Amendment One.docx

SAP

State of South Carolina

Amendment One (Only items highlighted or Q&A are subject to additional questions.)

Solicitation:

Date Issued:

Procurement Officer:

Phone:

E-Mail Address:

Mailing Address:

5400021274 5/28/2021

JO MARIE BROWN, CPPO, CPPB, NIGP-CPP

803-896-0670 jmbrown@mmo.sc.gov SFAA, Div. of Procurement Services, ITMO 1201 Main Street, Suite 601 Columbia SC 29201

DESCRIPTION: Professional Learning Library (PLL)

USING GOVERNMENTAL UNIT: SC Department of Education

SUBMIT YOUR OFFER ON-LINE AT THE FOLLOWING URL: http://www.procurement.sc.gov

SUBMIT OFFER BY (Opening Date/Time): 6/10/2021 6/17/2021 at 11:00 am (See "Deadline For Submission Of Offer" provision)

QUESTIONS MUST BE RECEIVED BY: 5/24/2021 6/7/2021 at 3:00 pm (See "Questions From Offerors" provision)

NUMBER OF COPIES TO BE SUBMITTED: One (1) Electronic Technical Proposal, One (1) Electronic Business Proposal, One (1) Electronic Redacted Copy of Technical Proposal marked "Redacted", One (1) Electronic Redacted Copy of Business Proposal marked "Redacted", (See “Submitting Redacted Offers” provision Section IV, “Submitting Confidential Information” Section II.A., & “Electronic Copies-Required Media and Format” provision Section II. B.) Initial here if NO redacted copy is necessary___________

CONFERENCE TYPE: Non-Mandatory Pre-Proposal Video Con.

DATE & TIME: 5/24/2021 at 1:00 PM

(As appropriate, see "Conferences - Pre-Bid/Proposal" & "Site Visit" provisions) LOCATION: Email Jmbrown@mmo.sc.gov for log in information.

You must submit a signed copy of this form with Your Offer. By signing, You agree to be bound by the terms of the Solicitation. You agree to hold Your Offer open for a minimum of Sixty (60) calendar days after the Opening Date. (See "Signing Your Offer" provision.)

NAME OF OFFEROR

(full legal name of business submitting the offer) Any award issued will be issued to, and the contract will be formed with, the entity identified as the Offeror. The entity named as the offeror must be a single and distinct legal entity. Do not use the name of a branch office or a division of a larger entity if the branch or division is not a separate legal entity, i.e., a separate corporation, partnership, sole proprietorship, etc.

AUTHORIZED SIGNATURE

(Person must be authorized to submit binding offer to contract on behalf of Offeror.)

DATE SIGNED

TITLE

(business title of person signing above)

STATE VENDOR NO.

(Register to Obtain S.C. Vendor No. at www.procurement.sc.gov)

PRINTED NAME

(printed name of person signing above)

STATE OF INCORPORATION

(If you are a corporation, identify the state of incorporation.)

OFFEROR'S TYPE OF ENTITY: (Check one) (See "Signing Your Offer" provision.)

___ Sole Proprietorship ___ Partnership ___ Other_____________________________

___ Corporate entity (not tax-exempt) ___ Corporation (tax-exempt) ___ Government entity (federal, state, or local)

COVER PAGE - ON-LINE ONLY (MAR. 2015)

SAP

SAP

PAGE TWO

(Return Page Two with Your Offer) HOME OFFICE ADDRESS (Address for offeror's home office / principal place of business)

NOTICE ADDRESS (Address to which all procurement and contract related notices should be sent.) (See "Notice" clause)

_________________________________________________ Area Code - Number - Extension Facsimile

_________________________________________________ E-mail Address

PAYMENT ADDRESS (Address to which payments will be sent.) (See "Payment" clause)

____Payment Address same as Home Office Address ____Payment Address same as Notice Address (check only one) ORDER ADDRESS (Address to which purchase orders will be sent) (See "Purchase Orders and "Contract Documents" clauses)

____Order Address same as Home Office Address ____Order Address same as Notice Address (check only one)

ACKNOWLEDGMENT OF AMENDMENTS

Offerors acknowledges receipt of amendments by indicating amendment number and its date of issue. (See "Amendments to Solicitation" Provision)

DISCOUNT FOR PROMPT PAYMENT

(See "Discount for Prompt Payment" clause)

PREFERENCES - A NOTICE TO VENDORS (SEP. 2009): PREFERENCES - A NOTICE TO VENDORS (SEP. 2009): Preferences do not apply to Request for Proposals per SC Consolidated Procurement Code Section 11-35-1524, e (5)

PREFERENCES - ADDRESS AND PHONE OF IN-STATE OFFICE: PREFERENCES - A NOTICE TO VENDORS (SEP. 2009): Preferences do not apply to Request for Proposals per SC Consolidated Procurement Code Section 11-35-1524, e (5)

____In-State Office Address same as Home Office Address ____In-State Office Address same as Notice Address (check only one)

PAGE TWO (SEP 2009)

End of PAGE TWO

AMENDMENTS TO SOLICITATION (JAN 2004):

(a) The Solicitation may be amended at any time prior to opening. All actual and prospective Offerors should monitor the following web site for the issuance of Amendments: www.procurement.sc.gov(b) Offerors shall acknowledge receipt of any amendment to this solicitation (1) by signing and returning the amendment, (2) by identifying the amendment number and date in the space provided for this purpose on Page Two,

(3) by letter, or (4) by submitting a bid that indicates in some way that the bidder received the amendment. (c) If this solicitation is amended, then all terms and conditions which are not modified remain unchanged.[02-2A005-1]

1. What product is SCDE using for this functionality today?

The State’s Response: We have a contract with RANDA Solutions. RANDA solutions subcontracts the professional learning library with Frontline Education, formerly Edivate.

2. Which division is releasing this RFP?

The State’s Response: The Division of Educator, Community, and Federal Resources

3. Please explain more about what is needed to facilitate evaluation calibration efforts among certified evaluators in the Background on page 17 of the RFP.

The State’s Response: South Carolina uses a standardized teaching rubric (the SC Teaching Standards) and principal rubric (the PADEPP Standards). The state and districts lead professional learning where evaluators discuss examples of teaching and leadership practices from the PLL. For example, trained evaluators may use videos of instructional or leadership practices to discuss evidence of strong teaching or leadership and how that evidence connects to the professional practice rubric. As another example, a school instructional leadership team could view a video together to calibrate whether they are picking up on similar evidence of strong teaching practice or whether discussion is needed to calibrate scoring.

4. What volume of content is the Department of Education expecting? What is the usage of content? What was the content usage for last year?

The State’s Response: Through SC Lead, users currently have access to nearly 3,000 videos in 57 categories. Quality, accessibility, and alignment with the SC Teaching Standards and PADEPP Leadership Standards are our priorities. An estimated number of users for 2021–22 are 4,000 administrators (to include school and district administrators, state staff) and at least 60,000 teachers, but usage is generally lower. For 2019–20, 2,819 videos were assigned through SCLead. From August 2019 to February 2020, 4,624 videos were viewed.

5. Requirement: Feature videos and resources that highlight personalized learning, competency-based learning, social and emotional learning, early learning and literacy, and culturally responsive instruction. Question: What kind of resources are desired?

The State’s Response: Resources provided by the Offeror may include suggested playlists (e.g., pedagogical focus, academic area, grade span, SCTS indicator or PADEPP Standard), planning documents, handouts, professional literature, articles, interviews, or reflection questions.

6. Requirement: Allow user accounts and PLL history to be portable between and among South Carolina schools and districts. Question: Is there a unique identifier that can be used to track users in SC?

The State’s Response: Yes.

7. Requirement: Provide secure, dual entry points through SCLead.org (within the educator evaluation record) and the SC Learning Objects Repository. Question: How are you using the Learning Object Repository? What is the desired integration between SCLead.org and the Learning Objects Repository with the proposed solution?

The State’s Response: The learning objects repository currently provides all districts access to high-quality, effective resources aligned to South Carolina College- and Career-Ready Standards. The SCDE also intends to provide access to teacher-facing professional learning resources through the Learning Objects Repository. The videos and the resources in the PLL will be made accessible and indexed accordingly in both the LOR and SCLead.org.

8. Requirement: Have the flexibility to work with other technologies, as needed by the SCDE and LEAs. Question: What other technologies would SCDE and LEAs want to connect to the PLL?

The State’s Response: As of now the SCDE needs the solution to be accessible from all operating platforms and device types, including laptops, desktops and smart mobile devices and to support current and previous versions of the most common browsers, Internet Explorer, Mozilla Firefox, Google Chrome, Microsoft Edge, Safari.

9. Requirement: Allow video/resource assigners to simultaneously bulk assign videos/resources to assignees and allow users to bulk assign videos/resources to their own account. Requirement: Release email notifications of video/resources assignment and/or feedback. Both the video/resource assigner and assignee must receive the notification. Question: Who are the video/resource assigners? Are the at the state, LEA, district, or school level?

The State’s Response: Video/resource assigners refers to educators or administrators at the state, LEA, or school level supporting the growth and development of teachers and leaders.

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