Amendment 1.pdf

SAP

State of South Carolina

Invitation For Bid Amendment 1

Solicitation:

Date Issued:

Procurement Officer:

E-Mail Address:

Mailing Address:

5400024639 1/20/2023

TRAVIS SHEALY

shealytv@dhec.sc.gov

SC DHEC

Attn: Procurement Services Division 301 Gervais Street, 4th Floor Columbia SC 29201-3073

DESCRIPTION: Per- and Polyfluoroalkyl Substances (PFAS) Drinking Water Analysis USING GOVERNMENTAL UNIT: SC Dept of Health & Environmental Control

SUBMIT YOUR OFFER ON-LINE AT THE FOLLOWING URL: http://www.procurement.sc.gov SUBMIT OFFER BY (Opening Date/Time): 1/26/2023 2/2/2023 @ 2:30 PM ET (See "Deadline For Submission Of Offer" provision) QUESTIONS MUST BE RECEIVED BY: SUBMISSION DEADLING HAS PASSED (See "Questions From Offerors" provision)

NUMBER OF COPIES TO BE SUBMITTED: SEE PAGE 4

CONFERENCE TYPE: Not Applicable

DATE & TIME:

(As appropriate, see "Conferences - Pre-Bid/Proposal" & "Site Visit" provisions)

LOCATION: Not Applicable

AWARD &

AMENDMENTS

Award will be posted on 2/2/2023 2/9/2023. The award, this solicitation, any amendments, and any related notices will be posted at the following web address: http://www.procurement.sc.gov

You must submit a signed copy of this form with Your Offer. By signing, You agree to be bound by the terms of the Solicitation. You agree to hold Your Offer open for a minimum of thirty (30) calendar days after the Opening Date. (See "Signing Your Offer" provision.)

NAME OF OFFEROR

(full legal name of business submitting the offer)

Any award issued will be issued to, and the contract will be formed with, the entity identified as the Offeror. The entity named as the offeror must be a single and distinct legal entity. Do not use the name of a branch office or a division of a larger entity if the branch or division is not a separate legal entity, i.e., a separate corporation, partnership, sole proprietorship, etc.

AUTHORIZED SIGNATURE

(Person must be authorized to submit binding offer to contract on behalf of Offeror.)

DATE SIGNED

TITLE

(business title of person signing above)

STATE VENDOR NO.

(Register to Obtain S.C. Vendor No. at www.procurement.sc.gov)

PRINTED NAME

(printed name of person signing above)

STATE OF INCORPORATION

(If you are a corporation, identify the state of incorporation.)

OFFEROR'S TYPE OF ENTITY: (Check one) (See "Signing Your Offer" provision.)

___ Sole Proprietorship ___ Partnership ___ Other_____________________________

___ Corporate entity (not tax-exempt) ___ Corporation (tax-exempt) ___ Government entity (federal, state, or local)

COVER PAGE - ON-LINE ONLY (MAR. 2015)

http://www.procurement.sc.gov/ http://www.procurement.sc.gov/ https://dhec-my.sharepoint.com/personal/shealytv_dhec_sc_gov/Documents/Complex/FY22/PFAS%20Water%20Sampling%20IFB/www.procurement.sc.gov

PAGE TWO

(Return Page Two with Your Offer)

HOME OFFICE ADDRESS (Address for offeror's home office / principal place of business)

NOTICE ADDRESS (Address to which all procurement and contract related notices should be sent.) (See "Notice" clause)

_________________________________________________ Area Code - Number - Extension Facsimile

_________________________________________________ E-mail Address

PAYMENT ADDRESS (Address to which payments will be sent.)

(See "Payment" clause)

____Payment Address same as Home Office Address ____Payment Address same as Notice Address (check only one)

ORDER ADDRESS (Address to which purchase orders will be sent) (See "Purchase Orders and "Contract Documents" clauses)

____Order Address same as Home Office Address ____Order Address same as Notice Address (check only one)

ACKNOWLEDGMENT OF AMENDMENTS

Offerors acknowledges receipt of amendments by indicating amendment number and its date of issue. (See "Amendments to Solicitation" Provision) Amendment No. Amendment Issue

Date Amendment No. Amendment Issue

Date Amendment No. Amendment Issue

Date Amendment No. Amendment Issue

Date

DISCOUNT FOR

PROMPT PAYMENT

(See "Discount for Prompt

Payment" clause)

10 Calendar Days (%) 20 Calendar Days (%) 30 Calendar Days (%) _____Calendar Days (%)

PREFERENCES - A NOTICE TO VENDORS (SEP. 2009): On June 16, 2009, the South Carolina General Assembly rewrote the law governing preferences available to in-state vendors, vendors using in-state subcontractors, and vendors selling in-state or US end products. This law appears in Section 11-35-1524 of the South Carolina Code of Laws. A summary of the new preferences is available at www.procurement.sc.gov/preferences. ALL THE PREFERENCES MUST BE CLAIMED AND ARE APPLIED BY LINE ITEM, REGARDLESS OF WHETHER AWARD IS MADE BY

ITEM OR LOT. VENDORS ARE CAUTIONED TO CAREFULLY REVIEW THE STATUTE BEFORE

CLAIMING ANY PREFERENCES. THE REQUIREMENTS TO QUALIFY HAVE CHANGED. IF YOU

REQUEST A PREFERENCE, YOU ARE CERTIFYING THAT YOUR OFFER QUALIFIES FOR THE

PREFERENCE YOU'VE CLAIMED. IMPROPERLY REQUESTING A PREFERENCE CAN HAVE SERIOUS

CONSEQUENCES. [11-35-1524(E)(4)&(6)]

PREFERENCES - ADDRESS AND PHONE OF IN-STATE OFFICE: Please provide the address and phone number for your in-state office in the space provided below. An in-state office is necessary to claim either the Resident Vendor Preference (11-35-1524(C)(1)(i)&(ii)) or the Resident Contractor Preference (11-35-1524(C)(1)(iii)). Accordingly, you must provide this information to qualify for the preference. An in-state office is not required, but can be beneficial, if you are claiming the Resident Subcontractor Preference (11-35-1524(D)).

____In-State Office Address same as Home Office Address ____In-State Office Address same as Notice Address (check only one) PAGE TWO (SEP 2009) End of PAGE TWO

INSTRUCTIONS FOR OFFERORS SUBMITTING BIDS ON-LINE

https://dhec-my.sharepoint.com/personal/shealytv_dhec_sc_gov/Documents/Complex/FY22/PFAS%20Water%20Sampling%20IFB/www.procurement.sc.gov/preferences

All Offerors desiring to respond to this solicitation should register and submit your response online. To respond online, Offeror must follow the new South Carolina Enterprise Information System (SCEIS) vendor registration instructions found at the South Carolina Procurement Information Center website address of: http://www.procurement.sc.gov/. If Offeror is registered in the old procurement system, Offerors must register or update their information in the new SCEIS system. Once the registration process is complete, the system will generate a SCEIS vendor user ID and password. The Offeror must keep this information current or the Offeror will not be able to submit future bids.

PLEASE DO NO WAIT UNTIL THE DEADLINE FOR SUBMISSION, IF YOU ENCOUNTER PROBLEMS, YOU MAY NEED

TIME TO RESOLVE THEM, START THE PROCESS IMMEDIATELY!!!!

OFFERORS ENCOUNTERING REGISTRATION PROBLEMS SHOULD CONTACT:

DSIT Help Desk (803) 896-0001 Select Option 1 then Option 2 Monday – Friday 8:00 AM – 4:30 PM Offeror instructions can be found at:

https://procurement.sc.gov/doing-biz/registration

NOTICE

• To submit bids vendors must use Internet Explorer 8, 9 or 10, or Google Chrome which is compatible with SAP. Other browsers such as Internet Explorer 11 or Mozilla Firefox will not function properly and may prohibit bid submissions.

• It will be the responsibility of each bidder to ensure that their response was submitted properly. The Response Status must indicate 'Submitted'. If the response is in a 'HELD' or 'SAVED' status, you MUST go back in the system and submit the response before it can be 'ACCEPTED' by the State.

• Bidders are encouraged to review the 'Simulation for Bid Creation' before trying to submit their response.

• Electronic bid submission (SRM Login) – https://vendorportal.sc.gov/irj/portal

• Submitting Confidential Data - https://procurement.sc.gov/legal/general-info

INSTRUCTIONS FOR OFFERORS SUBMITTING HARD COPY BIDS

Mailing Address: Opening/Physical Address:

SC DHEC – Division of Procurement Services SC DHEC – Division of Procurement Services Bureau of Business Management Bureau of Business Management Columbia Mills Building Columbia Mills Building – 4th Floor 2600 Bull Street 301 Gervais Street Columbia, S.C. 29201 Columbia, S.C. 29201 See Section II.A. – Public Opening Information – DHEC Clause

If submitting a hard copy in lieu of an online bid, the Offeror must submit the following:

1. One (1) original (hard copy) marked “Original”

2. Bid must be in a sealed package with the solicitation number and opening date written on the package exterior.

All copies requested must be delivered no later than the date and time specified on the cover page of the solicitation to the following address:

South Carolina Department of Health and Environmental Control Division of Procurement Services- Travis V. Shealy Solicitation Number 5400024639 301 Gervais Street Columbia, SC 29201

PLEASE NOTE THAT IF TERMS AND CONDITIONS ARE OBJECTED OR QUALIFIED OR OFFEROR INCLUDES

ADDITIONAL TERMS AND CONDITIONS TO BE CONSIDERED, THE OFFER WILL BE DEEMED NON-

RESPONSIVE AND WILL BE ELIMINATED FROM FURTHER CONSIDERATION.

IF YOU QUALIFY YOUR OFFER WITH A STATEMENT SUCH AS, “THIS IS NOT AN OFFER”, THE OFFER WILL BE

DEEMED “NON-RESPONSIVE” AND REMOVED FROM FURTHER CONSIDERATION.

https://procurement.sc.gov/doing-biz/registration https://procurement.sc.gov/doing-biz/registration https://vendorportal.sc.gov/irj/portal https://procurement.sc.gov/legal/general-info

Amendment 1

IFB 5400024639

Per- and Polyfluoroalkyl Substances (PFAS) Drinking Water Analysis

AMENDMENTS TO SOLICITATION (JAN 2004)

(a) The Solicitation may be amended at any time prior to opening. All actual and prospective Offerors should monitor the following web site for the issuance of Amendments: www.procurement.sc.gov (b) Offerors shall acknowledge receipt of any amendment to this solicitation (1) by signing and returning the amendment, (2) by identifying the amendment number and date in the space provided for this purpose on Page Two, (3) by letter, or (4) by submitting a bid that indicates in some way that the bidder received the amendment. (c) If this solicitation is amended, then all terms and conditions which are not modified remain unchanged.

QUESTIONS FROM OFFERORS – AMENDMENT (JUN 2017)

THE SOLICITATION IS AMENDED AS PROVIDED HEREIN. INFORMATION OR CHANGES RESULTING FROM

QUESTIONS WILL BE SHOWN IN A QUESTION -AND-ANSWER FORMAT. ALL QUESTIONS RECEIVED HAVE BEEN REPRINTED BELOW. THE “STATE’S RESPONSE” SHOULD BE READ WITHOUT REFERENCE TO THE QUESTIONS. THE QUESTIONS ARE INCLUDED SOLELY TO PROVIDE A CROSS-REFERENCE TO THE POTENTIAL OFFEROR THAT SUBMITTED THE QUESTION. QUESTIONS DO NOT FORM A PART OF THE CONTRACT, THE “STATE’S RESPONSE” DOES. ANY RESTATEMENT OF PART OR ALL OF AN EXISTING PROVISION OF THE SOLICITATION IN AN ANSWER DOES NOT MODIFY THE ORIGINAL PROVISION EXCEPT AS FOLLOWS:

UNDERLINED TEXT IS ADDED TO THE ORIGINAL PROVISION. STRICKEN TEXT IS DELETED. [02-2A097-1]

Opening date/Time will Change from: 1/26/2023 @ 2:30 PM ET to 2/2/2023 @ 2:30 PM ET

Award Posting DATE CHANGE from: 2/2/2023 to 2/9/2023

Questions from Vendors

1. QUESTION:

I have just registered with the Procurement site and was told it may take up to 30 days to review and activate our account. If that is the case, how would you recommend submittals of our bid for this project? And furthermore, would the delay in registration prevent our laboratory from effectively submitting this proposal? We plan on submitting our bid online but may submit a hard copy following the instructions on page 3, however, would not have our State Vendor No. until properly approved.

State’s Response: As per page 3 of the solicitation, hard copy bids may be submitted in lieu of an online bid.

2. QUESTION:

Would a California ELAP accreditation suffice for the accreditation requirements listed under this proposal?

State’s Response: Yes.

3. QUESTION:

3.2.3.1 Bidders must be certified for this method by the DHEC Office of Environmental Laboratory Certification and/or by an acceptable governmental accreditation body. What is an acceptable governmental accreditation body for this contract – the state where the laboratory is domiciled; an EPA approved UCMR5 lab; U.S. Department of Defense certification; or something else?

State’s Response: SCDHEC does not currently certify laboratories for PFAS analysis. Accreditation or certification by any other State program, the US Department of Defense, EPA Approval to support UCMR 5 and/or any other comparable accreditation body for EPA Method 533 would meet this requirement.

4. QUESTION:

I have applied for a SC state vendor number, but understand it may take up to 30 days to have it assigned. Am I able to submit a bid with a vendor number pending?

State’s Response: As per page 3 of the solicitation, hard copy bids may be submitted in lieu of an online bid.

5. QUESTION:

Do we need to provide an extended price?

State’s Response: Extended prices are required, but unit price governs.

6. QUESTION:

Could we make a recommendation on how much deionized water would be needed an put a cap on how much we would supply?

State’s Response: The laboratory should provide enough PFAS-free water to fill one field pour blank per ten samples submitted.

7. QUESTION:

Sample Collection – will the state be collecting these or third party?

State’s Response: SCDHEC staff will collect samples.

8. QUESTION:

Does the 2ppt RL for all of the 25 compounds in EPA 533?

State’s Response: Two (2) nanograms per liter is the target reporting limit for blanks and laboratory control samples for the compounds reported in EPA Method 533. Elevated reporting limits will be acceptable in samples where interference is identified.

9. QUESTION:

Is there a single location for shipping/pick up?

State’s Response: Yes, 2600 Bull Street, Columbia, SC, 29201 unless otherwise agreed upon by SCDHEC project staff and laboratory personnel.

10. QUESTION:

How many picks up/week? Will there be a set schedule?

State’s Response: SCDHEC anticipates no more than two (2) pick-ups per week at no set schedule. Project staff will notify laboratory personnel of anticipated sampling activities at least three business days prior to collection.

11. QUESTION:

Is SCDHEC open to a strategy of holding all samples for shipment in bulk, i.e., once per week?

State’s Response: SCDHEC project staff will hold samples for up to two calendar days following collection prior to transport to the laboratory.

12. QUESTION:

Is the sample count of 400-500 private wells and 50 Field blanks the count for the 5-year total of the contract or is that the yearly sample count?

State’s Response: DHEC anticipates collecting up to 500 Samples plus up to 50 blanks in five (5) years as part of this contract.

13. QUESTION:

Section 3.3.3.1 states the bidder must be certified by SC DHEC or an acceptable governmental accrediting body. Since SC DHEC does not accredit for EPA 533 can you please define what an acceptable accrediting body consists of for this requirement to be met?

State’s Response: See response to question 3 of Amendment 1.

14. QUESTION:

Is turnaround time in section 3.4 defined in calendar days or business days?

State’s Response: The 30-day turnaround time is in calendar days beginning at transport of the samples to the laboratory, provided that the method holding time is not exceeded.

15. QUESTION:

Since the volume of PFAS free water needed for rinsing of equipment at this time is unknown. Will the awarded lab be able to charge for PFAS free water for equipment rinse purposes once that volume is determined?

State’s Response: DHEC no longer anticipates that field equipment will require a PFAS-free water rinse. PFAS-free water will only be used for field pour blanks (see response to Question 6) Cost should be incorporated in the per sample unit price.

End of Amendment 1