SAP

State of South Carolina

Invitation For Bid Amendment 1

Solicitation:

Date Issued:

Procurement Officer:

E-Mail Address:

Mailing Address:

5400023251 04/29/2022

TRAVIS SHEALY

shealytv@dhec.sc.gov

SC DHEC

Attn: Procurement Services Division 301 Gervais Street, 4th Floor Columbia SC 29201-3073

DESCRIPTION: Per- and Polyfluoroalkyl Substances (PFAS) Drinking Water Sampling USING GOVERNMENTAL UNIT: SC Dept of Health & Environmental Control

SUBMIT YOUR OFFER ON-LINE AT THE FOLLOWING URL: http://www.procurement.sc.gov SUBMIT OFFER BY (Opening Date/Time): 05/03/2022 5/17/2022@ 2:30 PM ET (See "Deadline For Submission Of Offer" provision) QUESTIONS MUST BE RECEIVED BY: SUBMISSION DEADLINE HAS PASSED (See "Questions From Offerors" provision)

NUMBER OF COPIES TO BE SUBMITTED: SEE PAGE 3

CONFERENCE TYPE: Not Applicable

DATE & TIME:

(As appropriate, see "Conferences - Pre-Bid/Proposal" & "Site Visit" provisions)

LOCATION: Not Applicable

AWARD &

AMENDMENTS

Award will be posted on 05/06/2022 5/20/2022 . The award, this solicitation, any amendments, and any related notices will be posted at the following web address: http://www.procurement.sc.gov

You must submit a signed copy of this form with Your Offer. By signing, You agree to be bound by the terms of the Solicitation. You agree to hold Your Offer open for a minimum of thirty (30) calendar days after the Opening Date. (See "Signing Your Offer" provision.)

NAME OF OFFEROR

(full legal name of business submitting the offer)

Any award issued will be issued to, and the contract will be formed with, the entity identified as the Offeror. The entity named as the offeror must be a single and distinct legal entity. Do not use the name of a branch office or a division of a larger entity if the branch or division is not a separate legal entity, i.e., a separate corporation, partnership, sole proprietorship, etc.

AUTHORIZED SIGNATURE

(Person must be authorized to submit binding offer to contract on behalf of Offeror.)

DATE SIGNED

TITLE

(business title of person signing above)

STATE VENDOR NO.

(Register to Obtain S.C. Vendor No. at www.procurement.sc.gov)

PRINTED NAME

(printed name of person signing above)

STATE OF INCORPORATION

(If you are a corporation, identify the state of incorporation.)

OFFEROR'S TYPE OF ENTITY: (Check one) (See "Signing Your Offer" provision.)

___ Sole Proprietorship ___ Partnership ___ Other_____________________________

___ Corporate entity (not tax-exempt) ___ Corporation (tax-exempt) ___ Government entity (federal, state, or local)

COVER PAGE - ON-LINE ONLY (MAR. 2015)

http://www.procurement.sc.gov/ http://www.procurement.sc.gov/ https://dhec-my.sharepoint.com/personal/shealytv_dhec_sc_gov/Documents/Complex/FY22/PFAS%20IFB-%20Rich%20Welch/www.procurement.sc.gov

PAGE TWO

(Return Page Two with Your Offer)

HOME OFFICE ADDRESS (Address for offeror's home office / principal place of business)

NOTICE ADDRESS (Address to which all procurement and contract related notices should be sent.) (See "Notice" clause)

_________________________________________________ Area Code - Number - Extension Facsimile

_________________________________________________ E-mail Address

PAYMENT ADDRESS (Address to which payments will be sent.)

(See "Payment" clause)

____Payment Address same as Home Office Address ____Payment Address same as Notice Address (check only one)

ORDER ADDRESS (Address to which purchase orders will be sent) (See "Purchase Orders and "Contract Documents" clauses)

____Order Address same as Home Office Address ____Order Address same as Notice Address (check only one)

ACKNOWLEDGMENT OF AMENDMENTS

Offerors acknowledges receipt of amendments by indicating amendment number and its date of issue. (See "Amendments to Solicitation" Provision) Amendment No. Amendment Issue

Date Amendment No. Amendment Issue

Date Amendment No. Amendment Issue

Date Amendment No. Amendment Issue

Date

DISCOUNT FOR

PROMPT PAYMENT

(See "Discount for Prompt

Payment" clause)

10 Calendar Days (%) 20 Calendar Days (%) 30 Calendar Days (%) _____Calendar Days (%)

PREFERENCES - A NOTICE TO VENDORS (SEP. 2009): On June 16, 2009, the South Carolina General Assembly rewrote the law governing preferences available to in-state vendors, vendors using in-state subcontractors, and vendors selling in-state or US end products. This law appears in Section 11-35-1524 of the South Carolina Code of Laws. A summary of the new preferences is available at www.procurement.sc.gov/preferences . ALL THE PREFERENCES MUST BE CLAIMED AND ARE APPLIED BY LINE ITEM, REGARDLESS OF WHETHER AWARD IS MADE BY

ITEM OR LOT. VENDORS ARE CAUTIONED TO CAREFULLY REVIEW THE STATUTE BEFORE

CLAIMING ANY PREFERENCES. THE REQUIREMENTS TO QUALIFY HAVE CHANGED. IF YOU

REQUEST A PREFERENCE, YOU ARE CERTIFYING THAT YOUR OFFER QUALIFIES FOR THE

PREFERENCE YOU'VE CLAIMED. IMPROPERLY REQUESTING A PREFERENCE CAN HAVE SERIOUS

CONSEQUENCES. [11-35-1524(E)(4)&(6)]

PREFERENCES - ADDRESS AND PHONE OF IN-STATE OFFICE: Please provide the address and phone number for your in-state office in the space provided below. An in-state office is necessary to claim either the Resident Vendor Preference (11-35-1524(C)(1)(i)&(ii)) or the Resident Contractor Preference (11-35-1524(C)(1)(iii)). Accordingly, you must provide this information to qualify for the preference. An in-state office is not required, but can be beneficial, if you are claiming the Resident Subcontractor Preference (11-35-1524(D)).

____In-State Office Address same as Home Office Address ____In-State Office Address same as Notice Address (check only one) PAGE TWO (SEP 2009) End of PAGE TWO https://dhec-my.sharepoint.com/personal/shealytv_dhec_sc_gov/Documents/Complex/FY22/PFAS%20IFB-%20Rich%20Welch/www.procurement.sc.gov/preferences

INSTRUCTIONS FOR OFFERORS SUBMITTING BIDS ON-LINE

All Offerors desiring to respond to this solicitation should register and submit your response online. To respond online, Offeror must follow the new South Carolina Enterprise Information System (SCEIS) vendor registration instructions found at the South Carolina Procurement Information Center website address of: http://www.procurement.sc.gov/. If Offeror is registered in the old procurement system, Offerors must register or update their information in the new SCEIS system. Once the registration process is complete, the system will generate a SCEIS vendor user ID and password. The Offeror must keep this information current, or the Offeror will not be able to submit future bids.

PLEASE DO NO WAIT UNTIL THE DEADLINE FOR SUBMISSION, IF YOU ENCOUNTER PROBLEMS, YOU MAY NEED

TIME TO RESOLVE THEM, START THE PROCESS IMMEDIATELY!!!!

OFFERORS ENCOUNTERING REGISTRATION PROBLEMS SHOULD CONTACT:

DSIT Help Desk (803) 896-0001 Select Option 1 then Option 2 Monday – Friday 8:00 AM – 4:30 PM Offeror instructions can be found at:

https://procurement.sc.gov/doing-biz/registration

NOTICE

• To submit bids vendors must use Internet Explorer 8, 9 or 10, which is compatible with SAP. Other browsers such as Internet

Explorer 11, Google Chrome, or Mozilla Firefox will not function properly and may prohibit bid submissions.

• It will be the responsibility of each bidder to ensure that their response was submitted properly. The Response Status must indicate 'Submitted'. If the response is in a 'HELD' or 'SAVED' status, you MUST go back in the system and submit the response before it can be 'ACCEPTED' by the State.

• Bidders are encouraged to review the 'Simulation for Bid Creation' before trying to submit their response.

• Electronic bid submission (SRM Login) – https://vendorportal.sc.gov/irj/portal

• Submitting Confidential Data - https://procurement.sc.gov/legal/general-info

INSTRUCTIONS FOR OFFERORS SUBMITTING HARD COPY BIDS

Mailing Address: Opening/Physical Address:

SC DHEC – Division of Procurement Services SC DHEC – Division of Procurement Services Bureau of Business Management Bureau of Business Management Columbia Mills Building Columbia Mills Building – 4th Floor 2600 Bull Street 301 Gervais Street Columbia, S.C. 29201 Columbia, S.C. 29201 See Section II.A. – Public Opening Information – DHEC Clause

If submitting a hard copy in lieu of an online bid, the Offeror must submit the following:

1. One (1) original (hard copy) marked “Original”

2. Bid must be in a sealed package with the solicitation number and opening date written on the package exterior.

All copies requested must be delivered no later than the date and time specified on the cover page of the solicitation to the following address:

South Carolina Department of Health and Environmental Control Division of Procurement Services- Travis V. Shealy Solicitation Number 5400023251 301 Gervais Street Columbia, SC 29201

PLEASE NOTE THAT IF TERMS AND CONDITIONS ARE OBJECTED OR QUALIFIED OR OFFEROR INCLUDES

ADDITIONAL TERMS AND CONDITIONS TO BE CONSIDERED, THE OFFER WILL BE DEEMED NON-

RESPONSIVE AND WILL BE ELIMINATED FROM FURTHER CONSIDERATION.

IF YOU QUALIFY YOUR OFFER WITH A STATEMENT SUCH AS, “THIS IS NOT AN OFFER”, THE OFFER WILL BE

DEEMED “NON-RESPONSIVE” AND REMOVED FROM FURTHER CONSIDERATION.

https://procurement.sc.gov/doing-biz/registration https://procurement.sc.gov/doing-biz/registration https://vendorportal.sc.gov/irj/portal https://procurement.sc.gov/legal/general-info

Amendment Number 1

IFB 5400023251

Per- and Polyfluoroalkyl Substances (PFAS) Drinking Water Sampling

AMENDMENTS TO SOLICITATION (JAN 2004)

(a) The Solicitation may be amended at any time prior to opening. All actual and prospective Offerors should monitor the following web site for the issuance of Amendments: www.procurement.sc.gov (b) Offerors shall acknowledge receipt of any amendment to this solicitation (1) by signing and returning the amendment, (2) by identifying the amendment number and date in the space provided for this purpose on Page Two, (3) by letter, or (4) by submitting a bid that indicates in some way that the bidder received the amendment. (c) If this solicitation is amended, then all terms and conditions which are not modified remain unchanged.

QUESTIONS FROM OFFERORS – AMENDMENT (JUN 2017)

THE SOLICITATION IS AMENDED AS PROVIDED HEREIN. INFORMATION OR CHANGES RESULTING FROM

QUESTIONS WILL BE SHOWN IN A QUESTION -AND-ANSWER FORMAT. ALL QUESTIONS RECEIVED HAVE BEEN REPRINTED BELOW. THE “STATE’S RESPONSE” SHOULD BE READ WITHOUT REFERENCE TO THE QUESTIONS. THE QUESTIONS ARE INCLUDED SOLELY TO PROVIDE A CROSS-REFERENCE TO THE POTENTIAL OFFEROR THAT SUBMITTED THE QUESTION. QUESTIONS DO NOT FORM A PART OF THE CONTRACT, THE “STATE’S RESPONSE” DOES. ANY RESTATEMENT OF PART OR ALL OF AN EXISTING PROVISION OF THE SOLICITATION IN AN ANSWER DOES NOT MODIFY THE ORIGINAL PROVISION EXCEPT AS FOLLOWS:

UNDERLINED TEXT IS ADDED TO THE ORIGINAL PROVISION. STRICKEN TEXT IS DELETED. [02-2A097-1]

Opening date/Time will Change from 5/3/2022 @ 2:30 PM to 5/17/2022 @ 2:30 PM ET

Award Posting DATE CHANGE: From: 5/6/2022 TO: 5/20/2022

Changes to Solicitation

3.8 COLLECTION BOTTLE CONFIGURATION:

EPA recommends the following configurations:

3.8.1 Sample containers: 250-mL polypropylene bottles fitted with polypropylene screw caps.

3.8.2 Polypropylene bottles: 4-mL narrow-mouth

Vendor Questions

1. Question:

We have submitted out request to add South Carolina to our PFAS certification and expect to receive it by May 1. Can we submit a bid with a copy of our application and remain a valid offerer if we have not received the certification by the due date of the bid?

State’s Response:

See QUALIFICATIONS – SPECIAL STANDARDS OF RESPONSIBILITY (MAR 2015) on page 21 of this solicitation.

2. Question:

Section 3.11.2 of the RFP states “The laboratory must submit updates monthly. These updates should include documentation of bottle deliveries, and any complications should they arise.” Is there a particular format the state would like to see on their monthly update?

State’s Response:

There is not a particular format for the updates. One monthly report that includes the invoice, data completed in the previous month, sample bottles/kits delivered, number of kits remaining, number of samples analyzed, number of samples remaining, and laboratory/analytical/field sampling issues.

3. Question:

Section 3.13.2 of the RFP states “Given the volume of samples and anticipated staggered sample delivery schedule, the contract laboratory will provide on invoice per project month beginning with June 2022.” And Section 3.13.3 of the RFP states “The actual data results must accompany all invoices (hard copy and email) for those samples included in the invoice.” The state is requiring monthly invoices and the reports to accompany the monthly invoice. Does the state want us to send the reports twice (once within the 21-day TAT and again with the monthly invoice), or can we report results only monthly with the invoice, as required in 3.13.3?

State’s Response:

One invoice and data set per month will be satisfactory. There is no need to send the data report as soon as the analysis is complete.

4. Question:

Is the vendor allowed to charge for field blanks?

State’s Response:

See section 3.5.2. The vendor is allowed to charge for field blank analysis if the analysis meets the conditions of 3.5.2.

5. Question:

Is PFAS free water needed for the field blanks, and can we charge for it?

State’s Response:

Yes, PFAS free DI water is needed for blanks. The vendor is allowed to charge for this.

6. Question:

What is the approximate number of samples per shipment?

State’s Response:

This will be variable depending on the collection schedule determined by the regional field offices.

7. Question:

Will the samples be at a centralized location for pick-ups?

State’s Response:

They can be. If the vendor does pick-ups themselves, then we’ll use the Central Office/Bull Street office as the central location (i.e., regions will courier samples to us as they’re collected, and we’d coordinate with the contracted lab).

8. Question:

Will supplies be delivered to a centralized location?

State’s Response:

See Section 3.7.1. The samples will be shipped to multiple locations.

9. Question:

In Section 3.5.2, how many Field Reagent Blanks (FRBs) will be required for analysis, and at what frequency will these be sent to the laboratory?

State’s Response:

A FRB will be sent with each sample. However, per Section 3.5.2, the FRB will only be analyzed if the initial sample contains a method analyte or analytes at or above the MRL.

10. Question:

In Section 3.8.2, please confirm the volume requirements and how will the 4-mL container be used?

States Response:

See Changes to Solicitation in this Amendment.

END OF AMENDMENT 1