Amendment One.pdf

SAP

State of South Carolina

Invitation for Bid Amendment One

Solicitation:

Date Issued:

Procurement Officer:

Phone:

E-Mail Address:

Mailing Address:

5400019739 04/22/2020 Rina Drescher 803-822-3209 drescherr@midlandstech.edu

MIDLANDS TECHNICAL COLLEGE

PROCUREMENT OFFICE

1260 Lexington Drive West Columbia SC 29170-2176

DESCRIPTION: PURCHASE AND INSTALLATION OF FLAGS/BANNERS ON MTC CAMPUSES

USING GOVERNMENTAL UNIT: MIDLANDS TECHNICAL COLLEGE

SUBMIT YOUR OFFER ON-LINE AT THE FOLLOWING URL: http://www.procurement.sc.gov

SUBMIT OFFER BY (Opening Date/Time): 05/06/2020 11:00 A.M. (See "Deadline For Submission Of Offer" provision)

QUESTIONS MUST BE RECEIVED BY: 04/29/2020 12:00 P.M. (See "Questions From Offerors" provision)

NUMBER OF COPIES TO BE SUBMITTED: One (1) Original – SEE ON-LINE BIDDING INSTRUCTIONS

CONFERENCE TYPE: Not Applicable

DATE & TIME:

(As appropriate, see "Conferences - Pre-Bid/Proposal" & "Site Visit" provisions)

LOCATION: Not Applicable

AWARD &

AMENDMENTS

Award will be posted on 05/11/2020. The award, this solicitation, any amendments, and any related notices will be posted at the following web address: http://www.procurement.sc.gov

You must submit a signed copy of this form with Your Offer. By signing, You agree to be bound by the terms of the

Solicitation. You agree to hold Your Offer open for a minimum of thirty (30) calendar days after the Opening Date. (See

"Signing Your Offer" provision.)

NAME OF OFFEROR

(full legal name of business submitting the offer)

Any award issued will be issued to, and the contract will be formed with, the entity identified as the Offeror. The entity named as the offeror must be a single and distinct legal entity. Do not use the name of a branch office or a division of a larger entity if the branch or division is not a separate legal entity, i.e., a separate corporation, partnership, sole proprietorship, etc.

AUTHORIZED SIGNATURE

(Person must be authorized to submit binding offer to contract on behalf of Offeror.)

DATE SIGNED

TITLE

(business title of person signing above)

STATE VENDOR NO.

(Register to Obtain S.C. Vendor No. at www.procurement.sc.gov)

PRINTED NAME

(printed name of person signing above)

STATE OF INCORPORATION

(If you are a corporation, identify the state of incorporation.)

OFFEROR'S TYPE OF ENTITY: (Check one) (See "Signing Your Offer" provision.)

___ Sole Proprietorship ___ Partnership ___ Other_____________________________

___ Corporate entity (not tax-exempt) ___ Corporation (tax-exempt) ___ Government entity (federal, state, or local)

COVER PAGE - ON-LINE ONLY (MAR. 2015)

PAGE TWO

(Return Page Two with Your Offer)

HOME OFFICE ADDRESS (Address for offeror's home office / principal place of business)

NOTICE ADDRESS (Address to which all procurement and contract related notices should be sent.) (See "Notice" clause)

Area Code - Number - Extension Facsimile

E-mail Address

PAYMENT ADDRESS (Address to which payments will be sent.)

(See "Payment" clause)

____Payment Address same as Home Office Address ____Payment Address same as Notice Address (check only one)

ORDER ADDRESS (Address to which purchase orders will be sent)

(See "Purchase Orders and "Contract Documents" clauses)

____Order Address same as Home Office Address ____Order Address same as Notice Address (check only one)

ACKNOWLEDGMENT OF AMENDMENTS

Offerors acknowledges receipt of amendments by indicating amendment number and its date of issue. (See "Amendments to Solicitation" Provision)

Amendment No. Amendment Issue

Date Amendment No. Amendment Issue

Date Amendment No. Amendment Issue

Date Amendment No. Amendment Issue

Date

DISCOUNT FOR

PROMPT PAYMENT

(See "Discount for Prompt

Payment" clause)

10 Calendar Days (%) 20 Calendar Days (%) 30 Calendar Days (%) _____Calendar Days (%)

PREFERENCES - A NOTICE TO VENDORS (SEP. 2009): On June 16, 2009, the South Carolina General Assembly rewrote the law governing preferences available to in-state vendors, vendors using in-state subcontractors, and vendors selling in-state or US end products. This law appears in Section 11-35-1524 of the South Carolina Code of Laws. A summary of the new preferences is available at www.procurement.sc.gov/preferences . ALL THE PREFERENCES MUST BE

CLAIMED AND ARE APPLIED BY LINE ITEM, REGARDLESS OF WHETHER AWARD IS MADE BY ITEM OR

LOT. VENDORS ARE CAUTIONED TO CAREFULLY REVIEW THE STATUTE BEFORE CLAIMING ANY

PREFERENCES. THE REQUIREMENTS TO QUALIFY HAVE CHANGED. IF YOU REQUEST A

PREFERENCE, YOU ARE CERTIFYING THAT YOUR OFFER QUALIFIES FOR THE PREFERENCE

YOU'VE CLAIMED. IMPROPERLY REQUESTING A PREFERENCE CAN HAVE SERIOUS

CONSEQUENCES. [11-35-1524(E)(4)&(6)]

PREFERENCES DO NOT APPLY – [11-35-1524(E)(2)

PREFERENCES - ADDRESS AND PHONE OF IN-STATE OFFICE: Please provide the address and phone number for your in-state office in the space provided below. An in-state office is necessary to claim either the Resident Vendor

Preference (11-35-1524(C)(1)(i)&(ii)) or the Resident Contractor Preference (11-35-1524(C)(1)(iii)). Accordingly, you must provide this information to qualify for the preference. An in-state office is not required, but can be beneficial, if you are claiming the Resident Subcontractor Preference (11-35-1524(D)).

PREFERENCES DO NOT APPLY – [11-35-1524(E)(2)

____In-State Office Address same as Home Office Address ____In-State Office Address same as Notice Address (check only one)

PAGE TWO (SEP 2009) End of PAGE TWO

Amendment One (1)

Solicitation # 5400019739

AMENDMENTS TO SOLICITATION (JANUARY 2004) (a) The Solicitation may be amended at any time prior to opening. All actual and prospective Offerors should monitor the following web site for the issuance of Amendments: www.midlandstechstech.edu/vendors (b) Offerors shall acknowledge receipt of any amendment to this solicitation (1) by signing and returning the amendment, (2) by identifying the amendment number and date in the space provided for this purpose on Page Two, (3) by letter, or (4) by submitting a bid that indicates in some way that the bidder received the amendment. (c) If this solicitation is amended, then all terms and conditions which are not modified remain unchanged.

RESPONSES TO WRITTEN QUESTIONS RECEIVED FROM VENDORS:

1. Question: We are Custom Graphics INC, a ND company out of Fargo. Would we have a chance of getting the bid to design the banners if we got a subcontractor that meets bid requirements regarding the 25 mile radius to work with us and install what we send them on the Campuses listed on the bid?

Response: Yes, your subcontractor must meet the bid requirements. See Solicitation# 5400019739, Section

V – Qualifications – Subcontractor - Identification, pg 17.

“SUBCONTRACTOR -- IDENTIFICATION (FEB 2015)

If you intend to subcontract, at any tier level, with another business for any portion of the work and that portion either (1) exceeds 10% of your cost, (2) involves access to any "government information," as defined in the clause entitled "Information Security - Definitions," if included, or (3) otherwise involves services critical to your performance of the work (err on the side of inclusion), your offer must identify that business and the work which they are to perform. Identify potential subcontractors by providing the business name, address, phone, taxpayer identification number, and point of contact. In determining your responsibility, the state may contact and evaluate your proposed subcontractors. [05-5030-2]”

2. Question: There is a clause that says that the Vendor must be within a 25 miles radius of Columbia. I am physically located in Augusta, Ga, which is 60 miles away from downtown Columbia. However, I am a reseller that would have the items delivered directly to each location. I would then have a partner install those at each location. Would my distance eliminate me from this solicitation?

Response: Due to time and cost associated with travel, within 25 miles of Columbia is a requirement. See also response# 1.

3. Question: Are all the banners the same image/design?

Response: No. We have a 24x60” MTC logo design, a 24x60” HT@MTC design, and a 12x53” MTC

Schools design. All will be double sided and both sides of a banner will be the same design.

4. Question: What material banners are you requesting? Vinyl or Fabric?

Response: Outdoor vinyl.

http://www.midlandstechstech.edu/vendors

5. Question: If vinyl is requested, what is the minimum weight vinyl required?

Response: 13 oz.

6. Question: In the Scope of Work/Specifications section on page 14, you state that bidder must be within 25 mile radius of Columbia to bid. We provide banners and installations throughout the entire southeast, but are based in North Carolina. Is there any variance to this section?

Response: Due to time and cost associated with travel, within 25 miles of Columbia is a requirement. See also response# 1.

7. Question: With this volume of banners and hardware, is there any variance to the 30 Days after receipt of order? To print the banners, will take a minimum of 3 weeks and install would be more than a week.

Response: Installation will be required to be completed in July 31, 2020.

8. Question: We noticed that the number of hardware sets is different from the number of banners required, is this an error?

Response: No. Some poles will have two banners and require additional hardware.