Amendment 2.rtf

SAP

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State of South Carolina

Invitation For Bid (Amendment 2)

Solicitation:

Amendment Issued:

Procurement Officer:

Phone:

E-Mail Address:

Mailing Address:

5400024457 12/30/2022

KATHY SANTANDREU

803-896-5304 ksantandreu@mmo.sc.gov SFAA, Div. of Procurement Services 1201 Main Street, Suite 600 Columbia SC 29201

DESCRIPTION : Grounds Maintenance John de la Howe USING GOVERNMENTAL UNIT: John de la Howe School

SUBMIT YOUR OFFER ON-LINE AT THE FOLLOWING URL: http://www.procurement.sc.gov SUBMIT OFFER BY (Opening Date/Time): 01/17/2023 11:00 AM ET (See "Deadline For Submission Of Offer" provision) QUESTIONS MUST BE RECEIVED BY: 12/20/2022 2:00 PM ET (See "Questions From Offerors" provision) NUMBER OF COPIES TO BE SUBMITTED: 1 (see page labeled “Page 4”) CONFERENCE TYPE: Pre-bid

DATE & TIME: 12/19/2022 11:00 AM ET

(As appropriate, see "Conferences - Pre-Bid/Proposal" & "Site Visit" provisions)

LOCATION:

John de la Howe School 146 Tomb Rd McCormick SC 29824

AWARD & AMENDMENTS

Award will be posted on 01/24/2023. The award, this solicitation, any amendments, and any related notices will be posted at the following web address: http://www.procurement.sc.gov

You must submit a signed copy of this form with Your Offer. By signing, you agree to be bound by the terms of the Solicitation. You agree to hold Your Offer open for a minimum of sixty (60) calendar days after the Opening Date. (See "Signing Your Offer" provision.)

NAME OF OFFEROR

(full legal name of business submitting the offer) Any award issued will be issued to, and the contract will be formed with, the entity identified as the Offeror. The entity named as the offeror must be a single and distinct legal entity. Do not use the name of a branch office or a division of a larger entity if the branch or division is not a separate legal entity, i.e., a separate corporation, partnership, sole proprietorship, etc.

AUTHORIZED SIGNATURE

(Person must be authorized to submit binding offer to contract on behalf of Offeror.)

DATE SIGNED

TITLE

(business title of person signing above)

STATE VENDOR NO.

(Register to Obtain S.C. Vendor No. at www.procurement.sc.gov)

PRINTED NAME

(printed name of person signing above)

STATE OF INCORPORATION

(If you are a corporation, identify the state of incorporation.)

OFFEROR'S TYPE OF ENTITY: (Check one) (See "Signing Your Offer" provision.)

___ Sole Proprietorship ___ Partnership ___ Other_____________________________

___ Corporate entity (not tax-exempt) ___ Corporation (tax-exempt) ___ Government entity (federal, state, or local)

COVER PAGE - ON-LINE ONLY (MAR. 2015)

SAP

SAP

PAGE TWO

(Return Page Two with Your Offer) HOME OFFICE ADDRESS (Address for offeror's home office / principal place of business)

NOTICE ADDRESS (Address to which all procurement and contract related notices should be sent.) (See "Notice" clause)

_________________________________________________ Area Code - Number - Extension Facsimile

_________________________________________________ E-mail Address

PAYMENT ADDRESS (Address to which payments will be sent.) (See "Payment" clause)

____Payment Address same as Home Office Address ____Payment Address same as Notice Address (check only one) ORDER ADDRESS (Address to which purchase orders will be sent) (See "Purchase Orders and "Contract Documents" clauses)

____Order Address same as Home Office Address ____Order Address same as Notice Address (check only one)

ACKNOWLEDGMENT OF AMENDMENTS

Offerors acknowledges receipt of amendments by indicating amendment number and its date of issue. (See "Amendments to Solicitation" Provision) Amendment No.

Amendment Issue Date Amendment No.

Amendment Issue Date Amendment No.

Amendment Issue Date Amendment No.

Amendment Issue Date

DISCOUNT FOR PROMPT PAYMENT

(See "Discount for Prompt Payment" clause) 10 Calendar Days (%) 20 Calendar Days (%) 30 Calendar Days (%) _____Calendar Days (%)

PREFERENCES - A NOTICE TO VENDORS (SEP. 2009): Preferences do not apply

PREFERENCES - ADDRESS AND PHONE OF IN-STATE OFFICE: Preferences do not apply

____In-State Office Address same as Home Office Address ____In-State Office Address same as Notice Address (check only one)

PAGE TWO (SEP 2009)

End of PAGE TWO

Page Page AMENDMENTS TO SOLICITATION (JAN 2004) (modified): (a) The Solicitation may be amended at any time prior to opening. All actual and prospective Offerors should monitor the following web site for the issuance of Amendments: www.procurement.sc.gov(b) Offerors shall acknowledge receipt of any amendment to this solicitation by identifying the amendment number and date in the space provided for this purpose on Page Two and returning with solicitation response (c) If this solicitation is amended, then all terms and conditions which are not modified remain unchanged.

Changes/clarifications:

4. Control all weed growth in pavement cracks, turf areas, building fascias, fencing, wall lines, and any other applicable areas.

Note: Pasture fencing can be sprayed 6-12” in a straight line under the fence lines.

Page 18, item 6:

6. A mower with bagger shall be used for all areas on the property. Contractor shall rake up any turf clippings or other debris not captured and bagged by the mower and remove from the property.

Note: Requirement for bag will be removed.

Page 18, item 9 and Item 10:

9. Mowing Specifications (March – October): Mowing of turf shall be once per week from March October. The mowing height shall be from 1-2 inches. Lawns in partial shade are better mowed at 2 inches high.

10. Mowing Specifications (November – February): Mowing of turf shall be once every two weeks from November – February. The mower setting shall be approximately 1 inch high. Contractor shall be careful to not scalp the lawn.

Note: The time on these two specifications may vary by a few weeks from year to year depending on the weather. Regardless of the time of year, the height of the grass must be maintained at 1-3” of new growth.

Page 20, item 1, a and d

a. Grounds will be available for services Monday thru Friday 8:30 AM to 5:00PM

d. The Contractor must give written notice of cancelation of scheduled service visits no later than 11:00 AM the day prior to the date of service.

Note:

Item a: If it rains all week and weather clears up on the weekend Contractor can cut on the weekend. This is not to become the rule, but only if weather conditions require it.

Item d: Removing

Page 21, item 6, b and c

b. The Contractor shall report in-person to JDLH manager or designee at the start and completion of each visit

c. Following each visit, the Contractor shall conduct a walkthrough with the manager or designee to ensure contracted services have been completed thoroughly according to specifications. The JDLH manager or designee will be the sole assessor of the maintenance performance and workmanship

Note:

Item b: The contractor will start work upon arrival with no need to check in with JDLH manager or designee.

Item c: Removing

VIII. BIDDING SCHEDULE / PRICE-BUSINESS PROPOSAL

BIDDING SCHEDULE (NOV 2007)

At the start of the contract the awarded Contractor will perform a preliminary assessment of the grounds and submit to the JDLH contact a list of services required (if any) to bring the grounds up to the standards as described in the scope of services herein.

Base preliminary assessment pricing on Contractor observations during the site visit – the requirements at the contract start date should be similar.

Preliminary Assessment:

Item # Description Quantity Unit of Measure Price Preliminary Assessment each

* This is the number you will enter into line 1 of online bidding system

Monthly costs Pricing must be all-inclusive to perform all aspects of the contract as described in section III of this document. The only exception is mulch which will be priced separately. Contract is for a potential 5 years (60 months). Approximate cuts per year: 38

Item # Month Quantity Unit of Measure Unit Price (price per month) Extended Price (price for all 5 months) January month

February

March

April

May

June

July

August

September

October

November

December

Total (add lines 1-12)

* This is the number you will enter into line 2 of the online bidding system

Potential Services - Mulch

Item # Month Quantity Unit of Measure Unit Price (price per month) Extended Price (price for all 5 months) April month

October

* These are the numbers you will enter into line 3 and line 4 of the online bidding system

All other terms, condition, bidding instruction, and specifications remain unchanged. If there are any question or if any confusion or uncertainty arises as a result of this amendment, it is the sole responsibility of the Offeror to contact the procurement officer for clarification. Contact information can be found in the top right-hand corner of the cover page of this amendment reference the “Duty to Inquire” in the original Invitation for Bid (IFB).