Amendment #2.pdf

State of South Carolina

Invitation For Bid Amendment #2

Solicitation:

Date Issued:

Procurement Officer:

Phone:

E-Mail Address:

Mailing Address:

5400024889 03/14/2022

DREW SPIRES

803-734-5953 Drew.Spires@admin.sc.gov 1200 Senate Street, Suite 408 Columbia SC 29201-3200

DESCRIPTION: ESSER Grant Evaluation

USING GOVERNMENTAL UNIT: Commission on Higher Education

SUBMIT YOUR OFFER ON-LINE AT THE FOLLOWING URL: http://www.procurement.sc.gov

SUBMIT OFFER BY (Opening Date/Time): 03/15/2023 03/22/2023 14:00:00 (See "Deadline For Submission Of Offer" provision)

QUESTIONS MUST BE RECEIVED BY: 03/08/2023 14:00:00 (See "Questions From Offerors" provision)

NUMBER OF COPIES TO BE SUBMITTED: 1

CONFERENCE TYPE: Not Applicable

DATE & TIME:

(As appropriate, see "Conferences - Pre-Bid/Proposal" & "Site Visit" provisions)

LOCATION: Not Applicable

AWARD &

AMENDMENTS

Award will be posted on 03/30/2023. The award, this solicitation, any amendments, and any related notices will be posted at the following web address: http://www.procurement.sc.gov

You must submit a signed copy of this form with Your Offer. By signing, You agree to be bound by the terms of the Solicitation. You agree to hold Your Offer open for a minimum of thirty (30) calendar days after the Opening Date. (See "Signing Your Offer" provision.)

NAME OF OFFEROR

(full legal name of business submitting the offer)

Any award issued will be issued to, and the contract will be formed with, the entity identified as the Offeror. The entity named as the offeror must be a single and distinct legal entity. Do not use the name of a branch office or a division of a larger entity if the branch or division is not a separate legal entity, i.e., a separate corporation, partnership, sole proprietorship, etc.

AUTHORIZED SIGNATURE

(Person must be authorized to submit binding offer to contract on behalf of Offeror.)

DATE SIGNED

TITLE

(business title of person signing above)

STATE VENDOR NO.

(Register to Obtain S.C. Vendor No. at www.procurement.sc.gov)

PRINTED NAME

(printed name of person signing above)

STATE OF INCORPORATION

(If you are a corporation, identify the state of incorporation.)

COVER PAGE - ON-LINE ONLY (MAR. 2015)

OFFEROR'S TYPE OF ENTITY: (Check one) (See "Signing Your Offer" provision.)

Sole Proprietorship Partnership Other

Corporate entity (not tax-exempt) Corporation (tax-exempt) Government entity (federal, state, or local) mailto:Drew.Spires@admin.sc.gov http://www.procurement.sc.gov/ http://www.procurement.sc.gov/

PAGE TWO

(Return Page Two with Your Offer)

HOME OFFICE ADDRESS (Address for offeror's home office / principal place of business)

NOTICE ADDRESS (Address to which all procurement and contract related notices should be sent.) (See "Notice" clause)

Area Code - Number - Extension Facsimile

E-mail Address

PAYMENT ADDRESS (Address to which payments will be sent.)

(See "Payment" clause)

Payment Address same as Home Office Address Payment Address same as Notice Address (check only one)

ORDER ADDRESS (Address to which purchase orders will be sent) (See "Purchase Orders and "Contract Documents" clauses)

Order Address same as Home Office Address Order Address same as Notice Address (check only one)

ACKNOWLEDGMENT OF AMENDMENTS

Offerors acknowledges receipt of amendments by indicating amendment number and its date of issue. (See "Amendments to Solicitation" Provision)

Amendment No. Amendment Issue Date

Amendment No. Amendment Issue Date

Amendment No. Amendment Issue Date

Amendment No. Amendment Issue Date

DISCOUNT FOR

PROMPT PAYMENT

(See "Discount for Prompt

Payment" clause)

10 Calendar Days (%) 20 Calendar Days (%) 30 Calendar Days (%) Calendar Days (%)

PREFERENCES - ADDRESS AND PHONE OF IN-STATE OFFICE: Please provide the address and phone number for your in-state office in the space provided below. An in-state office is necessary to claim either the Resident Vendor Preference (11-35-1524(C)(1)(i)&(ii)) or the Resident Contractor Preference (11-35-1524(C)(1)(iii)). Accordingly, you must provide this information to qualify for the preference. An in-state office is not required, but can be beneficial, if you are claiming the Resident Subcontractor Preference (11-35-1524(D)).

In-State Office Address same as Home Office Address In-State Office Address same as Notice Address (check only one)

PAGE TWO (SEP 2009) End of PAGE TWO

PREFERENCES - A NOTICE TO VENDORS (SEP. 2009): On June 16, 2009, the South Carolina General Assembly rewrote the law governing preferences available to in-state vendors, vendors using in-state subcontractors, and vendors selling in-state or US end products. This law appears in Section 11-35-1524 of the South Carolina Code of Laws. A summary of the new preferences is available at www.procurement.sc.gov/preferences. ALL THE PREFERENCES MUST BE CLAIMED AND ARE APPLIED BY LINE ITEM, REGARDLESS OF WHETHER AWARD IS MADE BY

ITEM OR LOT. VENDORS ARE CAUTIONED TO CAREFULLY REVIEW THE STATUTE BEFORE

CLAIMING ANY PREFERENCES. THE REQUIREMENTS TO QUALIFY HAVE CHANGED. IF YOU

REQUEST A PREFERENCE, YOU ARE CERTIFYING THAT YOUR OFFER QUALIFIES FOR THE

PREFERENCE YOU'VE CLAIMED. IMPROPERLY REQUESTING A PREFERENCE CAN HAVE SERIOUS

CONSEQUENCES. [11-35-1524(E)(4)&(6)]

http://www.procurement.sc.gov/preferences

AMENDMENTS TO SOLICITATION (JAN 2004)

(a) The Solicitation may be amended at any time prior to opening. All actual and prospective Offerors should monitor the following web site for the issuance of Amendments: www.procurement.sc.gov (b) Offerors shall acknowledge receipt of any amendment to this solicitation (1) by signing and returning the amendment, (2) by identifying the amendment number and date in the space provided for this purpose on Page Two, (3) by letter, or (4) by submitting a bid that indicates in some way that the bidder received the amendment. (c) If this solicitation is amended, then all terms and conditions which are not modified remain unchanged. [02-2A005-1]

This solicitation is hereby amended to incorporate the following:

The “Submit Offer By” date has been changed to March 22, 2023, at 14:00:00.

Questions and Answers

Questions and Answers

Question 1: What are the goals and objectives of this program? Do the goals and objectives differ by subgrantees?

Answer: The goals and objectives can be found at the following link:

CHE_ESSER_RFP_Announcement_Feb2023.pdf (sc.gov). The specific objectives might differ from institution to institution, but they work toward the same goal.

Question 2: Which subgrantees provided services in FY23? Are these subgrantees limited to The Citadel, Clemson University, and Francis Marion University?

Answer: At this point, The Citadel, Clemson, and FMU have been approved to provide services in FY23. Maybe two more institutions and will have more information by the end of this month.

Question 3: Were instructional services provided by subgrantees in-person (i.e., on site), remotely (i.e., virtually), or through a hybrid approach? Understanding this information will support potential vendors in developing a research design that incorporates implementation dosage and attendance.

Answer: Yes. Summer schools face2face.

Question 4: In what grade levels were the students who were served by this program? Is participation limited to high school students and graduating high school students?

Answer: See the following link: CHE_ESSER_RFP_Announcement_Feb2023.pdf (sc.gov)

Question 5: Does CHE have access to student-level standardized assessment data (e.g., MAP, i-Ready, EOCEP, HSAP, ACT) for students who participated in the subgrantee programs? If so, can these data be provided to the selected vendor?

Answer: No. The grant awardees will provide data.

Question 6: Does CHE have access to student-level standardized assessment data (e.g., MAP, i-Ready, EOCEP, HSAP, ACT) for students who did not participate in the subgrantee programs, but were eligible to do so? If so, can these data be provided to the selected vendor?

Answer: No. The grant awardees will provide data.

http://www.procurement.sc.gov/ https://che.sc.gov/sites/che/files/Documents/Institutions%20and%20Educators/ESSER/CHE_ESSER_RFP_Announcement_Feb2023.pdf https://che.sc.gov/sites/che/files/Documents/Institutions%20and%20Educators/ESSER/CHE_ESSER_RFP_Announcement_Feb2023.pdf

Question 7: Does CHE have access to student-level credits earned and attendance/participation data for students who participated in the subgrantee programs? If so, can these data be provided to the selected vendor?

Answer: Yes. The grant awardees are mandatorily provided the data to the CHE. The CHE will provide the data to the selected vendor.

Question 8: Please confirm that the due date of the final evaluation annual report is July 25, 2023, as indicated on page 17.

Answer: Yes. Grant grantees will report data and their analysis findings as well. The vendor will work closely with the CHE grant administrator.

Question 9: Is it possible to provide vendors with additional time to develop proposals? Additional time will enable vendors time to develop high-quality responses that incorporate responses to questions from

CHE.

Answer: Yes, it’s possible. A reasonable timeline needs to be provided if there is no other applicant.

Question 10: Is a vendor required to register with the State of South Carolina prior to submitting a proposal, or prior to award?

Answer: VENDOR REGISTRATION MANDATORY (JAN 2006) You must have a state vendor number to be eligible to submit an offer. To obtain a state vendor number, visit www.procurement.sc.gov and select New Vendor Registration. (To determine if your business is already registered, go to "Vendor Search"). Upon registration, you will be assigned a state vendor number. Vendors must keep their vendor information current. If you are already registered, you can update your information by selecting Change Vendor Registration. (Please note that vendor registration does not substitute for any obligation to register with the S.C. Secretary of State or S.C. Department of Revenue. You can register with the agencies at http://www.scbos.com/default.htm) [02- 2A145-1]

Question 11: Can CHE provide the evaluation criteria that will be utilized to score proposals?

Answer: Please view section VI. AWARD CRITERIA below:

AWARD CRITERIA -- BIDS (JAN 2006)

Award will be made to the lowest responsible and responsive bidder(s). [06-6020-1]

AWARD TO ONE OFFEROR (JAN 2006)

Award will be made to one Offeror. [06-6040-1]

CALCULATING THE LOW BID

The lowest bid shall be determined by multiplying the unit price by the quantity to calculate the extended price. [06-6050-1] http://www.scbos.com/default.htm

Questions 12: Page 18 references “Evaluation Report Specifications.” Can CHE please confirm if this is correct, or if this section is referencing proposal specifications?

Answer: Yes.

Question 13: On page 19 under IV. Information for Offerors to Submit, the RFP states to “submit a summary of all insurance policies you have or plan to acquire to comply with the insurance requirements stated herein, if any, including policy types; coverage types; limits, sub-limits, and deductibles for each policy and coverage type; the carrier's A.M. Best rating; and whether the policy is written on an occurrence or claims-made basis.” The RFP does not outline any insurance requirements. Can CHE confirm if there are insurance requirements? If so, what are the requirements?

Answer: There aren’t any insurance requirements needed for submission of a bid for this solicitation.

Question 14: Do any of the Procurement Forms provided in the Office of State Procurement website (https://www.procurement.sc.gov/osp/forms) need to be completed and submitted with this proposal?

Answer: No. Page 1 and 2 of the solicitation document needs to be completed and returned along with the bid.

Question 15: Does the proposal need to be submitted in both Word and PDF format, or just PDF?

Answer: Both.

Question 16: Are electronic signatures acceptable?

Answer: Yes.