Amendment 1 Q&A.doc

SAP

State of South Carolina

Request for Qualifications Amendment #1

Solicitation Number:

Date Issued:

Procurement Officer:

Phone:

E-Mail Address:

5400021122 April 12, 2021

MICHAEL THOMAS,CPPO

803-896-0752 Michael.Thomas@admin.sc.gov 4430 Broad River Road

Columbia, SC.

DESCRIPTION: Statewide Cable and Wiring Services Request for qualifications-RFQ

USING GOVERNMENTAL UNIT: State of South Carolina, Division of Technology Operations-DTO.

The Term "Offer" Means Your "Bid" or "Proposal". Unless submitted on-line, your offer must be submitted in a sealed package. Solicitation Number & Opening Date must appear on package exterior. See "Submitting Your Offer" provision.

SUBMIT YOUR SEALED OFFER TO EITHER OF THE FOLLOWING ADDRESSES:

MAILING ADDRESS:

4430 Broad River Road

Columbia, SC.

PHYSICAL ADDRESS:

4430 Broad River Road

Columbia, SC.

SUBMIT OFFER BY (Opening Date/Time 04/19/2021, 04/30/2021 11:00:00 AM, EST (See "Deadline For Submission Of Offer" provision)

QUESTIONS MUST BE RECEIVED BY: 04/02/2021 Completed, 12:00:00 Noon, EST (email: MThomas@mmo.sc.gov )

NUMBER OF COPIES TO BE SUBMITTED: SEE PAGE 3

Unless submitted on-line, you must submit a signed copy of this form with Your Offer. By submitting a bid or proposal, You agree to be bound by the terms of the Solicitation. You agree to hold Your Offer open for a minimum of thirty (30) calendar days after the Opening Date. (See "Signing Your Offer" and "Electronic Signature" provisions.)

NAME OF OFFEROR

(full legal name of business submitting the offer) Any award issued will be issued to, and the contract will be formed with, the entity identified as the Offeror. The entity named as the offeror must be a single and distinct legal entity. Do not use the name of a branch office or a division of a larger entity if the branch or division is not a separate legal entity, i.e., a separate corporation, partnership, sole proprietorship, etc.

AUTHORIZED SIGNATURE

(Person must be authorized to submit binding offer to contract on behalf of Offeror.)

TAXPAYER IDENTIFICATION NO.

(See "Taxpayer Identification Number" provision)

TITLE

(business title of person signing above)

STATE VENDOR NO.

(Register to Obtain S.C. Vendor No. at www.procurement.sc.gov )

PRINTED NAME

(printed name of person signing above)

(If you are a corporation, identify the state of incorporation.)

OFFEROR'S TYPE OF ENTITY: (Check one) (See "Signing Your Offer" provision.)

___ Sole Proprietorship ___ Partnership ___ Other_____________________________

___ Corporate entity (not tax-exempt) ___ Corporation (tax-exempt) ___ Government entity (federal, state, or local)

COVER PAGE (NOV. 2007)

SAP

SAP

AMENDMENTS TO SOLICITATION (JANUARY 2006): (a) The Solicitation may be amended at any time prior to opening. All actual and prospective Offerors should monitor the following web site for the issuance of Amendments: www.procurement.sc.gov. (b) Offerors shall acknowledge receipt of any amendment to this solicitation (1) by signing and returning the amendment, (2) by identifying the amendment number and date in the space provided for this purpose on Page Two, (3) by letter, or (4) by submitting a bid that indicates in some way that the bidder received the amendment. (c) If this solicitation is amended, then all terms and conditions which are not modified remain unchanged.

THE SOLICITATION IS AMENDED AS PROVIDED HEREIN. INFORMATION OR CHANGES RESULTING FROM QUESTIONS WILL BE SHOWN IN A QUESTION-AND-ANSWER FORMAT. ALL QUESTIONS RECEIVED HAVE BEEN REPRINTED BELOW. THE “STATE’S RESPONSE” SHOULD BE READ WITHOUT REFERENCE TO THE QUESTIONS. THE QUESTIONS ARE INCLUDED SOLELY TO PROVIDE A CROSS-REFERENCE TO THE POTENTIAL OFFEROR THAT SUBMITTED THE QUESTION. QUESTIONS DO NOT FORM A PART OF THE CONTRACT; THE “STATE’S RESPONSE” DOES. ANY RESTATEMENT OF PART OR ALL OF AN EXISTING PROVISION OF THE SOLICITATION IN AN ANSWER DOES NOT MODIFY THE ORIGINAL PROVISION EXCEPT AS FOLLOWS: UNDERLINED TEXT IS ADDED TO THE ORIGINAL PROVISON. STRICKEN TEXT IS DELETED.

Changes to Request for Qualification dates:

Change Request for qualification submission date from 04/192021 04/30/2021, 11 AM, EST.

Amendment 1- Questions and answers are as follows:

Q1. Will the state provide vendors a 2-week extension on the due date of responses to this solicitation in order to allow vendors to provide the most advantageous and competitive pricing?

A1. Yes, the submissions for this RFQ will be due, Friday, April 30, 11AM, EST.

Q2. With the recent government-imposed safety measures and restrictions implemented at national and local levels to prevent the further spread of the COVID-19 Virus and the potential delays that may occur with a physical package delivery due to the implemented safety measures, would the State of South Carolina consider accepting soft copy only submissions to ensure safe and timely delivery of responses and prevent the possibility of spreading COVID-19?

If soft copy is not an option, would the State of South Carolina consider accepting signatures executed in DocuSign or in copy form?

A2. Yes, an electronic copy is acceptable to above addressee.

Q3. If vendors wish to no-bid portions of Lots 1, 2, or 3, how would the State like it to be presented/reported? For example, delete line, leave blank or mark N/A.

A3. Please identify any lots not being bid, in the Offerors cover letter.

Q4. Does the state want vendors to complete Lot 2 pricing in the separate excel file, or in the tab provided within the Lot 1 spreadsheet, or both?

A4. Yes, please provide pricing for each lot in separate pricing sheets.

(Questions and answer amendment, Page 3 cont.)

Q5. What does the state want to see in column F of Lot 3 for equipment?

A5. Column F is not needed.

Q6. How does average total price differ from an actual hourly price, as it’s requested in Lot 3 column H?

A6. The submission should be in an hourly rate.

Q7. Could the state please specify the acronym for DSIT?

A7. This is an outdated abbreviation reference to the department. The correct department abbreviation is-The Division of Technology Operations (DT0).

Q8. Would vendors be allowed to add additional line items? For example, if a municipal building was looking to replace their premise-based phone system, vendors could add a line item for Avaya IP Office.

A8. No, please provide pricing bids as requested.

Q9. (Lot 1, Rows 41 - 43) Are you requesting multiple manufactures (different tabs) for the cable raceways?

A9. Yes.

Q10) (Lot 1, Rows 51 - 54) Are you requesting multiple manufactures (different tabs) for the cable supports or only requesting Erico products?

A10. Yes.

Q11. (Lot 1, Row 55) I was unable find any 6" d-rings, can these be substituted for 5” d-rings?

A11. Yes.

Q12. (Lot 1, Rows 55 - 56) Is there a requirement for metal or plastic d-rings?

A12. Metal d-rings are requested.

Q13. (Lot 1, Rows 120 - 125) Are the ceiling supports assumed to be in place or should the price be for providing and installing ceiling supports and the indicated cabling?

A13. No. Supports are to be used when needed.

(Questions and answers, Page 4 cont.)

Q14. Please clarify as the following items are coming up as obsolete:

Lot 1

110hdw Avaya 110PA2-300CTM 5 pr.con top male

110hdw Avaya 110PA2-300CT 5 pr. top female

110hdw Avaya 110PB2-300CTM 4 pr. top male

110hdw Avaya 110PB2-300CT 4 pr. top female

110hdw Avaya 110PA2-900CT 5 pr. top female

110hdw Avaya 110PB2-900CT 4 pr. top female

110hdw Avaya 110PB2-900CTM 4 pr. top male

110hdw Avaya 110PC2-900CTM 3 pr. top male

110hdw Avaya 110PC2-900CT 3 pr. top female

110hdw Avaya 110PB2-900CBM 4 pr. bottom male

110hdw Avaya 110PB2-900CB 4 pr bottom female

110hdw Avaya 110PA2-900FT 5 pr fld term field term

110hdw Avaya 110PA2-900FT 4 pr fld term field term

110hdw Avaya 110PA2-900FT 3 pr fld term field term

110hdw Avaya 110AB-CAT5JP12 T568B 12 port

110hdw Avaya 110AB-CAT5JP36

110hdw Avaya 110AB-CAT5JP108

Lot2

Protector 489BCC1-025 Protector Unit swivel stub in/66 block out

Protector 489BCC1-050 Protector Unit swivel stub in/66 block out

Protector 489BCC1-100 Protector Unit swivel stub in/66 block out

Protector 489ACA1-025 Protector Unit 110 in/110 out

Protector 489ACA1-050 Protector Unit 110 in/110 out

Protector 489BCS1-050 Protector Unit 710 in/66 block out

Protector 489BCS1-100 Protector Unit 710 in/66 block out

Protector 489ACA1-100 Protector Unit 110 in /110 out

Protector AT&T 116-C Protector Unit for Station CommScope

(Question and answer, Page 5, cont.)

Protector AT&T 110ANA1-06 Protector CommScope

Protector AT&T 110ANA1-25 Protector CommScope

Copper K&B Splice Closure - R-3

Copper K&B Splice Closure - R-5

Copper K&B Splice Closure - R-7

Copper K&B Splice Closure - R-9

Can you correct the list or provide guidance as to what we should replace these items with?

A13. Please use manufacture suggested replacements.

Q14. Should administration fees be added into the pricing proposed?

A14. No.

Q15. What is the length of time of this contract?

A15. This is a request for qualifications. The responses will be utilized to prepare the next solicitation. No period of performance has been established for this request for qualifications.

Q16. We offer limited OSP services, should we only price what we offer, or if you don't offer all services (i.e.: directional boring) should we not include lot 2?

A16. Yes, certain items can be subcontracted.

Q17. We currently have employees working toward their RCDD certification. Will we be able to add lot 3 at a later time or should we list it now?

A17.Yes, this can be bid during the next solicitation process.

Q18. Are there other manufacturers approved who can be listed in our pricing where we may be more competitive (ie Hubbell) or should we only price what is listed?

A18. Please bid items as specified.

Q19. For items that have a fixed price such as a wall plate, do we include the price for labor that we would charge to install each item or do we leave the labor and total blank?

A19. Yes, please include price for labor.

Q20. Do we need to price all items in the lots?

A20. Yes, please provide pricing for each line item by lot your firm can furnish.