Amendment 1.pdf

SAP

State of South Carolina

Invitation For Bid

Amendment 1

Solicitation:

Date Issued:

Procurement Officer:

Phone:

E-Mail Address:

Mailing Address:

5400021688 July 9, 2021

JOHN HARLESTON

803-898-8054

HARLESJ1@DHEC.SC.GOV

SC DHEC

Attn: Procurement Services Division 301 Gervais Street, 4th Floor Columbia SC 29201-3073

DESCRIPTION: Content Management System

USING GOVERNMENTAL UNIT: South Carolina Department of Health & Environmental Control

SUBMIT YOUR OFFER ON-LINE AT THE FOLLOWING URL: http://www.procurement.sc.gov

SUBMIT OFFER BY (Opening Date/Time): 07/15/2021 14:30:00 ET (See "Deadline For Submission Of Offer" provision)

QUESTIONS MUST BE RECEIVED BY: DATE HAS PASSED (See "Questions From Offerors" provision)

NUMBER OF COPIES TO BE SUBMITTED: **See Pages 5-7**

CONFERENCE TYPE: Not Applicable

DATE & TIME:

(As appropriate, see "Conferences - Pre-Bid/Proposal" & "Site Visit" provisions)

LOCATION: Not Applicable

AWARD &

AMENDMENTS

Award will be posted on 07/22/2021. The award, this solicitation, any amendments, and any related notices will be posted at the following web address: http://www.procurement.sc.gov

You must submit a signed copy of this form with Your Offer. By signing, You agree to be bound by the terms of the Solicitation. You agree to hold Your Offer open for a minimum of thirty (30) calendar days after the Opening Date. (See "Signing Your Offer" provision.)

NAME OF OFFEROR

(full legal name of business submitting the offer)

Any award issued will be issued to, and the contract will be formed with, the entity identified as the Offeror. The entity named as the offeror must be a single and distinct legal entity. Do not use the name of a branch office or a division of a larger entity if the branch or division is not a separate legal entity, i.e., a separate corporation, partnership, sole proprietorship, etc.

AUTHORIZED SIGNATURE

(Person must be authorized to submit binding offer to contract on behalf of Offeror.)

DATE SIGNED

TITLE

(business title of person signing above)

STATE VENDOR NO.

(Register to Obtain S.C. Vendor No. at www.procurement.sc.gov)

PRINTED NAME

(printed name of person signing above)

STATE OF INCORPORATION

(If you are a corporation, identify the state of incorporation.)

OFFEROR'S TYPE OF ENTITY: (Check one) (See "Signing Your Offer" provision.)

___ Sole Proprietorship ___ Partnership ___ Other_____________________________

___ Corporate entity (not tax-exempt) ___ Corporation (tax-exempt) ___ Government entity (federal, state, or local)

PAGE TWO

(Return Page Two with Your Offer)

HOME OFFICE ADDRESS (Address for offeror's home office / principal place of business)

NOTICE ADDRESS (Address to which all procurement and contract related notices should be sent.) (See "Notice" clause)

_________________________________________________ Area Code - Number - Extension Facsimile

_________________________________________________ E-mail Address

PAYMENT ADDRESS (Address to which payments will be sent.)

(See "Payment" clause)

____Payment Address same as Home Office Address ____Payment Address same as Notice Address (check only one)

ORDER ADDRESS (Address to which purchase orders will be sent) (See "Purchase Orders and "Contract Documents" clauses)

____Order Address same as Home Office Address ____Order Address same as Notice Address (check only one)

ACKNOWLEDGMENT OF AMENDMENTS

Offerors acknowledges receipt of amendments by indicating amendment number and its date of issue. (See "Amendments to Solicitation" Provision) Amendment No. Amendment Issue

Date Amendment No. Amendment Issue

Date Amendment No. Amendment Issue

Date Amendment No. Amendment Issue

Date

DISCOUNT FOR

PROMPT PAYMENT

(See "Discount for Prompt

Payment" clause)

10 Calendar Days (%) 20 Calendar Days (%) 30 Calendar Days (%) _____Calendar Days (%)

PREFERENCES - A NOTICE TO VENDORS (SEP. 2009): On June 16, 2009, the South Carolina General Assembly rewrote the law governing preferences available to in-state vendors, vendors using in-state subcontractors, and vendors selling in-state or US end products. This law appears in Section 11-35-1524 of the South Carolina Code of Laws. A summary of the new preferences is available at www.procurement.sc.gov/preferences. ALL THE PREFERENCES MUST BE CLAIMED AND ARE APPLIED BY LINE ITEM, REGARDLESS OF WHETHER AWARD IS MADE BY

ITEM OR LOT. VENDORS ARE CAUTIONED TO CAREFULLY REVIEW THE STATUTE BEFORE

CLAIMING ANY PREFERENCES. THE REQUIREMENTS TO QUALIFY HAVE CHANGED. IF YOU

REQUEST A PREFERENCE, YOU ARE CERTIFYING THAT YOUR OFFER QUALIFIES FOR THE

PREFERENCE YOU'VE CLAIMED. IMPROPERLY REQUESTING A PREFERENCE CAN HAVE SERIOUS

CONSEQUENCES. [11-35-1524(E)(4)&(6)]

PREFERENCES - ADDRESS AND PHONE OF IN-STATE OFFICE: Please provide the address and phone number for your in-state office in the space provided below. An in-state office is necessary to claim either the Resident Vendor Preference (11-35-1524(C)(1)(i)&(ii)) or the Resident Contractor Preference (11-35-1524(C)(1)(iii)). Accordingly, you must provide this information to qualify for the preference. An in-state office is not required, but can be beneficial, if you are claiming the Resident Subcontractor Preference (11-35-1524(D)).

INSTRUCTIONS FOR OFFERORS SUBMITTING BIDS ON LINE

All Offerors desiring to respond to this solicitation should register and submit your response online. To respond online, Offeror must follow the new South Carolina Enterprise Information System (SCEIS) vendor registration instructions found at the South Carolina Procurement Information Center website address of:

http://www.procurement.sc.gov/. If Offeror is registered in the old procurement system, Offerors must register or update their information in the new SCEIS system. Once the registration process is complete, the system will generate a SCEIS vendor user ID and password. The Offeror must keep this information current or the Offeror will not be able to submit future bids.

Offerors will need to follow these instructions carefully when responding to the solicitation online.

1. The original solicitation response should be submitted online and it will be the official response.

2. All Offerors must attach all additional requested documents to their response in the online system. These documents can be attached under the “Notes and Attachments” tab of the online solicitation either on the main page or under the necessary line item.

OFFERORS ENCOUNTERING REGISTRATION OR BIDDING PROBLEMS SHOULD CONTACT:

DSIT Help Desk (803) 896-0001 Select Option 1 then Option 2 Monday – Friday 8:00 AM – 4:30 PM

Offeror instructions can be found at:

https://procurement.sc.gov/vendor/submitting-offers

NOTICE

• To submit bids vendors must use Internet Explorer 8, 9 or 10, which is compatible with SAP. Other browsers such as Internet Explorer 11, Google Chrome, or Mozilla Firefox will not function properly and may prohibit bid submissions.

• It will be the responsibility of each bidder to ensure that their response was submitted properly. The Response Status must indicate 'Submitted'. If the response is in a 'HELD' or 'SAVED' status, you MUST go back in the system and submit the response before it can be 'ACCEPTED' by the State.

• Bidders are encouraged to review the 'Simulation for Bid Creation' before trying to submit their response.

• Electronic bid submission (SRM Login) – https://vendorportal.sc.gov/irj/portal

• Submitting Confidential Data - https://procurement.sc.gov/legal/general-info

INSTRUCTIONS FOR OFFERORS SUBMITTING HARD COPY BIDS

Mailing Address: Physical Address:

SC DHEC – Division of Procurement Services SCDHEC – Division of Procurement Services Bureau of Business Management Bureau of Business Management 2600 Bull Street Columbia Mills Building – 4th Floor Columbia, S.C. 29201 301 Gervais Street Columbia, S.C. 29201

See Section II.A. – Public Opening Information – DHEC Clause

1. Offerors shall submit one (1) copy.

2. The solicitation number and opening date must appear on the package exterior.

PLEASE NOTE THAT IF TERMS AND CONDITIONS ARE OBJECTED OR QUALIFIED OR OFFEROR

INCLUDES ADDITIONAL TERMS AND CONDITIONS TO BE CONSIDERED, THE OFFER WILL BE

DEEMED NON-RESPONSIVE AND WILL BE ELIMINATED FROM FURTHER CONSIDERATION.

IF YOU QUALIFY YOUR OFFER WITH A STATEMENT SUCH AS, “THIS IS NOT AN OFFER”, THE

OFFER WILL BE DEEMED “NON-RESPONSIVE” AND REMOVED FROM FURTHER

CONSIDERATION.

OFFEROR BID SUBMISSION VALIDATION

After submitting an online response to a solicitation, Offerors may validate their submission with the following steps:

STEP 1: Go back to the initial ‘RFx and Auctions’ screen

STEP 2: Select the ‘Refresh’ button to update the screen.

STEP 3: Make sure the RFx you responded to, has your specific bid response number ‘55xxxxxxxx’ displayed in the Response Number column and the Response Status column has a status of ‘Submitted’, before you log off.

NOTE: You also have the ability to print out a copy of your submission by selecting the ‘Print Preview’ button after your offer has been submitted.

AMENDMENT ONE

Solicitation No. 5400021688

DESCRIPTION: Content Management System

AMENDMENTS TO SOLICITATION (JAN 2004)

(a) The Solicitation may be amended at any time prior to opening. All actual and prospective Offerors should monitor the following web site for the issuance of Amendments:

www.procurement.sc.gov (b) Offerors shall acknowledge receipt of any amendment to this solicitation (1) by signing and returning the amendment, (2) by identifying the amendment number and date in the space provided for this purpose on Page Two, (3) by letter, or (4) by submitting a bid that indicates in some way that the bidder received the amendment. (c) If this solicitation is amended, then all terms and conditions which are not modified remain unchanged. [02-2A005-1]

QUESTIONS FROM OFFERORS – AMENDMENT (JUN 2017)

This solicitation is amended as provided herein, information or changes resulting from questions will be shown in a question–and-answer format. All questions received have been reprinted below. The “State’s Response” should be read without reference to the questions. The questions are included solely to provide a cross-reference to the potential offeror that submitted the question. Questions do not form a part of the contract; the “State’s Response” does. Any restatement of part or all of existing provision of the solicitation in an answer does not modify the original provision except as follows: underlined text is added to the original provision. Stricken text is deleted. [02-2A097-1]

The following prospective offeror questions and agency responses are hereby incorporated into the solicitation.

VENDOR QUESTION 1. Are you looking for state-specific bidder or open to bidders from other states also?

STATE’S RESPONSE: DHEC is open to bidders from other states.

VENDOR QUESTION 2. We are an AWS Public Sector Partner for cloud hosting. Are you open to host the new website on AWS Cloud?

STATE’S RESPONSE: DHEC expects that AWS’ metering service will be ill-suited to the high variability of traffic and unpredictable spikes of the coming year.

VENDOR QUESTION 3. Do you currently have a disaster recovery process in place?

STATE’S RESPONSE: Yes.

VENDOR QUESTION 4. How do you keep the website secure? Do you have a security policy in place that we can look at?

STATE’S RESPONSE: Please contact DHEC’s FOIA Office if viewing the Security Policy is necessary.

VENDOR QUESTION 5. Do you have a style guide or brand standards? If not, would you like to have it developed as part of this project?

STATE’S RESPONSE: Yes, we have a style guide. DHEC is not interested in a new style at this time.

VENDOR QUESTION 6. Do you have any development or programming capabilities in-house?

STATE’S RESPONSE: Yes, we do.

VENDOR QUESTION 7. Is there anything specific you like about the current website and wish us to retain or expand on its functionalities?

STATE’S RESPONSE: We wish to retain all functionality.

VENDOR QUESTION 8. Do you wish to migrate all of 5500 pages to the new website?

STATE’S RESPONSE: Yes, if migration is necessary for the awarded offeror.

VENDOR QUESTION 9. Does the vendor have to create content for the website?

STATE’S RESPONSE: No.

VENDOR QUESTION 10. Are you looking for any kind of post launch of support and maintenance?

STATE’S RESPONSE: We are not currently looking for support as it is not part of the invitation for bid.

VENDOR QUESTION 11. Who are the stakeholders of this project?

STATE’S RESPONSE: DHEC’s Division of Communications and Public Affairs, and Office of Information Technology.

VENDOR QUESTION 12. What is the budget for the project STATE’S RESPONSE: The budget for this project was not disclosed.

VENDOR QUESTION 13. Where is the site hosted currently?

STATE’S RESPONSE: Pantheon is the current host.

VENDOR QUESTION 14. Are all the requirements under 3.1 currently being met by the incumbent vendor? If not, which requirements are new?

STATE’S RESPONSE: All requirements under 3.1 are met by incumbent vendor.

VENDOR QUESTION 15. How much file storage is used by the site currently?

STATE’S RESPONSE: About 103 Gigabytes are currently used.

VENDOR QUESTION 16. At what rate is that storage growing?

STATE’S RESPONSE: This varies greatly, anywhere from 5 megabytes to 1 gigabyte per day.

VENDOR QUESTION 17. What are the current traffic stats for the site?

STATE’S RESPONSE: There were 1,721,863 pageviews for the month of June. Be advised we have had spikes as high as 1.5 million in a 2 hour period.

VENDOR QUESTION 18. At what rate is traffic growing?

STATE’S RESPONSE: Traffic is currently decreasing, with an expectation to increase in the fall. Be advised we do experience very large traffic spikes.

VENDOR QUESTION 19. Since this is a lowest cost acquisition, are migration costs being counted against any potential new vendor?

STATE’S RESPONSE: DHEC will consider the total cost of all items that would be necessary for each offeror.

VENDOR QUESTION 20. Who will be responsible for evaluating responses (people and/or roles)?

STATE’S RESPONSE: DHEC’s Division of Procurement Services.

VENDOR QUESTION 21. What departments are stakeholders in this project?

STATE’S RESPONSE: DHEC’s Division of Communications and Public Affairs, and Office of Information Technology.

VENDOR QUESTION 22. Who currently provides you with ongoing support services? Do you have a preference to continue to work with your existing vendor?

STATE’S RESPONSE: Our hosting is currently provided by Pantheon.

VENDOR QUESTION 23. Are you looking for ongoing developer support?

STATE’S RESPONSE: No.

VENDOR QUESTION 24. Please describe your technical / IT staff. How many members do you have and what is their level of experience, particularly with Drupal and/or PHP. This helps us determine the level of support you may require.

STATE’S RESPONSE: This solicitation is for hosting infrastructure. Support is not a part of this Invitation For Bid.

VENDOR QUESTION 25. Please describe the below:

Monthly Total Bandwidth:

Monthly Page Views:

CMS Number of content pages:

CMS Database size:

CMS File asset size:

STATE’S RESPONSE:

Monthly Total Bandwidth: We track requests per minute. 361 avg. rpm for the month of June with spikes as high as 1.2k Monthly Page Views: 1,721,863 for the month of June.

CMS Number of content pages: 5,500 plus CMS Database size: 1.2 GB CMS File asset size: 109 GB

END OF AMENDMENT ONE