Amendment 2.docx

State of South Carolina

Invitation For Bid

Amendment 2

Solicitation:

Date Issued:

Procurement Officer:

Phone:

E-Mail Address:

Mailing Address:

5400024469 1/11/2023

KAYLA MIDDLETON

803-737-2609 kmiddleton@mmo.sc.gov SFAA, Div. of Procurement Services 1201 Main Street, Suite 600 Columbia SC 29201-3734

DESCRIPTION: Grounds Maintenance Services

USING GOVERNMENTAL UNIT: Department of Administration (DOA)

SUBMIT YOUR OFFER ON-LINE AT THE FOLLOWING URL: http://www.procurement.sc.gov

SUBMIT OFFER BY (Opening Date/Time): 1/23/2023 11:00 AM (See "Deadline For Submission Of Offer" provision)

QUESTIONS MUST BE RECEIVED BY: 1/3/2023 5:00 PM (See "Questions From Offerors" provision)

NUMBER OF COPIES TO BE SUBMITTED: One (1) Online Submission

CONFERENCE TYPE: Pre-Bid Conference

DATE & TIME: 12/29/2022 10:00 AM

If you’d like to attend email the Procurement Officer for instructions no later than 12/28/2022 by 5:00 PM

(As appropriate, see "Conferences - Pre-Bid/Proposal" & "Site Visit" provisions) LOCATION: Online via Microsoft Teams

You must submit a signed copy of this form with Your Offer. By signing, You agree to be bound by the terms of the Solicitation. You agree to hold Your Offer open for a minimum of ninety (30) calendar days after the Opening Date. (See "Signing Your Offer" provision.)

NAME OF OFFEROR

(full legal name of business submitting the offer) Any award issued will be issued to, and the contract will be formed with, the entity identified as the Offeror. The entity named as the offeror must be a single and distinct legal entity. Do not use the name of a branch office or a division of a larger entity if the branch or division is not a separate legal entity, i.e., a separate corporation, partnership, sole proprietorship, etc.

AUTHORIZED SIGNATURE

(Person must be authorized to submit binding offer to contract on behalf of Offeror.)

DATE SIGNED

TITLE

(business title of person signing above)

STATE VENDOR NO.

(Register to Obtain S.C. Vendor No. at www.procurement.sc.gov)

PRINTED NAME

(printed name of person signing above)

STATE OF INCORPORATION

(If you are a corporation, identify the state of incorporation.)

OFFEROR'S TYPE OF ENTITY: (Check one) (See "Signing Your Offer" provision.)

___ Sole Proprietorship ___ Partnership ___ Other_____________________________

___ Corporate entity (not tax-exempt) ___ Corporation (tax-exempt) ___ Government entity (federal, state, or local)

COVER PAGE - ON-LINE ONLY (MAR. 2015)

SAP

SAP

PAGE TWO

(Return Page Two with Your Offer) HOME OFFICE ADDRESS (Address for offeror's home office / principal place of business)

NOTICE ADDRESS (Address to which all procurement and contract related notices should be sent.) (See "Notice" clause)

_________________________________________________ Area Code - Number - Extension Facsimile

_________________________________________________ E-mail Address

PAYMENT ADDRESS (Address to which payments will be sent.) (See "Payment" clause)

____Payment Address same as Home Office Address ____Payment Address same as Notice Address (check only one) ORDER ADDRESS (Address to which purchase orders will be sent) (See "Purchase Orders and "Contract Documents" clauses)

____Order Address same as Home Office Address ____Order Address same as Notice Address (check only one)

CKNOWLEDGMENT OF AMENDMENTS

Offerors acknowledges receipt of amendments by indicating amendment number and its date of issue. (See "Amendments to Solicitation" Provision)

ISCOUNT FOR PROMPT PAYMENT

(See "Discount for Prompt Payment" clause)

PREFERENCES - A NOTICE TO VENDORS (SEP. 2009): On June 16, 2009, the South Carolina General Assembly rewrote the law governing preferences available to in-state vendors, vendors using in-state subcontractors, and vendors selling in-state or US end products. This law appears in Section 11-35-1524 of the South Carolina Code of Laws. A summary of the new preferences is available at www.procurement.sc.gov/preferences . ALL THE PREFERENCES MUST BE CLAIMED AND ARE APPLIED BY LINE ITEM, REGARDLESS OF WHETHER AWARD IS MADE BY ITEM OR LOT. VENDORS ARE CAUTIONED TO CAREFULLY REVIEW THE STATUTE BEFORE CLAIMING ANY PREFERENCES. THE REQUIREMENTS TO QUALIFY HAVE CHANGED. IF YOU REQUEST A PREFERENCE, YOU ARE CERTIFYING THAT YOUR OFFER QUALIFIES FOR THE PREFERENCE YOU'VE CLAIMED. IMPROPERLY REQUESTING A PREFERENCE CAN HAVE SERIOUS CONSEQUENCES. [11-35-1524(E)(4)&(6)]

PREFERENCES - ADDRESS AND PHONE OF IN-STATE OFFICE: Please provide the address and phone number for your in-state office in the space provided below. An in-state office is necessary to claim either the Resident Vendor Preference (11-35-1524(C)(1)(i)&(ii)) or the Resident Contractor Preference (11-35-1524(C)(1)(iii)). Accordingly, you must provide this information to qualify for the preference. An in-state office is not required, but can be beneficial, if you are claiming the Resident Subcontractor Preference (11-35-1524(D)).

____In-State Office Address same as Home Office Address ____In-State Office Address same as Notice Address (check only one)

PAGE TWO (SEP 2009)

End of PAGE TWO

AMENDMENTS TO SOLICITATION (JAN 2004)

(a) The Solicitation may be amended at any time prior to opening. All actual and prospective Offerors should monitor the following web site for the issuance of Amendments: www.procurement.sc.gov(b) Offerors shall acknowledge receipt of any amendment to this solicitation (1) by signing and returning the amendment, (2) by identifying the amendment number and date in the space provided for this purpose on Page Two, (3) by letter, or (4) by submitting a bid that indicates in some way that the bidder received the amendment. (c) If this solicitation is amended, then all terms and conditions which are not modified remain unchanged.

[02-2A005-1]

QUESTIONS FROM OFFERORS - AMENDMENT (JUN 2017)

THE SOLICITATION IS AMENDED AS PROVIDED HEREIN. INFORMATION OR CHANGES RESULTING FROM QUESTIONS WILL BE SHOWN IN A QUESTION-AND-ANSWER FORMAT. ALL QUESTIONS RECEIVED HAVE BEEN REPRINTED BELOW. THE “STATE’S RESPONSE” SHOULD BE READ WITHOUT REFERENCE TO THE QUESTIONS. THE QUESTIONS ARE INCLUDED SOLELY TO PROVIDE A CROSS-REFERENCE TO THE POTENTIAL OFFEROR THAT SUBMITTED THE QUESTION. QUESTIONS DO NOT FORM A PART OF THE CONTRACT; THE “STATE’S RESPONSE” DOES. ANY RESTATEMENT OF PART OR ALL OF AN EXISTING PROVISION OF THE SOLICITATION IN AN ANSWER DOES NOT MODIFY THE ORIGINAL PROVISION EXCEPT AS FOLLOWS: UNDERLINED TEXT IS ADDED TO THE ORIGINAL PROVISON. STRICKEN TEXT IS DELETED. [02-2A097-1]

The following questions were received pursuant to the original date and time specified on the front of the solicitation:

1. Are there maps of the service areas available?

Agency Response: Site maps are not available, but site visits are welcome. One may also refer to google maps satellite for a bird’s eye view.

1. Would we be responsible for fence line cleanup? An example of an over-grown fence line is the Boston Ave. locations.

Agency Response: The Contractor will not be responsible for any fence line cleanup except at the Geology Building location.

1. The areas we are to fertilize twice a year, are they irrigated? Is the irrigation operational?

Agency Response: Each property has different requirements, not all areas are irrigated.

1. The areas we are to place annual seasonal color, are they irrigated? Is the irrigation operational?

Agency Response: Some properties may require hand watering. However, hand watering is not the responsibility of the Contractor. This is handled by our in-house staff.

1. Would we be responsible to replace dead/dying annual seasonal color if the cause of death is lack of water?

Agency Response: The Contractor will not be responsible for replacing dead/dying annual seasonal color, provided FMPS staff has approved the annuals and visually inspected them before and after planting.

1. The downtown locations, are we responsible for maintenance from sidewalks to street curbs? Normally these areas are maintained by the City of Columbia.

Agency Response: The Contractor shall take care of these spaces between the sidewalks to street curbs..

1. In this agreement, are we responsible to remove excessive storm debris?

Agency Response: The Contractor is responsible for removing debris during their regularly scheduled visits. However, they are not responsible to come on-site outside of a regularly scheduled visit just to remove storm debris.

1. Can we spray weeds in plant beds with herbicide as a means of control?

Agency Response: This process of spraying weeds in plant beds with herbicide may be considered by FMPS for specific plant beds, however, hand pulling should always be the first method to tackle weeds in plant beds. No herbicide can be sprayed without FMPS approval.

1. What are your expectations for parking lots. Are we required to remove/blow all parking lots completely free of debris every visit?

Agency Response: Yes, Contractors should anticipate blowing and removing debris from all parking lots at least twice per month. Note, FMPS will provide a map delineating the Columbia Mills Parking Lot from the EdVenture Children’s Museum lot space to the Contractor upon award.

1. Can you tell us what you are currently paying for these services?

Agency Response: These services are not currently contracted out.

11. What is the current contract amount for solicitation 5400024469?

Agency Response: There is no set contract amount for the solicitation.

12. On the left side of Sims Aycock at the back of the parking lot, there is a space in front of a building addressed as 100B Center Administration. Can you please confirm whether the grounds surrounding the willow oak and live oak are part of this solicitation?

Agency Response: Yes, the grounds surrounding the willow oak and live oak are part of the scope of this solicitation.

13. Can you please confirm whether the turf on the side parking lot of Columbia Mills, to the right of the main entrance (assuming that you’re facing the main entrance) is part of the scope of work?

Agency Response: Yes, the turf on the side parking lot of Columbia Mills, to the right of the main entrance is part of the scope of work.

14. Are there site maps you can provide for each location?

Agency Response: See question #1 for the answer.

15. Is the Contractor expected to clean up the fence line and overgrown vines at the State Fleet/Surplus locations?

Agency Response: See question #2 for the answer.

16. Is the Contractor expected to maintain the fence line at the Geology Building location? Is the DNR building in the rear of the Geology Building property included in our service?

Agency Response: The Contractor is expected to maintain the fence line at the Geology Building location. Yes, the building in the rear of the Geology Building property is included in the scope of service.

17. What is the frequency of mowing service for the large field at Archives and History Center?

Agency Response: Mowing service for the large field at Archives and History is twice per month year-round.

18. Is service of the courtyard at Archives and History Center included in this bid? Will this area be taken care by the States’ in-house maintenance staff?

Agency Response: Courtyard service at Archives and History is not included in this bid. This area will be taken care of by the States’ in-house maintenance staff.

19. Are there any outlined property maps available? I just want to make sure there are no discrepancies while we estimate.

Agency Response: Please refer to the answer to question 1 above.

20. Is this contract currently being done in-house? Or is there a way we can have access to the current budget?

Agency Response: Yes, work is currently being done in-house by state staff.

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