Amendment No. One.pdf

SAP

State of South Carolina

Invitation For Bid Amendment No. One

Solicitation:

Date Issued:

Procurement Officer:

Phone:

E-Mail Address:

5400020336 10/26/2020

WHITNEY CARSWELL

803-898-3472 carswewp@dhec.sc.gov wpc

DESCRIPTION: DOSIMETERS

USING GOVERNMENTAL UNIT: SC Dept. of Health & Environmental Control

SUBMIT YOUR OFFER ON-LINE AT THE FOLLOWING URL: http://www.procurement.sc.gov

(See Pages 3 through 4 for Instructions) SUBMIT OFFER BY (Opening Date/Time): 11/05/2020 2:30 PM ET (See "Deadline For Submission Of Offer" provision) QUESTIONS MUST BE RECEIVED BY: 10/20/2020 5:00 PM ET CLOSED (See "Questions From Offerors" provision) NUMBER OF COPIES TO BE SUBMITTED: One (1) CONFERENCE TYPE: Not Applicable

DATE & TIME:

(As appropriate, see "Conferences - Pre-Bid/Proposal" & "Site Visit" provisions)

LOCATION: Not Applicable

AWARD &

AMENDMENTS

Award will be posted on November 9, 2020. The award, this solicitation, any amendments, and any related notices will be posted at the following web address: http://www.procurement.sc.gov

You must submit a signed copy of this form with Your Offer. By signing, You agree to be bound by the terms of the Solicitation. You agree to hold Your Offer open for a minimum of thirty (30) calendar days after the Opening Date. (See "Signing Your Offer" provision.)

NAME OF OFFEROR

(Full legal name of business submitting the offer)

Any award issued will be issued to, and the contract will be formed with, the entity identified as the Offeror. The entity named as the offeror must be a single and distinct legal entity. Do not use the name of a branch office or a division of a larger entity if the branch or division is not a separate legal entity, i.e., a separate corporation, partnership, sole proprietorship, etc.

AUTHORIZED SIGNATURE

(Person must be authorized to submit binding offer to contract on behalf of Offeror.)

DATE SIGNED

TITLE

(Business title of person signing above)

STATE VENDOR NO.

(Register to Obtain S.C. Vendor No. at www.procurement.sc.gov)

PRINTED NAME

(Printed name of person signing above)

STATE OF INCORPORATION

(If you are a corporation, identify the state of incorporation.)

OFFEROR'S TYPE OF ENTITY: (Check one) (See "Signing Your Offer" provision.)

___ Sole Proprietorship ___ Partnership ___ Other_____________________________

___ Corporate entity (not tax-exempt) ___ Corporation (tax-exempt) ___ Government entity (federal, state, or local)

COVER PAGE - ON-LINE ONLY (MAR. 2015)

http://www.procurement.sc.gov/ http://www.procurement.sc.gov/

PAGE TWO

(Return Page Two with Your Offer)

HOME OFFICE ADDRESS (Address for offeror's home office / principal place of business)

NOTICE ADDRESS (Address to which all procurement and contract related notices should be sent.) (See "Notice" clause)

Area Code - Number - Extension Facsimile

E-mail Address

PAYMENT ADDRESS (Address to which payments will be sent.)

(See "Payment" clause)

____Payment Address same as Home Office Address ____Payment Address same as Notice Address (check only one)

ORDER ADDRESS (Address to which purchase orders will be sent) (See "Purchase Orders and "Contract Documents" clauses)

____Order Address same as Home Office Address ____Order Address same as Notice Address (check only one)

ACKNOWLEDGMENT OF AMENDMENTS

Offerors acknowledges receipt of amendments by indicating amendment number and its date of issue. (See "Amendments to Solicitation" Provision) Amendment No. Amendment Issue

Date Amendment No. Amendment Issue

Date Amendment No. Amendment Issue

Date Amendment No. Amendment Issue

Date

DISCOUNT FOR

PROMPT PAYMENT

(See "Discount for Prompt

Payment" clause)

10 Calendar Days (%) 20 Calendar Days (%) 30 Calendar Days (%) _____Calendar Days (%)

PREFERENCES - A NOTICE TO VENDORS (SEP. 2009): On June 16, 2009, the South Carolina General Assembly rewrote the law governing preferences available to in-state vendors, vendors using in-state subcontractors, and vendors selling in-state or US end products. This law appears in Section 11-35-1524 of the South Carolina Code of Laws. A summary of the new preferences is available at www.procurement.sc.gov/preferences. ALL THE PREFERENCES MUST BE CLAIMED AND ARE APPLIED BY LINE ITEM, REGARDLESS OF WHETHER AWARD IS MADE BY

ITEM OR LOT. VENDORS ARE CAUTIONED TO CAREFULLY REVIEW THE STATUTE BEFORE

CLAIMING ANY PREFERENCES. THE REQUIREMENTS TO QUALIFY HAVE CHANGED. IF YOU

REQUEST A PREFERENCE, YOU ARE CERTIFYING THAT YOUR OFFER QUALIFIES FOR THE

PREFERENCE YOU'VE CLAIMED. IMPROPERLY REQUESTING A PREFERENCE CAN HAVE SERIOUS

CONSEQUENCES. [11-35-1524(E)(4)&(6)]

PREFERENCES - ADDRESS AND PHONE OF IN-STATE OFFICE: Please provide the address and phone number for your in-state office in the space provided below. An in-state office is necessary to claim either the Resident Vendor Preference (11-35-1524(C)(1)(i)&(ii)) or the Resident Contractor Preference (11-35-1524(C)(1)(iii)). Accordingly, you must provide this information to qualify for the preference. An in-state office is not required, but can be beneficial, if you are claiming the Resident Subcontractor Preference (11-35-1524(D)).

____In-State Office Address same as Home Office Address ____In-State Office Address same as Notice Address (check only one) PAGE TWO (SEP 2009) End of PAGE TWO http://www.procurement.sc.gov/preferences

INSTRUCTIONS FOR OFFERORS SUBMITTING BIDS ON LINE

All Offerors desiring to respond to this solicitation should register and submit your response online. To respond online, Offeror must follow the new South Carolina Enterprise Information System (SCEIS) vendor registration instructions found at the South Carolina Procurement Information Center website address of: http://www.procurement.sc.gov/. If Offeror is registered in the old procurement system, Offerors must register or update their information in the new SCEIS system. Once the registration process is complete, the system will generate a SCEIS vendor user ID and password. The Offeror must keep this information current or the Offeror will not be able to submit future bids.

Offerors will need to follow these instructions carefully when responding to the solicitation online.

1. The original solicitation response should be submitted online and it will be the official response.

2. All Offerors must attach all additional requested documents to their response in the online system. These documents can be attached under the “Notes and Attachments” tab of the online solicitation either on the main page or under the necessary line item.

OFFERORS ENCOUNTERING REGISTRATION OR BIDDING PROBLEMS SHOULD CONTACT:

DSIT Help Desk (803) 896-0001 Select Option 1 then Option 2 Monday – Friday 8:00 AM – 4:30 PM

Offeror instructions can be found at:

https://procurement.sc.gov/vendor/submitting-offers

NOTICE

• To submit bids vendors must use Internet Explorer 8, 9 or 10, which is compatible with SAP. Other browsers such as Internet Explorer 11, Google Chrome, or Mozilla Firefox will not function properly and may prohibit bid submissions.

• It will be the responsibility of each bidder to ensure that their response was submitted properly. The Response Status must indicate 'Submitted'. If the response is in a 'HELD' or 'SAVED' status, you MUST go back in the system and submit the response before it can be 'ACCEPTED' by the State.

• Bidders are encouraged to review the 'Simulation for Bid Creation' before trying to submit their response.

• Electronic bid submission (SRM Login) – https://vendorportal.sc.gov/irj/portal

• Submitting Confidential Data - https://procurement.sc.gov/legal/general-info

INSTRUCTIONS FOR OFFERORS SUBMITTING HARD COPY BIDS

Mailing Address: Physical Address:

SC DHEC – Division of Procurement Services SCDHEC – Division of Procurement Services Bureau of Business Management Bureau of Business Management 2600 Bull Street Columbia Mills Building – 4th Floor Columbia, S.C. 29201 301 Gervais Street Columbia, S.C. 29201

See Section II.A. – Public Opening Information – DHEC Clause

1. Offerors shall submit one (1) copy.

2. The solicitation number and opening date must appear on the package exterior.

PLEASE NOTE THAT IF TERMS AND CONDITIONS ARE OBJECTED OR QUALIFIED OR OFFEROR

INCLUDES ADDITIONAL TERMS AND CONDITIONS TO BE CONSIDERED, THE OFFER WILL BE

DEEMED NON-RESPONSIVE AND WILL BE ELIMINATED FROM FURTHER CONSIDERATION.

IF YOU QUALIFY YOUR OFFER WITH A STATEMENT SUCH AS, “THIS IS NOT AN OFFER”, THE OFFER

WILL BE DEEMED “NON-RESPONSIVE” AND REMOVED FROM FURTHER CONSIDERATION.

https://procurement.sc.gov/vendor/submitting-offers https://vendorportal.sc.gov/irj/portal https://procurement.sc.gov/legal/general-info

OFFEROR BID SUBMISSION VALIDATION

After submitting an online response to a solicitation, Offerors may validate their submission with the following steps:

STEP 1: Go back to the initial ‘RFx and Auctions’ screen

STEP 2: Select the ‘Refresh’ button to update the screen.

STEP 3: Make sure the RFx you responded to, has your specific bid response number ‘55xxxxxxxx’ displayed in the Response Number column and the Response Status column has a status of ‘Submitted’, before you log off.

NOTE: You also have the ability to print out a copy of your submission by selecting the ‘Print Preview’ button after your offer has been submitted.

Amendment No. One

INVITATION FOR BID NO. 5400020336

Description: Dosimeters

AMENDMENTS TO SOLICITATION (JAN 2004)

(a) The Solicitation may be amended at any time prior to opening. All actual and prospective Offerors should monitor the following web site for the issuance of Amendments: www.procurement.sc.gov (b) Offerors shall acknowledge receipt of any amendment to this solicitation (1) by signing and returning the amendment, (2) by identifying the amendment number and date in the space provided for this purpose on Page Two, (3) by letter, or (4) by submitting a bid that indicates in some way that the bidder received the amendment. (c) If this solicitation is amended, then all terms and conditions which are not modified remain unchanged. [02-2A005-1]

CHANGE TO ORIGINAL SOLICITATION:

VIII. BIDDING SCHEDULE / PRICE-BUSINESS PROPOSAL

BIDDING SCHEDULE (NOV 2007)

Change from:

The prices for items 7 through 18 are for informational purposes only. They will not be used for evaluation, but could be included in the award.

Change to:

The prices for items 8 through 18 are for informational purposes only. They will not be used for evaluation, but could be included in the award.

SEE REVISED BIDDING SCHEDULE BELOW

REVISED BIDDING SCHEDULE

VIII. BIDDING SCHEDULE / PRICE-BUSINESS PROPOSAL

BIDDING SCHEDULE (NOV 2007)

Line Number Quantity Unit of Measure Unit Price Extended Price

0001 98 each

Product Category.: 49071 - Nuclear Safety Equip. & Supp.: Dosimeters etc.

Item Description: Quarterly Whole Body/Area Dosimeter

Question Mandatory / Optional

Multiple Responses Accepted?

Response

The bidder has read and understands all Amendments.

Mandatory No

______Yes

______No

1. The Submitter has read and understands the terms and conditions of this solicitation.

______Yes. I have read and understand the terms and conditions.

2. The offer is in accordance with the terms and conditions of this solicitation.

______Yes, I am in accordance with the terms and conditions.

Are you requesting the SC Resident Vendor Preference? See the SC Procurement Code, Section 11-35- 1524(C)(1)(I)&(II) and Section IIB of this solicitation for more information. For a FAQ on these preferences, please see www.procurement.sc/preferences

SC End-Product Pref. Section 11-35- 1524 (B)(2). Select SC End Product Preference if product is made, manufactured or grown in SC. Select No, if not claiming a preference.

US End-Product Pref. Section 11-35- 1524, (B)(1). Select US End Product if product is made, manufactured or grown in the US. Select No, if not claiming a preference.

What Brand Name are you bidding? Mandatory No

What Model are you bidding? Mandatory No

0002 1 each

Product Category: 49071 - Nuclear Safety Equip. & Supp.: Dosimeters etc.

Item Description: Ring Dosimeter QUARTERLY

Question Mandatory / Optional

Multiple Responses Accepted?

Response

The bidder has read and understands all

1. The Submitter has read and understands the terms and conditions of

2. The offer is in accordance with the

Are you requesting the SC Resident Vendor Preference? See the SC Procurement Code, Section 11-35- 1524(C)(1)(I)&(II) and Section IIB of this solicitation for more information. For a FAQ on these preferences, please see

SC End-Product Pref. Section 11-35- 1524 (B)(2). Select SC End Product Preference if product is made, manufactured or grown in SC. Select No, US End-Product Pref. Section 11-35- 1524, (B)(1). Select US End Product if product is made, manufactured or grown in the US. Select No, if not claiming a

0003 82 each

Item Description: Quarterly Environmental Dosimeter

Question Mandatory / Optional

Multiple Responses Accepted?

Response

The bidder has read and understands all

1. The Submitter has read and understands the terms and conditions of

2. The offer is in accordance with the

Are you requesting the SC Resident Vendor Preference? See the SC Procurement Code, Section 11-35- 1524(C)(1)(I)&(II) and Section IIB of this solicitation for more information. For a FAQ on these preferences, please see

SC End-Product Pref. Section 11-35- 1524 (B)(2). Select SC End Product Preference if product is made, manufactured or grown in SC. Select No, US End-Product Pref. Section 11-35- 1524, (B)(1). Select US End Product if product is made, manufactured or grown in the US. Select No, if not claiming a

0004 25 each

Item Description: Annual Environmental Dosimeter

Question Mandatory / Optional

Multiple Responses Accepted?

Response

The bidder has read and understands all

1. The Submitter has read and understands the terms and conditions of

2. The offer is in accordance with the

Are you requesting the SC Resident Vendor Preference? See the SC Procurement Code, Section 11-35- 1524(C)(1)(I)&(II) and Section IIB of this solicitation for more information. For a FAQ on these preferences, please see

SC End-Product Pref. Section 11-35- 1524 (B)(2). Select SC End Product Preference if product is made, manufactured or grown in SC. Select No, US End-Product Pref. Section 11-35- 1524, (B)(1). Select US End Product if product is made, manufactured or grown in the US. Select No, if not claiming a

0005 1 each

Product Category.: 49071 - Nuclear Safety Equip. & Supp.: Dosimeters etc.

Item Description: Fetal Monitors for Pregnant Staff

Question Mandatory / Optional

Multiple Responses Accepted?

Response

The bidder has read and understands all

1. The Submitter has read and understands the terms and conditions of

2. The offer is in accordance with the

Are you requesting the SC Resident Vendor Preference? See the SC Procurement Code, Section 11-35- 1524(C)(1)(I)&(II) and Section IIB of this solicitation for more information. For a FAQ on these preferences, please see

SC End-Product Pref. Section 11-35- 1524 (B)(2). Select SC End Product Preference if product is made, manufactured or grown in SC. Select No, US End-Product Pref. Section 11-35- 1524, (B)(1). Select US End Product if product is made, manufactured or grown in the US. Select No, if not claiming a

0006 1 each

Item Description: ALARA Report Annual Base Fee

Question Mandatory / Optional

Multiple Responses Accepted?

Response

The bidder has read and understands all

1. The Submitter has read and understands the terms and conditions of

2. The offer is in accordance with the

Are you requesting the SC Resident Vendor Preference? See the SC Procurement Code, Section 11-35- 1524(C)(1)(I)&(II) and Section IIB of this solicitation for more information. For a FAQ on these preferences, please see

SC End-Product Pref. Section 11-35- 1524 (B)(2). Select SC End Product Preference if product is made, manufactured or grown in SC. Select No, US End-Product Pref. Section 11-35- 1524, (B)(1). Select US End Product if product is made, manufactured or grown in the US. Select No, if not claiming a

0007 4 each

Item Description: QUARTERLY ALARA Report

Question Mandatory / Optional

Multiple Responses Accepted?

Response

The bidder has read and understands all

1. The Submitter has read and understands the terms and conditions of

2. The offer is in accordance with the

Are you requesting the SC Resident Vendor Preference? See the SC Procurement Code, Section 11-35- 1524(C)(1)(I)&(II) and Section IIB of this solicitation for more information. For a FAQ on these preferences, please see

SC End-Product Pref. Section 11-35- 1524 (B)(2). Select SC End Product Preference if product is made, manufactured or grown in SC. Select No, US End-Product Pref. Section 11-35- 1524, (B)(1). Select US End Product if product is made, manufactured or grown in the US. Select No, if not claiming a

The prices for items 8 through 18 are for informational purposes only. They will not be used for evaluation, but could be included in the award.

0008 1.000 each

Item Description: Additions to account These prices are for informational purposes only. They will not be used for evaluation, but could be included in the award.

0009 1.000 each

Product Category: 89855 - Radiation Monitoring Equip. & Shielding Materials

Item Description: Holder: Whole body/area. Replacement of whole body/area dosimeter HOLDER.

These prices are for informational purposes only. They will not be used for evaluation, but could be included in the

00010 1.000 each

Item Description: Detection Material: Whole body/area. Replacement of lost/damaged whole body/area dosimeter detection material.

These prices are for informational purposes only. They will not be used for evaluation, but could be included in the

0011 1.000 each

Item Description: Holder: Environmental. Replacement of lost/damaged Environmental holder.

These prices are for informational purposes only. They will not be used for evaluation, but could be included in the

0012 1.000 each

Item Description: Detection Material: Environmental. Replacement of lost/damaged ENVIRONMENTAL detection materials.

These prices are for informational purposes only. They will not be used for evaluation, but could be included in the

0013 1.000 each

Item Description: Holder: Ring. Replacement of lost/damaged ring holder.

These prices are for informational purposes only. They will not be used for evaluation, but could be included in the

0014 1.000 each

Item Description: Detection Material: Ring. Replacement of lost/damaged RING detection materials.

These prices are for informational purposes only. They will not be used for evaluation, but could be included in the

0015 1.000 each

Item Description: Radiation History Modification Request. This is a written request by S.C. Department of Health and Environmental Control (DHEC) to change the radiation dose history of a person for a given wear period. Vendor will send a confirmation letter to DHEC.

These prices are for informational purposes only. They will not be used for evaluation, but could be included in the

0016 1.000 each

Item Description: Re-analysis of Whole/body/area dosimeter These prices are for informational purposes only. They will not be used for evaluation, but could be included in the

0017 1.000 each

Item Description: Re-analysis of Environmental dosimeter These prices are for informational purposes only. They will not be used for evaluation, but could be included in the

0018 1.000 each

Item Description: Re-analysis of Ring dosimeter These prices are for informational purposes only. They will not be used for evaluation, but could be included in the

0019 1.000 each

Item Description: Monthly Whole Body/Area Dosimeter These prices are for informational purposes only. They will not be used for evaluation, but could be included in the