Amendment One.doc

SAP

State of South Carolina Invitation For Bid Amendment One Solicitation:

Date Issued:

Procurement Officer:

Phone:

E-Mail Address:

Mailing Address:

5400023355 05/04/2022

REBECCA DABNEY

803-299-1624 dabneyb@tag.scmd.state.sc.us Adjutant General's Office 1 National Guard Road Columbia SC 29201-4752

DESCRIPTION: EMD LANDSCAPING

USING GOVERNMENTAL UNIT: Adjutant Generals Office

SUBMIT YOUR OFFER ON-LINE AT THE FOLLOWING URL: http://www.procurement.sc.gov

SUBMIT OFFER BY (Opening Date/Time): 05/25/2022 10:00 AM (See "Deadline For Submission Of Offer" provision)

QUESTIONS MUST BE RECEIVED BY: 05/18/2022 17:00:00PM (See "Questions From Offerors" provision)

NUMBER OF COPIES TO BE SUBMITTED: ONLINE ONLY

CONFERENCE TYPE: SITE VISIT

DATE & TIME: MAY 18, 2022 11:00 AM

CONTACT BUYER BY MAY 17, 2022 IF PLANNING TO ATTEND.

(As appropriate, see "Conferences - Pre-Bid/Proposal" & "Site Visit" provisions)

LOCATION: : SC EMERGENCY MANAGEMENT DIVISION

2779 Fish Hatchery Road

West Columbia SC 29172

You must submit a signed copy of this form with Your Offer. By signing, You agree to be bound by the terms of the Solicitation. You agree to hold Your Offer open for a minimum of thirty (30) calendar days after the Opening Date. (See "Signing Your Offer" provision.)

NAME OF OFFEROR

(full legal name of business submitting the offer) Any award issued will be issued to, and the contract will be formed with, the entity identified as the Offeror. The entity named as the offeror must be a single and distinct legal entity. Do not use the name of a branch office or a division of a larger entity if the branch or division is not a separate legal entity, i.e., a separate corporation, partnership, sole proprietorship, etc.

AUTHORIZED SIGNATURE

(Person must be authorized to submit binding offer to contract on behalf of Offeror.)

DATE SIGNED

TITLE

(business title of person signing above)

STATE VENDOR NO.

(Register to Obtain S.C. Vendor No. at www.procurement.sc.gov)

PRINTED NAME

(printed name of person signing above)

STATE OF INCORPORATION

(If you are a corporation, identify the state of incorporation.)

OFFEROR'S TYPE OF ENTITY: (Check one) (See "Signing Your Offer" provision.)

___ Sole Proprietorship ___ Partnership ___ Other_____________________________ ___ Corporate entity (not tax-exempt) ___ Corporation (tax-exempt) ___ Government entity (federal, state, or local)

COVER PAGE - ON-LINE ONLY (MAR. 2015)

SAP

PAGE TWO

(Return Page Two with Your Offer) HOME OFFICE ADDRESS (Address for offeror's home office / principal place of business)

NOTICE ADDRESS (Address to which all procurement and contract related notices should be sent.) (See "Notice" clause) _________________________________________________ Area Code - Number - Extension Facsimile _________________________________________________ E-mail Address

PAYMENT ADDRESS (Address to which payments will be sent.) (See "Payment" clause) ____Payment Address same as Home Office Address ____Payment Address same as Notice Address (check only one) ORDER ADDRESS (Address to which purchase orders will be sent) (See "Purchase Orders and "Contract Documents" clauses) ____Order Address same as Home Office Address ____Order Address same as Notice Address (check only one)

ACKNOWLEDGMENT OF AMENDMENTS

Offerors acknowledges receipt of amendments by indicating amendment number and its date of issue. (See "Amendments to Solicitation" Provision)

DISCOUNT FOR PROMPT PAYMENT

(See "Discount for Prompt Payment" clause)

PREFERENCES - A NOTICE TO VENDORS (SEP. 2009): On June 16, 2009, the South Carolina General Assembly rewrote the law governing preferences available to in-state vendors, vendors using in-state subcontractors, and vendors selling in-state or US end products. This law appears in Section 11-35-1524 of the South Carolina Code of Laws. A summary of the new preferences is available at www.procurement.sc.gov/preferences . ALL THE PREFERENCES MUST BE CLAIMED AND ARE APPLIED BY LINE ITEM, REGARDLESS OF WHETHER AWARD IS MADE BY ITEM OR LOT. VENDORS ARE CAUTIONED TO CAREFULLY REVIEW THE STATUTE BEFORE CLAIMING ANY PREFERENCES. THE REQUIREMENTS TO QUALIFY HAVE CHANGED. IF YOU REQUEST A PREFERENCE, YOU ARE CERTIFYING THAT YOUR OFFER QUALIFIES FOR THE PREFERENCE YOU'VE CLAIMED. IMPROPERLY REQUESTING A PREFERENCE CAN HAVE SERIOUS CONSEQUENCES. [11-35-1524(E)(4)&(6)]

PREFERENCES - ADDRESS AND PHONE OF IN-STATE OFFICE: Please provide the address and phone number for your in-state office in the space provided below. An in-state office is necessary to claim either the Resident Vendor Preference (11-35-1524(C)(1)(i)&(ii)) or the Resident Contractor Preference (11-35-1524(C)(1)(iii)). Accordingly, you must provide this information to qualify for the preference. An in-state office is not required, but can be beneficial, if you are claiming the Resident Subcontractor Preference (11-35-1524(D)).

____In-State Office Address same as Home Office Address ____In-State Office Address same as Notice Address (check only one)

PAGE TWO (SEP 2009)

End of PAGE TWO

QUESTIONS FROM OFFERORS (FEB 2015)

(a) Any prospective offeror desiring an explanation or interpretation of the solicitation, drawings, specifications, etc., must request it in writing. Questions regarding the original solicitation or any amendment must be received by the Procurement Officer no later than five (5) days prior to opening unless an earlier date is stated on the Cover Page. Label any communication regarding your questions with the name of the procurement officer, and the solicitation's title and number. Oral explanations or instructions will not be binding. [See R. 19-445.2042(B)] Any information given a prospective offeror concerning a solicitation will be furnished promptly to all other prospective offerors as an Amendment to the solicitation, if that information is necessary for submitting offers or if the lack of it would be prejudicial to other prospective offerors. See clause entitled "Duty to Inquire." We will not identify you in our answer to your question. (b) The State seeks to permit maximum practicable competition. Offerors are urged to advise the Procurement Officer -- as soon as possible -- regarding any aspect of this procurement, including any aspect of the Solicitation that unnecessarily or inappropriately limits full and open competition. [See R. 19-445.2140] [02-2A095-2] QUESTIONS MUST BE EMAILED TO DABNEYB@TAG.SCMD.STATE.SC.US BY 5:00 PM, MAY 18, 2022.

Amendment One:

Vendor Questions:

· What is the previously awarded bid? All previous solicitations can be found following the link below.

https://webprod.cio.sc.gov/SCSolicitationWeb/solicitationSearch.do

· How many times per year for shrub/tree pruning? Please refer to the SOW.

· Grass area square footage? This is only an estimated square footage based off Google Maps: +/- 255,000sft. This is not an exact measurement.

III. SCOPE OF WORK/SPECIFICATIONS

SCEMD/Pine Ridge Armory - General Scope of Work Landscaping and Ground Maintenance

1. Vendor shall furnish all labor, tools, specialized equipment, material, supplies, supervision, and transportation to perform landscape and ground maintenance services as specifically outlined in this section.

2. We anticipate a minimum of 30 mowing’s. Weekly mowing’s will occur during the months of April, May, June, July, August, September and October and two (2) in the month of November with the final cut on or before November 15th. Two (2) mowing passes minimum will be required around the properties fence line, entrances, parking lot, buildings, or any other structure or surface. Mowing as needed during the dormant season.

3. We anticipate bush hogging/mowing of the front and side fields once a month for months April, May, June, July, August, September, and October. Schedule with Facility Manager before bush hogging/mowing.

4. The lawn care contractor is required to produce in writing the dates of any work completed or administered at the project site. This can be an email statement or the invoice itself if it breaks out the details on the invoice.

5. It is the responsibility of the lawn care contractor to remove all litter and debris before and after each mowing. Bagging is not required however care should be used to avoid blowing clippings into any of the outside bench areas, porches, walkways, flower beds, sidewalks, driveways, and parking lots.

6. All grass clippings shall be removed from all outside bench areas, porches, beds, walkways, sidewalks, driveways, and parking lots after each mowing.

7. All areas around trees, shrubs, buildings, posts, fences, flower beds, sidewalks and curbs will be edged with lawn trimmers after each mow to include island beds in parking lot.

8. Contractor will be responsible for replacement of trees, shrubs or bushes damaged by inappropriate mowing or edging.

9. Contractor will promptly repair, at their cost, any damages to turf, vegetation, irrigation, vehicle, and/or structure.

10. Proposal to include the cost for a Spring and Fall cleanup of all developments.

· Spring cleanup to include:

A) Must be completed by April 1st or Monday thereafter.

B) Removal of any leaves left over from Fall.

C) Trim back any winter growth on plants, shrubs and bushes, and remove debris from site.

D) Trim back Perennials to include Crepe Myrtles to allow for new growth in the spring time and remove debris from site.

E) Pruning should be conducted in a manner appropriate with the natural character and growth of each plant.

F) Trees around parking lots to be clear of any low hanging branches or limbs to maintain at least a 7’ height.

G) Supply and Spread 3” of pine straw.

H) Clean up beds, walkways, sidewalks and foundations of weeds, overgrown vegetation, leaves, branches, clutter to include islands.

I) Re-seed damaged areas of yard.

J) Re-edging of areas.

K) Apply crabgrass, dandelion and other major weed inhibitors throughout the lawn (excluding areas to be bush hogged).

· Fall clean up by Nov 30 to include:

A) Supply and Spread 3” of pine straw.

B) Clear out fallen leaves, litter & debris from lawns, beds, curbs and sidewalks and remove debris from site.

C) Trim shrubs and bushes and remove debris from site.

D) Trim any dead branches off trees that are within reach no special equipment required and remove debris from site.

E) Add fall lawn fertilizer and pre-emergent.

11. Contractor will advise Facilities Manager at site of the need for reseeding or re-sodding of any areas.

12. All turf areas to include islands between parking lots inaccessible to mowing equipment will be trimmed prior to mowing as needed to maintain a neat, well-groomed appearance per each visit.

13. Vendor shall supply all herbicides, fertilizers, chemicals and the like for servicing the facility.

14. Vendor shall supply all necessary data sheets and meet requirements to comply with the State OSHA Regulations.

15. Contractor shall not dump any debris into SCEMD containers, wooded area, or retention pond area.

16. The entrance drive (to include the entrance island), parking areas, sidewalks, curbs and other hard surfaces shall be kept free of weeds, leaves, litter and debris. The use of power blowers is acceptable, however, accumulations of debris must be removed from the site and not blown onto adjacent property, street surfaces, sewer drains, fence lines or planting areas per each visit.

17. Undesired vegetation in sidewalks, curbs, cracks and other hard surfaces as well as all beds around the buildings, islands, and parking lots need to be maintained and free of weeds. Contractor can use Roundup on them or cut them with a weed whip per each visit.

18. Mow all grass in all common areas of the property completely to maintain a uniform height no less than 2 inches and not to exceed 3 inches.

19. Use trimmers in locations where mowers cannot reach vegetation.

20. Ruts, holes and other disfigurement of mowed areas caused by mowing equipment shall be the responsibility of the Contractor to repair to original condition.

21. Landscape Maintenance work shall be performed during the regular hours of 7 AM through 5:00 PM unless otherwise specified/approved by the Agency.

22. Billing schedule will be on a monthly basis.

23. Apply fertilizer as needed to keep a healthy lawn to include trees and shrubs.

24. Pest Control – spot treat as needed in lawn and bed areas for ant hills, etc. to keep grounds clear and healthy.