Amendment 1.docx

DOCX document 71 KB Posted Nov 20, 2025

Attached to: HVAC SYSTEM MAINTENANCE & REPAIRS State and local contract opportunity
Solicitation number: 5400020950
Issued by: Richland County, South Carolina

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Written by GovTribe AI · Nov 20, 2025

This is Amendment 1 to an Invitation for Bid issued by the State of South Carolina's Division of Procurement Services on behalf of the State Board for Technical and Comprehensive Education for HVAC maintenance and repair services at two training facilities. The solicitation encompasses preventive maintenance and repair services for the Workforce Training Center located at 1090 Newton Way, Summerville, SC and the Volvo Training Center located at 251 Three Point Drive, Ridgeville, SC. Services include quarterly preventive maintenance at the Workforce Training Center and semi-annual filter replacement at the Volvo Training Center, with technician labor available for repairs during standard business hours (8:00 AM to 5:00 PM, Monday through Friday), overtime hours (5:01 PM to 7:59 AM), and weekend/holiday service. The bidding schedule includes line items for preventive maintenance services, hourly technician labor rates across multiple service tiers, and repair parts markup percentages. The original bid opening date was April 14, 2021, with the amendment extending the submission deadline to April 21, 2021 at 11:00 AM. The question submission deadline was March 25, 2021 at 11:00 AM. Award notification was scheduled for May 10, 2021, with the contract effective date of May 21, 2021. The resulting contract is effective for an initial one-year period with four additional one-year renewal options, for a maximum contract term of five years.

The amendment clarifies that preventive maintenance for lines 0001 and 0002 includes only standard PM costs, while repair labor and materials are estimated separately on lines 0003 through 0009 and subject to approval by the Using Governmental Unit. Contractors must be certified Metasys Controls BAE system service and maintenance providers and must meet specific equipment maintenance requirements including Johnson Controls roof top units, VAV-VFD terminal units, and exhaust fans at both locations. The amendment incorporates responses to 12 vendor questions, including confirmation that no current HVAC maintenance contract is in place and that mechanical drawings and equipment lists are available upon request through site visits coordinated with Brandi Bryant. South Carolina resident contractor and subcontractor preferences are available per Section 11-35-1524 of the South Carolina Code of Laws. All offers must be submitted online through www.procurement.sc.gov, with one copy required. Vendors were required to acknowledge receipt of the amendment and are responsible for obtaining necessary clarifications from the procurement officer, Nakendra Perry, at (803) 896-0022 or nperry@mmo.sc.gov.

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File	Type	Posted
No Award.doc	DOC document	Nov 20, 2025
Amendment 2.docx	DOCX document	Nov 20, 2025
Solicitation.docx	DOCX document	Nov 20, 2025

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SAP

State of South Carolina

Invitation for Bid Amendment 1

Solicitation:

Date Issued:

Procurement Officer:

Phone:

E-Mail Address:

Mailing Address:

5400020950 04/13/2021

NAKENDRA PERRY

(803) 896-0022 nperry@mmo.sc.gov SFAA, Div. of Procurement Services, MMO PO Box 101103 Columbia SC 29211

DESCRIPTION: HVAC Maintenance and Services

USING GOVERNMENTAL UNIT: State Board for Tech & Comprehensive Ed

SUBMIT YOUR OFFER ON-LINE AT THE FOLLOWING URL: http://www.procurement.sc.gov

SUBMIT OFFER BY (Opening Date/Time): 04/14/2021 04/21/2021 11:00 AM (See "Deadline for Submission Of Offer" provision)

QUESTIONS MUST BE RECEIVED BY: 03/25/2021 11:00 AM (See "Questions From Offerors" provision)

NUMBER OF COPIES TO BE SUBMITTED: Submit one (1) copy online only.

CONFERENCE TYPE: Not Applicable

DATE & TIME:

(As appropriate, see "Conferences - Pre-Bid/Proposal" & "Site Visit" provisions) LOCATION: Not Applicable

AWARD & AMENDMENTS

Award will be posted on 05/3/2021 05/10/2021. The award, this solicitation, any amendments, and any related notices will be posted at the following web address: http://www.procurement.sc.gov

You must submit a signed copy of this form with Your Offer. By signing, you agree to be bound by the terms of the Solicitation. You agree to hold Your Offer open for a minimum of sixty (60) calendar days after the Opening Date. (See "Signing Your Offer" provision.)

NAME OF OFFEROR

(full legal name of business submitting the offer) Any award issued will be issued to, and the contract will be formed with, the entity identified as the Offeror. The entity named as the offeror must be a single and distinct legal entity. Do not use the name of a branch office or a division of a larger entity if the branch or division is not a separate legal entity, i.e., a separate corporation, partnership, sole proprietorship, etc.

AUTHORIZED SIGNATURE

(Person must be authorized to submit binding offer to contract on behalf of Offeror.)

DATE SIGNED

TITLE

(business title of person signing above)

STATE VENDOR NO.

(Register to Obtain S.C. Vendor No. at www.procurement.sc.gov )

PRINTED NAME

(printed name of person signing above)

STATE OF INCORPORATION

(If you are a corporation, identify the state of incorporation.)

OFFEROR'S TYPE OF ENTITY: (Check one) (See "Signing Your Offer" provision.)

___ Sole Proprietorship ___ Partnership ___ Other_____________________________

___ Corporate entity (not tax-exempt) ___ Corporation (tax-exempt) ___ Government entity (federal, state, or local)

COVER PAGE - ON-LINE ONLY (MAR. 2015)

SAP

PAGE TWO

(Return Page Two with Your Offer) HOME OFFICE ADDRESS (Address for offeror's home office / principal place of business)

NOTICE ADDRESS (Address to which all procurement and contract related notices should be sent.) (See "Notice" clause)

_________________________________________________ Area Code - Number - Extension Facsimile

_________________________________________________ E-mail Address

PAYMENT ADDRESS (Address to which payments will be sent.) (See "Payment" clause)

____Payment Address same as Home Office Address ____Payment Address same as Notice Address (check only one) ORDER ADDRESS (Address to which purchase orders will be sent) (See "Purchase Orders and "Contract Documents" clauses)

____Order Address same as Home Office Address ____Order Address same as Notice Address (check only one)

ACKNOWLEDGMENT OF AMENDMENTS

Offerors acknowledges receipt of amendments by indicating amendment number and its date of issue. (See "Amendments to Solicitation" Provision)

Amendment No.

Amendment Issue Date

Amendment No.

Amendment Issue Date

Amendment No.

Amendment Issue Date

Amendment No.

Amendment Issue Date

DISCOUNT FOR PROMPT PAYMENT

(See "Discount for Prompt Payment" clause)

10 Calendar Days (%)

20 Calendar Days (%)

30 Calendar Days (%)

_____Calendar Days (%)

PREFERENCES - A NOTICE TO VENDORS (SEP. 2009): On June 16, 2009, the South Carolina General Assembly rewrote the law governing preferences available to in-state vendors, vendors using in-state subcontractors, and vendors selling in-state or US end products. This law appears in Section 11-35-1524 of the South Carolina Code of Laws. A summary of the new preferences is available at www.procurement.sc.gov/preferences . ALL THE PREFERENCES MUST BE CLAIMED AND ARE APPLIED BY LINE ITEM, REGARDLESS OF WHETHER AWARD IS MADE BY ITEM OR LOT. VENDORS ARE CAUTIONED TO CAREFULLY REVIEW THE STATUTE BEFORE CLAIMING ANY PREFERENCES. THE REQUIREMENTS TO QUALIFY HAVE CHANGED. IF YOU REQUEST A PREFERENCE, YOU ARE CERTIFYING THAT YOUR OFFER QUALIFIES FOR THE PREFERENCE YOU'VE CLAIMED. IMPROPERLY REQUESTING A PREFERENCE CAN HAVE SERIOUS CONSEQUENCES. [11-35-1524(E)(4)]

PREFERENCES - ADDRESS AND PHONE OF IN-STATE OFFICE: Please provide the address and phone number for your in-state office in the space provided below. An in-state office is necessary to claim either the Resident Vendor Preference (11-35-1524(C)(1)(i) &(ii)) or the Resident Contractor Preference (11-35-1524(C)(1)(iii)). Accordingly, you must provide this information to qualify for the preference. An in-state office is not required, but can be beneficial, if you are claiming the Resident Subcontractor Preference (11-35-1524(D)).

____In-State Office Address same as Home Office Address ____In-State Office Address same as Notice Address (check only one)

PAGE TWO (SEP 2009)

End of PAGE TWO

AMENDMENTS TO SOLICITATION (JAN 2004)

The Solicitation may be amended at any time prior to opening. All actual and prospective Offerors should monitor the following web site for the issuance of Amendments: www.procurement.sc.gov (b) Offerors shall acknowledge receipt of any amendment to this solicitation (1) by signing and returning the amendment, (2) by identifying the amendment number and date in the space provided for this purpose on Page Two, (3) by letter, or (4) by submitting a bid that indicates in some way that the bidder received the amendment. (c) If this solicitation is amended, then all terms and conditions which are not modified remain unchanged. [02-2A005-1]

AMENDMENTS TO SOLICIATION (JUN 2017)

The solicitation is amended as provided herein. Information or changes resulting from questions will be shown in a question-and-answer format. All questions received have been reprinted below. The “State’s response” should be read without reference to the questions. The questions are included solely to provide a cross-reference to the potential offeror that submitted the question. Questions do not form a part of the contract; the “state’s response” does. Any restatement of part or all of an existing provision of the solicitation in an answer does not modify the original provision except as follows: Underlined text is added to the original provision. Stricken text is deleted. [02-2A097-1]

The following changes are hereby incorporated to solicitation 5400020950:

SUBMIT YOUR OFFER ON-LINE AT THE FOLLOWING URL: http://www.procurement.sc.gov

SUBMIT OFFER BY (Opening Date/Time): 04/14/2021 04/21/2021 11:00 AM (See "Deadline for Submission Of Offer" provision)

QUESTIONS MUST BE RECEIVED BY: 03/25/2021 11:00 AM The questions period has passed (See "Questions From Offerors" provision)

NUMBER OF COPIES TO BE SUBMITTED: Submit one (1) copy online only.

AWARD & AMENDMENTS

Award will be posted on 05/3/2021 05/10/2021. The award, this solicitation, any amendments, and any related notices will be posted at the following web address: http://www.procurement.sc.gov

MAXIMUM CONTRACT PERIOD - ESTIMATED (JAN 2006)

Start date: 05/13/2021 05/21/2021 End date: 05/12/2026 05/20/2026. Dates provided are estimates only. Any resulting contract will begin on the date specified in the notice of award. See clause entitled "Term of Contract - Effective Date/Initial Contract Period". [01-1040-1]

The resulting contract shall be effective for an initial one-year period, with four additional one-year renewal options. Maximum contract period is five years.

Section III Scope of Work/Specification- The following changes are hereby incorporated:

Lot 1 - Workforce Training Center (WTC):

The Contractor shall replace the filters at 1090 Newton Way, Summerville, SC on a quarterly basis.

Lot 2 - Volvo Training Center (VTC) The Contractor shall replace the filters at 251 Three Point Drive, Ridgeville, SC on a semi-annually basis.

Offer must be a certified Metasys Controls BAE system – service and maintenance provider.

Requirements for Johnson Controls Equipment (Roof Top Units) 251 Three Point Drive

Requirements for VAV-VFD Terminal & Exhaust Fans Equipment Preventive maintenance is to be performed once a year and provide a thorough maintenance schedule to include the following:

1.	Check fan and motor and lubricate
2.	Check drive shafts and alignment.
3.	Check all mounting/flange bolts.
4.	Record condition of fan
5.	Check thermostat controls.
6.	Check electrical starters and relays.
7.	Check electrical connections.
8.	Check Unit filters
9.	Record volts and record amps.
10.	Check 3 Mini Splits
11.	Check Metasys Control system

VI. AWARD CRITERIA

AWARD BY LOT (JAN 2006)

Award will be made by complete lot(s). [06-6015-1]

VIII. BIDDING SCHEDULE / PRICE-BUSINESS PROPOSAL

BIDDING SCHEDULE (NOV 2007)

Line Number

Quantity

Unit of Measure

Unit Price

Extended Price

0001

each

Product Catg.: 94155 - HVAC Systems Maintenance and Repair Power Plant

Item Description: HVAC Maintenance and Services

Tendering Text: Lot 1: HVAC Quarterly Preventive Maintenance for the Workforce Training Center, 1090 Newton Way Summerville SC 29483. (Year 1-5)

Question

Mandatory / Optional

Multiple Responses Accepted?

Response

Are you requesting the SC Resident Contractor Preference? See The SC Procurement Code, Section 11-35-1524(C) (1) (III) and Section IIB of this Solicitation for more Information. For a FAQ on these Preferences, Please See WWW.Procurement.SC.Gov/Preferences

Mandatory

______Yes

______No

Are you requesting the SC Resident Subcontractor Preference-2%? See the SC Procurement Code, Section 11-35-1524(D) and IIB & VIIB of this solicitation for more information. For a FAQ on these preferences, please see www.procurement.sc.gov/preferences

Mandatory

Are you requesting the SC Resident Subcontractor Preference-4%? See the SC Procurement Code, Section 11-35-1524(D) and IIB & VIIB of this solicitation for more information. For a FAQ on these preferences, please see www.procurement.sc.gov/preferences

Mandatory

Line Number

Quantity

Unit of Measure

Unit Price

Extended Price

0002

each

Product Catg.: 94155 - HVAC Systems Maintenance and Repair Power Plant

Item Description: HVAC Maintenance and Services

Tendering Text: Lot 2: HVAC Quarterly Preventive Maintenance for the Volvo Training Center, 251 Three Point Dr. Ridgeville SC 29472. (Year 1-5)

Question

Mandatory / Optional

Multiple Responses Accepted?

Response

Mandatory

Line Number

Quantity

Unit of Measure

Unit Price

Extended Price

0003

175

each

Product Catg.: 94155 - HVAC Systems Maintenance and Repair Power Plant

Item Description: Technician Labor Hourly Rate for Repairs

Tendering Text: Lot 1: Workforce Training Center, 1090 Newton Way, Summerville, SC 29483 (Year 1-5) Contractor price per hour to complete repairs found du ring Preventative Maintenance or breakdown of unit. 8:00am to 5:00pm. Monday through Friday, excluding holidays. ** Note: The estimated hours are 35 per year based upon annual estimate **

Question

Mandatory / Optional

Multiple Responses Accepted?

Response

Mandatory

Line Number

Quantity

Unit of Measure

Unit Price

Extended Price

0004

175

each

Product Catg.: 94155 - HVAC Systems Maintenance and Repair Power Plant

Item Description: Technician Labor Hourly Rate for Repairs

Tendering Text: Lot 2: Volvo Training Center, 251 Three Point Dr. Ridgeville, SC 29472. (Year 1-5) Contractor price per hour to complete repairs found during Preventative Maintenance or breakdown of unit. 8:00am to 5:00pm. Monday through Friday, excluding holidays. ** Note: The estimated hours are 35 per year based upon annual estimate **

Question

Mandatory / Optional

Multiple Responses Accepted?

Response

Mandatory

Line Number

Quantity

Unit of Measure

Unit Price

Extended Price

0005

each

Product Catg.: 94155 - HVAC Systems Maintenance and Repair Power Plant

Item Description: Technician Labor Hourly Rate for Repairs

Tendering Text: Lot 1: Workforce Training Center, 1090 Newton Way, Summerville, SC 29483. (Year 1-5) Contractor price per hour to complete repairs found during Preventative Maintenance or breakdown of unit. Overtime Hours, Monday-Friday 5:01pm to 7:59am.** Note: The estimated hours are 10 per year based upon annual estimate **

Question

Mandatory / Optional

Multiple Responses Accepted?

Response

Mandatory

Line Number

Quantity

Unit of Measure

Unit Price

Extended Price

0006

each

Product Catg.: 94155 - HVAC Systems Maintenance and Repair Power Plant

Item Description: Technician Labor Hourly Rate for Repairs

Tendering Text: Lot 2: Volvo Training Center, 251 Three Point Dr. Ridgeville, SC 29472 Contractor price per hour to complete repairs found during Preventative Maintenance or breakdown of unit. Overtime Hours, Monday-Friday 5:01pm to 7:59am. **Note: The estimated hours are 10 per year based upon annual estimate**

Question

Mandatory / Optional

Multiple Responses Accepted?

Response

Mandatory

Line Number

Quantity

Unit of Measure

Unit Price

Extended Price

0007

each

Product Catg.: 94155 - HVAC Systems Maintenance and Repair Power Plant

Item Description: Technician Labor Hourly Rate for Repairs

Tendering Text: Lot 1: Workforce Training Center, 1090 Newton Way, Summerville, SC 29483. (Year 1-5) Contractor price per hour to complete repairs found during Preventative Maintenance or breakdown of unit. Weekends and Holidays **Note: The estimated hours are 5 per year based upon annual estimate**

Question

Mandatory / Optional

Multiple Responses Accepted?

Response

Mandatory

Line Number

Quantity

Unit of Measure

Unit Price

Extended Price

0008

each

Product Catg.: 94155 - HVAC Systems Maintenance and Repair Power Plant

Item Description: Technician Labor Hourly Rate for Repairs

Tendering Text: Lot 2: Volvo Training Center, 251 Three Point Dr. Ridgeville, SC 29472. (Year 1-5) Contractor price per hour to complete repairs found during Preventative Maintenance or breakdown of unit. Weekends and Holidays *Note: The estimated hours are 5 per year based upon annual estimate**

Question

Mandatory / Optional

Multiple Responses Accepted?

Response

Mandatory

Line Number

Quantity

Unit of Measure

Unit Price

Extended Price

0009

Product Catg.: 94155 - HVAC Systems Maintenance and Repair Power Plant

Item Description: Percentage Mark-Up for Repair Parts

Tendering Text: Lot 1: Workforce Training Center, 1090 Newton Way, Summerville, SC 29483 and Volvo Training Center, 251 Three Point Dr. Ridgeville, SC 29472. (Year 1-5) For agency information, bidder to provide the following information. This information will not be used in determining lowest bidder. FYI purposes only. Percentage Mark-UP on Repair Parts ________% Discount

1. Please provide quantity and location of VAV boxes at 1090 Newton Way. Mechanical drawings of the space will provide this info.

The information is not available. Offeror may contact Brandi Bryant at 843-879-5398 or Via e-mail at: Brandi.bryant@tridenttech.edu to schedule a site visits before April 14, 2021.

2. The scope of work for the Volvo Training Center at 251 Three Point Drive does not reference any work to be performed on the VAV boxes. Please confirm that the VAV’s are not part of the scope of work at Volvo Training Center.

Yes, the VAV Boxes are part of the scope of work, it is hereby added.

3. Are the VAV boxes, exhaust fans and ductless split systems at each site not included in the equipment to be serviced as it was excluded from equipment list on Page 45 of bid document?

See question number one for response.

4. If there is additional equipment to be serviced will a revised equipment list be provided?

Yes

5. In regards to the control systems at each site is there a computer terminal located at each site that will allow access to each system?

Yes

6. What is the value of the current contract in place to provide the scope of services included in the bid documents?

None

7. The scope shows VAV PMs for Workforce Training Center (none shown for Volvo Training), but there are no VAVs shown on equipment list for either building. Please advise if VAV maintenance is included and VAV counts as well as if VAVs are fan powered or have filters.

Yes, include VAV for Volvo Training. The equipment list and VAVs fan powered or have filters information is not available. Offeror may contact Brandi Bryant at 843-879-5398 or e-mail Brandi.bryant@tridenttech.edu to make arrangements for site visits to look at equipment before April 14, 2021.

8. For Trane Control System PMs, will we be provided with login access to perform PMs?

Yes

9. Can you provide a filter list and MERV ratings required for both sites?

See question number one for response.

10. Volvo Training Center Section III.G.A. states quarterly filter changes. Section III.G.B. states filters replaced semi-annually? What is required?

As stated, Section III G.A, only referencing preventive maintenance to be performed Quarterly. Section III G.B. #9. Filters replace semi-annually.

11. Contract reads as if all repair material and repair labor is included in the base contract (Section III.C.4.), but the bidding schedule shows estimated Labor Hourly Rate for Repairs. Are we to include repair labor and repair material in the bid for items 0001 and 0002? Or provide standard PM only costs for 0001 and 0002 with estimated costs for repair labor and repair material on items 0003 through 0009?

As stated in the solicitation, the scope includes preventative maintenance for lines # 0001 and 0002, with additional repair, labor & parts as needed upon approval by the Using Governmental Unit for lines # 0003 through 0009.

12. Is there a current HVAC Maintenance contract in place for the two locations? If so, what is the annual value of the existing contract?

Currently there are no HVAC maintenance contract in place.

SAALL OTHER TERMS, CONDITIONS, BIDDING INSTRUCTIONS, AND SPECIFICATIONS REMAIN UNCHANGED. IF THERE ARE ANY QUESTIONS OR IF ANY CONFUSION OR UNCERTAINTY ARISES AS A RESULT OF THIS AMENDMENT, IT IS THE SOLE RESPONSIBILITY OF THE OFFEROR TO CONTACT THE PROCUREMENT OFFICER FOR CLARIFICATION. CONTACT INFORMATION CAN BE FOUND IN THE TOP RIGHT HAND CORNER OF THE COVER PAGE OF THIS AMENDMENT. REFERENCE THE “DUTY TO INQUIRE” CLAUSE IN THE ORIGINAL INVITATION FOR BID.

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File details come from the government source that posted it. Updated Nov 20, 2025.