Amendment 1_RFP# 202511156.docx

This is a Solicitation Amendment issued by the State of Maine Department of Corrections for RFP #202511156 regarding Fire Alarm and Fire Suppression System Testing and Inspection services. Amendment 1 extends the proposal due date to February 3, 2026, and notifies vendors that a subsequent amendment will provide information inadvertently omitted from the original RFP. The original RFP solicits comprehensive testing and inspection services across six correctional facilities statewide, divided into two service packages: Package 1 covers fire alarms, panels, wet and dry sprinkler systems, anti-freeze systems, fire hydrants, and backflow preventors with quarterly and annual inspection intervals, while Package 2 focuses on fire extinguishers and hood agent systems with annual inspections. The initial contract period runs from March 1, 2026 to June 30, 2028, with two optional renewal periods potentially extending through June 30, 2031. The original deadlines indicated questions were due by December 30, 2025, and proposals were originally due January 20, 2026, though the amendment revises the proposal deadline to February 3, 2026.

The evaluation criteria allocate 100 points across three categories: 30 points for organizational qualifications, 20 points for proposed services, and 50 points for cost proposal, with the lowest cost receiving maximum points. Vendor personnel must possess active professional licenses including backflow certification, fire sprinkler system contracting, inspection technician certification, and mobile elevated work platform certification. The RFP does not specify set-aside designations for disadvantaged enterprises. Vendors currently not providing maintenance or servicing the Department's existing fire alarm and suppression systems are eligible to bid. All vendor personnel must undergo background checks and comply with Maine Department of Corrections security regulations. Inspections must be conducted during normal business hours (Monday-Friday, 6:00 a.m. to 4:30 p.m.) and will require coordination with facility maintenance superintendents and local fire stations. Successful bidders must submit inspection reports identifying deficiencies within seven days of completion and must adhere to all applicable NFPA standards and state fire codes. The Department reserves the right to make multiple awards and may award packages separately, indicating potential for multiple vendors to be selected.