Amendment One.doc

SAP

State of South Carolina Invitation For Bid Amendment One Solicitation:

Date Issued:

Procurement Officer:

Phone:

E-Mail Address:

Mailing Address:

5400021092 04/15/2021

REBECCA DABNEY

803-299-1624 dabneyb@tag.scmd.state.sc.us Adjutant General's Office 1 National Guard Road Columbia SC 29201-4752

DESCRIPTION: WEB HOSTING EMD

USING GOVERNMENTAL UNIT: Adjutant Generals Office

SUBMIT YOUR OFFER ON-LINE AT THE FOLLOWING URL: http://www.procurement.sc.gov

SUBMIT OFFER BY (Opening Date/Time): 05/01/2021 10:00:00 (See "Deadline For Submission Of Offer" provision)

QUESTIONS MUST BE RECEIVED BY: 04/22/2021 10:00:00 (See "Questions From Offerors" provision)

NUMBER OF COPIES TO BE SUBMITTED: ONLINE ONLY

CONFERENCE TYPE: Not Applicable

DATE & TIME:

(As appropriate, see "Conferences - Pre-Bid/Proposal" & "Site Visit" provisions) LOCATION: Not Applicable

You must submit a signed copy of this form with Your Offer. By signing, You agree to be bound by the terms of the Solicitation. You agree to hold Your Offer open for a minimum of thirty (30) calendar days after the Opening Date. (See "Signing Your Offer" provision.)

NAME OF OFFEROR

(full legal name of business submitting the offer) Any award issued will be issued to, and the contract will be formed with, the entity identified as the Offeror. The entity named as the offeror must be a single and distinct legal entity. Do not use the name of a branch office or a division of a larger entity if the branch or division is not a separate legal entity, i.e., a separate corporation, partnership, sole proprietorship, etc.

AUTHORIZED SIGNATURE

(Person must be authorized to submit binding offer to contract on behalf of Offeror.)

DATE SIGNED

TITLE

(business title of person signing above)

STATE VENDOR NO.

(Register to Obtain S.C. Vendor No. at www.procurement.sc.gov)

PRINTED NAME

(printed name of person signing above)

STATE OF INCORPORATION

(If you are a corporation, identify the state of incorporation.)

OFFEROR'S TYPE OF ENTITY: (Check one) (See "Signing Your Offer" provision.)

___ Sole Proprietorship ___ Partnership ___ Other_____________________________ ___ Corporate entity (not tax-exempt) ___ Corporation (tax-exempt) ___ Government entity (federal, state, or local)

COVER PAGE - ON-LINE ONLY (MAR. 2015)

SAP

PAGE TWO

(Return Page Two with Your Offer) HOME OFFICE ADDRESS (Address for offeror's home office / principal place of business)

NOTICE ADDRESS (Address to which all procurement and contract related notices should be sent.) (See "Notice" clause) _________________________________________________ Area Code - Number - Extension Facsimile _________________________________________________ E-mail Address

PAYMENT ADDRESS (Address to which payments will be sent.) (See "Payment" clause) ____Payment Address same as Home Office Address ____Payment Address same as Notice Address (check only one) ORDER ADDRESS (Address to which purchase orders will be sent) (See "Purchase Orders and "Contract Documents" clauses) ____Order Address same as Home Office Address ____Order Address same as Notice Address (check only one)

ACKNOWLEDGMENT OF AMENDMENTS

Offerors acknowledges receipt of amendments by indicating amendment number and its date of issue. (See "Amendments to Solicitation" Provision)

DISCOUNT FOR PROMPT PAYMENT

(See "Discount for Prompt Payment" clause)

PREFERENCES - A NOTICE TO VENDORS (SEP. 2009): On June 16, 2009, the South Carolina General Assembly rewrote the law governing preferences available to in-state vendors, vendors using in-state subcontractors, and vendors selling in-state or US end products. This law appears in Section 11-35-1524 of the South Carolina Code of Laws. A summary of the new preferences is available at www.procurement.sc.gov/preferences . ALL THE PREFERENCES MUST BE CLAIMED AND ARE APPLIED BY LINE ITEM, REGARDLESS OF WHETHER AWARD IS MADE BY ITEM OR LOT. VENDORS ARE CAUTIONED TO CAREFULLY REVIEW THE STATUTE BEFORE CLAIMING ANY PREFERENCES. THE REQUIREMENTS TO QUALIFY HAVE CHANGED. IF YOU REQUEST A PREFERENCE, YOU ARE CERTIFYING THAT YOUR OFFER QUALIFIES FOR THE PREFERENCE YOU'VE CLAIMED. IMPROPERLY REQUESTING A PREFERENCE CAN HAVE SERIOUS CONSEQUENCES. [11-35-1524(E)(4)&(6)]

PREFERENCES - ADDRESS AND PHONE OF IN-STATE OFFICE: Please provide the address and phone number for your in-state office in the space provided below. An in-state office is necessary to claim either the Resident Vendor Preference (11-35-1524(C)(1)(i)&(ii)) or the Resident Contractor Preference (11-35-1524(C)(1)(iii)). Accordingly, you must provide this information to qualify for the preference. An in-state office is not required, but can be beneficial, if you are claiming the Resident Subcontractor Preference (11-35-1524(D)).

____In-State Office Address same as Home Office Address ____In-State Office Address same as Notice Address (check only one)

PAGE TWO (SEP 2009)

End of PAGE TWO

QUESTIONS FROM OFFERORS (FEB 2015)

(a) Any prospective offeror desiring an explanation or interpretation of the solicitation, drawings, specifications, etc., must request it in writing. Questions regarding the original solicitation or any amendment must be received by the Procurement Officer no later than five (5) days prior to opening unless an earlier date is stated on the Cover Page. Label any communication regarding your questions with the name of the procurement officer, and the solicitation's title and number. Oral explanations or instructions will not be binding. [See R. 19-445.2042(B)] Any information given a prospective offeror concerning a solicitation will be furnished promptly to all other prospective offerors as an Amendment to the solicitation, if that information is necessary for submitting offers or if the lack of it would be prejudicial to other prospective offerors. See clause entitled "Duty to Inquire." We will not identify you in our answer to your question. (b) The State seeks to permit maximum practicable competition. Offerors are urged to advise the Procurement Officer -- as soon as possible -- regarding any aspect of this procurement, including any aspect of the Solicitation that unnecessarily or inappropriately limits full and open competition. [See R. 19-445.2140] [02-2A095-2] QUESTIONS MUST BE EMAILED TO DABNEYB@TAG.SCMD.STATE.SC.US BY 10:00AM 4/22/2021.

Amendment One Vendor Questions and Answers:

· Will this website be a new build? Or will you be migrating an existing site to a new hosting provider? Moving an existing site

· If there's an existing website, please provide the URL www.scemd.org

· If there's an existing site, what content management system (CMS) is it built on? Umbraco

· If there's an existing site, what are some of the things you DO like about the current CMS? Established integration within the site management processes.

· If there's an existing site, what are some of the things you DO NOT like about the current CMS? none

· If this is a new site build, are you evaluating what CMS will be used? n/a

· If this is a new site build, are you open to leveraging an open source CMS? n/a

· Are you open to cloud-hosted solutions? No

· From a technical perspective, how are you defining success for this project? A new hosting provider would need to be attentive to our immediate requests to consider it a successful relationship. Technically capable of delivering as much horsepower and bandwidth as needed for the situation.

· Is there any defined budget you can share? No Statement: The websites and all related infrastructure and platform components SHALL be hosted in a FedRAMP authorized environment owned, managed, and maintained by the contractor, with a minimum of a Moderate JAB authorization for IaaS and PaaS. The environment shall be fully redundant with a FedRAMP authorized failover IaaS and PaaS capable of taking over operations in the event the primary facility is inoperative. The contractor MUST provide their FedRAMP package ID to SCEMD for verification of security posture.

Question: Would you accept offers of an Azure Government environment managed by the offeror rather than owning the environment? No

Statement: The websites and all related infrastructure and platform components SHALL be hosted in a FedRAMP authorized environment owned, managed, and maintained by the contractor, with a minimum of a Moderate JAB authorization for IaaS and PaaS. The environment shall be fully redundant with a FedRAMP authorized failover IaaS and PaaS capable of taking over operations in the event the primary facility is inoperative. The contractor MUST provide their FedRAMP package ID to SCEMD for verification of security posture.

Question: Would an offeror be considered compliant as a MSFT CSP selling Azure given, we’re selling MSFT services and MSFT owns the data center? No

A reseller of services does not meet the requirements. Microsoft is FedRAMP authorized, but Microsoft is not providing the services to SCEMD or managing and maintaining the websites, performing the security scans and remediation for the websites per FedRAMP requirements

SCEMD services are mission-critical, and security-sensitive and the FedRAMP requirements ensure the contractor is FedRAMP authorized as part of the process. SCEMD can rely on a FedRAMP authorization to ensures the service provider (contractor) has been assessed by a 3PAO for compliance, has a recent Information System Contingency Plan and has performed a live test of their disaster & contingency plans (see SOW item 3), meet specific FedRAMP requirements, and have policies and procedures in place and that have been tested for the following:

· Access Control

· Awareness and Training

· Audit and Accountability

· Security Assessment and Authorization

· Configuration Management

· Contingency Planning

· Identification and Authentication

· Incident Response

· Maintenance

· Media Protection

· Personnel Security

· Risk Assessment

· Systems and Communications Protection

· Systems and Information Integrity

The bidding schedule – page 17 of the solicitation identifies “1 each” website hosting. Does the 1 each mean 1 (one) complete environment that contains multiple servers, a load balancer, O/S licensing, and unlimited bandwidth?

Or does it mean one server

Bidding Schedule:

1 Each Website Hosting, Per Year

1. Is EMD able to extend the due date two or more weeks, in order to provide the best response possible? No

2. As the terms and conditions are silent in regard to any limitation of Contractor’s liability, is EMD willing to negotiate some limitation of Contractor’s liability? No

3. Is EMD willing to negotiate further terms and conditions after bid submission? No

4. EMD has requested per year pricing for the services. However, there are requirements for scalability (by increasing the number of public-facing servers) in support of emergency operations. How should this potential variability in the amount of services to be provided be handled in the pricing? Feel free to adjust your bid based on readily available historical data.

5. There will be one-time charges associated with initial implementation. These could be included in the per year pricing for Year 1, but are not necessary for renewal years. How should that be handled in the pricing? The request is for a fixed price annual cost. Please adjust your offer accordingly.