Amendment One.docx

State of South Carolina

FIXED PRICE BID

Amendment No. One (1) Solicitation:

Date Issued:

Procurement Officer:

Phone:

E-Mail Address:

Mailing Address:

5400019170 02/12/2020 Kayla Middleton 803-898-8472 kayla.middleton@SCDMH.ORG SC Dept. of Mental Health SCDMH Procurement Office PO Box 485 Columbia SC 29202

DESCRIPTION: Recruitment Services for Psychiatrist, Physicians, and Advanced Practice Registered Nurse

USING GOVERNMENTAL UNIT: South Carolina Department of Mental Health

The Term "Offer" Means Your "Bid" or "Proposal". Your offer must be submitted in a sealed package. Solicitation Number & Opening Date must appear on package exterior. See "Submitting Your Paper Offer or Modification" provision.

SUBMIT YOUR SEALED OFFER TO EITHER OF THE FOLLOWING ADDRESSES:

MAILING ADDRESS:

SC Dept. of Mental Health SCDMH Procurement Office PO Box 485 Columbia SC 29202

PHYSICAL ADDRESS:

SC Dept. of Mental Health SCDMH Procurement Office 2414 Bull Street, Room 106 Columbia SC 29201

SUBMIT OFFER BY (Opening Date/Time): 02/19/2020 3:00 PM (See "Deadline For Submission Of Offer" provision)

QUESTIONS MUST BE RECEIVED BY: (See "Questions From Offerors" provision)

NUMBER OF COPIES TO BE SUBMITTED: One (1) Original

CONFERENCE TYPE: Not Applicable

DATE & TIME:

(As appropriate, see "Conferences - Pre-Bid/Proposal" & "Site Visit" provisions) LOCATION: Not Applicable

You must submit a signed copy of this form with Your Offer. By signing, You agree to be bound by the terms of the Solicitation. You agree to hold Your Offer open for a minimum of thirty (30) calendar days after the Opening Date. (See "Signing Your Offer" provision.)

NAME OF OFFEROR

(full legal name of business submitting the offer) Any award issued will be issued to, and the contract will be formed with, the entity identified as the Offeror. The entity named as the offeror must be a single and distinct legal entity. Do not use the name of a branch office or a division of a larger entity if the branch or division is not a separate legal entity, i.e., a separate corporation, partnership, sole proprietorship, etc.

AUTHORIZED SIGNATURE

(Person must be authorized to submit binding offer to contract on behalf of Offeror.)

DATE SIGNED

TITLE

(business title of person signing above)

STATE VENDOR NO.

(Register to Obtain S.C. Vendor No. at www.procurement.sc.gov)

PRINTED NAME

(printed name of person signing above)

STATE OF INCORPORATION

(If you are a corporation, identify the state of incorporation.)

OFFEROR'S TYPE OF ENTITY: (Check one) (See "Signing Your Offer" provision.)

___ Sole Proprietorship ___ Partnership ___ Other_____________________________

___ Corporate entity (not tax-exempt) ___ Corporation (tax-exempt) ___ Government entity (federal, state, or local)

COVER PAGE - PAPER ONLY (MAR. 2015)

PAGE TWO

(Return Page Two with Your Offer) HOME OFFICE ADDRESS (Address for offeror's home office / principal place of business)

NOTICE ADDRESS (Address to which all procurement and contract related notices should be sent.) (See "Notice" clause)

_________________________________________________ Area Code - Number - Extension Facsimile

_________________________________________________ E-mail Address

PAYMENT ADDRESS (Address to which payments will be sent.) (See "Payment" clause)

____Payment Address same as Home Office Address ____Payment Address same as Notice Address (check only one) ORDER ADDRESS (Address to which purchase orders will be sent) (See "Purchase Orders and "Contract Documents" clauses)

____Order Address same as Home Office Address ____Order Address same as Notice Address (check only one)

ACKNOWLEDGMENT OF AMENDMENTS

Offerors acknowledges receipt of amendments by indicating amendment number and its date of issue. (See "Amendments to Solicitation" Provision)

DISCOUNT FOR PROMPT PAYMENT

(See "Discount for Prompt Payment" clause)

PREFERENCES - A NOTICE TO VENDORS (SEP. 2009): On June 16, 2009, the South Carolina General Assembly rewrote the law governing preferences available to in-state vendors, vendors using in-state subcontractors, and vendors selling in-state or US end products. This law appears in Section 11-35-1524 of the South Carolina Code of Laws. A summary of the new preferences is available at www.procurement.sc.gov/preferences . ALL THE PREFERENCES MUST BE CLAIMED AND ARE APPLIED BY LINE ITEM, REGARDLESS OF WHETHER AWARD IS MADE BY ITEM OR LOT. VENDORS ARE CAUTIONED TO CAREFULLY REVIEW THE STATUTE BEFORE CLAIMING ANY PREFERENCES. THE REQUIREMENTS TO QUALIFY HAVE CHANGED. IF YOU REQUEST A PREFERENCE, YOU ARE CERTIFYING THAT YOUR OFFER QUALIFIES FOR THE PREFERENCE YOU'VE CLAIMED. IMPROPERLY REQUESTING A PREFERENCE CAN HAVE SERIOUS CONSEQUENCES. [11-35-1524(E)(4)&(6)] PREFERENCES DO NOT APPLY

PREFERENCES - ADDRESS AND PHONE OF IN-STATE OFFICE: Please provide the address and phone number for your in-state office in the space provided below. An in-state office is necessary to claim either the Resident Vendor Preference (11-35-1524(C)(1)(i)&(ii)) or the Resident Contractor Preference (11-35-1524(C)(1)(iii)). Accordingly, you must provide this information to qualify for the preference. An in-state office is not required, but can be beneficial, if you are claiming the Resident Subcontractor Preference (11-35-1524(D)).

PREFERENCES DO NOT APPLY

In-State Office Address same as Home Office Address ____In-State Office Address same as Notice Address (check only one)

PAGE TWO (SEP 2009)

End of PAGE TWO

Recruitment Services for Psychiatrist, Physicians, and Advanced Practice Registered Nurse

FBP: 5400019170

QUESTIONS FROM OFFERORS – AMENDMENT (JUN 2017)

The Solicitation is amended as provided herein. Information or changes resulting from questions will be shown in a question and answer format. All questions received have been reprinted below. The “States’s Reponse” should be read without reference to the questions. The questions are included solely to provide a cross-reference to the potential offeror that submitted the questions. Questions do not form a part of the contract; the ‘State’s Response” does. Any restatement of part or all of an existing provision of the solicitation in an answer does not modify the original provision except as follows: Under lined text is added to the original provision. Stricken text is deleted. [02-2A097-1]

Solicitation is amended by incorporating the below questions and responses submitted by the question submission date of 02/7/2020.

1. For payment, is the “$24,000 per recruitment” paid only upon placement or can this be paid as a facility decides to engage our services or ongoing? Example: $10,000 at initiation, and $14,000 upon successful placement.

Response: The $24,000 is paid at time of placement.

2. Basically are these proposals only fully “contingent” or are other payment plan proposals being accepted?

Response: See question one (1) for response.

3. What was the # of needs that you had in the past 24 months? Expecting in the next 24 months?

Response: In the last 24 months there were estimated 10 placements. With that being said, SCDMH has 16 centers, 4 Nursing Homes and 3 Hospitals so the need is ever growing.

4. Besides just being on the approved list, how can potential facilities learn about our company, process, success rates etc.?

Response: Each vendor can reach out to SCDMH centers/facilities to find out the exact need they may have.

5. Do they have copies of our RFP submittals?

Response: Centers do not receive copies of what was submitted. Vendors who are approved by procurement are placed on a Qualified Provider List (QPL), with all the necessary information centers need to contact for service.

6. Can we reach out to help educate them?

Response: See question four (4) for response.

7. Can a bid proposal be submitted for APRN positions only?

Response: As stated in the solicitation, vendors do not have to respond to each line. Vendors may choose which line they would like to participate in. As long as they are found responsive and responsible they will be awarded.

8. Are all offers/bids to be submitted in paper form via mail only? Section SUBMITTING A PAPER OFFER OR MODIFICATION (MODIFIED) indicates that “Paper offers are discouraged” and “INFORMATION FOR OFFERORS TO SUBMIT -- GENERAL (MAR 2015)” indicates if submitting electronically. Please confirm.

Response: Vendors may submit via mail or they may submit their response through SCEIS. No emails submissions are allowed.

9. Is there a requirement regarding where the recruitment activity can be performed?

Response: Not sure SCDMH completely understands the questions. If asking if the vendor has to be in South Carolina to be placed on the QPL, then the answer is no. Vendor(s) have to be found responsive and responsible.

10. What are the specific locations of your Department of Mental Health facilities where the hires will be placed?

Response: A list of Mental Health Centers has been included as an attachment to this Amendment.

11. What is the projected volume of hires for each role (psychiatrist, physician and APRN) for the contract period?

Response: Each center/facility has their own needs, so no true volume can be given.

12. What is the turnover % for each position? What are the primary drivers for turnover?

Response: In general there is a low turnover rate, SCDMH issue is finding these positions in general.

13. How many recruitment assignments do you anticipate will be awarded to the Qualified Provider List?

Response: We are combining three (3) solicitations into one this time. The last solicitations that we did for each of these recruitment services provided a handful of vendors.

14. What have been the top challenges regarding hiring for these roles?

Response: It’s hard to say what challenges each center/facility faced, but one of the most important factors that is needed is finding hardworking and dedicated individuals.

15. Can you tell us the number of locations, will we be responsible for paying employees recruited? If not please explain the reason for workers compensation & general liability and can you explain scope of work #4 sentence 2?

Response: SCDMH has sixteen (16) centers, Four (4) Nursing Homes, and three (3) Hospitals. Each one will be responsible for paying the vendor (s) that are able to provide recruitment services for them.

SUBMISSION DATE CHANGE TO: WEDNESDAY, FEBRUARY 19, 2020 @ 3:00 P.M.

AWARD DATE REMAINS THE SAME: FRIDAY, FEBRUARY 21, 2020

ALL OTHER TERMS AND CONDITIONS REMAIN THE SAME

END OF AMENDMENT No. One (1) image1.png