Amendment One.pdf

SAP

State of South Carolina

AMENDMENT ONE

Solicitation:

Date Issued:

Procurement Officer:

Phone:

E-Mail Address:

Mailing Address:

5400022102 01/19/2022 Daniel W. Covey

(803) 898-8176 daniel.covey@dss.sc.gov SC Department of Social Services Attn: Procurement Office - Room 421 1535 Confederate Avenue Columbia SC 29201

DESCRIPTION: RANDOM MOMENT SAMPLING

USING GOVERNMENTAL UNIT: SC DEPARTMENT OF SOCIAL SERVICES

SUBMIT YOUR OFFER ON-LINE AT THE FOLLOWING URL: http://www.procurement.sc.gov

SUBMIT OFFER BY (Opening Date/Time): 2/9/2022 @ 2:30 PM ET (See "Deadline for Submission Of Offer" provision)

QUESTIONS MUST BE RECEIVED BY: 1/12/2022 @ 2:30 PM ET (See "Questions from Offerors" provision)

NUMBER OF COPIES TO BE SUBMITTED: One original and one redacted copy submitted online. If you are submitting a paper offer, one original (hard copy) and one redacted copy marked “Redacted”

Initial here if NO redacted copy is necessary______________

CONFERENCE TYPE: Not Applicable

DATE & TIME:

(As appropriate, see "Conferences - Pre-Bid/Proposal" & "Site Visit" provisions)

LOCATION: Not Applicable

AWARD &

AMENDMENTS

Award will be posted on 3/11/2022. The award, this solicitation, any amendments, and any related notices will be posted at the following web address: http://www.procurement.sc.gov

You must submit a signed copy of this form with Your Offer. By signing, You agree to be bound by the terms of the

Solicitation. You agree to hold Your Offer open for a minimum of sixty (60) calendar days after the Opening Date. (See

"Signing Your Offer" provision.)

NAME OF OFFEROR

(full legal name of business submitting the offer)

Any award issued will be issued to, and the contract will be formed with, the entity identified as the Offeror. The entity named as the offeror must be a single and distinct legal entity. Do not use the name of a branch office or a division of a larger entity if the branch or division is not a separate legal entity, i.e., a separate corporation, partnership, sole proprietorship, etc.

AUTHORIZED SIGNATURE

(Person must be authorized to submit binding offer to contract on behalf of Offeror.)

DATE SIGNED

TITLE

(business title of person signing above)

STATE VENDOR NO.

(Register to Obtain S.C. Vendor No. at https://www.procurement.sc.gov/

PRINTED NAME

(printed name of person signing above)

STATE OF INCORPORATION

(If you are a corporation, identify the state of incorporation.)

OFFEROR'S TYPE OF ENTITY: (Check one) (See "Signing Your Offer" provision.)

___ Sole Proprietorship ___ Partnership ___ Other_____________________________

___ Corporate entity (not tax-exempt) ___ Corporation (tax-exempt) ___ Government entity (federal, state, or local)

COVER PAGE - ON-LINE ONLY (MAR. 2015)

mailto:daniel.covey@dss.sc.gov http://www.procurement.sc.gov/ http://www.procurement.sc.gov/ https://www.procurement.sc.gov/

PAGE TWO

(Return Page Two with Your Offer)

HOME OFFICE ADDRESS (Address for offeror's home office / principal place of business)

NOTICE ADDRESS (Address to which all procurement and contract related notices should be sent.) (See "Notice" clause)

_________________________________________________ Area Code - Number - Extension Facsimile

_________________________________________________ E-mail

Address

PAYMENT ADDRESS (Address to which payments will be sent.)

(See "Payment" clause)

____Payment Address same as Home Office Address ____Payment Address same as Notice Address (check only one)

ORDER ADDRESS (Address to which purchase orders will be sent)

(See "Purchase Orders and "Contract Documents" clauses)

____Order Address same as Home Office Address ____Order Address same as Notice Address (check only one)

ACKNOWLEDGMENT OF AMENDMENTS

Offerors acknowledges receipt of amendments by indicating amendment number and its date of issue. (See "Amendments to Solicitation" Provision)

Amendment No. Amendment Issue Date

Amendment No. Amendment Issue Date

Amendment No. Amendment Issue Date

Amendment No. Amendment Issue Date

DISCOUNT FOR

PROMPT PAYMENT

(See "Discount for Prompt

Payment" clause)

10 Calendar Days (%) 20 Calendar Days (%) 30 Calendar Days (%) _____Calendar Days (%)

PREFERENCES - A NOTICE TO VENDORS (SEP. 2009): PURSUANT TO 11-35- 1524 (E) (5) (b) PREFERENCES

DO NOT APPLY TO THIS SOLICITATION

PREFERENCES - ADDRESS AND PHONE OF IN-STATE OFFICE: PURSUANT TO 11-35- 1524 (E) (5) (b)

PREFERENCES DO NOT APPLY TO THIS SOLICITATION

PAGE TWO (SEP 2009) End of PAGE TWO

SAPAMENDMENTS TO SOLICITATION

(a) The solicitation may be amended at any time prior to opening. All actual and prospective offerors will be notified by the south Carolina Department of Social Services for the issuance of amendments, (b) offerors shall acknowledge receipt of any amendment to this solicitation (1) by signing and returning the amendment, (2) by identifying the amendment number and date in the space provided for this purpose on page two, (3) by letter, or

(4) by submitting a bid that indicates in some way that the bidder received the amendment. (c) if this solicitation is amended, then all terms and conditions which are not modified remain unchanged. If there are any questions or if any confusion or uncertainty arises because of this amendment, it is the sole responsibility of the offeror to contact the procurement officer for clarification. Contact information can be found in the top right-hand corner of the cover page of this amendment. Reference the “duty to inquire” clause in the original request for bid proposal.

QUESTIONS FROM OFFERORS – AMENDMENT (JUN 2017)

The solicitation is amended as provided herein. Fnformation or changes resulting from questions will be shown in a question-and-answer format. All questions received have been reprinted below. The “state’s response” should be read without reference to the questions. The questions are included solely to provide a cross-reference to the potential offeror that submitted the question. Questions do not form a part of the contract; the “state’s response” does. Any restatement of part or all of an existing provision of the solicitation in an answer does not modify the original provision except as follows: underlined text is added to the original provison. Stricken text is deleted.

[02-2a097-1]

AMENDMENTS TO SOLICITATION

(a) The solicitation may be amended at any time prior to opening. All actual and prospective offerors will be notified by the south Carolina Department of Social Services for the issuance of amendments,

(b) offerors shall acknowledge receipt of any amendment to this solicitation (1) by signing and returning the amendment, (2) by identifying the amendment number and date in the space provided for this purpose on page two, (3) by letter, or (4) by submitting a bid that indicates in some way that the bidder received the amendment. (c) if this solicitation is amended, then all terms and conditions which are not modified remain unchanged. If there are any questions or if any confusion or uncertainty arises because of this amendment, it is the sole responsibility of the offeror to contact the procurement officer for clarification. Contact information can be found in the top right-hand corner of the cover page of this amendment. Reference the “duty to inquire” clause in the original request for bid proposal.

QUESTIONS FROM OFFERORS – AMENDMENT (JUN 2017)

The solicitation is amended as provided herein. For information or changes resulting from questions will be shown in a question-and-answer format. All questions received have been reprinted below. The

“state’s response” should be read without reference to the questions. The questions are included solely to provide a cross-reference to the potential offeror that submitted the question. Questions do not form a part of the contract; the “state’s response” does. Any restatement of part or all of an existing provision of the solicitation in an answer does not modify the original provision except as follows: underlined text is added to the original provision. Stricken text is deleted. [02-2a097-1]

CHANGES AND CORRECTIONS

The Buyer’s phone number contained a typo in the in the original RFP. The correct number is (803)

898-8176

VENDOR QUESTIONS AND ANSWERS

Are there to be three (3) separate RMS samples, each with 3,000 sample moments per quarter?

States Response:

Yes, there are to be 3 separate RMS samples, each with 3,000 sample moments per quarter.

Who is the incumbent vendor for RMS services?

State’s Response:

The current vendor for RMS services is Diversified Services Network Inc.

Section V Qualifications, paragraph 1 requests proof of financial capacity to perform, but will not accept the audited financial statements of a parent company to prove capacity of a subsidiary. Will the SCDSS accept a letter of intent to provide a performance bond for the total contract value to satisfy this requirement?

State’s Response

Pursuant to the clause Qualifications of Offeror, the State may

[E]lect to consider any security, e.g., letter of credit, performance bond, parent-company corporate guaranty, that you offer to provide. Instructions and forms to help assure acceptability are posted on procurement.sc.gov, link to "Standard Clauses & Provisions."

(https://procurement.sc.gov/legal/proc-docs#ditem-2427 )

What is the value of the current contract?

State’s Response

The annual value of the current contract is ~$68,000 a year.

Where should the Minority Participation questions appear in the proposal?

State’s Response

The state uses the Minority Participation form to track minority participation in the procurement process and is not part of the RFP evaluation process. Procurement recommends that offeror’s place the form immediately behind pages one and two of the RFP whether submitting an offer online or as a hardcopy.

What is the intended go-live of the RMS system?

State’s Response

The anticipated start date of the contract is March 23; however, the current contractor will continue to perform services until transition to a different provider, if applicable, is complete. Item 4.3 in

Section IV requires offerors to submit a timeline for transition that includes the go live date. If the contract award date is later than anticipated, the state will adjust the dates in the successful offeror’s transition plan accordingly.

https://procurement.sc.gov/legal/proc-docs#ditem-2427

Throughout the RFP, there are a variety of dates listed with the headers of each section. The dates range from 2006 to 2021. Do the dates have any significance?

State’s Response

The dates listed after the heading of each section and clause represent the date South Carolina adopted the clauses for use in state contracting. These dates are for internal use only and have no impact on the request proposal process. For example, OPEN TRADE REPRESENTATION (JUN

2015) means that the state approved the clause, “Open Trade Representation” for use in state contracting in June 2015 and has not changed it since that date. Some clauses may have

(MODIFIED) written after the title instead of a date. This indicates that procurement has modified these clauses based on the needs of this solicitation.

For Service Provider Security Assessment Questionnaire – Required on page 24, would a current

SOC 2 (Type 2) audit completion certificate suffice in lieu of a completed Service Provider Security

Assessment Questionnaire?

State’s Response

No, the a current SOC 2 is not acceptable in lieu of a completed Service Provider Security

Assessment Questionnaire.

If you will accept the SOC 2 (Type 2) certificate, would there be an advantage to or penalty for filling out the Service Provider Security Assessment Questionnaire, also?

State’s Response:

While offerors must provide a completed security Assessment Questionnaire, they may also submit their current SOC 2 certificate although there is no advantage or penalty for doing so.

END OF AMENDMENT ONE