Amendment #1.pdf

State of South Carolina

Request for Proposal Amendment #1

Solicitation:

Date Issued:

Procurement Officer:

Phone:

E-Mail Address:

Mailing Address:

5400020335 10/06/2020

EMMETT KIRWAN

(803) 737-0676 KirwanEI@scdot.org SCDOT Procurement Office PO Box 191 Columbia SC 29202-0191

DESCRIPTION: Turning Movement Counts USING GOVERNMENTAL UNIT: SC Department of Transportation

SUBMIT YOUR OFFER ON-LINE AT THE FOLLOWING URL: http://www.procurement.sc.gov SUBMIT OFFER BY (Opening Date/Time): 10/22/2020 14:30:00 (See "Deadline For Submission Of Offer" provision) QUESTIONS MUST BE RECEIVED BY: 10/05/2020 12:00:00 (See "Questions From Offerors" provision)

NUMBER OF COPIES TO BE SUBMITTED: ONE ONLINE

CONFERENCE TYPE: Not Applicable

DATE & TIME:

(As appropriate, see "Conferences - Pre-Bid/Proposal" & "Site Visit" provisions)

LOCATION: Not Applicable

AWARD &

AMENDMENTS

Award will be posted on 11/12/2020. The award, this solicitation, any amendments, and any related notices will be posted at the following web address: http://www.procurement.sc.gov

You must submit a signed copy of this form with Your Offer. By signing, You agree to be bound by the terms of the Solicitation. You agree to hold Your Offer open for a minimum of thirty (30) calendar days after the Opening Date. (See "Signing Your Offer" provision.)

NAME OF OFFEROR

(full legal name of business submitting the offer)

Any award issued will be issued to, and the contract will be formed with, the entity identified as the Offeror. The entity named as the offeror must be a single and distinct legal entity. Do not use the name of a branch office or a division of a larger entity if the branch or division is not a separate legal entity, i.e., a separate corporation, partnership, sole proprietorship, etc.

AUTHORIZED SIGNATURE

(Person must be authorized to submit binding offer to contract on behalf of Offeror.)

DATE SIGNED

TITLE

(business title of person signing above)

STATE VENDOR NO.

(Register to Obtain S.C. Vendor No. at www.procurement.sc.gov)

PRINTED NAME

(printed name of person signing above)

STATE OF INCORPORATION

(If you are a corporation, identify the state of incorporation.)

OFFEROR'S TYPE OF ENTITY: (Check one) (See "Signing Your Offer" provision.)

___ Sole Proprietorship ___ Partnership ___ Other_____________________________

___ Corporate entity (not tax-exempt) ___ Corporation (tax-exempt) ___ Government entity (federal, state, or local)

COVER PAGE - ON-LINE ONLY (MAR. 2015)

mailto:KirwanEI@scdot.org http://www.procurement.sc.gov/ http://www.procurement.sc.gov/ http://www.procurement.sc.gov/

QUESTIONS FROM OFFERORS - AMENDMENT (JUN 2017)

THE SOLICITATION IS AMENDED AS PROVIDED HEREIN. INFORMATION OR CHANGES RESULTING FROM QUESTIONS WILL BE SHOWN IN A QUESTION-AND-ANSWER FORMAT. ALL QUESTIONS RECEIVED HAVE BEEN REPRINTED BELOW. THE “STATE’S RESPONSE” SHOULD BE READ WITHOUT REFERENCE TO THE

QUESTIONS. THE QUESTIONS ARE INCLUDED SOLELY TO PROVIDE A CROSS-REFERENCE TO THE

POTENTIAL OFFEROR THAT SUBMITTED THE QUESTION. QUESTIONS DO NOT FORM A PART OF THE CONTRACT; THE “STATE’S RESPONSE” DOES. ANY RESTATEMENT OF PART OR ALL OF AN EXISTING PROVISION OF THE SOLICITATION IN AN ANSWER DOES NOT MODIFY THE ORIGINAL PROVISION EXCEPT AS FOLLOWS: UNDERLINED TEXT IS ADDED TO THE ORIGINAL PROVISON. STRICKEN TEXT IS DELETED.

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1. Who was the previous vendor for Turning Movement Counts for SC Department of Transportation?

Short Counts

2. How many Turning Movement Counts locations are anticipated to be conducted under bid solicitation per calendar year?

There is not an anticipated number at this time. Counts are requested as needed.

3. How many Turning Movement Counts locations are anticipated to be conducted for the year 2021?

There is not an anticipated number at this time. Counts are requested as needed.

4. How many Turning Movement Counts locations were conducted in 2019?

In 2019, approximately 44 turning movement counts were conducted at various locations.

5. How much was spent on turning movement counts during 2019?

In calendar year 2019, approximately $19,000 was spent on turning movement counts.

6. For Roundabout video per leg processing. Is the bid per leg or for the whole roundabout?

This price would be for the whole roundabout.

The Roundabout (to include legs) video collection and processing count data from the video collection file. (Example: 4-HOUR Roundabout Video Collection for four (4) legs and to process count data from the video collection file)

*In addition, the Roundabout (to include legs) Video Collection and Processing Count Data from the Video Collection File Pricing Schedule has been amended from Six (6) legs to Five (5) or more legs.

7. What software does SCDOT accept to merge video for multiple cameras?

The vendor will be responsible for merging all video from multiple cameras. See Solicitation page 18 – For all Video Processing. The final product shall be viewable on a Windows 10 computer

8. Is it possible to provide insurance information post-award.

Yes

9. On the pricing schedule, under the “Turning Movement/Bicycle Count”, section, will we be allowed to use video data collection practices as well as in person manual counts?

If SCDOT only authorizes the “Turning Movement/Bicycle Count” and the vendor elects to also use video collection, the video collection will be at the contractor’s expense.

10. On the pricing schedule, under the “VIDEO COLLECTION/Processing Count data from Video File”, section is this a price per hour of video collected and/or counted? Or is it a price for, as an example for Cell 18A of the pricing spreadsheet, a “4-HOUR” count using video data collection techniques (which involves physically hanging the cameras, collecting video, counting video, and submitting final count product)?

It is the price, inclusive of all necessary labor to complete the count. There is not a separate pay item for the items listed above.

11. Under Instructions to Offerors on Page 13, the Solicitation states that "(c) The contents of your offer must be divided into two parts, the technical proposal and the business proposal. Each part should be bound in a single volume." This does not match the requested documents for the online uploads. Can you clarify that the two documents to be uploaded are 1. Proposal with Attachments and 2. Excel Spreadsheet?

You should have two documents, uploaded separately. One is your proposal, i.e.

technical proposal, with the attachments. The other is the Excel spreadsheet.

12. Under Information for Offerors to Submit on page 20 there is the Minority Participation Questionnaire. In each submission are you expecting to see this document? If so, does it count towards the 15 page limit?

Yes, this should be submitted. No, it does not count toward your 15 page limit.