Amendment 1.pdf

State of South Carolina Solicitation:

Date Issued:

5400026527 04/22/2024

Procurement Officer: JENNIFER ABNEY

Request for Proposal

Amendment 1

Phone:

E-Mail Address:

(803) 737-3410 jabney@mmo.sc.gov

Mailing Address: SFAA, Div. of Procurement Services PO Box 101103

Columbia SC 29201-3734

DESCRIPTION: Security Guard Services (Armed & Unarmed)

USING GOVERNMENTAL UNIT: SC Department of Education Admin

SUBMIT OFFER BY (Opening Date/Time): 05/07/2024 11:00:00 AM (EST) (See “Deadline for Submission of Offer" provision)

QUESTIONS MUST BE RECEIVED BY: 04/15/2024 11:00:00 A M ( E S T ) (See “Questions from Offerors" provision)

NUMBER OF COPIES TO BE SUBMITTED: Submit online only. One (1) Electronic Technical marked

"Original", One (1) Redacted Electronic Technical Copy marked "Redacted”, One (1) Electronic Price marked “Original”, and One (1) Electronic Price Copy marked “Copy” See Section II. A

“DISCLOSURE OF YOUR BID / PROPOSAL and SUBMITTING CONFIDENTIAL DATA, Section II. B

“Electronic Copies- Required Media and Format”. Initial here_____ if a redacted copy is NOT necessary.

You must submit a signed copy of this form with Your Offer. By signing, You agree to be bound by the terms of the

Solicitation. You agree to hold Your Offer open for a minimum of thirty (30) calendar days after the Opening Date.

(See"Signing Your Offer" provision.)

NAME OF OFFEROR

(full legal name of business submitting the offer)

Any award issued will be issued to, and the contract will be formed with, the entity identified as the Offeror. The entity named as the offeror must be a single and distinct legal entity. Do not use the name of a branch office or a division of a larger entity if the branch or division is not a separate legal entity, i.e., a separate corporation, partnership, sole proprietorship, etc.

AUTHORIZED SIGNATURE

(Person must be authorized to submit binding offer to contract on behalf of Offeror.)

DATE SIGNED

TITLE

(business title of person signing above)

STATE VENDOR NO.

(Register to Obtain S.C. Vendor No. at www.procurement.sc.gov)

PRINTED NAME

(printed name of person signing above)

STATE OF INCORPORATION

(If you are a corporation, identify the state of incorporation.)

COVER PAGE- ON-LINE ONLY (MAR. 2015)

LOCATION: Tele-Conference Only CONFERENCE TYPE: Non-Mandatory Pre-Bid Conference

DATE & TIME: 04/03/2024 11:00:00 AM (EST)

E-mail Procurement Officer for dial-in instructions no later than 04/02/2024 at 11:00 AM (EST) to attend via tele-conference.

(As appropriate, see "Conferences - Pre-Bid/Proposal" & "Site Visit" provisions)

SUBMIT YOUR OFFER ON-LINE AT THE FOLLOWINGURL: http://www.procurement.sc.gov

Award will be posted on 05/29/2024. The award, this solicitation, any amendments, and any related notices will be posted at the following web address: http://www.procurement.sc.gov

AWARD &

AMENDMENTS

OFFEROR'S TYPE OF ENTITY: (Check one) (See “Signing Your Offer" provision.)

Sole Proprietorship Partnership Other

Corporate entity (not tax-exempt) Corporation(tax-exempt) Government entity (federal, state, or local) mailto:jabney@mmo.sc.gov http://www.procurement.sc.gov/

PAGE TWO

(Return Page Two with Your Offer)

HOME OFFICE ADDRESS (Address for offeror's home office / principal place of business)

NOTICE ADDRESS (Address to which all procurement and contract related notices should be sent.) (See "Notice" clause)

Area Code - Number - Extension Facsimile

E-mail Address

PAYMENT ADDRESS (Address to which payments will be sent.)

(See "Payment" clause)

Payment Address same as Home Office Address

Payment Address same as Notice Address (check only one)

ORDER ADDRESS (Address to which purchase orders will be sent)

(See "Purchase Orders and “Contract Documents" clauses)

Order Address same as Home Office Address

Order Address same as Notice Address (check only one)

ACKNOWLEDGMENT OF AMENDMENTS

Offerors acknowledges receipt of amendments by indicating amendment number and its date of issue. (See "Amendments to Solicitation “Provision)

Amendment No. Amendment

Issue Date

Amendment No. Amendment

Issue Date

Amendment No. Amendment

Issue Date

Amendment No. Amendment

Issue Date

DISCOUNT FOR

PROMPT PAYMENT

(See "Discount for

Prompt Payment" clause)

10Calendar Days (%) 20Calendar Days (%) 30Calendar Days (%) Calendar Days (%)

PAGE TWO (SEP 2009) End of PAGE TWO

AMENDMENTS TO SOLICITATION (JAN 2004)

The Solicitation may be amended at any time prior to opening. All actual and prospective Offerors should monitor the following web site for the issuance of Amendments: www.procurement.sc.gov (b) Offerors shall acknowledge receipt of any amendment to this solicitation (1) by signing and returning the amendment, (2) by identifying the amendment number and date in the space provided for this purpose on

Page Two, (3) by letter, or (4) by submitting a bid that indicates in some way that the bidder received the amendment. (c) If this solicitation is amended, then all terms and conditions which are not modified remain unchanged. [02-2A005-1]

AMENDMENTS TO SOLICIATION (JUN 2017)

The solicitation is amended as provided herein. Information or changes resulting from questions will be shown in a question-and-answer format. All questions received have been reprinted below. The “State’s response” should be read without reference to the questions. The questions are included solely to provide a cross-reference to the potential offeror that submitted the question. Questions do not form a part of the contract; the “state’s response” does. Any restatement of part or all of an existing provision of the solicitation in an answer does not modify the original provision except as follows: Underlined text is added to the original provision. Stricken text is deleted. [02-2A097-1]

Answers to Bidders Questions:

1. In lieu of one business office within 75 miles. Can a vendor have two business offices, each 93 and 101 miles away from the SCDE in West Columbia?

State’s Response: No.

2. What are the shifts of the (3) full-time officers?

State’s Response: The number of armed officers and shifts are determined by the Offeror. SCDE ‘s arming level is 100% armed and requires 16 hours of coverage as stated in Section III. Scope of

Work/Specifications.

3. Which shift is the Armed Officer assigned?

State’s Response: Please see answer to Question 2.

4. Page 14: “All Contractor employees assigned to SCDE must attend new employee orientation and additional training, as determined by SCDE Office of Human Resources and Facilities Director.”

State’s Response: SCDE will provide the Awarded Contractor an initial thorough walkthrough to review the post orders and/or requirements of services and will provide additional walkthrough if there is a change of management onsite.

a) How long is Orientation? (hours)

b) Is it delivered by SCDE or by Contractor?

c) What other training is required?

5. Page 16: “Security officers must have CPR training or obtain CPR training within 90 days of their start date to be set up and paid for by the security company.”

State’s Response: The Offeror must provide CPR with First Aid certification training for security officers.

o Do they want training or certification?

o Just CPR or CPR with First Aid?

6. What is your current pay rate for your guards?

State’s Response: Please see the current contract details at the following link:

https://webprod.cio.sc.gov/SCContractWeb/contractDetail.do?contractNumber=4400019498&hideR eturnButton=false

7. What is your current bill rate?

https://webprod.cio.sc.gov/SCContractWeb/contractDetail.do?contractNumber=4400019498&hide

ReturnButton=false

8. Who is your current security provider?

https://webprod.cio.sc.gov/SCContractWeb/contractDetail.do?contractNumber=4400019498&hide

ReturnButton=false

9. What are the exact hours needed of unarmed security guards and armed security guards?

State’s Response: The exact hours needed is from 7 a.m. to 11 p.m. Monday through Friday, except for State holidays.

10. Will your team choose the lowest apparent bidder to win this contract?

State’s Response: No, please see Section VI. Award Criteria.

11. Will bidders be scored on minority participation?

12. Does the contractor need to provide any vehicles for this contract?

https://webprod.cio.sc.gov/SCContractWeb/contractDetail.do?contractNumber=4400019498&hideReturnButton=false https://webprod.cio.sc.gov/SCContractWeb/contractDetail.do?contractNumber=4400019498&hideReturnButton=false https://webprod.cio.sc.gov/SCContractWeb/contractDetail.do?contractNumber=4400019498&hideReturnButton=false https://webprod.cio.sc.gov/SCContractWeb/contractDetail.do?contractNumber=4400019498&hideReturnButton=false https://webprod.cio.sc.gov/SCContractWeb/contractDetail.do?contractNumber=4400019498&hideReturnButton=false https://webprod.cio.sc.gov/SCContractWeb/contractDetail.do?contractNumber=4400019498&hideReturnButton=false