Amendment 1.docx

SAP

Winthrop University

Invitation for Bid

Amendment 1 Solicitation:

Date Issued:

Procurement Officer:

Phone:

E-Mail Address:

Mailing Address:

5400023840 8/5/2022

MELISSA MIMS

803-323-2143 mimsm@winthrop.edu

WINTHROP UNIVERSITY

PROCUREMENT SERVICES

210 TILLMAN HALL

Rock Hill SC 29733-0001

DESCRIPTION: Grounds Maintenance

USING GOVERNMENTAL UNIT: Winthrop University

SUBMIT YOUR OFFER ON-LINE AT THE FOLLOWING URL: http://www.procurement.sc.gov

For FedEx and UPS deliveries: OR For USPS deliveries: OR Hand Carry:

Winthrop University Winthrop University Winthrop University Procurement Services, 210 Tillman Procurement Services Procurement Services 2020 Alumni Drive 349 Columbia Avenue Tillman Hall Rm 210 – Drop Box Rock Hill, SC 29733 Rock Hill, SC 29733 Rock Hill SC 29733

SUBMIT OFFER BY (Opening Date/Time): 8/24/2022 @ 3:00 PM (See "Deadline For Submission Of Offer" provision)

QUESTIONS MUST BE RECEIVED BY: 8/11/2022 @ 5:00 PM (See "Questions From Offerors" provision)

NUMBER OF COPIES TO BE SUBMITTED: 1

CONFERENCE TYPE: Not Applicable

DATE & TIME:

(As appropriate, see "Conferences - Pre-Bid/Proposal" & "Site Visit" provisions) LOCATION: Not Applicable

You must submit a signed copy of this form with Your Offer. By signing, You agree to be bound by the terms of the Solicitation. You agree to hold Your Offer open for a minimum of thirty (30) calendar days after the Opening Date. (See "Signing Your Offer" provision.)

NAME OF OFFEROR

(full legal name of business submitting the offer) Any award issued will be issued to, and the contract will be formed with, the entity identified as the Offeror. The entity named as the offeror must be a single and distinct legal entity. Do not use the name of a branch office or a division of a larger entity if the branch or division is not a separate legal entity, i.e., a separate corporation, partnership, sole proprietorship, etc.

AUTHORIZED SIGNATURE

(Person must be authorized to submit binding offer to contract on behalf of Offeror.)

DATE SIGNED

TITLE

(business title of person signing above)

STATE VENDOR NO.

(Register to Obtain S.C. Vendor No. at www.procurement.sc.gov)

PRINTED NAME

(printed name of person signing above)

STATE OF INCORPORATION

(If you are a corporation, identify the state of incorporation.)

OFFEROR'S TYPE OF ENTITY: (Check one) (See "Signing Your Offer" provision.)

___ Sole Proprietorship ___ Partnership ___ Other_____________________________

___ Corporate entity (not tax-exempt) ___ Corporation (tax-exempt) ___ Government entity (federal, state, or local)

COVER PAGE - ON-LINE ONLY (MAR. 2015)

SAP

SAP

PAGE TWO

(Return Page Two with Your Offer) HOME OFFICE ADDRESS (Address for offeror's home office / principal place of business)

NOTICE ADDRESS (Address to which all procurement and contract related notices should be sent.) (See "Notice" clause)

_________________________________________________ Area Code - Number - Extension Facsimile

_________________________________________________ E-mail Address

PAYMENT ADDRESS (Address to which payments will be sent.) (See "Payment" clause)

____Payment Address same as Home Office Address ____Payment Address same as Notice Address (check only one) ORDER ADDRESS (Address to which purchase orders will be sent) (See "Purchase Orders and "Contract Documents" clauses)

____Order Address same as Home Office Address ____Order Address same as Notice Address (check only one)

ACKNOWLEDGMENT OF AMENDMENTS

Offerors acknowledges receipt of amendments by indicating amendment number and its date of issue. (See "Amendments to Solicitation" Provision)

DISCOUNT FOR PROMPT PAYMENT

(See "Discount for Prompt Payment" clause)

PREFERENCES - A NOTICE TO VENDORS (SEP. 2009): On June 16, 2009, the South Carolina General Assembly rewrote the law governing preferences available to in-state vendors, vendors using in-state subcontractors, and vendors selling in-state or US end products. This law appears in Section 11-35-1524 of the South Carolina Code of Laws. A summary of the new preferences is available at www.procurement.sc.gov/preferences .

*****Preferences do not apply to this solicitation per 11-35-1524(E)(3)****

PREFERENCES - ADDRESS AND PHONE OF IN-STATE OFFICE: Please provide the address and phone number for your in-state office in the space provided below. An in-state office is necessary to claim either the Resident Vendor Preference (11-35-1524(C)(1)(i)&(ii)) or the Resident Contractor Preference (11-35-1524(C)(1)(iii)). Accordingly, you must provide this information to qualify for the preference. An in-state office is not required, but can be beneficial, if you are claiming the Resident Subcontractor Preference (11-35-1524(D)).

*****Preferences do not apply to this solicitation per 11-35-1524(E)(3)****

____In-State Office Address same as Home Office Address ____In-State Office Address same as Notice Address (check only one)

PAGE TWO (SEP 2009)

End of PAGE TWO

AMENDMENTS TO SOLICITATION (JAN 2004)

(a) The Solicitation may be amended at any time prior to opening. All actual and prospective Offerors should monitor the following web site for the issuance of Amendments: www.procurement.sc.gov(b) Offerors shall acknowledge receipt of any amendment to this solicitation (1) by signing and returning the amendment, (2) by identifying the amendment number and date in the space provided for this purpose on Page Two, (3) by letter, or (4) by submitting a bid that indicates in some way that the bidder received the amendment. (c) If this solicitation is amended, then all terms and conditions which are not modified remain unchanged. [02-2A005-1]

Opening date modified to read: August 24, 2022 @ 3:00 pm Award date modified to read: August 29, 2022

Questions and Answers:

1. Question: Time of service?

Winthrop’s Answer: 7am to 6pm, we try and limit work right at residence halls until after 9am

2. Question: Is there certain days & times that we wouldn’t be able to be servicing the property. Like during class, events etc.

Winthrop’s Answer: Monday-Friday preferred, we are ok with weekend work to make up for rain days etc as long as it is coordinated beforehand to make sure there are no event impacts. There will be select days in the school year where we may need to shift schedules due to exams, move in, special events etc. we will coordinate those activities with the vendor to adjust the work schedule and/or locations

3. Question: Our main concern is weed control for the landscape beds.

There are two applications of pre-emergent for the beds included, but What about weed control from breakthrough? Also, concrete crack weeds in sidewalks, curbing and parking lots?

Winthrop’s Answer: Weed control on sidewalks roadways and parking lots etc will be based on time and material.

4. Question: In reviewing the solicitation, Section III, the Scope mentions level of service comparable to APPA Levels 2-3. In reading attachment B, levels 2 and 3 mention aeration, irrigation, and litter pickup multiple times a week. Can you clarify what portions of levels 2-3 are actually part of this solicitation?

Winthrop’s Answer: The contract language defines the scope of work, the inclusion of the APPA service levels and that we aim to be in the 2-3 range defines our expectation for overall campus appearance/quality of the work. Aeration, trash pick and irrigation repair is not included as scope of services to provide in the contract language.

5. Question: The date listed in the Scope and Special Conditions refers to a start date of July 1, 2022. Can you confirm the actual start date is as listed in the Maximum Contract Period, September 1, 2022?

Winthrop’s Answer: September 1, 2022 is the tentative contract start date. These dates are used for an estimated start date. The award will have the true start and end dates of the contract. Ideally start date September 1 2022 but willing to be flexible for the vendor to adjust existing workload, crew size etc

6. Question: Is there on-site storage for vendors to store equipment & materials?

Answer: Yes, there can be limited equipment and vehicle storage in at facilities area (349 Columbia Ave.) vendor will have to provide a trailer/shipping container so their equipment can be secured.

7. Question: Does Winthrop perform fertilization & turf treatments as it is not listed in the scope of work?

Answer: We do not perform any at the current time except on athletics fields and the Presidents House. If we select to add it, it will be based on time and material as an addition to the contract

8. Question: May the contractor also terminate the contract for convenience?

Answer: No

9. Question: Who will maintain areas not covered in the Farm Campus map?

Answer: Campus grounds staff

10. Question: Who is responsible for leaf removal at Farm Campus?

Answer: If we select to add it, it will be based on time and material as an addition to the contract

11. Question: Is there any flexibility on the start date?

Answer: The contract dates that are listed are estimated dates. The final dates will be listed on the award statement.

12. Question: What is the acreage of the main campus?

Answer: The main campus is about 100acres but you will need to take out the buildings, parking lots and roadways etc.

13. Question: What is the acreage for the farm area to be maintain?

Answer: The Farm is about 218acres without the woods but you will need to take out the buildings, athletic fields, parking lots and roadways etc.

14. Question: Who is the current Contractor?

Answer: Winthrop University currently does not have a contract in place

15. Question: What is the dollar amount of the contract for the current term?

Answer: Winthrop University currently does not have a contract in place

16. Question: Can a more detail description on the areas and boundary lines for cutting on the farm site?

Answer: see map

17. Question: Is pruning of shrubs included in contract Answer: Scope of work is included in bid package.

18. Question: What is the duration of the contract? Rfp says July 1 2022 to June 1 2022 Answer: See Answer to question 5

19. Question: Will this RFP be divided up and awarded to multiple landscapers?

Answer: It could be awarded to one or two responsive and responsible vendors.

20. Question: Is there anything you can add that is not included in the scope?

Answer: No

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