Amendment #1.pdf

State of South Carolina

Request for Proposal Amendment #1

Solicitation:

Date Issued:

Procurement Officer:

Phone:

E-Mail Address:

Mailing Address:

5400019031 01/02/2020

EMMETT KIRWAN

(803) 737-0676 KirwanEI@scdot.org SCDOT Procurement Office PO Box 191 Columbia SC 29202-0191

DESCRIPTION: Update to Construction Standard Specifications USING GOVERNMENTAL UNIT: SC Department of Transportation

SUBMIT YOUR OFFER ON-LINE AT THE FOLLOWING URL: http://www.procurement.sc.gov SUBMIT OFFER BY (Opening Date/Time): 01/08/2020 01/21/2020 14:30:00 (See "Deadline For Submission Of Offer" provision) QUESTIONS MUST BE RECEIVED BY: 12/12/2019 12:00:00 (See "Questions From Offerors" provision) NUMBER OF COPIES TO BE SUBMITTED: ONE Online CONFERENCE TYPE: Not Applicable

DATE & TIME:

(As appropriate, see "Conferences - Pre-Bid/Proposal" & "Site Visit" provisions)

LOCATION: Not Applicable

AWARD &

AMENDMENTS

Award will be posted on 01/30/2020. The award, this solicitation, any amendments, and any related notices will be posted at the following web address: http://www.procurement.sc.gov

You must submit a signed copy of this form with Your Offer. By signing, You agree to be bound by the terms of the Solicitation. You agree to hold Your Offer open for a minimum of thirty (30) calendar days after the Opening Date. (See "Signing Your Offer" provision.)

NAME OF OFFEROR

(full legal name of business submitting the offer)

Any award issued will be issued to, and the contract will be formed with, the entity identified as the Offeror. The entity named as the offeror must be a single and distinct legal entity. Do not use the name of a branch office or a division of a larger entity if the branch or division is not a separate legal entity, i.e., a separate corporation, partnership, sole proprietorship, etc.

AUTHORIZED SIGNATURE

(Person must be authorized to submit binding offer to contract on behalf of Offeror.)

DATE SIGNED

TITLE

(business title of person signing above)

STATE VENDOR NO.

(Register to Obtain S.C. Vendor No. at www.procurement.sc.gov)

PRINTED NAME

(printed name of person signing above)

STATE OF INCORPORATION

(If you are a corporation, identify the state of incorporation.)

OFFEROR'S TYPE OF ENTITY: (Check one) (See "Signing Your Offer" provision.)

___ Sole Proprietorship ___ Partnership ___ Other_____________________________

___ Corporate entity (not tax-exempt) ___ Corporation (tax-exempt) ___ Government entity (federal, state, or local)

COVER PAGE - ON-LINE ONLY (MAR. 2015)

mailto:KirwanEI@scdot.org http://www.procurement.sc.gov/ http://www.procurement.sc.gov/ http://www.procurement.sc.gov/

QUESTIONS FROM OFFERORS - AMENDMENT (JUN 2017)

THE SOLICITATION IS AMENDED AS PROVIDED HEREIN. INFORMATION OR CHANGES RESULTING FROM QUESTIONS WILL BE SHOWN IN A QUESTION-AND-ANSWER FORMAT. ALL QUESTIONS RECEIVED HAVE BEEN REPRINTED BELOW. THE “STATE’S RESPONSE” SHOULD BE READ WITHOUT REFERENCE TO THE

QUESTIONS. THE QUESTIONS ARE INCLUDED SOLELY TO PROVIDE A CROSS-REFERENCE TO THE

POTENTIAL OFFEROR THAT SUBMITTED THE QUESTION. QUESTIONS DO NOT FORM A PART OF THE CONTRACT; THE “STATE’S RESPONSE” DOES. ANY RESTATEMENT OF PART OR ALL OF AN EXISTING PROVISION OF THE SOLICITATION IN AN ANSWER DOES NOT MODIFY THE ORIGINAL PROVISION EXCEPT AS FOLLOWS: UNDERLINED TEXT IS ADDED TO THE ORIGINAL PROVISON. STRICKEN TEXT IS DELETED.

[02-2A097-1]

1. On p. 13 of the RFP, SCDOT has stated the following: “The selected firm will complete a thorough review of the existing technical content and recommend changes to subject matter experts within the department.” Has SCDOT identified specific Sections or Subsections of the Standard Specifications that require significant evaluation and revision?

SCDOT is seeking a complete evaluation of all sections and subsections of the Standard Specifications along with necessary revisions to produce a concise Standard Specifications that covers most of the common contractual requirements and work items used by SCDOT. SCDOT anticipates sections requiring significant revision have current supplemental specifications and/or common special provisions that could be incorporated into the Standard Specifications such as Division 600, Section 107, Section 714, etc.

2. Has SCDOT identified any Sections or Subsections that require a total rewrite or major expansion?

Division 600 could potentially benefit from a “total rewrite.” It now contains a fair amount of repetitive language and is not always consistent with notes in standard drawings.

3. Page 13 of the RFP states the following, “The selected firm will update the standard specifications with a consistent method of specifications throughout.” Can SCDOT elaborate on this objective? Has SCDOT identified specific Sections or Subsections within the Standard Specifications where a performance-based specification is preferred?

SCDOT specifications currently utilize a combination of Method, End Result, and QC/QA specifications. We are seeking more consistency in the method, where appropriate, and are willing to take performance-based into consideration but we have not identified any specific areas where it is preferred.

4. Does the goal of consistency also apply to other aspects of the Standard Specifications (e.g., writing style, reducing complexity, limiting the scope to common work items)?

Yes, consistency across all aspects is desired to include retention and improvement of Active Voice and Imperative Mood. If current items included in the specifications are no longer warranted, they could be potentially removed to reduce complexity and limit scope as long as adequate coverage is retained.

5. Has the construction industry identified any serious problems with the current Standard

Specifications that need to be evaluated in the update?

The following have been identified as problems that need to be evaluated in the update.

• Age of Standard Specifications

• Number, type, and proliferation of supporting specifications (special provisions, supplemental specifications, supplemental technical specifications, etc.)

• Consistency in how specifications are organized and coordinated.

Printing and Binding Questions

1. On p. 13 of the RFP, Section III. Scope of Work/Specifications, it states: “The selected firm shall perform the necessary work to print and bind 2,000 copies of the updated standard specifications.” The following questions apply:

a. Will the updated Standard Specifications be placed loose-leaf in 3-ring binders, or will the Standard Specifications be perfect bound like the current Standard Specifications?

The updated Standard Specifications will be perfect bound.

b. If perfect bound, will there be significant changes to the cover design (e.g., different cover material, add picture on the cover)?

The cover will be very similar to the current cover in content. The color of the cover will be determined and will be different from the current color.

c. If the Standard Specifications will be bound similar to the current Standard Specifications, what will the page size be ― 6x9 or 8.5x11?

The intent is to maintain the current dimensions (approximately 6” x 9”). If the volume of the content creates issues with those dimensions, this can be reconsidered.

d. The following questions apply if the Standard Specifications will be placed in a 3-ring binder:

i. The SCDOT Construction Manual was printed using 24/60 3HD White Bond/Offset mylar reinforced paper. Will this be required for the updated Specifications?

N/A. The updated Standard Specifications will not be placed in a three ring binder.

ii. Will the tabs be required to be mylar reinforced?

N/A. The updated Standard Specifications will not be placed in a three ring binder.

iii. Will the vendor be required to assemble the Standard Specifications (i.e., placing the text, tabs, sheet lifters, etc., into the binders and shrink wrapping everything together).

N/A. The updated Standard Specifications will not be placed in a three ring binder.

2. For the required 1000 USB flash drives, will there be a printed logo or text on the drives? If yes, will the logo/text be in a single color or multiple colors?

Yes. Single color “SCDOT” logo.