Amendment 2.pdf

State of South Carolina

Request for Proposal

AMENDMENT #2

Solicitation Number:

Date Issued:

Procurement Officer:

Phone:

E-Mail Address:

5400020138

9/9/2020

Travis V. Shealy

(803) 898-3471 shealytv@dhec.sc.gov

DESCRIPTION: Analyses of soil, water, concrete, plant, and waste samples

USING GOVERNMENTAL UNIT: South Carolina Department of Health and Environmental Control

The Term "Offer" Means Your "Bid" or "Proposal". Unless submitted online, your offer must be submitted in a sealed package. Solicitation Number & Opening Date must appear on package exterior. See "Submitting Your Offer" provision.

SUBMIT YOUR OFFER ON-LINE AT THE FOLLOWING URL: http://www:procurement.sc.gov

SUBMIT YOUR SEALED OFFER (if submitting paper) TO EITHER OF THE FOLLOWING ADDRESSES:

SUBMIT OFFER BY (Opening Date/Time): September 17, 2020/2:30 PM ET September 24, 2020/2:30 PM ET (See "Deadline For Submission Of Offer" provision)

QUESTIONS MUST BE RECEIVED BY: SUBMISSION DATE HAS PASSED (See "Questions From Offerors" provision)

NUMBER OF COPIES TO BE SUBMITTED: One (1) Original Paper Copy – unless submitting on-line

See Instructions on Pages 3, 4, & 5

CONFERENCE TYPE: Not Applicable

DATE & TIME:

(As appropriate, see "Conferences - Pre-Bid/Proposal" & "Site Visit" provisions)

LOCATION: Not Applicable

AWARD &

AMENDMENTS

Award will be posted on October 14, 2020. The award, this solicitation, any amendments, and any related notices will be posted at the following web address: http://www.procurement.sc.gov

Unless submitted on-line, you must submit a signed copy of this form with Your Offer. By submitting a bid or proposal, You agree to be bound by the terms of the Solicitation. You agree to hold Your Offer open for a minimum of thirty (30) calendar days after the Opening Date. (See "Signing Your Offer" and "Electronic Signature" provisions.)

NAME OF OFFEROR

(full legal name of business submitting the offer)

Any award issued will be issued to, and the contract will be formed with, the entity identified as the Offeror. The entity named as the offeror must be a single and distinct legal entity. Do not use the name of a branch office or a division of a larger entity if the branch or division is not a separate legal entity, i.e., a separate corporation, partnership, sole proprietorship, etc.

AUTHORIZED SIGNATURE

(Person must be authorized to submit binding offer to contract on behalf of Offeror.)

TAXPAYER IDENTIFICATION NO.

(See "Taxpayer Identification Number" provision)

TITLE

(business title of person signing above)

STATE VENDOR NO.

(Register to Obtain S.C. Vendor No. at www.procurement.sc.gov)

PRINTED NAME

(printed name of person signing above)

DATE SIGNED STATE OF INCORPORATION

(If you are a corporation, identify the state of incorporation.)

OFFEROR'S TYPE OF ENTITY: (Check one) (See "Signing Your Offer" provision.)

___ Sole Proprietorship ___ Partnership ___ Other_____________________________

___ Corporate entity (not tax-exempt) ___ Corporation (tax-exempt) ___ Government entity (federal, state, or local)

SAP COVER PAGE (NOV. 2007)

PAGE TWO

(Return Page Two with Your Offer)

HOME OFFICE ADDRESS (Address for offeror's home office / principal place of business)

NOTICE ADDRESS (Address to which all procurement and contract related notices should be sent.) (See "Notice" clause)

Area Code - Number - Extension Facsimile

E-mail Address

PAYMENT ADDRESS (Address to which payments will be sent.)

(See "Payment" clause)

____Payment Address same as Home Office Address ____Payment Address same as Notice Address (check only one)

ORDER ADDRESS (Address to which purchase orders will be sent)

(See "Purchase Orders and "Contract Documents" clauses)

____Order Address same as Home Office Address ____Order Address same as Notice Address (check only one)

ACKNOWLEDGMENT OF AMENDMENTS

Offerors acknowledges receipt of amendments by indicating amendment number and its date of issue. (See "Amendments to Solicitation" Provision)

Amendment No. Amendment Issue

Date Amendment No. Amendment Issue

Date Amendment No. Amendment Issue

Date Amendment No. Amendment Issue

Date

DISCOUNT FOR

PROMPT PAYMENT

(See "Discount for Prompt

Payment" clause)

10 Calendar Days (%) 20 Calendar Days (%) 30 Calendar Days (%) _____Calendar Days (%)

PREFERENCES - A NOTICE TO VENDORS (SEP. 2009): On June 16, 2009, the South Carolina General Assembly rewrote the law governing preferences available to in-state vendors, vendors using in-state subcontractors, and vendors selling in-state or US end products. This law appears in Section 11-35-1524 of the South Carolina Code of Laws. A summary of the new preferences is available at www.procurement.sc.gov/preferences . ALL THE PREFERENCES

MUST BE CLAIMED AND ARE APPLIED BY LINE ITEM, REGARDLESS OF WHETHER AWARD IS MADE BY

ITEM OR LOT. VENDORS ARE CAUTIONED TO CAREFULLY REVIEW THE STATUTE BEFORE

CLAIMING ANY PREFERENCES. THE REQUIREMENTS TO QUALIFY HAVE CHANGED. IF YOU

REQUEST A PREFERENCE, YOU ARE CERTIFYING THAT YOUR OFFER QUALIFIES FOR THE

PREFERENCE YOU'VE CLAIMED. IMPROPERLY REQUESTING A PREFERENCE CAN HAVE SERIOUS

CONSEQUENCES. [11-35-1524(E)(4)&(6)]

PREFERENCES - ADDRESS AND PHONE OF IN-STATE OFFICE: Please provide the address and phone number for your in-state office in the space provided below. An in-state office is necessary to claim either the Resident Vendor

Preference (11-35-1524(C)(1)(i)&(ii)) or the Resident Contractor Preference (11-35-1524(C)(1)(iii)). Accordingly, you must provide this information to qualify for the preference. An in-state office is not required, but can be beneficial, if you are claiming the Resident Subcontractor Preference (11-35-1524(D)).

____In-State Office Address same as Home Office Address ____In-State Office Address same as Notice Address (check only one)

PAGE TWO (SEP 2009) End of PAGE TWO http://www.procurement.sc.gov/preferences

Amendment Number 1

RFP 5400020138

Analyses of soil, water, concrete, plant, and waste samples

AMENDMENTS TO SOLICITION (JAN 2004)

(a) The Solicitation may be amended at any time prior to opening. All actual and prospective Offerors should monitor the following web site for the issuance of Amendments: www.procurement.sc.gov (b) Offerors shall acknowledge receipt of any amendment to this solicitation (1) by signing and returning the amendment, (2) by identifying the amendment number and date in the space provided for this purpose on Page Two, (3) by letter, or (4) by submitting a bid that indicates in some way that the bidder received the amendment. (c) If this solicitation is amended, then all terms and conditions which are not modified remain unchanged.

Opening date/Time will Change from 9/17/2020 @ 2:30 PM to 9/24/2020 @ 2:30 PM ET

Award Posting DATE CHANGE: From: 9/30/2020 TO: 10/14/2020

INSTRUCTIONS FOR OFFERORS SUBMITTING BIDS ON-LINE

All Offerors desiring to respond to this solicitation should register and submit your response online. To respond online, Offeror must follow the new South Carolina Enterprise Information System (SCEIS) vendor registration instructions found at the South Carolina Procurement Information Center website address of: http://www.procurement.sc.gov/. If Offeror is registered in the old procurement system, Offerors must register or update their information in the new SCEIS system. Once the registration process is complete, the system will generate a SCEIS vendor user ID and password. The

Offeror must keep this information current or the Offeror will not be able to submit future bids.

PLEASE DO NO WAIT UNTIL THE DEADLINE FOR SUBMISSION, IF YOU ENCOUNTER PROBLEMS, YOU

MAY NEED TIME TO RESOLVE THEM, START THE PROCESS IMMEDIATELY!!!!

OFFERORS ENCOUNTERING REGISTRATION PROBLEMS SHOULD CONTACT:

DSIT Help Desk (803) 896-0001 Select Option 1 then Option 2

Monday – Friday 8:00 AM – 4:30 PM

Offeror instructions can be found at:

http://procurement.sc.gov/PS/vendor/PS-vendor-submitting-offers.phtm

NOTICE

• To submit bids vendors must use Internet Explorer 8, 9 or 10, which is compatible with SAP. Other browsers such as Internet Explorer 11, Google Chrome, or Mozilla Firefox will not function properly and may prohibit bid submissions.

• It will be the responsibility of each bidder to ensure that their response was submitted properly.

The Response Status must indicate 'Submitted'. If the response is in a 'HELD' or 'SAVED' status, you MUST go back in the system and submit the response before it can be 'ACCEPTED' by the State.

• Bidders are encouraged to review the 'Simulation for Bid Creation' before trying to submit their response.

• Electronic bid submission (SRM Login) – https://vendorportal.sc.gov/irj/portal

• Submitting Confidential Data - http://procurement.sc.gov/PS/legal/PS-legal-general-info.phtm

INSTRUCTIONS FOR OFFERORS SUBMITTING HARD COPY BIDS

Mailing Address: Opening/Physical Address:

SC DHEC – Division of Procurement Services SC DHEC – Division of Procurement Services Bureau of Business Management Bureau of Business Management Columbia Mills Building Columbia Mills Building – 4th Floor 301 Gervais Street 301 Gervais Street Columbia, S.C. 29201 Columbia, S.C. 29201 See Section II.A. – Public Opening Information – DHEC Clause http://www.procurement.sc.gov/ http://www.procurement.sc.gov/ http://procurement.sc.gov/PS/vendor/PS-vendor-submitting-offers.phtm

NUMBER OF COPIES

Offerors will need to follow these instructions carefully when responding to the solicitation online.

1. The original solicitation response should be submitted online and it will be the official response.

2. All Offerors must attach all additional requested documents to their response in the online system.

These documents can be attached under the “Notes and Attachments” tab of the SCEIS online system either on the main response page or under the necessary line item.

3. In addition to the offer you submit on-line, the Offeror MUST submit the following:

a. One (1) original paper copy (hardcopy) (marked “ORIGINAL”) of your complete Proposal response.

b. Individual copies of your Offer on six (6) USB Drives identical to the Original (but NOT including the

Price Proposal).

c. One (1) each separate individual copy of the Price Proposal (marked “Price Proposal”) in a separate sealed envelope.

d. One (1) each separate individual copy of your Price Proposal on a USB drive identical to the paper copy, labeled “Price Proposal.”

e. One (1) Redacted copy (marked “Redacted”), if applicable. See Section IV – “Submitting Redacted Offers” of both the Technical and Price Proposal.

Initial here if NO redacted copy is necessary _______

All copies requested must be delivered no later than the date and time specified on the cover page of the solicitation to the following address:

South Carolina Department of Health and Environmental Control

Division of Procurement Services

Travis V. Shealy, Procurement Manager

Solicitation Number 5400020138

301 Gervais Street

Columbia, SC 29201

Initial here if NO redacted copy is necessary_____________

PLEASE NOTE THAT IF TERMS AND CONDITIONS ARE OBJECTED OR QUALIFIED OR OFFEROR

INCLUDES ADDITIONAL TERMS AND CONDITIONS TO BE CONSIDERED, THE OFFER WILL BE

DEEMED NON-RESPONSIVE AND WILL BE ELIMINATED FROM FURTHER CONSIDERATION.

IF YOU QUALIFY YOUR OFFER WITH A STATEMENT SUCH AS, “THIS IS NOT AN OFFER”, THE OFFER

WILL BE DEEMED “NON-RESPONSIVE” AND REMOVED FROM FURTHER CONSIDERATION.

OFFEROR BID SUBMISSION VALIDATION

After submitting an online response to a solicitation, Offerors may validate their submission with the following steps:

STEP 1: Go back to the initial ‘RFx and Auctions’ screen

STEP 2: Select the ‘Refresh’ button to update the screen.

STEP 3: Make sure the RFx you responded to, has your specific bid response number ‘55xxxxxxxx’ displayed in the Response Number column and the Response Status column has a status of

‘Submitted’, before you log off.

NOTE: You also have the ability to print out a copy of your submission by selecting the ‘Print Preview’ button after your offer has been submitted.

END OF AMENDMENT 1