be sustainable and allows for adjustments that are informed by experience, science, data, and contextual influences, The plan must have objectives that are specific, measurable, attainable, relevant, time bound, inclusive and equitable (SMARTIE). The plan must contain actions that address sustainability, prioritize populations and communities experiencing the greatest disparities in the prevalence of ADRD or ADRD-associated risk factors, including addressing social determinants of health and health equity.

VENDOR QUESTION 7: Will the following vendor responsibility be completed virtually or face-to-face? “Dedicate 10-20 hours a month, working with ARCC and DHEC to lead and guide the planning and development of the Implementation Plan.”

STATE’S RESPONSE: For the purposes of the solicitation, the vendor and/or DHEC may determine it necessary to gather the ARCC or ARCC subcommittees in person to assist in the development of the implementation plan. These meetings are typically held in Columbia, SC. Beyond these instances, the vendor may work offsite to complete the scope of work. Offsite would be where the vendor normally conducts business.

VENDOR QUESTION 8: For the following vendor responsibility, is “offsite” referring to neutral meeting space, or, virtually via webinar meetings? “Some meetings may be held onsite; however, most contractual services will be conducted offsite.”

STATE’S RESPONSE: Offsite would be where the vendor normally conducts business to include virtual meetings via webinar.