Amendment 1.docx

SAP

State of South Carolina

Request for Proposal Amendment 1

Solicitation:

Date Issued:

Procurement Officer:

Phone:

E-Mail Address:

Mailing Address:

5400021885 10/22/2021

ZACH YARBROUGH

803-896-0284 zyarbrough@mmo.sc.gov SFAA, Div. of Procurement Services, MMO PO Box 101103 Columbia SC 29211

DESCRIPTION: Resource Management System

USING GOVERNMENTAL UNIT: Dept of Labor, Licensing & Regulation

SUBMIT YOUR OFFER ON-LINE AT THE FOLLOWING URL: http://www.procurement.sc.gov

SUBMIT OFFER BY (Opening Date/Time): 11/23/2021 @ 1100 ET (See "Deadline For Submission Of Offer" provision)

QUESTIONS MUST BE RECEIVED BY: 10/19/2021 @ 1600 ET (See "Questions From Offerors" provision)

NUMBER OF COPIES TO BE SUBMITTED: One (1) on-line submission and, if necessary, One (1) Redacted Copy submitted online.

Initial here if NO redacted copy is necessary___________

CONFERENCE TYPE: Pre-Proposal

DATE & TIME: 10/19/2021 @ 1000 ET

(As appropriate, see "Conferences - Pre-Bid/Proposal" & "Site Visit" provisions) LOCATION: Virtual Contact the Procurement Officer for Access

You must submit a signed copy of this form with Your Offer. By signing, You agree to be bound by the terms of the Solicitation. You agree to hold Your Offer open for a minimum of ninety (90) calendar days after the Opening Date. (See "Signing Your Offer" provision.)

NAME OF OFFEROR

(full legal name of business submitting the offer) Any award issued will be issued to, and the contract will be formed with, the entity identified as the Offeror. The entity named as the offeror must be a single and distinct legal entity. Do not use the name of a branch office or a division of a larger entity if the branch or division is not a separate legal entity, i.e., a separate corporation, partnership, sole proprietorship, etc.

AUTHORIZED SIGNATURE

(Person must be authorized to submit binding offer to contract on behalf of Offeror.)

DATE SIGNED

TITLE

(business title of person signing above)

STATE VENDOR NO.

(Register to Obtain S.C. Vendor No. at www.procurement.sc.gov)

PRINTED NAME

(printed name of person signing above)

STATE OF INCORPORATION

(If you are a corporation, identify the state of incorporation.)

OFFEROR'S TYPE OF ENTITY: (Check one) (See "Signing Your Offer" provision.)

___ Sole Proprietorship ___ Partnership ___ Other_____________________________

___ Corporate entity (not tax-exempt) ___ Corporation (tax-exempt) ___ Government entity (federal, state, or local)

COVER PAGE - ON-LINE ONLY (MAR. 2015)

SAP

SAP

PAGE TWO

(Return Page Two with Your Offer) HOME OFFICE ADDRESS (Address for offeror's home office / principal place of business)

NOTICE ADDRESS (Address to which all procurement and contract related notices should be sent.) (See "Notice" clause)

_________________________________________________ Area Code - Number - Extension Facsimile

_________________________________________________ E-mail Address

PAYMENT ADDRESS (Address to which payments will be sent.) (See "Payment" clause)

____Payment Address same as Home Office Address ____Payment Address same as Notice Address (check only one) ORDER ADDRESS (Address to which purchase orders will be sent) (See "Purchase Orders and "Contract Documents" clauses)

____Order Address same as Home Office Address ____Order Address same as Notice Address (check only one)

ACKNOWLEDGMENT OF AMENDMENTS

Offerors acknowledges receipt of amendments by indicating amendment number and its date of issue. (See "Amendments to Solicitation" Provision)

DISCOUNT FOR PROMPT PAYMENT

(See "Discount for Prompt Payment" clause)

PREFERENCES - A NOTICE TO VENDORS (SEP. 2009): On June 16, 2009, the South Carolina General Assembly rewrote the law governing preferences available to in-state vendors, vendors using in-state subcontractors, and vendors selling in-state or US end products. This law appears in Section 11-35-1524 of the South Carolina Code of Laws. A summary of the new preferences is available at www.procurement.sc.gov/preferences . Per 11-35-1524(E) Preferences do not apply.

AMENDMENTS TO SOLICITATION (JAN 2004)

The Solicitation may be amended at any time prior to opening. All actual and prospective Offerors should monitor the following web site for the issuance of Amendments: www.procurement.sc.gov (b) Offerors shall acknowledge receipt of any amendment to this solicitation (1) by signing and returning the amendment, (2) by identifying the amendment number and date in the space provided for this purpose on Page Two, (3) by letter, or (4) by submitting a bid that indicates in some way that the bidder received the amendment. (c) If this solicitation is amended, then all terms and conditions which are not modified remain unchanged. [02-2A005-1]

QUESTIONS FROM OFFERORS - AMENDMENT (JUN 2017)

The solicitation is amended as provided herein. Information or changes resulting from questions will be shown in a question-and-answer format. All questions received have been reprinted below. The “state’s response” should be read without reference to the questions. The questions are included solely to provide a cross-reference to the potential Offeror that submitted the question. Questions do not form a part of the contract; the “state’s response” does. Any restatement of part or all of an existing provision of the solicitation in an answer does not modify the original provision except as follows: underlined text is added to the original provision. Stricken text is deleted. [02-2A097-1]

1. Introduction #4 - Of the 27,910 students that enroll at the academy per year, what is the estimated percentage of this student population that will attend multiple classes at the academy in that year? ANSWER: Roughly 60% of the students who attend classes at the SCFA annually will attend multiple classes.

1. Scope of Work #1 7- Please provide an example of the policy exemptions or a use case scenario? ANSWER: Policy exemptions refers to any situation where the system will allow a process to proceed even though it doesn’t follow standard procedure, ex: allowing a student to register for a class without the proper prerequisites, etc.

2. Testing #2 - Please provide more detail in regards to providing links to accredited testing agencies. Is requirement to only link from the new system’s portal to the agency public websites or is there another use case that requires access to member only areas of the agency sites? ANSWER: The requirement would be to link to publicly accessible external sites, ex: ifsac.org, etc.

1. Hospitality #4 - Regarding the link to individual user accounts, are these accounts that are in the new system or is this a legacy state system that will require an interface? ANSWER: This does not currently exist in the legacy system. Individual user accounts refer to student accounts being linked to their meal/housing reservations, with their agency having access/approval rights.

1. Document & Workflow Please provide more details or a use case for the need to attach phones and other documents as inventory identification. Does SCFA desire the ability to track inventory, bulk resources, accountable property in new system? ANSWER: This refers to the storage/tracking of documents uploaded into the system as well as the potential for tracking of physical inventory and resources (trailers, etc.).

1. 5. Document & Workflow #5- What type of merge files or letters are needed and is SCFA open to new processes and automation that eliminate the need for generating and handling paper letters, postage costs etc…? ANSWER: Currently, the legacy system utilizes a mail merge process in Microsoft Word for producing student test result letters, etc. The SCFA is open to new automated processes.

6. Administration (Registration), Training and Curriculum #4 - Is new system meant to replace the Fire Portal registration system or will it be replaced by new system and please confirm that SCFA wants to also maintain a paper process to request registration? Also, is it a requirement to provide emails / electronic confirmation that are look exactly like the pre-designed templates or just the information and data provided need to be comparable to the templates? Examples of these templates would also be helpful in responding to this requirement. ANSWER: Our Fire Portal will remain, but the new system will replace the registration portion within of our legacy system. The new system will need to be linked (communication bridge) to the Fire Portal. The SCFA will need to maintain a paper registration process, in addition to electronic registration. The information in the electronic confirmations just needs to be customizable and comparable to our current templates.

1. Administration (Registration), Training and Curriculum #20- Is there an existing example of this audit report that can be provided or please provide additional details on the data that is desired in such a report. ANSWER: Audit reports do not currently exist in our legacy system. Audit reports allow staff to view username/date/time stamp on changes to portions of the system, as well as a customizable report allowing staff to view/print those details on a class including processing status, etc.

1. Learning Management System (LMS) Please describe what type of files would be uploaded from the secure locations mentioned ANSWER: The majority of files would be Microsoft Word, Excel, Powerpoint documents in addition to multimedia files in a variety of formats.

9. Administration Please provide additional details on the existing LLR agency payment engine, what is the application name, who is the current vendor? ANSWER: Payment engine is an internally developed application. It is accessible via webservices. Due to security concerns, more detail will only be shared with selected offeror.

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