AMENDMENT 1.pdf

SAP

State of South Carolina

AMENDMENT 1

Solicitation:

Date Issued:

Procurement Officer:

Phone:

E-Mail Address:

5400021335 5/24/2021

KELLY COBIAN

803.898.3483 cobiankl@dhec.sc.gov

DESCRIPTION: Groundwater Sampling Investigations at Underground Storage Tank Facilities USING GOVERNMENTAL UNIT: South Carolina Department of Health & Environmental Control

SUBMIT YOUR OFFER ON-LINE AT THE FOLLOWING URL: http://www.procurement.sc.gov SUBMIT OFFER BY (Opening Date/Time): 5/27/2021 2:30 PM ET. 6/3/2021 2:30 PM ET(See "Deadline For Submission Of Offer" provision) QUESTIONS MUST BE RECEIVED BY: 5/14/2021 2:30 PM ET. Question and answer period has ended (See "Questions From Offerors" provision) NUMBER OF COPIES TO BE SUBMITTED: 1 (online preferred) CONFERENCE TYPE: NON- Mandatory Prebid

DATE & TIME: 5/13/2021 10:00 AM

(As appropriate, see "Conferences - Pre-Bid/Proposal" & "Site Visit" provisions)

LOCATION: Microsoft Teams (online) Email Stephanie Briney for meeting access instructions, no later than 5/10/2021.

brineysm@dhec.sc.gov (see section IIB for more information)

AWARD &

AMENDMENTS

Award will be posted on 6/10/2021. The award, this solicitation, any amendments, and any related notices will be posted at the following web address: http://www.procurement.sc.gov

You must submit a signed copy of this form with Your Offer. By signing, You agree to be bound by the terms of the Solicitation. You agree to hold Your Offer open for a minimum of thirty (30) calendar days after the Opening Date. (See "Signing Your Offer" provision.)

NAME OF OFFEROR

(full legal name of business submitting the offer)

Any award issued will be issued to, and the contract will be formed with, the entity identified as the Offeror. The entity named as the offeror must be a single and distinct legal entity. Do not use the name of a branch office or a division of a larger entity if the branch or division is not a separate legal entity, i.e., a separate corporation, partnership, sole proprietorship, etc.

AUTHORIZED SIGNATURE

(Person must be authorized to submit binding offer to contract on behalf of Offeror.)

DATE SIGNED

TITLE

(business title of person signing above)

STATE VENDOR NO.

(Register to Obtain S.C. Vendor No. at www.procurement.sc.gov )

PRINTED NAME

(printed name of person signing above)

STATE OF INCORPORATION

(If you are a corporation, identify the state of incorporation.)

OFFEROR'S TYPE OF ENTITY: (Check one) (See "Signing Your Offer" provision.)

___ Sole Proprietorship ___ Partnership ___ Other_____________________________

___ Corporate entity (not tax-exempt) ___ Corporation (tax-exempt) ___ Government entity (federal, state, or local)

COVER PAGE - ON-LINE ONLY (MAR. 2015)

mailto:cobiankl@dhec.sc.gov http://www.procurement.sc.gov/ mailto:brineysm@dhec.sc.gov http://www.procurement.sc.gov/ http://www.procurement.sc.gov/

PAGE TWO

(Return Page Two with Your Offer)

HOME OFFICE ADDRESS (Address for offeror's home office / principal place of business)

NOTICE ADDRESS (Address to which all procurement and contract related notices should be sent.) (See "Notice" clause)

Area Code - Number - Extension Facsimile

E-mail Address

PAYMENT ADDRESS (Address to which payments will be sent.)

(See "Payment" clause)

____Payment Address same as Home Office Address ____Payment Address same as Notice Address (check only one)

ORDER ADDRESS (Address to which purchase orders will be sent) (See "Purchase Orders and "Contract Documents" clauses)

____Order Address same as Home Office Address ____Order Address same as Notice Address (check only one)

ACKNOWLEDGMENT OF AMENDMENTS

Offerors acknowledges receipt of amendments by indicating amendment number and its date of issue. (See "Amendments to Solicitation" Provision) Amendment No. Amendment Issue

Date Amendment No. Amendment Issue

Date Amendment No. Amendment Issue

Date Amendment No. Amendment Issue

Date

DISCOUNT FOR

PROMPT PAYMENT

(See "Discount for Prompt

Payment" clause)

10 Calendar Days (%) 20 Calendar Days (%) 30 Calendar Days (%) _____Calendar Days (%)

PAGE TWO (SEP 2009) End of PAGE TWO

INSTRUCTIONS FOR OFFERORS SUBMITTING BIDS ON LINE

All Offerors desiring to respond to this solicitation should register and submit your response online. To respond online, Offeror must follow the new South Carolina Enterprise Information System (SCEIS) vendor registration instructions found at the South Carolina Procurement Information Center website address of: https://procurement.sc.gov/. If Offeror is registered in the old procurement system, Offerors must register or update their information in the new SCEIS system. Once the registration process is complete, the system will generate a SCEIS vendor user ID and password. The Offeror must keep this information current or the Offeror will not be able to submit future bids.

Offerors will need to follow these instructions carefully when responding to the solicitation online.

1. The original solicitation response should be submitted online and it will be the official response.

2. All Offerors must attach all additional requested documents to their response in the online system. These documents can be attached under the “Notes and Attachments” tab of the online solicitation either on the main page or under the necessary line item.

OFFERORS ENCOUNTERING REGISTRATION OR BIDDING PROBLEMS SHOULD CONTACT:

SCEIS Help Desk (803) 896-0001 Select Option 1 then Option 2 Monday – Friday 8:00 AM – 4:30 PM

Offeror instructions can be found at:

https://procurement.sc.gov/vendor/submitting-offers

NOTICE

• To submit bids vendors must use Internet Explorer 8, 9 or 10, which is compatible with SAP. Other browsers such as Internet Explorer 11, Google Chrome, or Mozilla Firefox will not function properly and may prohibit bid submissions.

• It will be the responsibility of each bidder to ensure that their response was submitted properly. The Response Status must indicate 'Submitted'. If the response is in a 'HELD' or 'SAVED' status, you MUST go back in the system and submit the response before it can be 'ACCEPTED' by the State.

• Bidders are encouraged to review the 'Simulation for Bid Creation' before trying to submit their response.

• Electronic bid submission (SRM Login) – https://sceisauth.sc.gov/vpn/tmindex.html

• Submitting Confidential Data - https://procurement.sc.gov/legal/general-info

INSTRUCTIONS FOR OFFERORS SUBMITTING HARD COPY BIDS

Mailing Address: Opening/Physical Address:

SC DHEC – Division of Procurement Services SCDHEC – Division of Procurement Services Bureau of Business Management Bureau of Business Management Columbia Mills Building Columbia Mills Building – 4th Floor 301 Gervais Street 301 Gervais Street Columbia, S.C. 29201 Columbia, S.C. 29201 See Section II.A. – Public Opening Information – DHEC Clause

1. Offerors shall submit their bid in a sealed package.

2. The solicitation number and opening date must appear on the package exterior

3. Offerors shall submit one (1) copy.

PLEASE NOTE THAT IF TERMS AND CONDITIONS ARE OBJECTED OR QUALIFIED OR OFFEROR

INCLUDES ADDITIONAL TERMS AND CONDITIONS TO BE CONSIDERED, THE OFFER WILL BE

DEEMED NON-RESPONSIVE AND WILL BE ELIMINATED FROM FURTHER CONSIDERATION.

IF YOU QUALIFY YOUR OFFER WITH A STATEMENT SUCH AS, “THIS IS NOT AN OFFER”, THE OFFER

WILL BE DEEMED “NON-RESPONSIVE” AND REMOVED FROM FURTHER CONSIDERATION.

https://procurement.sc.gov/ https://procurement.sc.gov/vendor/submitting-offers https://sceisauth.sc.gov/vpn/tmindex.html https://procurement.sc.gov/legal/general-info

OFFEROR BID SUBMISSION VALIDATION

After submitting an online response to a solicitation, Offerors may validate their submission with the following steps:

STEP 1: Go back to the initial ‘RFx and Auctions’ screen

STEP 2: Select the ‘Refresh’ button to update the screen.

STEP 3: Make sure the RFx you responded to, has your specific bid response number ‘55xxxxxxxx’ displayed in the Response Number column and the Response Status column has a status of ‘Submitted’, before you log off.

NOTE: You also have the ability to print out a copy of your submission by selecting the ‘Print Preview’ button after your offer has been submitted.

AMENDMENT ONE (1)

SOLICITATION 5400021335

DESCRIPTION: Groundwater Sampling Investigations at Underground Storage Tank Facilities

AMENDMENTS TO SOLICITATION (JAN 2004)

(a) The Solicitation may be amended at any time prior to opening. All actual and prospective Offerors should monitor the following web site for the issuance of Amendments: www.procurement.sc.gov (b) Offerors shall acknowledge receipt of any amendment to this solicitation (1) by signing and returning the amendment, (2) by identifying the amendment number and date in the space provided for this purpose on Page Two, (3) by letter, or

(4) by submitting a bid that indicates in some way that the bidder received the amendment. (c) If this solicitation is amended, then all terms and conditions which are not modified remain unchanged. [02-2A005-1]

QUESTIONS FROM OFFERORS – AMENDMENT (JUN 2017)

THE SOLICITATION IS AMENDED AS PROVIDED HEREIN. INFORMATION OR CHANGES

RESULTING FROM QUESTIONS WILL BE SHOWN IN A QUESTION-AND-ANSWER FORMAT. ALL

QUESTIONS RECEIVED HAVE BEEN REPRINTED BELOW. THE “STATE’S RESPONSE” SHOULD BE

READ WITHOUT REFERENCE TO THE QUESTIONS. THE QUESTIONS ARE INCLUDED SOLELY TO

PROVIDE A CROSS-REFERENCE TO THE POTENTIAL OFFEROR THAT SUBMITTED THE QUESTION.

QUESTIONS DO NOT FORM A PART OF THE CONTRACT; THE “STATE’S RESPONSE” DOES. ANY

RESTATEMENT OF PART OR ALL OF AN EXISTING PROVISION OF THE SOLICITATION IN AN

ANSWER DOES NOT MODIFY THE ORIGINAL PROVISION EXCEPT AS FOLLOWS:

UNDERLINED TEXT IS ADDED TO THE ORIGINAL PROVISON. STRICKEN TEXT IS DELETED.

[02-2A097-1]

CHANGES

The bid opening date, 5/27/2021 at 2:30 PM ET has changed. The new date of opening will be June 3, 2021, at 2:30 PM ET.

QUESTIONS AND ANSWERS

The following prospective offeror questions and responses are hereby incorporated into the above referenced solicitation.

1. Will each completed report require a full-time registered professional’s signature and stamp to include groundwater contour potentiometric maps with for a minimum of shallow and deep aquifers and COC isopleths maps at the discretion of the registered professional reviewer in coordination with the SCDHEC Project Manager?

A. State’s Response- Change: Per DOCUMENTATION/REPORTING/INVOICING (b) “The report submitted to the UST Management Division must be signed and sealed by a Professional Engineer or a Professional Geologist registered in the State of South Carolina.” Under no circumstances should a report be submitted without meeting this requirement.

2. Will the SCDHEC Project Manager be required to designate specific COC constituents for isopleth generation in the SSWP request memorandum?

A. State’s Response- No Change: The UST Project Manager will be required to designate the specific CoC constituents for isopleth map generation in the SSWP request. The Contractor also has the ability, although not required, to coordinate with the project manager to develop isopleth maps to better represent CoC distribution more efficiently across the site.

3. If the quality of a site map provided by the SCDHEC Project Manager is insufficient, how will the contractor be reimbursed for time spent at SCDHEC Freedom of Information Office? Perhaps a comprehensive survey should be added to address inadequate site maps.

A. State’s Response- Change: The UST Management Division will not reimburse for time spent at the SCDHEC FOI office. Comprehensive surveys are outside the intended scope of this contract. If the quality of the information provided by the UST Project Manager is insufficient to perform any part of the requested work or meet the specifications of the contract it will be up to the Contractor to request more adequate information from the UST Project Manager or return the request to the UST Contract Manager and a new SSWP request will be provided.

SSWP requests should be returned in the same manner as requests above the minimum described in PERFORMANCE (b)(1).

4. If a receptor survey or tax maps are not requested, is the contractor obligated to include receptor information and tax map owner names, addresses, and phone numbers as well as a list of sampling points on each parcel in tabular form in the completed report?

A. Yes, but only as a summary of the information provided by the UST Project Manager in the Field Activity Package.

5. If a conflict should arise during sampling activities, would a contractors ACQAP or SOP on file supersede the SCDHEC UST QAPP Revision 4.0?

A. State’s Response- No Change: All sampling points should be sampled in accordance with the UST

Programmatic Quality Assurance Program Plan (QAPP 4.0), unless otherwise specified in the Contract. Any conflict while on site should be addressed with the UST Project Manager. If a resolution cannot be attained or the conflict is a recurring issue, then the Contract Manager or Section Manager should be notified to address any quality assurance issues.

6. If the quality of provided information/site maps is not sufficient to produce reasonable groundwater contour maps/COC isopleths, is the registered professional required to stamp the report?

A. State’s Response- No Change: Per DOCUMENTATION/REPORTING/INVOICING (b) “The report submitted to the UST Management Division must be signed and sealed by a Professional Engineer or a Professional Geologist registered in the State of South Carolina.” Under no circumstances should a report be submitted without meeting this requirement.

If the quality of the information provided by the UST Project Manager is insufficient to perform any part of the requested work or meet the specifications of the contract it will be up to the Contractor to request more adequate information from the UST Project Manager or return the request to the UST Contract Manager and a new SSWP request will be provided. SSWP requests should be returned in the same manner as requests above the minimum described in PERFORMANCE (b)(1).

7. Will the contractor be required to collect photo documentation of inactive water supply wells? If so, will the contractor be compensated?

A. State’s Response- Change: Photo documentation will be required even when a sample is not collected.

Compensation would fall under WORK SCOPE/LINE ITEM/SPECIFICATIONS FOR SAMPLING (y) to be specified when completing Attachment A – Bidding Schedule ITEM S. Report Preparation/Project Coordination percentage.

8. If a monitoring well is purged dry and does not equilibrate while the contractor is on-site, will SCDHEC allow for additional mobilizations or supplementary compensation to remobilize to the site and collect a sample.

A. State’s Response- Change: For wells that are purged dry, the well should be allowed to equilibrate for at least three hours or until the water level has reached eighty (80) percent of its level prior to purging before sampling.

Additional mobilizations or supplementary compensation will not be considered.

9. What is the one required isopleth that needs to be included in the completed report according to the Bidding Schedule?

A. State’s Response- No Change: Isopleth maps are only required upon request. In a set of Isopleth maps, one will serve as a substitute for the required CoC Site Map. For example, if three isopleths were requested one would be considered a substitute for the required CoC site Map and the other two would be reimbursed as additional Isopleth maps.