Amendment no. 0001.docx

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Attached to
Janitorial Services, Chancery Building, Madrid, Spain Federal contract opportunity
Solicitation number
19SP5023R0003-Amendment-Q-A
Issued by
Department of State US Embassy Madrid

About this file

This is an amendment to a solicitation for janitorial services at the U.S. Embassy in Madrid, Spain. The amendment extends the response deadline to October 26, 2023 and makes changes to pricing terms. Specifically, it revises Sections B.5 through B.9 to remove item 3 from the pricing tables and add item 7. It also modifies the definitions, minimum and maximum quantities, and reimbursable materials. The services required include standard cleaning for the chancery building, Deputy Chief of Mission residence guard booth, and other temporary offices. Pricing is provided for a one-year base period and four one-year option periods.

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RFP No. 19SP5023R0003 – Amendment no. 1 Page 2 of 2

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

1. CONTRACT ID CODE

PAGE OF PAGES

1 7

2. AMENDMENT/MODIFICATION NO.

3. EFFECTIVE DATE

10/6/2023

4. REQUISITION/PURCHASE REQ. NO.

5. PROJECT NO. (If applicable)

6. ISSUED BY CODE

7. ADMINISTERED BY (If other than Item 6) CODE

General Services Office American Embassy Serrano, 75 28006 Madrid

8. NAME AND ADDRESS OF CONTRACTOR (NO., street,city,county,State,and ZIP Code)

9a. AMENDMENT OF SOLICITATION NO.

19SP5023R0003

9b. DATED (SEE ITEM 11)

9/19/2023

10a. MODIFICATION OF CONTRACT/ORDER NO.

10b. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

[X] The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers [X] is extended, [ ] is not extended Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods: (a) By completing Items 8 and 15, and returning ___1____ copies of the amendment;(b) By acknowledging receipt of this amendment on each copy of the offer submitted; or(c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers.

FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE
CONTRACT ORDER NO. IN ITEM 10A.
B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying
office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b)

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor [ ] is not, [ ] is required to sign this document and return ___ copies to the issuing office.

1. The hour and date specified in block 9 of SF-33 for receipt of Offers is hereby extended to 17:30 hours (local time) on October 26, 2023.

2. Part (b) of Sections B.5, B.6, B.7, B.8 and B.9 is hereby changed to delete item 3 and to include line 7 as follows:

“(b) TLA and GLQ Cleaning Services. The rate per unit is a fixed price. The quantities for Items 4, 5, 6 and 7 are estimates only and are not guaranteed by this contract. See B.3 above for contractual minimum and maximum quantities. The Government will issue task orders for these items. Funding will be provided at the time of issuance of the task order.”

Amended Sections B.5, B.6, B.7, B.8 and B.9 are hereby attached.

15A. NAME AND TITLE OF SIGNER (Type or print)

16A. NAME OF CONTRACTING OFFICER

15B. NAME OF CONTRACTOR/OFFEROR

BY
(Signature of person authorized to sign)
15C.DATE SIGNED
16B. UNITED STATES OF AMERICA
BY
(Signature of Contracting Officer)
16C.DATE SIGNED

3. Paragraph (d) of Section B.3 is hereby changed to read as follows:

(d) Because Temporary/Additional Services and Cleaning Services under C.2.2 and C.2.3 are based on indefinite delivery/indefinite quantity the minimum and maximum amounts are defined below:

Minimum: The Government shall place orders totaling a minimum of ONE THOUSAND TWO HUNDRED (1,200€) EUROS. This reflects the contract minimum for the base year and option period.

Maximum: The amount of all orders shall not exceed ONE HUNDRED FIFTY THOUSAND (150,000€) EUROS. This reflects the contract maximum for the base year and each option period for temporary/additional services.

4. C.1.3.1 Definitions is hereby changed to include DCMR as follows:

“DCR” or “DCMR” means the official residence of the Deputy Chief of Mission.

5. Paragraph (d) of Section H.4 is hereby amended to delete the following:

“For those Contractor employees assigned to this contract who are either United States citizens or hired in the United States or its possessions, the Contractor shall provide workers' compensation insurance in accordance with FAR 52.228-3.”

6. Exhibit B – Contractor Furnished Materials is hereby changed to delete (n) Bathroom hand cleaner and indicate “Reserved”.

image1.emf

Microsoft_Excel_Worksheet.xlsx locations

J.2 Exhibit A

LOCATIONS AND TIMES FOR JANITORIAL SERVICES

All standard services are to be delivered on regular Embassy work days.

Location Quantity Estimated Area Scheduled Hours Escort

Building 1, 1st Floor which consists of:

Entrance

Lobby

Ramp

Waiting Area

Corridors

Rest Rooms

Walkways

Total Area - Building 1, 1st Floor:

Location Quantity Estimated Area Scheduled Hours Escort

Building 1, 2nd Floor which consists of:

Corridor

Offices

Rest Rooms

Walkways

Total Area - Building 1, 2nd Floor:

Location Quantity Estimated Area Scheduled Hours Escort

Other Areas which consists of:

Stairwells

Stairways

Patio

Elevators

Court Yards

Hallways

Total Area - Building 1, Other Areas:

Grand Total of All Areas in Square Meters - Building 1:

base year

B.5 Base Year Prices

(a) Standard Services. (Please see Exhibit A for estimated sq. meters to be serviced and Section C for frequency of services under this category). The fixed price for the Base Year of the contract is (starting on the date stated in the Notice to Proceed (NTP) and continuing for a period of 12 months):

Price per Month 12 months Price per Year

Line item 1 Chancery (C.2.1.1) X 12

Line item 2. DCR guard booth (C.2.1.2) X 12

Line item 3. OBO Temporary Office (C.2.1.1.4) X 12

TOTAL Firm Fixed Price
(Line items 1, 2 and 3)X 12

(b) TLA and GLQ Cleaning Services. The rate per unit is a fixed price. The quantities for Items 4, 5, 6 and 7 are estimates only and are not guranteed by this contract. See B.3 above for contractual minimum and maximum quantities. The Government will issue task orders for these items. Funding will be provided at the time of issuance of the task order.

Rate per unit Est. Qty. Total estimated amount per year

Line item 4. C.2.2.1 - TLA X 10

Linte item 5. C.2.2.2 - TLA X 30

Line item 6. C.2.3.1 - GLQ (full) X 50

Line item 7. C.2.3.2 - GLQ (light) X 15

TOTAL ID/IQ Estimated Costs (items 4, 5, 6 and 7)

(c) Temporary Additional Services. The unit fixed price is:

Price per Hour Estimated Number of Hours per Year Total Not to Exceed Price Per Year

X 100 Hours

TOTAL Additional Services

(d) Materials or Equipment. The Government will reimburse the Contractor for any materials or equipment that the Government orders to be delivered in conjunction with any order for Temporary Additional Services. All reimbursements shall be at the Contractor's out of pocket cost, with no overhead, profit, or other charge added.

Material/Equipment Not to Exceed per Year: 1,500.00 Euros

Total Not to Exceed Price for Base Year (a + b + c + d)

VAT

TOTAL AMOUNT VAT INCLUDED

option year

B.6 Option Year 1 Prices (Option Term: Twelve (12) Months)

(a) Standard Services. The fixed price for Option Year 1 of the contract is:

Price per Month 12 months Price per Year

X 12

(b) Temporary Additional Services. The hourly fixed rate for temporary additional services is:

Hourly Rate Estimated Number of Hours per Year Ceiling Price per Year

[Note to Contracting Officer: Fill in estimated hours]

(c) Materials or Equipment. The Government will reimburse the Contractor for any materials or equipment that the Government orders to be delivered in conjunction with any order for Temporary Additional Services. All reimbursements shall be at the Contractor's out of pocket cost, with no overhead, profit, or other charge added. [Note to Contracting Officer: You may change material/equipment amount to reflect post needs]

Material/Equipment Not to Exceed per Year: $100.00 [Note to Contracting Officer: Show equivalent in local currency]

Total Not to Exceed Price for Option Year 1 (a + b + c) image2.emf

Microsoft_Excel_Worksheet1.xlsx locations

J.2 Exhibit A

LOCATIONS AND TIMES FOR JANITORIAL SERVICES

All standard services are to be delivered on regular Embassy work days.

Location Quantity Estimated Area Scheduled Hours Escort

Building 1, 1st Floor which consists of:

Entrance

Lobby

Ramp

Waiting Area

Corridors

Rest Rooms

Walkways

Total Area - Building 1, 1st Floor:

Location Quantity Estimated Area Scheduled Hours Escort

Building 1, 2nd Floor which consists of:

Corridor

Offices

Rest Rooms

Walkways

Total Area - Building 1, 2nd Floor:

Location Quantity Estimated Area Scheduled Hours Escort

Other Areas which consists of:

Stairwells

Stairways

Patio

Elevators

Court Yards

Hallways

Total Area - Building 1, Other Areas:

Grand Total of All Areas in Square Meters - Building 1:

B.6 Option Year 1 Prices (Option Term: Twelve (12) Months)

(a) Standard Services. (Please see Exhibit A for estimated sq. meters to be serviced and Section C for frequency of services under this category). The fixed price for the Option Year 1 of the contract is (starting on the date stated in the Notice to Proceed (NTP) and continuing for a period of 12 months):

Price per Month 12 months Price per Year

Line item 1 Chancery (C.2.1.1) X 12

Line item 2. DCR guard booth (C.2.1.2) X 12

Line item 3. OBO Temporary Office (C.2.1.1.4) X 12

TOTAL Firm Fixed Price
(Line items 1, 2 and 3)X 12

(b) TLA and GLQ Cleaning Services. The rate per unit is a fixed price. The quantities for Items 4, 5, 6 and 7 are estimates only and are not guranteed by this contract. See B.3 above for contractual minimum and maximum quantities. The Government will issue task orders for these items. Funding will be provided at the time of issuance of the task order.

Rate per unit Est. Qty. Total estimated amount per year

Line item 4. C.2.2.1 - TLA X 10

Linte item 5. C.2.2.2 - TLA X 30

Line item 6. C.2.3.1 - GLQ (full) X 50

Line item 7. C.2.3.2 - GLQ (light) X 15

TOTAL ID/IQ Estimated Costs (items 4, 5, 6 and 7)

(c) Temporary Additional Services. The unit fixed price is:

Price per Hour Estimated Number of Hours per Year Total Not to Exceed Price Per Year

X 100 Hours

TOTAL Additional Services

(d) Materials or Equipment. The Government will reimburse the Contractor for any materials or equipment that the Government orders to be delivered in conjunction with any order for Temporary Additional Services. All reimbursements shall be at the Contractor's out of pocket cost, with no overhead, profit, or other charge added.

Material/Equipment Not to Exceed per Year: 1,500.00 Euros

Total Not to Exceed Price for Option Year 1 (a + b + c + d)

VAT

TOTAL AMOUNT VAT INCLUDED

B.6 Option Year 1 Prices (Option Term: Twelve (12) Months)

(a) Standard Services. The fixed price for Option Year 1 of the contract is:

Price per Month 12 months Price per Year

X 12

(b) Temporary Additional Services. The hourly fixed rate for temporary additional services is:

Hourly Rate Estimated Number of Hours per Year Ceiling Price per Year

[Note to Contracting Officer: Fill in estimated hours]

(c) Materials or Equipment. The Government will reimburse the Contractor for any materials or equipment that the Government orders to be delivered in conjunction with any order for Temporary Additional Services. All reimbursements shall be at the Contractor's out of pocket cost, with no overhead, profit, or other charge added. [Note to Contracting Officer: You may change material/equipment amount to reflect post needs]

Material/Equipment Not to Exceed per Year: $100.00 [Note to Contracting Officer: Show equivalent in local currency]

Total Not to Exceed Price for Option Year 1 (a + b + c) image3.emf

Microsoft_Excel_Worksheet2.xlsx locations

J.2 Exhibit A

LOCATIONS AND TIMES FOR JANITORIAL SERVICES

All standard services are to be delivered on regular Embassy work days.

Location Quantity Estimated Area Scheduled Hours Escort

Building 1, 1st Floor which consists of:

Entrance

Lobby

Ramp

Waiting Area

Corridors

Rest Rooms

Walkways

Total Area - Building 1, 1st Floor:

Location Quantity Estimated Area Scheduled Hours Escort

Building 1, 2nd Floor which consists of:

Corridor

Offices

Rest Rooms

Walkways

Total Area - Building 1, 2nd Floor:

Location Quantity Estimated Area Scheduled Hours Escort

Other Areas which consists of:

Stairwells

Stairways

Patio

Elevators

Court Yards

Hallways

Total Area - Building 1, Other Areas:

Grand Total of All Areas in Square Meters - Building 1:

B.7 Option Year 2 Prices (Option Term: Twelve (12) Months)

(a) Standard Services. (Please see Exhibit A for estimated sq. meters to be serviced and Section C for frequency of services under this category). The fixed price for the Option Year 2 of the contract is (starting on the date stated in the Notice to Proceed (NTP) and continuing for a period of 12 months):

Price per Month 12 months Price per Year

Line item 1 Chancery (C.2.1.1) X 12

Line item 2. DCR guard booth (C.2.1.2) X 12

Line item 3. OBO Temporary Office (C.2.1.1.4) X 12

TOTAL Firm Fixed Price
(Line items 1, 2 and 3)X 12

(b) TLA and GLQ Cleaning Services. The rate per unit is a fixed price. The quantities for Items 4, 5, 6 and 7 are estimates only and are not guranteed by this contract. See B.3 above for contractual minimum and maximum quantities. The Government will issue task orders for these items. Funding will be provided at the time of issuance of the task order.

Rate per unit Est. Qty. Total estimated amount per year

Line item 4. C.2.2.1 - TLA X 10

Linte item 5. C.2.2.2 - TLA X 30

Line item 6. C.2.3.1 - GLQ (full) X 50

Line item 7. C.2.3.2 - GLQ (light) X 15

TOTAL ID/IQ Estimated Costs (items 4, 5, 6 and 7)

(c) Temporary Additional Services. The unit fixed price is:

Price per Hour Estimated Number of Hours per Year Total Not to Exceed Price Per Year

X 100 Hours

TOTAL Additional Services

(d) Materials or Equipment. The Government will reimburse the Contractor for any materials or equipment that the Government orders to be delivered in conjunction with any order for Temporary Additional Services. All reimbursements shall be at the Contractor's out of pocket cost, with no overhead, profit, or other charge added.

Material/Equipment Not to Exceed per Year: 1,500.00 Euros

Total Not to Exceed Price for Option Year 2 (a + b + c + d)

VAT

TOTAL AMOUNT VAT INCLUDED

B.6 Option Year 1 Prices (Option Term: Twelve (12) Months)

(a) Standard Services. The fixed price for Option Year 1 of the contract is:

Price per Month 12 months Price per Year

X 12

(b) Temporary Additional Services. The hourly fixed rate for temporary additional services is:

Hourly Rate Estimated Number of Hours per Year Ceiling Price per Year

[Note to Contracting Officer: Fill in estimated hours]

(c) Materials or Equipment. The Government will reimburse the Contractor for any materials or equipment that the Government orders to be delivered in conjunction with any order for Temporary Additional Services. All reimbursements shall be at the Contractor's out of pocket cost, with no overhead, profit, or other charge added. [Note to Contracting Officer: You may change material/equipment amount to reflect post needs]

Material/Equipment Not to Exceed per Year: $100.00 [Note to Contracting Officer: Show equivalent in local currency]

Total Not to Exceed Price for Option Year 1 (a + b + c) image4.emf

Microsoft_Excel_Worksheet3.xlsx locations

J.2 Exhibit A

LOCATIONS AND TIMES FOR JANITORIAL SERVICES

All standard services are to be delivered on regular Embassy work days.

Location Quantity Estimated Area Scheduled Hours Escort

Building 1, 1st Floor which consists of:

Entrance

Lobby

Ramp

Waiting Area

Corridors

Rest Rooms

Walkways

Total Area - Building 1, 1st Floor:

Location Quantity Estimated Area Scheduled Hours Escort

Building 1, 2nd Floor which consists of:

Corridor

Offices

Rest Rooms

Walkways

Total Area - Building 1, 2nd Floor:

Location Quantity Estimated Area Scheduled Hours Escort

Other Areas which consists of:

Stairwells

Stairways

Patio

Elevators

Court Yards

Hallways

Total Area - Building 1, Other Areas:

Grand Total of All Areas in Square Meters - Building 1:

B.8 Option Year 3 Prices (Option Term: Twelve (12) Months)

(a) Standard Services. (Please see Exhibit A for estimated sq. meters to be serviced and Section C for frequency of services under this category). The fixed price for the Option Year 3 of the contract is (starting on the date stated in the Notice to Proceed (NTP) and continuing for a period of 12 months):

Price per Month 12 months Price per Year

Line item 1 Chancery (C.2.1.1) X 12

Line item 2. DCR guard booth (C.2.1.2) X 12

Line item 3. OBO Temporary Office (C.2.1.1.4) X 12

TOTAL Firm Fixed Price
(Line items 1, 2 and 3)X 12

(b) TLA and GLQ Cleaning Services. The rate per unit is a fixed price. The quantities for Items 4, 5, 6 and 7 are estimates only and are not guranteed by this contract. See B.3 above for contractual minimum and maximum quantities. The Government will issue task orders for these items. Funding will be provided at the time of issuance of the task order.

Rate per unit Est. Qty. Total estimated amount per year

Line item 4. C.2.2.1 - TLA X 10

Linte item 5. C.2.2.2 - TLA X 30

Line item 6. C.2.3.1 - GLQ (full) X 50

Line item 7. C.2.3.2 - GLQ (light) X 15

TOTAL ID/IQ Estimated Costs (items 4, 5, 6 and 7)

(c) Temporary Additional Services. The unit fixed price is:

Price per Hour Estimated Number of Hours per Year Total Not to Exceed Price Per Year

X 100 Hours

TOTAL Additional Services

(d) Materials or Equipment. The Government will reimburse the Contractor for any materials or equipment that the Government orders to be delivered in conjunction with any order for Temporary Additional Services. All reimbursements shall be at the Contractor's out of pocket cost, with no overhead, profit, or other charge added.

Material/Equipment Not to Exceed per Year: 1,500.00 Euros

Total Not to Exceed Price for Option Year 3 (a + b + c + d)

VAT

TOTAL AMOUNT VAT INCLUDED

B.6 Option Year 1 Prices (Option Term: Twelve (12) Months)

(a) Standard Services. The fixed price for Option Year 1 of the contract is:

Price per Month 12 months Price per Year

X 12

(b) Temporary Additional Services. The hourly fixed rate for temporary additional services is:

Hourly Rate Estimated Number of Hours per Year Ceiling Price per Year

[Note to Contracting Officer: Fill in estimated hours]

(c) Materials or Equipment. The Government will reimburse the Contractor for any materials or equipment that the Government orders to be delivered in conjunction with any order for Temporary Additional Services. All reimbursements shall be at the Contractor's out of pocket cost, with no overhead, profit, or other charge added. [Note to Contracting Officer: You may change material/equipment amount to reflect post needs]

Material/Equipment Not to Exceed per Year: $100.00 [Note to Contracting Officer: Show equivalent in local currency]

Total Not to Exceed Price for Option Year 1 (a + b + c) image5.emf

Microsoft_Excel_Worksheet4.xlsx locations

J.2 Exhibit A

LOCATIONS AND TIMES FOR JANITORIAL SERVICES

All standard services are to be delivered on regular Embassy work days.

Location Quantity Estimated Area Scheduled Hours Escort

Building 1, 1st Floor which consists of:

Entrance

Lobby

Ramp

Waiting Area

Corridors

Rest Rooms

Walkways

Total Area - Building 1, 1st Floor:

Location Quantity Estimated Area Scheduled Hours Escort

Building 1, 2nd Floor which consists of:

Corridor

Offices

Rest Rooms

Walkways

Total Area - Building 1, 2nd Floor:

Location Quantity Estimated Area Scheduled Hours Escort

Other Areas which consists of:

Stairwells

Stairways

Patio

Elevators

Court Yards

Hallways

Total Area - Building 1, Other Areas:

Grand Total of All Areas in Square Meters - Building 1:

B.9 Option Year 4 Prices (Option Term: Twelve (12) Months)

(a) Standard Services. (Please see Exhibit A for estimated sq. meters to be serviced and Section C for frequency of services under this category). The fixed price for the Option Year 4 of the contract is (starting on the date stated in the Notice to Proceed (NTP) and continuing for a period of 12 months):

Price per Month 12 months Price per Year

Line item 1 Chancery (C.2.1.1) X 12

Line item 2. DCR guard booth (C.2.1.2) X 12

Line item 3. OBO Temporary Office (C.2.1.1.4) X 12

TOTAL Firm Fixed Price
(Line items 1, 2 and 3)X 12

(b) TLA and GLQ Cleaning Services. The rate per unit is a fixed price. The quantities for Items 4, 5, 6 and 7 are estimates only and are not guranteed by this contract. See B.3 above for contractual minimum and maximum quantities. The Government will issue task orders for these items. Funding will be provided at the time of issuance of the task order.

Rate per unit Est. Qty. Total estimated amount per year

Line item 4. C.2.2.1 - TLA X 10

Linte item 5. C.2.2.2 - TLA X 30

Line item 6. C.2.3.1 - GLQ (full) X 50

Line item 7. C.2.3.2 - GLQ (light) X 15

TOTAL ID/IQ Estimated Costs (items 4, 5, 6 and 7)

(c) Temporary Additional Services. The unit fixed price is:

Price per Hour Estimated Number of Hours per Year Total Not to Exceed Price Per Year

X 100 Hours

TOTAL Additional Services

(d) Materials or Equipment. The Government will reimburse the Contractor for any materials or equipment that the Government orders to be delivered in conjunction with any order for Temporary Additional Services. All reimbursements shall be at the Contractor's out of pocket cost, with no overhead, profit, or other charge added.

Material/Equipment Not to Exceed per Year: 1,500.00 Euros

Total Not to Exceed Price for Option Year 4 (a + b + c + d)

VAT

TOTAL AMOUNT VAT INCLUDED

B.6 Option Year 1 Prices (Option Term: Twelve (12) Months)

(a) Standard Services. The fixed price for Option Year 1 of the contract is:

Price per Month 12 months Price per Year

X 12

(b) Temporary Additional Services. The hourly fixed rate for temporary additional services is:

Hourly Rate Estimated Number of Hours per Year Ceiling Price per Year

[Note to Contracting Officer: Fill in estimated hours]

(c) Materials or Equipment. The Government will reimburse the Contractor for any materials or equipment that the Government orders to be delivered in conjunction with any order for Temporary Additional Services. All reimbursements shall be at the Contractor's out of pocket cost, with no overhead, profit, or other charge added. [Note to Contracting Officer: You may change material/equipment amount to reflect post needs]

Material/Equipment Not to Exceed per Year: $100.00 [Note to Contracting Officer: Show equivalent in local currency]

Total Not to Exceed Price for Option Year 1 (a + b + c)

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