Amendment 2_RFP# 202511156.docx
DOCX document 158 KB Posted
- Attached to
- Fire Alarm & Fire Suppression System Testing and Inspection State and local contract opportunity
- Solicitation number
- RFP - 03A - 202511156
- Issued by
- Maine
About this file
This is a solicitation amendment issued by the State of Maine Department of Corrections for RFP #202511156 regarding fire alarm and fire suppression system testing and inspection services. Amendment 2 corrects three significant omissions from the original RFP: the addition of Long Creek Youth Development Center (675 Westbrook Street, South Portland, ME) as a seventh service location, the inclusion of device counts for Downeast Correctional Facility that were previously missing from Attachment A, and the addition of device counts for Package 2 services covering fire extinguishers and hood suppression systems. The contract encompasses preventive maintenance and repair services across seven Maine correctional facilities, including Maine Correctional Center, Women's Reentry Center, Maine State Prison, Bolduc Correctional Facility, Mountain View Correctional Facility, Downeast Correctional Facility, and Long Creek Youth Development Center. Attachment A provides detailed device counts and inspection frequencies for each facility, including fire alarm panels, pull stations, smoke detectors, duct detectors, audio-visual devices, heat detectors, sprinkler systems, backflow preventers, fire hydrants, fire extinguishers, and hood agent systems. The contract is scheduled to commence March 1, 2026, with a base term through June 30, 2028, and two optional renewal periods potentially extending through June 30, 2031. Questions regarding the solicitation are due by December 30, 2025 at 4:00 p.m., and proposals must be submitted by January 20, 2026 at 4:00 p.m. through the Vendor Self Service system.
The amended RFP indicates that the Department reserves the right to make multiple awards and may award service packages separately, allowing for the possibility of different vendors serving different facilities or service categories. Vendors are required to possess active professional licenses in relevant areas such as backflow certification, fire sprinkler system contracting, inspection technician certification, and mobile elevated work platform (MEWP) certification, and all personnel must undergo background checks and comply with Maine Department of Corrections security regulations. Inspections must be conducted during normal business hours, Monday through Friday, 6:00 a.m. to 4:30 p.m., with coordination required through facility maintenance superintendents and local fire stations. Inspection reports identifying any deficiencies must be submitted within seven days of completion, and all services must adhere to applicable NFPA standards and state fire codes. The RFP does not specify set-aside designations or restrictions for disadvantaged enterprises, and vendors currently not providing maintenance or servicing the Department's existing systems are eligible to bid. The amendment does not disclose a specific budget range; however, the comprehensive scope across seven facilities with numerous devices and systems suggests substantial contract value.
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Other files for this state and local contract opportunity
| File | Type | Posted |
|---|---|---|
| RFP# 202511156 Fire Alarm and Suppression System_Final.docx | DOCX document | |
| Amendment 1_RFP# 202511156.docx | DOCX document | |
| RFP# 202511156 Q | — | |
| RFP# 202511156 Fire Alarm and Suppression System_Final.docx | DOCX document |
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Text version
STATE OF MAINE
Solicitation Amendment
Department of Corrections
RFP # 202511156
Fire Alarm and Fire Suppression System Testing and Inspection
Amendment Details
| Amendment Number: |
| 2 |
| Amendment Issued: |
| Refer to Attachment date in Vendor Self Service |
Description of Changes
1. Long Creek Youth Development Center was inadvertently omitted from the list of Service Locations shown on page 7 of the RFP. Long Creek is included and is located at 675 Westbrook Street, South Portland, ME.
2. Device counts were inadvertently omitted from Attachment A for Downeast Correctional Facility. The corrected Attachment A is made available here:
3. Device counts for “Package 2” services (Fire Extinguishers and Hood Suppression) were inadvertently omitted from Attachment A. The corrected Attachment A is made available in item #2 above.
Revised Language in Solicitation
1. Part II-A is amended as follows:
A. Service Locations MDOC must develop a comprehensive maintenance plan and procure a qualified vendor to deliver preventive maintenance and repair services across all facilities. The successful bidder must be capable of providing service at the following MDOC facilities:
1. Maine Correctional Center –17 Mallison Falls Road, Windham, ME
2. Women’s Reentry Center – 230 River Road, Windham, ME
3. Maine State Prison – 807 Cushing Road, Warren, ME
4. Bolduc Correctional Facility – 516 Cushing Road, Warren, ME
5. Mountain View Correctional Facility – 1182 Dover Road, Charleston, ME
6. Downeast Correctional Facility – 64 Base Road, Machiasport, ME
7. Long Creek Youth Development Center – 675 Westbrook St., South Portland, ME
2. Attachment A is amended as attached here:
Revised 10/16/2025 – DAFS/Office of State Procurement Services pg. 1 image1.emf
ATTACHMENT A (Amended) - Device Counts by Facility .xlsx Downeast
Fire Alarm (Test & Inspect) Quantity: Inspection Frequency: Proposed Inspection Month(s)*
Make/Model: Quarterly
Simplex 4100ES
Fire Panel(s) 1
Pull Stations 8
SmokeDetectors - Test & Inspect 3
Duct Detectors - Functional test 2
AV's, Horn/Strobes 48
Gas Detectors 1
Co Alarm 12
Power Supply 2
Battery 6
Sprinkler System (Test & Inspect)
Backflow Preventers 5 Quarterly
Fire Pump 1 Quarterly
Wet Pipe 15 Annual
Fire Extinguishers 15 Annual
Hood Agent System(s) 1 Quarterly
*Assuming a contract start date of 3/1/2026, provide proposed inspection month(s) for the first year of the contract.
Bolduc
Fire Alarm (Test & Inspect) Quantity: Inspection Frequency: Proposed Inspection Month(s)*
Make/Model: Quarterly
Simplex 4002; 4100; 4100ES
Fire Panel(s) 5
Pull Stations 6
SmokeDetectors - Test & Inspect 100
Duct Detectors - Functional test 5
AV's, Horn/Strobes 17
Heat Detectors 113
Sprinkler System (Test & Inspect)
Wet Risers 2 Quarterly
Dry Risers 1 Quarterly
Anti-Freeze Loops 1 Annual
Fire Extinguishers 77 Annual
Hood Agent System(s) 4 Quarterly
*Assuming a contract start date of 3/1/2026, provide proposed inspection month(s) for the first year of the contract.
Maine State Prison
Fire Alarm (Test & Inspect) Quantity: Inspection Frequency: Proposed Inspection Month(s)*
Make/Model: Quarterly
Simplex 4100
Fire Panel(s) 7
Pull Stations 101
SmokeDetectors - Test & Inspect 346
Duct Detectors - Functional test 114
AV's, Horn/Strobes 239
Heat Detectors 144
NAC 6
Annunciator 4
Sprinkler System (Test & Inspect)
Wet Risers 10 Quarterly
Dry Risers 1 Quarterly
Anti-Freeze Loops 1 Annual
Backflow Preventer (Sprinkler, Domestic, Irrigation) 10 Annual
Fire Extinguishers 245 Annual
Hood Agent System(s) 3 Quarterly
*Assuming a contract start date of 3/1/2026, provide proposed inspection month(s) for the first year of the contract.
Maine Correctional Center
Fire Alarm (Test & Inspect) Quantity: Inspection Frequency: Proposed Inspection Month(s)*
Make/Model: Quarterly
Simplex 4005; 4010ES; 4001; 4005; 4002; 4100; 2001
Fire Panel(s) 10
Pull Stations 58
SmokeDetectors - Test & Inspect 292
Duct Detectors - Functional test 34
AV's, Horn/Strobes 78
Heat Detectors 160
NAC 1
Annunciator 1
Sprinkler System (Test & Inspect)
Wet Risers 9 Quarterly
Dry Risers 1 Quarterly
Anti-Freeze Loops 2 Annual
Backflow Preventer (Sprinkler, Domestic, Irrigation) 8 Annual
Fire Extinguishers** 180 Annual
Hood Agent System(s)** 2 Quarterly
*Assuming a contract start date of 3/1/2026, provide proposed inspection month(s) for the first year of the contract.
**These totals represent MCC and Women's Re-Entry Combined
Women's Re-Entry
Fire Alarm (Test & Inspect) Quantity: Inspection Frequency: Proposed Inspection Month(s)*
Make/Model: Quarterly
Edwards (EST i0500)
Fire Panel(s) 1
Pull Stations 11
SmokeDetectors - Test & Inspect 65
Duct Detectors - Functional test 20
AV's, Horn/Strobes 58
NAC 1
Sprinkler System (Test & Inspect)
Wet Risers 1 Quarterly
Backflow Preventer (Sprinkler, Domestic, Irrigation) 2 Annual
Fire Extinguishers** 180 Annual
Hood Agent System(s)** 2 Quarterly
*Assuming a contract start date of 3/1/2026, provide proposed inspection month(s) for the first year of the contract.
**These totals represent MCC and Women's Re-Entry Combined
Long Creek Youth
Fire Alarm (Test & Inspect) Quantity: Inspection Frequency: Proposed Inspection Month(s)*
Make/Model: Quarterly
Simplex 4020; 4008; 4100ES
Fire Panel(s) 3
Pull Stations 40
SmokeDetectors - Test & Inspect 227
Duct Detectors - Functional test 86
AV's, Horn/Strobes 267
Heat Detectors 25
NAC 5
Annunciator 2
Other (AHU input, relays, etc.) 6
Door Holder 2
Sprinkler System (Test & Inspect)
Wet Risers 2 Quarterly
Anti-Freeze Loops 2 Annual
Private Fire Hydrants 3 Annual
Fire Extinguishers 48 Annual
Hood Agent System(s) 2 Quarterly
*Assuming a contract start date of 3/1/2026, provide proposed inspection month(s) for the first year of the contract.
Mt. View Correctional
Fire Alarm (Test & Inspect) Quantity: Inspection Frequency: Proposed Inspection Month(s)*
Make/Model: Quarterly
Simplex 4001; 4007ES; 4002; 4100; 4020
Fire Panel(s) 9
Pull Stations 65
SmokeDetectors - Test & Inspect 275
Duct Detectors - Functional test 52
AV's, Horn/Strobes 292
Heat Detectors 95
NAC 4
Annunciator 1
Sprinkler System (Test & Inspect)
Wet Risers 9 Quarterly
Dry Risers 2 Quarterly
Backflow Preventer (Sprinkler, Domestic, Irrigation) 4 Annual
Fire Extinguishers 139 Annual
Hood Agent System(s) 5 Quarterly
*Assuming a contract start date of 3/1/2026, provide proposed inspection month(s) for the first year of the contract.
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