Amendment 2.pdf

SAP

State of South Carolina

Request for Proposal Amendment 2

Solicitation:

Date Issued:

Procurement Officer:

E-Mail Address:

Mailing Address:

5400024444 12/7/2022

Travis Shealy shealytv@dhec.sc.gov

SC DHEC

Attn: Procurement Services

301 Gervais Street, 4th Floor Columbia, SC 29201

DESCRIPTION: WEB-BASED SICKLE CELL DISEASE REGISTRY

USING GOVERNMENTAL UNIT: SC DEPT OF HEALTH & ENVIRONMENTAL CONTROL

SUBMIT YOUR OFFER ON-LINE AT THE FOLLOWING URL: http://www.procurement.sc.gov

SUBMIT OFFER BY (Opening Date/Time): 1/3/2023 at 2:30 PM ET (See "Deadline For Submission Of Offer" provision)

QUESTIONS MUST BE RECEIVED BY: SUBMISSION DEADLINE HAS PASSED (See "Questions From Offerors" provision)

NUMBER OF COPIES TO BE SUBMITTED: SEE INSTRUCTIONS ON PAGES 3 & 4

Initial here if NO redacted copy is necessary___________

CONFERENCE TYPE: Not Applicable

DATE & TIME: N/A

(As appropriate, see "Conferences - Pre-Bid/Proposal" & "Site Visit" provisions)

LOCATION: Not Applicable

AWARD &

AMENDMENTS

Award will be posted on 2/3/2023. The award, this solicitation, any amendments, and any related notices will be posted at the following web address: http://www.procurement.sc.gov

You must submit a signed copy of this form with Your Offer. By signing, You agree to be bound by the terms of the

Solicitation. You agree to hold Your Offer open for a minimum of ninety (90) calendar days after the Opening Date. (See

"Signing Your Offer" provision.)

NAME OF OFFEROR

(full legal name of business submitting the offer)

Any award issued will be issued to, and the contract will be formed with, the entity identified as the Offeror. The entity named as the offeror must be a single and distinct legal entity. Do not use the name of a branch office or a division of a larger entity if the branch or division is not a separate legal entity, i.e., a separate corporation, partnership, sole proprietorship, etc.

AUTHORIZED SIGNATURE

(Person must be authorized to submit binding offer to contract on behalf of Offeror.)

DATE SIGNED

TITLE

(business title of person signing above)

STATE VENDOR NO.

(Register to Obtain S.C. Vendor No. at www.procurement.sc.gov)

PRINTED NAME

(printed name of person signing above)

STATE OF INCORPORATION

(If you are a corporation, identify the state of incorporation.)

OFFEROR'S TYPE OF ENTITY: (Check one) (See "Signing Your Offer" provision.)

___ Sole Proprietorship ___ Partnership ___ Other_____________________________

___ Corporate entity (not tax-exempt) ___ Corporation (tax-exempt) ___ Government entity (federal, state, or local)

COVER PAGE - ON-LINE ONLY (MAR. 2015)

mailto:shealytv@dhec.sc.gov http://www.procurement.sc.gov/

PAGE TWO

(Return Page Two with Your Offer)

HOME OFFICE ADDRESS (Address for offeror's home office / principal place of business)

NOTICE ADDRESS (Address to which all procurement and contract related notices should be sent.) (See "Notice" clause)

_________________________________________________ Area Code -

Number - Extension Facsimile

_________________________________________________ E-mail Address

PAYMENT ADDRESS (Address to which payments will be sent.)

(See "Payment" clause)

____Payment Address same as Home Office Address ____Payment Address same as Notice Address (check only one)

ORDER ADDRESS (Address to which purchase orders will be sent)

(See "Purchase Orders and "Contract Documents" clauses)

____Order Address same as Home Office Address ____Order Address same as Notice Address (check only one)

ACKNOWLEDGMENT OF AMENDMENTS

Offerors acknowledges receipt of amendments by indicating amendment number and its date of issue. (See "Amendments to Solicitation" Provision)

Amendment No. Amendment Issue

Date Amendment No. Amendment Issue

Date Amendment No. Amendment Issue

Date Amendment No. Amendment Issue

Date

DISCOUNT FOR

PROMPT PAYMENT

(See "Discount for Prompt

Payment" clause)

10 Calendar Days (%) 20 Calendar Days (%) 30 Calendar Days (%) _____Calendar Days (%)

PREFERENCES - A NOTICE TO VENDORS (SEP. 2009): On June 16, 2009, the South Carolina General Assembly rewrote the law governing preferences available to in-state vendors, vendors using in-state subcontractors, and vendors selling in-state or US end products. This law appears in Section 11-35-1524 of the South Carolina Code of Laws. A summary of the new preferences is available at www.procurement.sc.gov/preferences .

Preferences do not apply to Request for Proposals per the South Carolina Consolidated Procurement Code Section

11-35-1524, Part (E) (5).

PREFERENCES - ADDRESS AND PHONE OF IN-STATE OFFICE: Please provide the address and phone number for your in-state office in the space provided below. An in-state office is necessary to claim either the Resident Vendor

Preference (11-35-1524(C)(1)(i)&(ii)) or the Resident Contractor Preference (11-35-1524(C)(1)(iii)). Accordingly, you must provide this information to qualify for the preference. An in-state office is not required, but can be beneficial, if you are claiming the Resident Subcontractor Preference (11-35-1524(D)).

Preferences do not apply to Request for Proposals per the South Carolina Consolidated Procurement Code Section

11-35-1524, Part (E) (5).

____In-State Office Address same as Home Office Address ____In-State Office Address same as Notice Address (check only one)

INSTRUCTIONS FOR OFFERORS SUBMITTING BIDS ON LINE

All Offerors desiring to respond to this solicitation should register and submit your response online. To respond online, Offeror must follow the new South Carolina Enterprise Information System (SCEIS) vendor registration instructions found at the South Carolina https://dhec-my.sharepoint.com/personal/shealytv_dhec_sc_gov/Documents/Complex/FY22/LCRB%20Modeling%20RFP/www.procurement.sc.gov/preferences

Procurement Information Center website address of: http://www.procurement.sc.gov/. If Offeror is registered in the old procurement system, Offerors must register or update their information in the new SCEIS system. Once the registration process is complete, the system will generate a SCEIS vendor user ID and password. The Offeror must keep this information current or the Offeror will not be able to submit future bids.

Offerors will need to follow these instructions carefully when responding to the solicitation online.

1. The original solicitation response should be submitted online and it will be the official response.

2. All Offerors must attach all additional requested documents to their response in the online system. These documents can be attached under the “Notes and Attachments” tab of the online solicitation either on the main page or under the necessary line item.

OFFERORS ENCOUNTERING REGISTRATION OR BIDDING PROBLEMS SHOULD CONTACT:

DSIT Help Desk (803) 896-0001 Select Option 1 then Option 2

Monday – Friday 8:00 AM – 4:30 PM

Offeror instructions can be found at:

https://procurement.sc.gov/doing-biz/submitting-offers

NOTICE

• To submit bids vendors must use Internet Explorer 8, 9 or 10, which is compatible with SAP. Other browsers such as Internet

Explorer 11, Google Chrome, or Mozilla Firefox will not function properly and may prohibit bid submissions.

• It will be the responsibility of each bidder to ensure that their response was submitted properly. The Response Status must indicate 'Submitted'. If the response is in a 'HELD' or 'SAVED' status, you MUST go back in the system and submit the response before it can be 'ACCEPTED' by the State.

• Bidders are encouraged to review the 'Simulation for Bid Creation' before trying to submit their response.

• Electronic bid submission (SRM Login) – https://vendorportal.sc.gov/irj/portal

• Submitting Confidential Data https://www.procurement.sc.gov/legal/general-info

INSTRUCTIONS FOR OFFERORS SUBMITTING HARD COPY BIDS

Mailing Address: Physical Address:

SC DHEC – Division of Procurement Services SCDHEC – Division of Procurement Services

Bureau of Business Management Bureau of Business Management

Columbia Mills Building Columbia Mills Building – 4th Floor

2600 Bull Street 301 Gervais Street

Columbia, S.C. 29201 Columbia, S.C. 29201

See Section II.A. – Public Opening Information – DHEC Clause

NUMBER OF COPIES

Offerors will need to follow these instructions carefully when responding to the solicitation on-line.

1. The original solicitation response should be submitted on-line and is the official response.

2. All Offerors should attach all additional requested documents to their response in the on-line system. These documents can be attached under the “Notes and Attachment” tab in the on-line system either on the main response page or under the necessary line item.

In addition to the offer you submit on-line, the Offeror MUST submit the following:

1. One (1) original paper copy (hardcopy)(marked “ORIGINAL”).

2. One (1) separate individual copy of the Price Proposal (marked “Price Proposal) in a separate sealed envelope.

3. One (1) separate individual copies of your Offer on USB Drives identical to the Original (but NOT including the Price

Proposal).

4. One (1) each separate individual copy of your Price Proposal on a USB Drive identical to the paper copy, labeled “Price

Proposal.”

5. One (1) Redacted copy (marked “Redacted”), if applicable. See Section IV – Submitting Redacted Offer” of both the

Technical and Price Proposal.

All copies requested must be delivered no later than the date and time specified on the cover page of the solicitation to the following address:

http://www.procurement.sc.gov/ https://procurement.sc.gov/doing-biz/submitting-offers https://procurement.sc.gov/doing-biz/submitting-offers https://vendorportal.sc.gov/irj/portal https://www.procurement.sc.gov/legal/general-info

South Carolina Department of Health and Environmental Control

Division of Procurement Services

Travis V. Shealy, Procurement Manager

Solicitation Number: 5400024444

301 Gervais Street, Columbia Mills Building, 4th Floor

Columbia, SC 29201

Initial here if NO redacted copy is necessary_____________

1. Offerors shall submit their bid in a sealed package.

2. The solicitation number and opening date must appear on the package exterior

PLEASE NOTE THAT IF TERMS AND CONDITIONS ARE OBJECTED OR QUALIFIED OR OFFEROR INCLUDES

ADDITIONAL TERMS AND CONDITIONS TO BE CONSIDERED, THE OFFER WILL BE DEEMED NON-

RESPONSIVE AND WILL BE ELIMINATED FROM FURTHER CONSIDERATION.

IF YOU QUALIFY YOUR OFFER WITH A STATEMENT SUCH AS, “THIS IS NOT AN OFFER”, THE OFFER WILL BE

DEEMED “NON-RESPONSIVE” AND REMOVED FROM FURTHER CONSIDERATION.

Amendment Number 2

RFP 5400024444

WEB-BASED SICKLE CELL DISEASE REGISTRY

AMENDMENTS TO SOLICITATION (JAN 2004)

(a) The Solicitation may be amended at any time prior to opening. All actual and prospective Offerors should monitor the following web site for the issuance of Amendments: www.procurement.sc.gov (b) Offerors shall acknowledge receipt of any amendment to this solicitation (1) by signing and returning the amendment, (2) by identifying the amendment number and date in the space provided for this purpose on Page Two, (3) by letter, or (4) by submitting a bid that indicates in some way that the bidder received the amendment. (c) If this solicitation is amended, then all terms and conditions which are not modified remain unchanged.

QUESTIONS FROM OFFERORS – AMENDMENT (JUN 2017)

THE SOLICITATION IS AMENDED AS PROVIDED HEREIN. INFORMATION OR CHANGES RESULTING FROM

QUESTIONS WILL BE SHOWN IN A QUESTION -AND-ANSWER FORMAT. ALL QUESTIONS RECEIVED HAVE

BEEN REPRINTED BELOW. THE “STATE’S RESPONSE” SHOULD BE READ WITHOUT REFERENCE TO THE

QUESTIONS. THE QUESTIONS ARE INCLUDED SOLELY TO PROVIDE A CROSS-REFERENCE TO THE POTENTIAL

OFFEROR THAT SUBMITTED THE QUESTION. QUESTIONS DO NOT FORM A PART OF THE CONTRACT, THE

“STATE’S RESPONSE” DOES. ANY RESTATEMENT OF PART OR ALL OF AN EXISTING PROVISION OF THE

SOLICITATION IN AN ANSWER DOES NOT MODIFY THE ORIGINAL PROVISION EXCEPT AS FOLLOWS:

UNDERLINED TEXT IS ADDED TO THE ORIGINAL PROVISION. STRICKEN TEXT IS DELETED. [02-2A097-1]

Vendor Questions and Answers

1. QUESTION:

How do patients become listed on the registry? What is (are) the data source(s)?

State’s Response: DHEC and is designated staff at this time will be responsible for entering all data. Individual’s data will be entered in to the registry by SC DHEC. Data will be provided by medical providers.

2. QUESTION:

How does DHEC envision end users and use cases for the registry?

State’s Response: Health care practitioners will be able to utilize the registry to confirm diagnosis (as needed when an individual presents to a physician who is not knowledgeable about their condition). Reports and data will be pulled from the registry about incidence/prevalence and the nature of SCD in the state to improve resources and access to services.

3. QUESTION:

Which users will require access to dashboards and reporting?

State’s Response: A discussion will be needed about what information will be included on the dashboard to determine which users will need access. At this time, only DHEC will require access to reports.

4. QUESTION:

How does DHEC envision the registry delivering value, and to whom?

State’s Response:

The State of South Carolina has limited data on the incidence and/or prevalence of Sickle Cell Disease which ultimately impacts the amount of resources and standards of care available to treat and care for individuals living in SC who have sickle cell. This registry will provide incidence data and allow health care practitioners to confirm if someone has been diagnosed with sickle cell disease (this is for individuals who present to a doctor who is not knowledgeable about their condition) which will improve patient care and access to services.

5. QUESTION:

Will registry users, either inside or outside DHEC, manage this population from a case management perspective?

State’s Response:

Some clients may be receiving care coordination if they are currently enrolled in the DHEC Sickle Cell Program, but this information will not be captured in the registry as it will not apply to ALL individuals who are entered.

6. QUESTION:

Would DHEC consider supporting an approach that incorporates collaborative care planning and alerting in addition to a database registry?

State’s Response: At this time, this is not a component that is needed, but this could be taken into consideration at a later date.

7. QUESTION:

What demographic information does DHEC require with reported events?

State’s Response: A few examples to be captured are demographics (name, date of birth, address, race/ethnicity, diagnosis, co-morbidities, insurance information (possibly), socio-economic factors), patient history, clinical diagnosis, and treatment plan. However, this is not an all-inclusive list. An all-inclusive list will be a post-award discussion.

8. QUESTION:

Are lab results leveraged to confirm diagnosis with reference labs?

State’s Response: No

9. QUESTION:

How many patients are in the registry today?

State’s Response: The State of South Carolina does not currently have a registry.

10. QUESTION:

Are there any regional registries or projects currently in place in SC?

State’s Response: Yes, GRNDaD and the Sickle Cell Disease Implementation Consortium.

11. QUESTION:

What is the intended goal/outcome of the registry? (For example, research, clinical care, tracking incidence/mortality/population trends, etc.)?

State’s Response: Please see response to Question 4 above.

12. QUESTION:

Is/was there patient advocacy group involvement in the development of the registry?

State’s Response: DHEC will leverage input from various advocacy groups across the state, including the Sickle Cell

Disease Advocacy Team.

13. QUESTION:

What clinical data will DHEC require? (For example, diagnosis/disease classification, treatments, hospitalization, mortality, comorbidities, quality of life, patient reported outcomes, etc.)

State’s Response: Some examples of clinical data to be captured by the registry are: clinical diagnosis, co-morbidities, current hematologist and/or specialists, and treatment plan. However, this is not an all-inclusive list. An all-inclusive list will be a post-award discussion.

End of Amendment 2